regional municipality of waterloo council agenda · technical services inc. for p2017-25 well...

Media Release: Friday, February 2, 2018, 4:30 p.m.

Regional Municipality of Waterloo

Council Agenda

Wednesday, February 7, 2018

7:00 p.m.

Regional Council Chamber

150 Frederick Street, Kitchener, Ontario

1. Moment of Silence

2. Roll Call

3. Motion to go into Closed Session

That a closed meeting of Council be held on Wednesday, February 7, 2018 at 6:45p.m. in the Waterloo County Room in accordance with Section 239 of the MunicipalAct, 2001, for the purposes of considering the following subject matters:

a) labour relations regarding a collective agreement

4. Motion to Reconvene Into Open Session

5. Declarations of Pecuniary Interest under the “Municipal Conflict Of InterestAct”

6. Presentations

a) Shayne Turner, Chair, Waterloo Region Crime Prevention Council re: AnnualUpdate

7. Delegations

Should you require an alternative format please contact the Regional Clerk at Tel.: 519-575-4400, TTY: 519-575-4605, or [email protected]

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Council Agenda - 2 - 18/02/07

8. Minutes of Previous Meetings

a) Closed Council – January 17, 2018

b) Council – January 17, 2018

c) Planning & Works – January 30, 2018

d) Closed Committee – January 30, 2018

e) Administration & Finance – January 30, 2018

f) Community Services – January 30, 2018

g) Licensing & Hearings – January 30, 2018

9. Communications

a) Council Information Package – Friday, March 2, 2018 (DistributedElectronically)

b) Waterloo Region Crime Prevention Council Correspondence re: 2018Membership (motion required for approval)

Page 6 Motion:

That the Regional Municipality of Waterloo ratify the appointments and reappointments to the Waterloo Region Crime Prevention Council for 2018, as listed in the correspondence and that the Crime Prevention Council be permitted to fill the vacancies in 2018 as required

10. Motion To Go Into Committee Of The Whole To Consider Reports

11. Reports

Finance Reports

a) COR-TRY-18-12, T2017-221 Influent System Improvements, KitchenerWastewater Treatment Plant

Page 12 Recommendation:

That the Regional Municipality of Waterloo accept the tender of W.S. Nicholls Construction Inc. for T2017-221 Influent System Improvements, Kitchener Wastewater Treatment Plant, Kitchener, Ontario in the amount of $4,010,686.00 plus all applicable taxes as set out in report COR-TRY-18-12 dated February 7, 2018.

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b) COR-TRY-18-13, T2017-185 New Hamburg Water Treatment Plant PumpingStation Rehabilitation, Township of Wilmot

Page 15

Recommendation:

That the Regional Municipality of Waterloo accept the tender of W.A. Stephenson Mechanical Contractors Ltd. for T2017-185 New Hamburg Water Treatment Plant Pumping Station Rehabilitation, Township of Wilmot in the amount of $1,309,000.00 plus all applicable taxes as set out in report COR-TRY-18-13 dated February 7, 2018.

c) COR-TRY-18-14, P2017-25 Well Rehabilitation and Well Pump MaintenanceProgram 2018-2019

Page 18

Recommendation:

That the Regional Municipality of Waterloo accept the proposal of Lotowater Technical Services Inc. for P2017-25 Well Rehabilitation and Well Pump Maintenance Program 2018-2019 for a two (2) year term starting March 1, 2018, with the option to extend for three (3) additional one (1) year terms, in the estimated amount of $1,100,000.00 (including a contingency amount of $40,000.00) plus all applicable taxes as set out in report COR-TRY-18-14 dated February 7, 2018.

d) COR-TRY-18-15, T2017-240 Processing of Incremental Green Bin Materials

Page 21

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Walker Environmental Group Inc. for T2017-240 Processing of Incremental Green Bin Materials for a contract period of three (3) years commencing March 1, 2018 to February 28, 2021 with the option to renew for three (3) additional one (1) year periods in the estimated amount of $1,071,000.00 plus all applicable taxes as set out in report COR-TRY-18-15 dated February 7, 2018.

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Committee Reports

a) Planning & Works - attached & marked PS-180130

Page 23

b) Administration & Finance - attached & marked FS-180130

Page 32

c) Community Services - attached & marked SS-180130

Page 33

d) Licensing & Hearings – attached & marked RS-180130

Page 34

Chief Administrative Officer

Regional Chair

Regional Clerk

12. Other Matters Under Committee Of The Whole

13. Motion For Committee Of The Whole To Rise And Council Resume

14. Motion To Adopt Proceedings Of Committee Of The Whole

15. Motions

16. Notice of Motion

17. Unfinished Business

18. Other Business

19. Questions

20. Enactment Of By-laws – First, Second & Third Readings

a) A By-law to Amend By-law 16-023, as Amended, Being a By-law to RegulateTraffic and Parking on Highways Under the Jurisdiction of the RegionalMunicipality of Waterloo (Lane Designation, Northfield Drive, Sawmill RoadTownship of Woolwich)

b) A By-law to Expropriate Lands for the Purpose of the Reconfiguration of King

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Street East (Regional Road No. 8), Extending from Eagle Street to Bishop Street, City of Cambridge, in the Regional Municipality of Waterloo

c) A By-law to Confirm the Actions of Council – February 7, 2018

21. Adjourn

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February 7, 2018

Re: Membership of Waterloo Region Crime Prevention Council (WRCPC) 2018 for Approval

Dear Chair Seiling and Members of Regional Council:

On behalf of the Waterloo Region Crime Prevention Council (WRCPC), it is my pleasure to present for your consideration and ratification the WRCPC membership slate for 2018 (attached). This slate was approved by WRCPC at its regular meeting on January 12, 2018. Election of the WRCPC Executive (Chair, Vice-chair & Facilitating Committee) will take place at the inaugural meeting on February 9, 2018. A broad and representative WRCPC membership that has access to key decision-making opportunities while maintaining strong grass roots connections remains an important strategic approach for the Crime Prevention Council.

