Reduce Timeline and Budget for SAP BusinessObjects 4.2 Migration & Upgrade by 80 Percent

Nathan Crook, account executive, GB&SMITHPauline Lancaster, pre sales, GB&SMITH

Edge – 92K user deployments1,000,000 administrated users

> 30 countries> 98% renewal rate> 500 clients50 people

Boston – London – Lille

SAP BUSINESSOBJECTS PORTFOLIO

Backup, promote & version BO content

Schedule and burst your BO reports

Explore and analyze BO metadata

Ensure BO license compliance

Automate report qualification Non regression tests

Secure your SAP BO deployment

ARCHITECTURE

BusinessObjects server(s)

Web server

Application server

360Eyes database

BI MAINTENANCE DATES

KEY PAIN POINTS

We love to upgrade into BI4.2, however we have some challenges…

• No insight in content and the use of content

• Loads of copies / clones / minor changes - versions / personal documents

• Limited capabilities to clean up as we do not know how objects are related

• Loads of documents that need to be validated (or converted)

MIGRATION PATH/20 YEARS OF MIGRATIONS

STEP1: PREPARE/ASSESSMENT

STEP2: BACKUP STRATEGY/ROLLBACK

STEP2: BACKUP STRATEGY/RECYCLE BIN

STEP2: BACKUP STRATEGY/DISASTER & RECOVERY

http://www.gbandsmith.com/mitigate_backup_risks_disaster_recovery_in_sap_bo

STEP3: CLEAN UP (MOST IMPORTANT)

• Optimize the content to be migrated

STEP3: CLEAN UP/UNUSED CONTENT

STEP3: CLEAN UP/CLONED REPORTS

STEP3: CLEAN UP/CLONED REPORTS-MINOR CHANGES

STEP3: CLEAN UP/DORMANT USERS

STEP3: CLEAN UP/INSTANCES

STEP3: CLEAN UP/INBOXES

STEP4: OPTIMIZE/UNIVERSES

STEP4: OPTIMIZE/BULK SWITCH UNV TO UNX

STEP4: OPTIMIZE/DESKI

STEP5: DEFINE LICENSE POOL

STEP6: IMPACT ANALYSIS/CALCULATION ENGINE

BEFORE 4.1 SP03 AFTER 4.1 SP03

Ex: Running Calculation not reset

http://scn.sap.com/docs/DOC-39973

STEP6: IMPACT ANALYSIS/QUERY STRIPPING

http://scn.sap.com/people/cgnodtke/blog/2014/04/17/how-to-find-the-documents-impacted-by-calculation-engine-changes

STEP7: COMPARE/ SOURCE & TARGET

STEP7: COMPARE/ SOURCE & TARGET

STEP8: QUALIFY (MOST IMPORTANT)/DATA

http://www.gbandsmith.com/mitigate_sap_bo_conformity_risks_whitepaper

4.1 or whatever version output 4.2 output

STEP8: QUALIFY (MOST IMPORTANT)/PIXEL

4.1 or whatever version output 4.2 output

STEP9: PROMOTION/ DRAG&DROP

STEP9: PROMOTION/SCHEDULE LINK WITH ENTERPRISE JOB SCHEDULER

STEP10: SECURE/SETUP

STEP10: SECURE/DOCUMENT

Excel exports available:- Security matrix- User centric & Object centric

STEP10: SECURE/DOCUMENT

https://www.asug.com/discussions/servlet/JiveServlet/previewBody/41963-102-1-61554/3560%20Federal%20Mandate%20Annual%20Account%20Recertification%20within%20SAP%20BusinessObjects.pdf

STEP9: SECURE/GRC SOX, FISMA …

STEP1: PREPARE NEXT MIGRATION

- Keep control

- Recurring cleaning (automate it!)

- Predictive analysis

- Mitigate risks

MIGRATION PATH/20 YEARS OF MIGRATIONS

ROI

- Migration much faster. Saved months!

- Migration More Secure & Under Control

- Documentation/Audit of the system

- Less post Migration Assistance

- Mitigate risks

- Maintain accuracy and consistency of BusinessObjects reports

- Make the upgrade SUCCESSFUL

CONTACT

http://www.gbandsmith.com/optimize_migration_to_sap_bo_bi4

http://tinyurl.com/optimizemigration

Take a look at our solutions on:

www.youtube.com/360suite

REQUEST A FREE TRIAL!

sebastien@gbandsmith.comwww.gbandsmith.com

617 319 3563

• User-friendly security management web interface replacing the CMC

• Document your deployed security

• Audit and clean your CMS

• Repoint UNV to UNX

• GRC: Find who has access to what on a click and export security in xls

• Bulk Update content

• Find and Remove unbounded documents

Secure your SAP BO deployment

Replace the CMC by a user-friendly web application

giving you a 360° view of your access rights

Backup, Incremental promote Restore & manage versions

• Set up a powerful backup strategy allowing restoring any object selectively (similar to rolling back or undoing changes on objects)

• Visual comparison of different versions of a given object

• 1 Biar per Object!

• Restore deleted content using our unique recycle bin, including personal files

• Manage versions

More than a simple Back up

• For large deployments replace import wizard or LCM

• Drag and drop objects accross CMS or Schedule promotions

• Schedule promotion of flagged content across platforms.

• Log on to multiple environments and compare them

Highlight differences or export them to Excel:

Compare different versions

Compare Webi, Crystal and Deski report outputs

over time and across versions

• Schedule report exports

• Compare report data in just a few clicks and highlight differences for fast potential regression discovery

• Optimize your non-regression tests and BO migration projects

• Maintain accuracy and consistency of BusinessObjects reports to mitigate risks

Automate report qualification

Non-regression testing

Audit and control your metadata over time and

across versions with Impact analysis

• Load your SAP BusinessObjects data (CMS, universes, documents and audit data) from a datawarehouse

• Query and analyze this data using pre-built BO universes and Webi reports

• Document your deployment

• Detect unused documents and universes, dormant users

• Perform impact analysis

• Follow the evolution of your metadata over time

• Compare environments or BO versions during migrations

Explore & analyze BO metadata

Explore & analyze BO metadata

Audit and control your metadata over time and

across versions

How good is your current licence coverage? Run 360Eyes compliance prior to LMBI. Unique BO license compliance expertise for >8years Ensure BO license

compliance

• Compare your SAP BO license pool with currently deployed licenses

• Make an accurate count of deployed licenses

• License compliance is just a mouse click away

• Unique and reliable solution and expertise

Dynamic and automatic report bursting management

Schedule & burst your BO reports

• Schedule and burst your BO reports using dynamic data

• Create your recipient lists using XLS files, SQL queries or BO reports

• For each recipient, specify different values to dynamically fill prompts or filters

• Customize values, format (PDF, XLS), destination (e.g. E-mail, SharePoint, Inbox)

• Schedule distribution jobs, then manage everything from the recipients list

• Any change to Excel / CSV Automate your report publications

• Easy to Install. Just a webapp.

• Schedule and burst BO reports using your Enterprise Job Scheduler (Dollar Universe, Control-M, UC4…)

• BO scheduling and report bursting is integrated along with other scheduling jobs, such as ETL jobs

• Link data warehouse loading and BO scheduling very easily

FUTURE PORTFOLIO