Refusal Letter Example

A refusal letter is meant to convey rejection of a job offer, an invitation for a seminar or event, abusiness proposal, etc. As this letter contains something negative, people who are responsible forwriting such a letter usually find themselves in a fix. This is because they have to find a way ofwriting through which, they can convey the message without hurting the sentiments of theaddressee. Hence, it is important to choose appropriate words while drafting a rejection letter.

Rejection Letter Examples

A rejection letter can cause problems for the writer, if it is not written with utmost care. To makeyour task simpler, here are a few samples of rejection letters which you can refer.

Refusal of a Job Offer

Ms. Mary Hopkins

Director - Human Resources

Media-men Company

100, Wellington Street

New Albany

Dear Ms. Mary Hopkins,

I am delighted to receive the offer to join as a Senior Manager - Human Resources, in your company.Although I found the position very interesting and challenging, I will not be able to accept the offeras I have already accepted a similar position in another company.

It was a pleasure to receive an opportunity to visit your company and discuss my career possibilities.I wish you and Media-men Company, all the best for the future.

Best Regards,

Sean Watson

Refusal of Membership

Ms. Jennifer Ricardo

President of Writer's Association

121, Park Street

New York

Dear Ms. Jennifer Ricardo,

I am absolutely honored to receive an invitation to become a member of your prestigiousAssociation. I am greatly thankful to you and the other members to give me such an honorable offer.

I understand that being part of your association would require me to put in my quality time andeffort which I am quite willing to. However, I am already committed to various projects for morethan a year and hence, I will not be able to do justice as a member of the association. Therefore, Ikindly request you to look for another person who is worthy to be a member of your esteemedassociation.

Best wishes for the future.

Best Regards,

Isabella Courtier

Rejecting Proposal of a New Vendor

Mr. Joshua Mason

Sales manager - Servicepro

135, Willow Street

Boston

Dear Mr. Joshua Mason,

Thank you for offering an interesting proposal for the servicing and overhauling of machinery inAcetek Company's new manufacturing facility.

Our vendor management team has reviewed your proposal carefully to ensure that it meets ourrequirements. However, we regret to inform you that we will be unable to take it ahead, because ofour company's stringent vendor and cost policies. We already have a pool of vendors who areoffering us similar services at cost-effective rates.

We hope that we will be able to work together in the future. We once again thank you for investingyour time and interest in Acetek Company.

Sincerely,

Paul Ford

Director - Vendor Management

Acetek Company

Rejection of an Interview Candidate

Mr. John Adams

12, Braxton Street

California

Dear Mr. John Adams,

We thank you for taking time from your busy schedule to participate in the hiring process for theProject Coordinator position with Anderson Projects. Our employee selection team enjoyed meetingand interacting with you.

We are sorry to inform you that you have not been selected for the current opening. We have alreadychosen our candidate for this position, as his experience and qualifications are most suitable for thejob requirement.

We appreciate your interest in the position and our organization. We want to emphasize that wewant you to apply for future openings at Anderson Projects.

Thank you once again and wish you professional success.

Sincerely,

Brook Kelly

Hiring Manager

Anderson Projects

Refusal of Credit to Vendor

Mr. Will Taylor

Purchase Manager - Zoom Motors

17, Jackson Street

Los Angeles

Dear Mr. Will Taylor,

We thank you for your application requesting an extension of your credit for the payment of$100,000 against 20,000 spare parts supplied in November, 2012 for a duration of three months.

We regret to inform you that under the current situation of the economy, we will not be able to give

you any further credit. As you know, we have already offered you flexible payment terms of 60 days,post the date of delivery. However, owing to the market downturn, we have revised all our creditpolicies and have resorted to work on "immediate payment" basis, as we are also obligated to payour dues on time.

We, at Axlepro Company, value your long-term support and acknowledge that you have alwaysadhered to our payment terms without defaulting. As soon as the economy shows an upward trend,we will resume our credit policies as earlier. We sincerely hope that you will consider our situation,and continue to share a strong business relationship.

Sincerely,

Marie Jacob

Sales Manager

Axlepro Company

Refusal Letter from Publishers

Ms. Jean Cook

21, Morgan Street

New York

Dear Ms. Jean Cook,

We thank you for giving us an opportunity to read the manuscript of "A major minor problem".However, we regret to inform you that our editors have gone through the book and decided that wewill not be publishing the same.

While we loved the plot of the story, we do not find the characters interesting enough to captivatethe imagination of the readers.

We wish you all the best in your search for a publisher.

Best Regards,

Jack Howard

Publishing Department

Middle-max Publishers

Here are some guidelines that you have to keep in mind while drafting a letter of rejection.

Letter Writing Guidelines

Many people avoid writing a rejection letter because they do not want to hurt other's feelings.However, it is important to write a rejection letter because the receiver must be waiting for an

answer, and not replying may cause problems for him. For instance, you have been offered aposition in a good company. Though you like the job, you have decided not to join the company dueto some personal reasons. In such circumstances, you have to write a rejection letter immediately, sothat the company can continue with the recruitment process. Check out the following points.

? Your rejection letter should begin with a pleasant remark. However, make sure that you aregenuine and are not overdoing it. The rejection letter format is similar to the business letter formatand should be followed correctly.

? The words you use in the rejection letter are also very important. Avoid being rude to the receiver,and make sure that you do not use any negative words. This is because you may have to deal withthe person in the future and any negative remark can cause you trouble.

? The rejection letter should be short and to-the-point. You should not forget to mention the reasonfor your refusal. If possible, back-up your reason with adequate proof.

? Apart from this, it is also crucial to thank the person for giving you the offer. Also, make sure thatyou end the letter on a good note by wishing the person good luck.

Remember, that your and your organization's reputation is at stake, hence frame your sentenceswisely. Once you are done with the letter, check for typos, spelling errors and grammatical mistakesthoroughly before sending the letter.

http://www.buzzle.com/articles/376836.html