On January 12, 2018, the WRCPC also approved the following governance policy changes:

1. Lifetime honourary members have the right to vote.

2. The Community at Large and the Neighbourhood sectors have a range of possible representatives: (1) Neighbourhood Sectors: 2-3 and (2) Community at Large: 4-5; to allow for flexibility.

Moreover, WRCPC approved the following new Sector Representatives: 1) Janice Oulette, Youth Sector; 2) Doug McKlusky, Community at Large and 3) Laurie Strome, Neighbourhood Development Sector.

Council accepted with regret the resignation of James Gormley, Youth Advisory Sector representative. WRCPC added the Youth Advisory Sector on a pilot basis for two years in 2017. With much of the focus of crime prevention remaining on our collective ability to engage youth especially those who feel marginalized, WRCPC opened up a position for a young person and James took on that challenge in 2017. The hope is that this position will be filled in the future to support WRCPC’s strategic goal of designing a strategy for marginalized youth. This is also in line with current research evidence that youth voices make a significant contribution to community work. I would like to take this opportunity to

Document Number: 2614651

Document Author: AMARY

6 6

express thanks to James for his engagement in crime prevention through social and community development and wish him well for the future.

Special thanks go to Courtney Didier (Vice Chair and Chair of Nominating Committee) and her nominating team: Kelly Anthony, Denise Squire, and John Shewchuk.

We trust that the 2018 slate as presented meets with your agreement and we look forward to another productive year in working with you and our many community partners for a safe and vibrant Waterloo region.

Sincerely,

Shayne Turner, Chair of WRCPC

Cc. Kris Fletcher, Director of Council and Administrative Services/Regional Clerk

Document Number: 2614651 Page 2 of 6

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WRCPC Membership Slate 2018

Sector Name Max Term Ending

Regional Council (2)

Jane Mitchell

2018

Helen Jowett

2018

Rural Representative (1)

Trisha Robinson (Executive Director, Wilmot Family Resource Center)

2026

Urban Representative (1)

Shayne Turner (Director of Municipal Enforcement Services, City of Waterloo)

2022

Local Police (1)

Superintendent Shirley Hilton (Waterloo Region Police Service)

2027

Education: Junior Kindergarten to Grade 12 (2)

Judy Merkel (Superintendent of Learning, Waterloo Catholic District School Board)

2027

Peter Rubenschuh (Superintendent, Student Achievement & Well-Being Program, Waterloo Region District School Board)

2023

Education: Post Secondary (1)

Kelly Anthony (Professor, University of Waterloo)

2025

Restorative Justice (1)

Chris Cowie (Executive Director, Community Justice Initiatives)

2021

Mental Health: Adults (1)

Carmen Abel, (Director, Thresholds Homes and Supports)

2027


8 8

Sector Name Max Term

Ending

Mental Health: Children & Youth (1)

Kathy Payette (Director, Community Mental Health Services, Lutherwood)

2026

Addictions (1)

Jennifer Mains (Coordinator, The Working Centre)

2024

Neighbourhood Development (2-3)

Joe-Ann McComb (Executive Director, Kinbridge Neighbourhood Community Center)

2025

Laurie Strome (Sunnydale Community)

2028

Courtney Didier (Executive Director, Alison Neighbourhood Community Centre)

2022

Community Development (1)

Dr. Felix Munger (Sustainable Societies Consulting Group)

2024

Family Support (1) Pari Karem ( General Manager, YMCAs of Cambridge & Kitchener - Waterloo - Immigrant Services)

2024

Community Health Centres (1)

Denise Squire (Executive Director, Woolwich Community Health Center)

2025

Domestic Violence Response (1) Carolyn Albrecht (Senior Director of Operations, Women’s Crisis Services of Waterloo Region)

2026

Business (1)

Andrew Jackson (Director, Client Engagement, Axonify)

2024


9 9

Sector Name Max Term

Ending

Focus Populations: (total of 5)

First Nations, Metis & Inuit (1)

Michelle Sutherland (Executive Director, White Owl)

2027

LGBT (1)

Richard Eibach (Professor, University of Waterloo)

2027

Persons with Disabilities (1)

Sharon Ward-Zeller

2022

Youth (1)

Janice Oulette

2028

Older Adults (1) Cathy Harrington (Executive Director, Community Care Concepts of Woolwich, Wellesley and Wilmot Townships)

2026

Youth Advisory Vacant

2019

Chair, WRIDS Michael Beazely

2019

Community at Large (4-5)

Barry Cull

2024

Jonathan English

2026

Sarah Shafiq

2026

Doug McKlusky

2028

Vacant

Research and Evaluation (1)

Dr. Mark Pancer (Professor Emeritus, Wilfrid Laurier University)

2024


10 10

Ex-officio Members/Alternates (9)

Ex-officio Members/Alternates (9)

