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REGIONAL OFFICES APPLICATION AIESEC INTERNATIONAL 17.18
OMG, you opened the OST 17.18 application! I am sure by accepting this challenge you are taking an important step in your AIESEC career! This means you’re brave, courageous and full of ambition for that already, we say congratulations! Are you excited? So, this opportunity is for you! As the 17I20 generation, we have the responsibility to honor the legacy we have received and continue to take AIESEC to places we never imagined. The Operational Support Team will be responsible for contributing to the implementation of the strategies and will have a direct impact on making 2020 vision a reality. We are eager to get to know your ideas and especially your ambition for this term.
We’re looking for data driven people, strategic and good in communication but most of all full of passion, willpower and dedication to drive fearless ideas and grow disruptively operations.
We invite you to challenge yourself and join us to be part of this crazy adventure! Long story short, 14th June is the due of our invitation Apply before that and welcome to regions history creation signed by Regional Directors of the greatest youth organization! Are you ready to be part of the 150? :)
Bia, Carol, Ines, Paula and Tacha, <3
Hello beautiful applicant!
FYI, TIMELINE
Application Released: June 7th Application Deadline: June 14th 23:59PM (GMT +2) Selection Process: 16th - 19th June Confidence Vote: 16th of June Announcement: 20th June
KEEP IN MIND- No application will be received after deadline. - Applications will be pre-screened, hence some applicants might not
be interviewed. - All positions are paid (Salary defined by the region). - OST are expected to start transition on June 21st. - OST may be invited as delegates for International Congress,
Regional budgets will support. - You do not need to be from the region to be an OST there. - Please contact us if you have any doubt about any part of the
application process.
AMERICAS: [email protected] ASIA PACIFIC: [email protected] EUROPE: [email protected] MEA: [email protected]
The application package must include:
1.Application Questionnaire (max 6 pages in PDF)a. Part 1: Personal information and general questionnaireb. Part 2: Questionnaire according to position
APPPACK
2. Biography (max. 1 page in PDF)
3. Endorsement letter from your home entity.
POSITIONS AVAILABLE
3 Ost operations
product
1OST PD
1OST gv
1Ost
GE/GT
1OST PD
1OST
gv/mkt
*If the structure is cut to 3, there won´t be OST PD
1Ost
GE/ed
1OST
Gv/ed
1OST
GT/ed
1OST MKT
1Ost
PD
*If the structure is cut to 4, OST GT and OST GE will be merged
1OST
FINANCE/HR
1Ost
GE/GT
1OST PD
1OST
gv/mkt
OST JDREGIONAL
FUNCTIONS1) Executing Entity visit to make sure that the implementation of Roadmap, milestones and solving problems to bring growth (based on the plan). 2) Coaching of MCPs and MCVPs in Operations or PD. 3) Supply and Demand Alignment within and outside region 4) Contribute to create the monthly newsletter to the region 5) Strengthening Region collaboration as a part of operations growth strategy 6) Working in synergy with other OSTs, GSTs and RD to grow Operations. 7) Facilitating Regional Summits and Regional Conferences (based on the planning and need) 8) Sales meetings in collaboration with MCs for direct sales increase for the region (if needed) 9) Capacity building 10) DATA mining & analysis 11) Ensuring finance standards implementation. 12) Facilitate resource sharing inside the region
OST ROLETo support the RD in managing
regional operations and the delivery of regional strategies in order to
bring growth to the region.
MoS: % growth of GV % growth of GT % growth of GE
Finance standards implementation Successful achievement of regional projects
Regional Alliances Partnerships for the region
Bottom line % growth in operations in the sub
region or operation through the regional projects and operations
support.
