reduce payroll errors
DESCRIPTION
Digital Time Capture Webinar Slides - Avoid Costly Mistakes & Save $0.25 per Man-hour with DTCFebruary 24, 2011. www.digitaltimecapture.comTRANSCRIPT
![Page 1: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/1.jpg)
Digital Time Capture“Industrial Timesheet Management”
www.digitaltimecapture.com
TM
![Page 2: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/2.jpg)
The Purpose
www.digitaltimecapture.com
Digital Time Capture Introduce DTC and how we help our customers
Overview of DTC’s commitment to the industry
Attendees Ask questions and help us understand your requirements
You determine if DTC is not a fit or a potential fit
If it’s a potential fit please let us know you would like more information – Next Steps…
![Page 3: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/3.jpg)
Digital Time Capture
“The most specialized Timesheet Solution for
the Industrial Construction Industry.”
www.digitaltimecapture.com
![Page 4: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/4.jpg)
Who We Are
Digital Time Capture Inc. specializes in complex, high volume projects in the industrial industry.
Our flagship product, Digital Time Capture (DTC), is on-site timesheet (LEM) management software.
We are industry people that have built an industry solution.
www.digitaltimecapture.com
![Page 5: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/5.jpg)
Some DTC Customers
www.digitaltimecapture.com
![Page 6: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/6.jpg)
The Challenge
www.digitaltimecapture.com
Spreadsheets• Calculations & Tracking• Re-keying Payroll• Reconciling Multiple Systems
Inability to report Scramble for cut-off >20% Error Rate
![Page 7: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/7.jpg)
Case Study 1
www.digitaltimecapture.com
Challenge Large contracting group
struggled to standardize the way time and payroll information was captured and calculated.
ERP system was not flexible enough to accommodate requirements from multiple subsidiaries, multiple project environment.
The Reality Inability to standardize
resulted in disparate systems (spreadsheets, customer systems to paper-based solutions). Costly and inefficient $175,000/yrs.
![Page 8: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/8.jpg)
Case Study 1
www.digitaltimecapture.com
The Solution DTC flexible project
centric model enabled company to standardize on one system that could be configured in each subsidiary to meet each specific project requirement.
The BenefitsTime and payroll data for all 12 subsidiaries and all 55 branch offices is captured in DTC, validated and submitted weekly to JD Edwards for payroll processing. ROI = 8 Months Savings of $150,000.
![Page 9: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/9.jpg)
Case Study 2
www.digitaltimecapture.com
Challenge EPCM has dozens of
pre-payroll items which need to be managed and calculated prior to processing “craft” payroll. Examples - premiums, bonuses, turn around, dues, benefits and per diems.
The RealityCustomer manages these items in spreadsheets and at payroll cutoff need to manually calculate and enter them into ADP.
![Page 10: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/10.jpg)
Case Study 2
www.digitaltimecapture.com
The Solution DTC empowers the
customers to take control of the management and calculation of the pre-payroll items. In turn this ensures that they are correct and seamlessly submit the payroll electronically to ADP for processing.
The Benefits This greatly improves
the overall ease of use and significantly reduces the effort currently required to manage the payroll process.
ROI = 12 Months
![Page 11: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/11.jpg)
Case Study 3
www.digitaltimecapture.com
Challenge Contractor specializing
in shutdowns was unable to accurately collect payroll data for weekly payroll cut-off. Contractor used spreadsheets & JD Edwards.
The RealityTwo separate jobs were fined in excess of $125,000 each for late payroll.
![Page 12: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/12.jpg)
Case Study 3
www.digitaltimecapture.com
The Solution DTC rapid data entry
screens enabled the contractor to quickly and easily capture and calculate accurate payroll source data and seamlessly submit the payroll electronically to JDE for processing.
The BenefitsContractor completed a 30 million dollar shutdown weekly payrolls were accurately processed on time. No penaltiesROI = 45 DaysSavings of $175,000
![Page 13: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/13.jpg)
Return on Investment
www.digitaltimecapture.com
• DTC Easy Entry – reduce field & office administration
• Electronic Integration – eliminate re-keying & reconciliation
• Centralized System – backups, security, supportable
• SCALEABLE - 1 Field Administrator & 1 Payroll Clerk per 200 Workers
![Page 14: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/14.jpg)
Return on Investment
www.digitaltimecapture.com
DTC will save you $0.25 per man-hour
50 person crew = $27,000 year
DTC will save you $0.25 per man-hour
50 person crew = $27,000 year
![Page 15: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/15.jpg)
www.digitaltimecapture.com
![Page 16: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/16.jpg)
www.digitaltimecapture.com
![Page 17: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/17.jpg)
Examples
www.digitaltimecapture.com
Function Challenge
Classification Override Employee’s role changes temporarily
Bonus based on Hours Partial hours worked
Turn Around Pay Starts late, leaves early
Misc. Lump Sum One time payment
Attendance Record Validation & Performance
LOA Who qualifies, who doesn’t
Capture, Calculate & Validate
Before posting to payroll
![Page 18: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/18.jpg)
www.digitaltimecapture.com
![Page 19: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/19.jpg)
Return on Investment
www.digitaltimecapture.com
DTC pays for itself within 12 monthsGuaranteed
DTC pays for itself within 12 monthsGuaranteed
![Page 20: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/20.jpg)
Industrial Focus
www.digitaltimecapture.com
![Page 21: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/21.jpg)
What’s Important to You? What’s Important to You?
www.digitaltimecapture.com
![Page 22: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/22.jpg)
The Standard
www.digitaltimecapture.com
![Page 23: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/23.jpg)
Owner Integration
www.digitaltimecapture.com
![Page 24: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/24.jpg)
Beyond Timesheet Management
www.digitaltimecapture.com
• Primavera Integration
• Equipment Scheduling & Costing
• Training & Certification Tracking
• ERP Integration
• Safety Statistics
• Attendance/Evacuation Reporting
![Page 25: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/25.jpg)
Single Point of Entry
www.digitaltimecapture.com
Plan/Schedule Financial/Payroll
Work Breakdown Structure (WBS) Financial Chart Field (G/L)
WBS & WFP mapped to Schedule
& GL
On-site Data Collection
“DTC provides daily cost reporting so that every team member understands progress relative
to cost and target across all projects.”
![Page 26: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/26.jpg)
Easy Integration
www.digitaltimecapture.com
WBS
Hours by Classification
![Page 27: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/27.jpg)
Recommended Integration
www.digitaltimecapture.com
API\Web Services
DTC
Regions
![Page 28: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/28.jpg)
Digital Time Capture
Employees
Swipe In/Out
Timesheet
Validate
www.digitaltimecapture.com
![Page 29: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/29.jpg)
Who is On-Site
www.digitaltimecapture.com
![Page 30: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/30.jpg)
Emergency Evacuation Reporting
Daily Attendance
www.digitaltimecapture.com
![Page 31: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/31.jpg)
• Microsoft
• ADP
• Oracle/ Primavera
• Blackberry
www.digitaltimecapture.com
DTC Partners
![Page 32: Reduce Payroll Errors](https://reader036.vdocuments.net/reader036/viewer/2022081502/5564a1b9d8b42a366c8b4a3f/html5/thumbnails/32.jpg)
Getting Started
www.digitaltimecapture.com
• Free Efficiency
Assessment
• DTC Tailored Demo
• Proof of Concept