Regional Chair: Ken Seiling

Commissioner of Community Services Department: Douglas Bartholomew-Saunders

Alternate: Carolyn Schoenfeldt

Chief of Waterloo Regional Police Service: Bryan Larkin

Alternate: Mike Haffner

Associate Medical Officer of Health: Dr. Hsiu-Li Wang

Alternate: Karen Quigley-Hobbs

Executive Director of Family and Children’s Services: Karen Spencer

Alternate: Kelly Bernier

Chair of Waterloo Regional Police Services Board: Tom Galloway

Alternate: Peter Ringrose

New Crown Attorney: Mark Poland

New Alternate: Patricia Moore

Warden of Grand Valley Institution for Women: Liz Vitek

Alternate: Cheryl Flamenco - Steiner

Manager of Legal Services Waterloo-Wellington: Angela Vanderheyden

Lifetime Honourary Members (5):

Barry McClinchey, Irene O’Toole, John Shewchuk, Peter Ringrose, William Wilson


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Report: COR-TRY-18-12

Region of Waterloo

Corporate Services

Treasury Services (Procurement)

To: Regional Chair Ken Seiling and Members of Regional Council

Date: February 7, 2018 File Code: F18-30

Subject: T2017-221 Influent System Improvements, Kitchener Wastewater Treatment Plant, Kitchener, Ontario

Recommendation:

That the Regional Municipality of Waterloo accept the tender of W.S. Nicholls Construction Inc. for T2017-221 Influent System Improvements, Kitchener Wastewater Treatment Plant, Kitchener, Ontario in the amount of $4,010,686.00 plus all applicable taxes as set out in report COR-TRY-18-12 dated February 7, 2018.

Summary:

Nil

Report:

Tenders were called for T2017-221 Influent System Improvements, Kitchener Wastewater Treatment Plant, Kitchener, Ontario and were advertised in the Record, in the Daily Commercial News, on the Ontario Public Buyers Association website and on the Region’s website. There had been a pre-qualification completed for this project (PQ2017-09) and only bids received from the pre-qualified list were accepted. The tenders were received and opened through the Region’s e-bidding system and reviewed by Procurement and program area staff.

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February 7, 2018 Report: COR-TRY-18-12

The following tenders were received:

W.S. Nicholls Construction Inc. Cambridge, ON $4,010,686.00

Graham Group Joint Venture Harbridge Cross

Mississauga, ON $4,693,778.98

Maple Reinders Constructors Ltd. Joint Venture Ball Construction


The work under this contract includes the following:

1. Construction of new 1.9 m steel pipe (approximately 260 m long), with associated pipe supports and expansion joints, internal and external coatings, on existing piers;

2. Supply, installation, testing and commissioning of two (2) modulating gates at the Energy Dissipation Chamber, including control and communication equipment to suit the new gate controls;

3. Supply, installation, testing and commissioning of new structural supports and grating at the Energy Dissipation Chamber;

4. Construction of a spill containment and hauled waste maintenance connection at the Energy Dissipation Chamber;

5. Modifications and tie-ins to the Energy Dissipation Chamber and Flow Splitting Structure;

6. Inspection and refurbishment of the existing precast Influent Channel after construction and commissioning of the twin channel;

7. Supply, installation, testing and commissioning of new electrical service, instrumentation and control and SCADA systems;

8. Start-up and commissioning of all systems; 9. Civil works.

Construction is expected to start on February 19, 2018 and be substantially complete by April 30, 2019.

The final date of acceptance for this tender is April 18, 2018.

Corporate Strategic Plan:

Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to protect the quality and quantity of our water resources under Strategic Focus Area 3, Environment and Sustainable Growth.

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Financial Implications:

T2017-221 $4,010,700

Engineering - Consultant 344,300

Engineering - Regional 60,000

Geotechnical Inspections & Material Testing 60,000

Sub-total $4,475,000

Plus: Applicable Net HST of 1.76% 77,700

Total $4,552,700

Note: All figures are rounded to the nearest $100.

The Region’s approved 2018 Ten Year Wastewater Capital Budget includes $5,000,000 in 2018 and $1,600,000 in 2019 (total $6,600,000) for the Kitchener Wastewater Treatment Plant Influent Channel Twinning (project #08328) to be funded from the Wastewater Capital Reserve (72.8%; $4,804,800), Regional Development Charges Reserve Fund (6.6%; $435,200) and growth related debentures (20.6%; $1,360,000). The cost of this work is within the available budget. During detailed design, several construction options were evaluated and the selection of a large-diameter epoxy-coated steel pipe was preferred, which resulted in capital cost savings.

Debt servicing costs to be reflected in future wastewater operating budgets and recoverable from development charges for the $1,360,000 of debentures are estimated to be $100,100 annually over a period of 20 years on an estimated cost of borrowing of 4.0%.

Other Department Consultations/Concurrence:

Design & Construction staff and Water Services staff were consulted in the preparation of this report.

Attachments: Nil

Prepared By: Lisa Evans, Manager, Procurement/Chief Purchasing Officer

Approved By: Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer

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Region of Waterloo

Corporate Services




Subject: T2017-185 New Hamburg Water Treatment Plant Pumping Station Rehabilitation, Township of Wilmot

Recommendation:

That the Regional Municipality of Waterloo accept the tender of W.A. Stephenson Mechanical Contractors Ltd. for T2017-185 New Hamburg Water Treatment Plant Pumping Station Rehabilitation, Township of Wilmot in the amount of $1,309,000.00 plus all applicable taxes as set out in report COR-TRY-18-13 dated February 7, 2018.

Summary: Nil

Report:

Tenders were called for T2017-185 New Hamburg Water Treatment Plant Pumping Station Rehabilitation, Township of Wilmot and were advertised in the Record, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were received and opened through the Region’s e-bidding system and reviewed by Procurement and program area staff.


W.A. Stephenson Mechanical Contractors Ltd.