Key skills required: •Sales and Negotiation Skills •Analytical Skills •Facilitating, Training and Coaching Skills •Tracking and Communication Skills •Information Management Skills •Project Management Skills Time Requirements:•Full time role: 40 to 50 hours per week (salary will be informed soon) Knowledge •AIESEC Way •Roadmap 2020 •Supply & Demand Analysis (Regionally and Globally) •Exchange Standards and MoS •Market Research •Business and External Trends
Accountability •Regular weekly meetings with OST Team •Reporting in Monthly Basis to Regional Director (activities and MoS achievement) •Project Based Report to Regional Board and Regional Director
Previous Experience •Previous MC experience preferred (required in Americas) •Preferably in the region Accountable to•Regional Director Duration•1st September 2017 •31 August 2018
GENERAL QUESTIONNAIRE
GENERAL INFORMATION
Name and last name. Birth date. Nationality. Mobile number. Skype ID. Facebook profile. Academic background. Current AIESEC Position. Brief AIESEC XP description (1 paragraph max.).
1. Why do you want to be part of the Regional Office for the upcoming 1718 term? 2. Analyze the current Regional Leadership body of the region you’re applying to. Write your suggestions to improve. 3. Analyze roadmap implementation on the region and provide 3 strategies to improve the current stage. 4. Access the current touch points with the network, what would you keep what would you evolve and why?
GENERAL QUESTIONS
SPECIFIC QUESTIONNAIRE AMERICASOPERATIONS PRODUCT SPECIFIC QUESTIONNAIREChoose 4 of the following questions to answer1. GT has been decreasing in the current term in the Americas. What are the 3 main issues that the entities are facing and what strategies would be implemented in your term to solve them? 2. We have many entities starting to work with a high volume of iGE but not enough being oGE providers. What could be done as an incentive for oGE performance? How can we guarantee GE Realizations all year round? 3. Taking into account the change in MoS, what are the main detractor issues in the products in Americas? What would you do to make sure experiences in the Americas are Completed? Think a lot also about our OGX partners. 4. Create a regional Internal communication strategy to boost MoS change management from July to October in the region. (Include calendar) 5. Today the difference between APD and RE in GV in Americas is more than 3,000. What will be your plan to decrease this difference, the number of APD breaks and make our conversion rate improve? 6. What are the main evolutions you see in Americas 17.18 in the following subjects: Supply&Demand, Process Time, Design for Impact and Implementation of #Complete as MoS? What would be your proposals as OST for implementing these evolutions? (analyze all the products. 7. Analyze the current supply and demand status in Americas for GV. How would your improve cooperations and what would be your strategy to Improve the S&D role of small entities (less than 400x) in the region?
PD SPECIFIC QUESTIONNAIREChoose 4 of the following questions to answer
1. Taking in consideration the current ER principles and Regional portfolio 2017, What strategies you will start, stop or continue to upscale accounts in the benefit of the Region? 2. What should be the 3 main responsibilities of OST PD for 17.18? 3. Create a proposal for one of the partners in your segmentation list, please present the value added of become Regional partner (The proposal should be based in the need of the company. The format is open, but proposal must be in English) 4. Which are the most important current national and regional partners and how do you see the evolution of these accounts for 17.18? Please provide a clear goal and how this benefits AIESEC in the Americas. 5. How do you see your role in the region and the collaboration with the global team? 6. Create a segmentation list for Partnership in the region, include the columns in this example 7.Propose 3 main partnership to capitalize during the next year for the region? Highlight at least 3 strategies do do it.
SPECIFIC QUESTIONNAIRE AMERICAS
SPECIFIC QUESTIONNAIRE ASIA PACIFICFor each OST position choose 4 questions out of the 7 . However for GV/MKT position choose 2 from marketing block and 2 from GV/GT/GE block
OPERATIONS PRODUCT SPECIFIC QUESTIONNAIREChoose 4 of the following questions to answer
1.What are the 3 main issues that the entities are facing in GT and what strategies would be implemented in your term to solve them? 2.For the product you are applying what are the main evolutions you see in AP 17.18 in the following subjects: Supply&Demand -Process Time - Design for Impact - Implementation of - #Complete as MoS. What would be your proposals as OST for implementing these evolutions? 3.For the product you are applying how will you guarantee the region doesn’t decline when the new MoS is implemented? 4.What would be your strategies to foster collaboration in the region for the product that you are applying? 5.Taking into account the change in MoS, what are the main detractor issues in the product you are applying in AP? What would you do to make sure experiences in AP are Completed? 6.Create a regional Internal communication strategy to boost MoS change management from July to October in the region. (Include calendar) 7.Analyze the conversion rate for the product that you are applying for AP and create a plan to improve it.