W.S. Nicholls Construction Inc. Cambridge, ON $1,404,663.00

Elmara Construction Co. Ltd. Oldcastle, ON $1,448,138.00

Varcon Construction Corporation Concord, ON $1,462,000.00

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Bestco Construction (2005) Ltd. Ancaster, ON $1,462,216.00

Sona Constructor Inc. Hamilton, ON $1,504,358.00

Ball Construction Ltd. Kitchener, ON $1,668,049.00

The work of this contract includes the replacement of three booster pumps, a backwash pump and motors, installation of variable frequency drives, and upgrading of electrical equipment and control systems.

The New Hamburg Pumping Station supplies drinking water to the communities of New Hamburg and Baden, located in the Township of Wilmot. Several assessments have been completed and they include: a facility energy audit, a hydraulic assessment and a distribution system hydraulic model analysis. The Region’s consultant has recommended the complete mechanical, electrical and instrument and control system upgrades to the booster pumping component at the New Hamburg Pumping Station. This upgrade will improve electrical efficiencies, optimize the piping configuration and replace aging infrastructure within the facility.

An Electrical Safety Authority (ESA) approval is required prior to commencing work. All work to be completed under this contract will be in accordance with existing Water Taking Permits and Drinking Water Works Permits and Licences.

Subject to Council approval, it is anticipated that the contractor will commence work in April 2018 with completion by December 31, 2018.

The final date of acceptance for this tender is March 14, 2018.




T2017-185 $1,309,000

Consulting Engineering Fees 96,100

Sub-total $1,405,100


$1,429,800


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The Region’s approved 2018 Water Capital Program includes a budget of $8,850,000 for Water Supply Facilities Upgrades (project #04893) to be funded from the Water Capital Reserve (74.0%; $6,549,000) and Regional Development Charges Reserve Fund (26.0%; $2,301,000). An amount of $1,500,000 has been allocated for this work.


Water Services staff was consulted in the preparation of this report.

Attachments: Nil



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Region of Waterloo

Corporate Services




Subject: P2017-25 Well Rehabilitation and Well Pump Maintenance Program 2018-2019

Recommendation:

That the Regional Municipality of Waterloo accept the proposal of Lotowater Technical Services Inc. for P2017-25 Well Rehabilitation and Well Pump Maintenance Program 2018-2019 for a two (2) year term starting March 1, 2018, with the option to extend for three (3) additional one (1) year terms, in the estimated amount of $1,100,000.00 (including a contingency amount of $40,000.00) plus all applicable taxes as set out in report COR-TRY-18-14 dated February 7, 2018.

Summary:

Nil

Report:

Proposals were called for P2017-25 Well Rehabilitation and Well Pump Maintenance Program 2018-2019 and were advertised in the Record, on the Ontario Public Buyers Association website and on the Region’s website. One proposal was received. The proposal was opened in the presence of K. Belan, F. Smith, and J. Markovic.

Eleven plan takers registered for this proposal. Staff contacted plan takers to inquire why a bid was not submitted, and were advised that one (1) plan taker was too busy to submit, another found the document overly complex and the other plan takers did not perform this type of work as it is highly specialized and requires unique expertise.

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The proposal was evaluated using pre-determined criteria consisting of work methodology, approach and understanding, project manager, professional & technical staff experience, contractor’s experience, equipment and labour capabilities, past experience on similar projects and price. Following the qualitative evaluation, the price envelope for Lotowater Technical Services Inc. was opened.

The following proposal was received:

Lotowater Technical Services Inc. Paris, ON $ 1,357,675.00

The work of this contract is for the implementation of the Well Rehabilitation and Well Pump Maintenance Program for 2018 and 2019, and includes planned rehabilitation of ten (10) wells selected from the Region’s 121 supply wells, and unplanned repairs to an average of 12-15 wells throughout the Region’s Water Supply System, as required.

The contractor will undertake the required well and equipment assessments for each planned well site and recommend corrective action. Subject to Regional staff review and approval, the contractor will proceed with the recommended well and equipment maintenance activities. Unforeseen or extra costs will be paid for from the contingency and provisional allowances.

It is uncertain how much unplanned work will need to be undertaken during the duration of this contract. For the sake of pricing the provisional items in this contract, a list of potential activities was provided to the proponents to price. The total provisional cost was based on the summation of all potential activities. Similarly to each unplanned site, the contractor will undertake the required well and equipment assessments for each unplanned well site and recommend corrective action. Subject to Regional staff review and approval, the contractor will proceed with the recommended well and equipment maintenance activities.

As an on-going strategy, the Region is continuously undertaking preventative maintenance and well rehabilitation to ensure the continued reliable availability of ground water from the well supply systems. The program identified in this proposal is a continuation of a multi-year well rehabilitation and well pump maintenance program.

No approvals from Regulatory Agencies are required to undertake this work. All work to be completed under this contract will be in accordance with the existing Water Taking Permits and Drinking Water Works Permits and Licenses.

Subject to Council approval, it is anticipated that the contractor will commence work in March 2018. The final date of acceptance for this proposal is May 22, 2018.

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P2017-25 – Planned work in 2018 $267,000

P2017-25 – Planned work in 2019 257,400

Plus: Applicable New HST of 1.76% 9,200

Sub-total for Planned Work $533,600

P2017-25 – Unplanned work in 2018 $273,500

P2017-25 – Unplanned work in 2019 283,100

Plus: Applicable New HST of 1.76% 10,000

Sub-total for Planned Work $566,600

Total $1,100,200


The approved 2018 Water Services Operating Budget provides an annual budget of $550,000 in 2018 for this program. The estimated cost for the planned well rehabilitation and well pump maintenance is $267,000 in 2018 (including contingency of $20,000) and $257,400 in 2019 (including contingency of $20,000), plus applicable taxes. The remaining budget allocation in 2018 and 2019 will be used for unplanned work. The cost for unplanned work will be based on the Provisional Schedule of Prices provided in proposal P2017-25.