MARKETING SPECIFIC QUESTIONNAIRE:Choose 2 of the following questions to answer1.Outline your approach to media in the region. What would be your strategy and for what would you see this media? 2.How do you see your role in the region and the collaboration with the global team? 3.What is your plan to make the region aligned and our brand respected? 4.How would you ensure that the region is aligned to the international campaigns? And what are 2 proposals for possible campaigns for AP? 5.How would you use the impact from iGV of the region to improve the storytelling strategy in order to have a better brand positioning for our stakeholders and push operations 6.Analyse the past Y4GG in AP. What are the 3 improvement points? What should we learn from other region in this topic? 7.What is your dream for marketing this year and how will you achieve it?
PARTNERSHIPS DEVELOPMENT SPECIFIC QUESTIONNAIRE:Choose 4 of the following questions to answer 1.Taking in consideration the current ER principles and Regional portfolio 2017, What strategies you will start, stop or continue to upscale accounts in the benefit of the Region? 2. What should be the 3 main responsibilities of OST PD for 17.18? 3. Create a proposal for one of the partner in your segmentation list, please present the value added of become Regional partner. 4. Which are the most important current national and regional partners and how do you see the evolution of these accounts for 17.18? Please provide a clear goal and how this benefits AIESEC in AP. 5. How do you see your role in the region and the collaboration with the global team? 6. Create a segmentation list for Partnership in the region, include the columns in this example 7.Propose 3 main partnership to capitalize during the next year for the region? Highlight at least 3 strategies do it. .
SPECIFIC QUESTIONNAIRE ASIA PACIFIC
SPECIFIC QUESTIONNAIRE europe
GT / GE / GV Choose 4 of the following questions to answer 1. GT has been decreasing in the current term in Europe. What are the 3 main issues that the entities are facing and what strategies would be implemented in your term to solve them?2. We have many entities starting to work with a high volume of iGE but not enough being oGE providers. What could be done as an incentive for oGE performance? How can we guarantee GE has Operations all year round?3. Taking into account the change in MoS, what are the main detractor issues in the product for are applying for in Europe? What would you do to make sure experiences in the Europe are Completed? 4. Create a regional Internal communication strategy to boost MoS change management from July to October in the region. (Include calendar)5. Today the exchanges we do in the region is around 30%. What will be your plan to foster cooperation in the region? (it should be just the product you are applying for)6. What are the main evolutions you see in Europe 17.18 in the following subjects: Supply&Demand, Process Time, Design for Impact and Implementation of #Complete as MoS? What would be your proposals as OST for implementing these evolutions? (analyze the product you are applying for).7. Analyze the current supply and demand status in Europe, for the product you are applying for. How would your improve cooperations and what would be your strategy to Improve the S&D role of small entities (less than 200x) in the region?
MKT Choose 4 of the following questions to answer 1. Outline your approach to media in the region. What would be your strategy and for what would you see this media? 2. How do you see your role in the region and the collaboration with the global team? 3. Currently each entity has a different plan in this area and we are not aligned what can be a problem for the region. What is your plan to make the region aligned to boost reach? 4. How would you ensure that the region is aligned to the international campaigns? And what are 2 proposals for possible campaigns for Europe? 5. How would you use the MOI of the region to improve the storytelling strategy in order to have a better brand positioning for our stakeholders and push operations 6. Analyze the past Y4GG in Europe. What are the 3 improvement points? What should we learn from other region in this topic? 7. What is your dream for marketing this year and how will you achieve it?