Water Services staff was consulted in the preparation of this report.

Attachments: Nil



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Region of Waterloo

Corporate Services




Subject: T2017-240 Processing of Incremental Green Bin Materials

Recommendation:

That the Regional Municipality of Waterloo accept the tender of Walker Environmental Group Inc. for T2017-240 Processing of Incremental Green Bin Materials for a contract period of three (3) years commencing March 1, 2018 to February 28, 2021 with the option to renew for three (3) additional one (1) year periods in the estimated amount of $1,071,000.00 plus all applicable taxes as set out in report COR-TRY-18-15 dated February 7, 2018.

Summary:

Nil

Report:

Tenders were called for T2017-240 Processing of Incremental Green Bin Materials and were advertised in the Record, on the Ontario Public Buyers Association website and on the Region’s website. The tenders were received and opened through the Region’s e-bidding system and reviewed by Procurement and program area staff.


Walker Environmental Group Inc. Niagara Falls, ON $1,071,000.00

Orgaworld Canada, a division of Renewi London, ON $1,089,000.00

Cornerstone Renewables Inc. Elmira, ON $1,125,000.00

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In 2017, the curbside collection policy change to bi-weekly garbage collection resulted in a substantial increase in participation in the Region’s green bin program, with the amount of green bin tonnes collected more than doubling. In 2018 and beyond, continued incremental growth is anticipated as the changes to the curbside collection program mature.

The work under this contract includes the hauling and processing of green bin material for the Region of Waterloo that is in excess of the Region’s existing maximum 20,000 MT per year supply agreement with the City of Guelph. The estimated annual volume of this tender is 3000 MT.

The final date of acceptance for this tender is April 15, 2018.


Award of this contract meets the 2015-2018 Corporate Strategic Plan objective to increase the amount of waste diverted from the landfill under Strategic Focus Area 3, Environment and Sustainable Growth.


T2017-240 Estimated Annual Cost (each year for three years) $357,000


Total $363,300


The 2018 approved operating budget for Waste Management has a provision of $2,924,919 for the processing of all green bin materials. The 2018 budget was increased to include a provision for this additional tonnage.


Waste Management staff was consulted in the preparation of this report.

Attachments: Nil



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PS-180130

The Regional Municipality of Waterloo

Planning and Works Committee

Summary of Recommendations to Council

The Planning and Works Committee recommends as follows:

1. That the Regional Municipality of Waterloo authorize the assignment and amendment of the Region’s existing Parking Licence Agreement and the assignment of the Line of Credit Agreement with Community CarShare Co-Operative Inc. o/a Community CarShare, to Virtue Transportation Systems Incorporated (VRTUCAR), to the satisfaction of the Regional Solicitor, and authorize the Commissioner of Transportation and Environmental Services to execute all necessary documentation for such assignments and amendments.

2. That the Regional Municipality of Waterloo take the following actions with respect to the Class Environmental Assessment for Highland Road Improvements, from Fischer-Hallman Road to Ira Needles Boulevard, in the City of Kitchener:

a) Approve the Recommended Design Alternative for the proposed construction and widening of Highland Road from Fischer-Hallman Road to Ira Needles Boulevard as described in Report TES-DCS-18-02 dated January 30, 2018.

b) Direct staff to file a Notice of Completion as required by the Municipal Class Environmental Assessment and place the Environmental Study Report on the public record for review for a period of 30 days.

c) Direct staff to undertake a review of the need for noise mitigation, in accordance with Regional Implementation Guideline for Noise Policies, one year after completion of construction of road improvements on Highland Road from Fischer-Hallman Road to Needles Boulevard.

d) Direct staff to report back on previous Regional Council reviews of the Regional Implementation Guideline for Noise Policies, to provide information for Regional Councils consideration of the need for a comprehensive review of this Guideline.

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PS-180130

3. That the Regional Municipality of Waterloo: a) approve the Recommended Design Alternative for the Highway 7/8

Cycling and Pedestrian Bridge between Chandler Drive and Avalon Place, in the City of Kitchener, as outlined in Report TES-DCS-18-03; and

b) direct staff to file the Notice of Completion for this Class Environmental Assessment Study by means of advertisements in local newspapers and mailings to adjacent property owners, tenants and agencies, and place the Environmental Study Report on public record for a period of thirty (30) days.

4. That Council of The Regional Municipality of Waterloo approve the expropriation

of lands for the purpose of the Reconfiguration of King Street East (Regional Road No. 8) – King Street Improvement Project, extending from Eagle Street to Bishop Street (Project 5384) in the City of Cambridge in the Regional Municipality of Waterloo as detailed in report PDL-LEG-18-05 dated January 30, 2018, described as follows:

Fee Simple Partial Taking:

i. Part of Lot 29 N/S King Street & W/S Potter Street Plan 521, being Part 3 on 58R-18834, Part of PIN 03777-0018 (LT) (449-451 King Street East, Cambridge);

ii. Part of Lot 29 N/S King Street & W/S Potter Street, Plan 521, being Part 4 on 58R-18834, Part of PIN 03777-0019 (LT) (453-455 King St East, Cambridge);

iii. Part of Lot 29 N/S King Street and W/S Potter Street Plan 521, being Part 5 on 58R-18834, Part of PIN 03777-0020 (LT) (457 King St E, Cambridge);

iv. Part of Lot 28 and Part of Lot 29, N/S King Street & W/S Potter Street Plan 521, being Part 6 on 58R-18834, Part of PIN 03777-0021 (LT) (465 King St E, Cambridge);

v. Part of Lot 23 N/S King Street & W/S Potter Street Plan 521, being Part 2 on 58R-18835, Part of PIN 03777-0055 (LT) (553 King St E, Cambridge);

vi. Part of Lot 22 N/S King Street & W/S Potter Street Plan 521, being Part 5 on 58R-18835, Part of PIN 03777-0057 (LT) (567 King Street East, Cambridge);