PDChoose 4 of the following questions to answer1. Taking in consideration the current ER principles and Regional portfolio 2017, What strategies you will start, stop or continue to upscale accounts in the benefit of the Region? 2. What should be the 3 main responsibilities of OST PD for 17.18? 3. Create a proposal for one of the partner in your segmentation list, please present the value added of become Regional partner. 4. Which are the most important current national and regional partners and how do you see the evolution of these accounts for 17.18? Please provide a clear goal and how this benefits AIESEC in Europe. 5. How do you see your role in the region and the collaboration with the global team? 6. Create a segmentation list for Partnership in the region, include the columns in this example 7.Propose 3 main partnership to capitalize during the next year for the region? Highlight at least 3 strategies do do it. .
SPECIFIC QUESTIONNAIRE europe
SPECIFIC QUESTIONNAIRE mea
For each OST position choose 4 questions out of the 7 . However for GV/MKT position choose 2 from marketing block and 2 from GV/GT/GE block
Finance & HR
1.What would be your priorities for the region’s organizational health 2.Suggest an action plan to get foundational project ‘finance standards implementation’ done by the end of August 2018. 3.How do you assess products profitability within the region. What actions should be taken in that sense ? 4.How would you cooperate with GFB, MSC regional responsible, and regional chair to ensure regional sustainability 5.Suggest an action plan to get foundational project ‘embed LDA in TM processes ’done in your term 6.How would you address low members ’ capacity issue and low % of productive members. 7. Identify key issues for Low Team Standards Implementation, Membership NPS,Retention)
MKT
1.How do you see your role in the region and the collaboration with the global team? 2.Assess regional campaigns. How should they evolve? 3.How can we centralize our Brand and decentralize marketing in the region ? 4.How would you guarantee we are louder as a region to show our impact to our stakeholders? 5.Analyze the past Y4GG in MEA . What are the 3 improvement points? What should we learn from other regions in this regard ? 6.How would you leverage on GV impact to improve the story telling strategy in order to have a better brand positioning for our stakeholders and push operations. 7.What is your dream for marketing this year and how will you achieve it ?
PD
1.How do you see your role in the region and the collaboration with the global team? 2.What partnerships do you see for the region, why and how will you approach them? 3.How will you evolve sales distribution within the region and encourage entities to do regional sales 4.How can PD/MKT work together for higher reach and more profit? 5.How would you package exchange products for regional sales 6.How would you evolve Y4GG sales in the region ? 7.Taking in consideration the current ER principles and Regional portfolio 2017, What strategies you will start, stop or continue to upscale accounts in the benefit of the Region?
GT/GE/GV
1.Analyze the current supply and demand status in MEA, for the product(s) you are applying for. How would your improve cooperations and what would be your strategy to Improve the S&D role of small entities (less than 200x) in the region? 2.Identify pains in both GE/GT in MEA and what would be your main priorities? 3.Looking at iGE relevance in the region with different emerging markets yet slow product growth.identify reasons and Highlight 3 main strategies for growth 4.Taking into account the change in MoS, what are the main detractor issues in the product for are applying for in MEA? What would you do to make sure experiences in MEA are Completed? 5.Many Key players ( entities) in iGV are dropping in MEA, how do you explain it and what strategies to bounce back and grow ? 6.What are the main evolutions you see in MEA 17.18 in the following subjects: Supply&Demand, Process Time, Design for Impact and Implementation of #Complete as MoS? What would be your proposals as OST for implementing these evolutions? (analyze the product you are applying for). 7.How would you package regionally the product(s) you are applying for ?
SPECIFIC QUESTIONNAIRE mea
SEND YOUR APPLICATION PACKAGE TO:
For Americas:
[email protected] and [email protected]
For Asia Pacific:
[email protected] and [email protected]
For Europe:
[email protected] and [email protected]
For MEA:
[email protected] and [email protected]
DDL: 14th 23:59PM (GMT +2)