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PS-180130

vii. Part of Lot 23 and Part Lot 24 S/S King Street & W/S Potter Street Plan 521, being Part 1 on 58R-18842, Part of PIN 03782-0040 (LT) (602 King Street East, Cambridge);

viii. Part of Lot 23 S/S King Street and W/S Potter Street Plan 521, being Part 2 on 58R-18842, Part of PIN 03782-0039 (LT) (612-620 King Street East, Cambridge);

ix. Part of Lot 22 S/S King Street & W/S Potter Street Plan 521, being Parts 3 & 4 on 58R-18842, Part of PIN 03782-0038 (LT) (624-630 King Street East, Cambridge);

x. Part Lot 22 S/S King Street & W/S Potter Street Plan 521, being Part 5 on 58R-18842, Part of PIN 03782-0037 (LT) (632-634 King Street East, Cambridge);

xi. Part of Lot 21 S/S King Street & W/S Potter Street, Plan 521, being Part 7 on Plan 58R-18842, Part of PIN 03782-0035 (LT) (644-648 King Street East, Cambridge);

xii. Part Lot 20 and Part Lot 21 S/S King Street & W/S Potter Street Plan 521, being Part 8 on 58R-18842, Part of PIN 03782-0034 (LT) (650 King Street East, Cambridge);

xiii. Part of Lot 20 S/S King Street & W/S Potter Street Plan 521, being Part 9 on 58R-18842, Part of PIN 03782-0033 (LT) (652-654 King Street E, Cambridge);

xiv. Part of Lots 19 and 20 S/S King Street & W/S Potter Street Plan 521, being Part 10 on 58R-18842, Part of PIN 03782-0032 (LT) (656-660 King Street East, Cambridge);

xv. Part of Lot 19 S/S King Street & W/S Potter Street Plan 521, being Part 11 on 58R-18842, Part of PIN 03782-0031 (LT) (668 King Street East, Cambridge);

xvi. Part of Lot 19 N/S King Street & W/S Potter Street Plan 521, being Part 4 on 58R-18836, Part of PIN 03777-0208 (LT) (637 King St East, Cambridge);

xvii. Part of Lot 18 and Part Lot 19 N/W King Street & W/S Potter Street Plan 521, being Parts 5 & 6 on 58R-18836, Part of PIN 03777-0085 (LT) (639-641 King St E, Cambridge);

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xviii. Part of Lot 17 N/S King Street & W/S Potter Street Plan 521, being Part 8 on 58R-18836, Part of PIN 03777-0087 (LT) (649-657 King Street East, Cambridge);

xix. Part of Lot 16 N/S King Street & W/S Potter Street Plan 521, being Part 9 on 58R-18836, Part of PIN 03777-0088 (LT) (699 King Street East, Cambridge).

xx. Part of Lot 7 N/S King Street & W/S Potter Street Plan 521, being Parts 3, 4, 5 on 58R-18838, Part of PIN 03783-0039 (LT) (833 King Street E, Cambridge);

xxi. Part of Lot 15 N/S King Street & W/S Potter St, Plan 521 being Part 2 on 58R-18837, Part of PIN 03783-0004(LT) (707-709 King Street E, Cambridge)

xxii. Part of Lot 10 N/S King Street & W/S Potter Street Plan 521, being Part 12 on 58R-18837, Part of PIN 03783-0013(LT)(759-779 King Street E, Cambridge);

xxiii. Part of Lot 16 S/S King Street & W/S Potter Street Plan 521, being Part 5 on 58R-18843, Part of PIN 03782-0069(LT) (736 King Street E, Cambridge);

xxiv. Part of Lot 3 S/S King Street & W/S Potter St Plan 521, being Part 5 on 58R-18877, Part of PIN 03785-0045(LT) (940-942 King St E, Cambridge);

xxv. Part of Lot 11 N/S King Street & W/S Potter Street Plan 521, being Part 11 on 58R-18837, Part of PIN 03783-0012 (LT)(753-757 King Street E, Cambridge);

xxvi. Part of Lot 16 S/S King Street & W/S Potter Street Plan 521, being Part 4 on 58R-18843, Part of PIN 03782-0070(LT)(730 King Street E, Cambridge);

xxvii. Part of Lot 5 and Part of Lot 6 N/S King Street & W/S Potter Street Plan 521, being Part 6 on 58R-18838, Part of PIN 03783-0040 (LT) (837-855 King Street E, Cambridge);

xxviii. Part Lot 13 S/S King Street & W/S Potter Street Plan 521, being Part 11 on 58R-18843, Part of PIN 03782-0063 (LT) (764-780 King Street E, Cambridge);

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xxix. Part of Lot 17 & Part of Lot 18 S/S King Street & W/S Potter Street Plan 521, being Part 1 on 58R-18843, Part of PIN 03782-0073 (LT) (704-710 King Street E, Cambridge);

xxx. Part of Lot 7 and Part of Lot 8 S/S King Street & W/S Potter Street Plan 521, being Part 4 on 58R-18844, Part of PIN 03782-0100 (LT) (856-868 King St E, Cambridge);

xxxi. Part of Lot 1 S/S King Street & W/S Potter Street Plan 521, and Part of Lot 95, Plan 716, being Part 7 on 58R-18877, Part of PIN 03785-0044 (LT) (960 King Street E, Cambridge);

xxxii. Part of Lot 9 S/S King Street & W/S Potter Street Plan 521, being Parts 1, 2, and 3 on 58R-18844, Part of PIN 03782-0095 (LT) (840-846 King Street E, Cambridge);

xxxiii. Part of Lot 15 N/S King Street & W/S Potter Street Plan 521, being Part 1 on 58R-18837, Part of PIN 03783-0003 (LT) (703-705 King Street E, Cambridge);

xxxiv. Part Lot 14 S/S King Street & W/S Potter Street Plan 521, being Part 10 on 58R-18843, Part of PIN 03782-0065 (LT) (752-758 King Street E, Cambridge);

xxxv. Part of Lot 15 S/S King Street & W/S Potter Street Plan 521, being Parts 7 & 8 on 58R-18843, Part of PIN 03782-0219 (LT) (744-746 King Street E, Cambridge);

xxxvi. Part Lot 13 N/S King Street & W/S Potter Street Plan 521, being Parts 6 & 7 on 58R-18837, Part of PIN 03783-0008 (LT) (731 King Street E, Cambridge);

xxxvii. Part Lot 12 N/S King Street & W/S Potter Street Plan 521, being Part 9 on 58R-18837, Part of PIN 03783-0010 (LT) (741-745 King Street E, Cambridge);

xxxviii. Part of Lot 8 and Part of Lot 9 N/S King Street & W/S Potter Street Plan 521, being Part 1 on 58R-18838, Part of PIN 03783-0037 (LT) (807 King Street E, Cambridge);

xxxix. Part of Lots 14 & 15 S/S King Street & W/S Potter Street Plan 521, being Part 9 on 58R-18843, Part of PIN 03782-0220 (LT) (750 King Street E, Cambridge);

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xl. Part of Lot 4 S/S King Street & W/S Potter Street Plan 521, being Parts 3 and 4 on 58R-18877, Part of PIN 03785-0046 (LT) (930 King Street E, Cambridge);

xli. Part of Lot 12 N/S King Street & W/S Potter Street Plan 521, being Part 10 on 58R- 18837, Part of PIN 03783-0011 (LT) (749 King Street E, Cambridge);

xlii. Part of Lot 12 and Part of Lot 13 N/S King Street & W/S Potter Street Plan 521, being Part 8 on 58R-18837, Part of PIN 03783-0009 (LT) (735-739 King St E, Cambridge);

xliii. Part of Lot 4 S/S King Street & W/S Potter Street Plan 521, being Parts 1 and 2 on 58R-18877, Part of PIN 03785-0047 (LT) (916 King Street E, Cambridge);

xliv. Part Lot 17 S/S King Street & W/S Potter Street Plan 521, being Part 2 on 58R-18843, Part of PIN 03782-0072 (LT) (718-720 King Street E, Cambridge);

xlv. Part of Lot 3 N/S King Street & W/S Potter Street Plan 521, being Part 1 on 58R-18839, Part of PIN 03785-0019 (LT) (901-909 King Street E, Cambridge);

xlvi. Part of Lot 13 and Part of Lot 14 N/S King Street & W/S Potter Street Plan 521, being Part 5 on 58R-18837, Part of PIN. 03783-0007 (LT) (727-729 King Street E, Cambridge);

xlvii. Part of Lot 14 N/S King Street & W/S Potter Street Plan 521, being Part 3 on 58R-18837, Part of PIN 03783-0005 (LT) (717 King Street E, Cambridge);

xlviii. Part of Lot 3 S/S King Street & W/S Potter Street Plan 521, being Part 6 on 58R-18877, Part of PIN 03785-0039 (LT), (949-953 Queenston Rd, Cambridge);

And that staff be instructed to register a Plan of Expropriation for the property within three months of the granting of the approval to expropriate the property, as required by the Expropriations Act; And that the registered owners be served with a Notice of Expropriation and a Notice of Possession for the property after the registration of the Plan of Expropriation and the Regional Solicitor is authorized to take any and all actions required to enforce such Notices including but not limited to any application

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pursuant to Section 40 of the Expropriations Act; And that the Regional Solicitor is authorized to enter into an agreement with the registered owners, or to make an application under Section 39 of the Expropriations Act, to adjust the date for possession specified in the Notice of Possession as may be required;

And that all above-referenced fee simple partial takings situated adjacent to an existing Regional public highway be acquired for road widening purposes and therefore be deemed to form part of the adjacent public highway in accordance with subsection 31(6) of the Municipal Act, 2001;

And that if no agreement as to compensation is made with an owner, the statutory Offer of Compensation and payment be served upon the registered owners of the property in the amount of the market value of the interests in the land as estimated by the Region’s appraiser in accordance with the Expropriations Act; And that the Regional Solicitor be authorized to execute any Indemnity agreement or other document related to payment of the statutory Offer of Compensation; And further that the Regional Solicitor be authorized to discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete the transaction or if determined by the Commissioner of Transportation and Environmental Services that such lands, or any part or interest thereof, are not required for the subject Project.

5. That The Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the proposed improvements to King Street (Regional Road No. 8) from Bishop Street to Eagle Street in the City of Cambridge in the Regional Municipality of Waterloo as detailed in report PDL-LEG-18-06 dated January 30, 2018:

1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for the reconstruction and reconfiguration of King Street East (Regional Road No.8), extending from Eagle Street to Bishop Street, in the City of Cambridge, and described as follows:

Fee Simple Partial Taking:

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xlix. Part of Lots 96, 97 and 98 on Registered Plan 716, being Parts 8, 9, 10 &11 on 58R-18877 (Part of PINs 03785-0043 (LT) and 03785-0042(LT)) (986 King Street E, City of Cambridge);

l. Part of Lots 13 and 14 Registered Plan 271, being Part 2 on 58R-18841 (Part of PIN 03787-0243 (LT)) (1461 King Street East, City of Cambridge);

li. Part of Lots 70, 71 & 72, Registered Plan 531, being Part 2 on 58R-18845 (Part of PIN 03786-0025 (LT)) (1460 King Street East, City of Cambridge);

lii. Part of Lot 2 North side of King Street, East side of Cedar Street, Registered Plan 521and Parts of Lots 10,11 and 12 on Registered Plan 271, being Part 1 on 58R-18841, (Part of PIN 03787-0777 (LT)) (1413-1453 King Street East, City of Cambridge);

liii. Part of Lot 69 Registered Plan 531, being Part 1 on 58R-18845 (Part of PIN 03786-0024 (LT)) (1434 King Street East, City of Cambridge);

liv. Part of Lot 6, Plan 147, being Parts 4 and 5 on 58R-18839 (Part of PIN 22649-0071 (LT)) (1035-1037 King Street East, City of Cambridge);

lv. Part of Lot 6 Plan 36, being Part 2 on 58R-18839 (s/t easement #413955) (Part of PIN 03785-0022 (LT)) (995-1005 King Street East, City of Cambridge);

lvi. Part of Lots 100 and 101 Plan 716, being Part 12 on 58R-18877 (Part of PIN 03785-0042 (LT)) (1030 King Street East, City of Cambridge);

lvii. Part of Lots 4 and 5 on Plan 147 being Part 3 on 58R-18839 (Part of PIN 22649-0072 (LT)) (1025-1033 King Street East, City of Cambridge); and

lviii. Part of Lot 4, North side of King Street, West side of Potter Street Plan 521 Cambridge as in WS522484, being Part 1 on 58R-18840 (Part of PIN 03787-0286 (LT)) (1145 King Street East, City of Cambridge).

2. Serve notices of the above applications(s) required by the Expropriations Act (the “Act”);

3. Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act;

4. Attend, with appropriate Regional staff, at any hearing that may be scheduled;

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5. Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Transportation and Environmental Services and the Regional Solicitor; and

6. Do all things necessary and proper to be done and report thereon to Regional Council in due course.

6. That the Regional Municipality of Waterloo forward Report PDL-CPL-18-02, dated January 30, 2018 to the Ministry of Municipal Affairs and Housing and the Ministry of the Attorney General as the Region’s response to the Province’s proposed regulatory changes relating to Bill 139, the Building Better Communities and Conserving Watersheds Act, 2017.

7. That the Regional Municipality of Waterloo authorize staff to schedule a public meeting under the Planning Act to obtain input from the community on a proposed amendment to the Regional Official Plan that would define the boundaries of the Countryside Line, and the Baden and New Hamburg Township Urban Areas in the Township of Wilmot, as outlined in Report PDL-CPL-18-03 dated January 30, 2018.

January 30, 2018

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Administration and Finance Committee


The Administration and Finance Committee recommends as follows:

1. That the Regional Municipality of Waterloo write-off accounts receivable in the amount of $82,968.92 for the year ended December 31, 2017, as outlined in Report COR-TRY-18-09 dated January 30, 2018.

2. That the Regional Municipality of Waterloo approve the Diversity, Equity and Inclusion Policy, attached as Appendix A in report HRC-CIT-18-001, dated January 30, 2018; and

That the Regional Municipality of Waterloo approve the Multi-year Diversity, Accessibility and Inclusion Plan, attached as Appendix B in report HRC-CIT-18-001; and

That the Regional Municipality of Waterloo review for information, the 2017 Accessibility Plan Status Report, attached as Appendix C in report HRC-CIT-18-001.

January 30, 2018

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Community Services Committee


The Community Services Committee recommends as follows:

1. That the Regional Municipality of Waterloo endorse the proposed changes to the Peer Program as outlined in Report PHE-HLV-18-01, dated January 30th, 2018.

2. That the Regional Municipality of Waterloo increase the 2018 Operating Budget for Public Health and Emergency Services/Healthy Living by $187,500 gross and $0 net Regional Levy for the Healthy Kids Community Challenge as outlined in Report PHE-HLV-18-02, dated January 30, 2018.

3. That the Regional Municipality of Waterloo approve the following actions with regards to the Mental Health and Addiction Housing Support and Rent Assistance Funding:

a) Increase the 2018 Operating Budget for Housing Services by $306,240.00 gross and $0 net Regional levy;

b) Authorize the Commissioner, Community Services, to execute such agreements and documentation necessary with the Waterloo Wellington Local Health Integration Network and the Ministry of Health and Long Term Care, upon terms and conditions acceptable to the Regional Solicitor, as may be required to advance funding for this program; and

c) Authorize the Commissioner, Community Services to determine local funding allocations and execute agreements in a form satisfactory to the Regional Solicitor, to ensure funding for this program is fully utilized.

[CSD-HOU-18-03]

January 30, 2018

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Licensing and Hearings Committee


The Licensing and Hearings Committee recommends as follows:

1. That the Regional Municipality of Waterloo approve the changes to the Taxi by-law as set out in Appendix “A” – Taxi-Cab Driver Criteria and Appendix “B” – Housekeeping Amendments attached to report PDL-CAS-18-01, Taxi By-law – 1 Year Update, dated January 30, 2018.

January 30, 2018

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