regional update 19 th september 2009
DESCRIPTION
Regional Update 19 th September 2009. Project Vanguard. what is Project Vanguard and why is it happening what’s the approach where are we at now next steps some high level initial survey analysis communications and engagement. The sports environment is changing. - PowerPoint PPT PresentationTRANSCRIPT
Regional Update
19th September 2009
Project Vanguard
• what is Project Vanguard and why is it happening
• what’s the approach
• where are we at now
• next steps
• some high level initial survey analysis
• communications and engagement
The sports environment is changing(Stephen Neal - www.changeleader.co.nz)
• Crisis of purpose and leadershipo NZ has changed but perspectives and attitudes of the 1960s are still
strong
o sport is in many cases “ungovernable” in any practical sense – trapped within its traditions, structures and parochial attitudes
• Consequences for sporto inconsistent delivery at a local level
o major revenue has been captured by private entrepreneurs
o dependency on the taxpayer and gaming trusts
o limited capability to support and grow grassroots
• The goal of changeo to create sustainable change – i.e. an organisation able to adjust
more readily to its changing environment on an on-going basis
o change is not just about structure although structure is an important enabler
What is Vanguard?
• approved motion at the 2008 AGM – “That the board appoint a sub-committee consisting of 3 board
members and 3 nominated regional representatives to review
the current regional structure and make recommendations to
the board as to how this could be optimised.”
• sub-committee has been established –– Board Allan Barrett, Mark Berge, Ron Clarke, Murray Coulter
– Regions Humphrey Pullon, Selwyn Screen, Suzanne Speer
– SPARC John Page
– Executive Mike Byrne
• the sub-committee has named the initiative Project Vanguard and Martyn Newman-Hall has been appointed as part-time project manager
Why Vanguard?
In the tough financial environment of 2009, with increasing service delivery expectations, declining volunteer availability, and increasing cost and contention for pool space, is there a better way to be organised that maximises the effective use of our resources?
The intention of Vanguard is to understand the issues and to make recommendations as to how they may be solved or mitigated – and then implement agreed recommendations.
Why Vanguard?
Potential benefits –
•improving delivery of swimming services to swimmers, coaches and clubs through better co-ordination and communication
•increasing opportunities for swimmers through improved access to resources and competitions
•maximising the benefits delivered from the financial resources available
•capitalising on local linkages and identity wherever possible
•maximising local funding opportunities
•creating an aligned and integrated approach to service delivery across all regions
•reducing administrative overheads and associated costs through a consistency of approach and removal of duplication
•reducing the pressure on volunteer administrators
What’s the approach?
information gathering phaseo clearly understand the current position and the motivation for considering
changes
o identify what challenges and issues exist across the organisation
o confirm what’s working well and why that’s the case
options phaseo prioritise the identified issues
o create options to remove or mitigate the highest priority ones
o agree which initiatives to actually proceed with
implementation phaseo create an implementation plan
o execute the implementation plan
review phaseo confirm that the changes that have been made have delivered the expected
benefits
o agree any further initiatives to be implemented
Phase 1
NOV DEC
Club and region surveys
OCTAUG SEP
Club and region face-to-face meetings
Meetings with and feedback from other stakeholders
Analyse surveys
Identify issues and successes
2010
Phase 2Options
where we are today
Stakeholder engagement and communication
Tentative meeting schedule?
w/c 12-Oct 19-Oct 26-Oct 02-Nov 23-Nov 30-Nov 07-Dec
Mon Blenheim Masterton Tauranga Whangarei
Tue Wellington Nelson Invercargill Wanganui Hamilton Paihia?
Wed Palmerston Greymouth Dunedin New Plymouth Coromandel?
Thu Timaru Napier Manukau
Fri Queenstown Christchurch Gisborne Auckland Regions
Club response by region
Overall, 101 of 179 clubs submitted a response – 56%
Members in responding clubs
Overall, 65% of members are covered by the response but only 265 of those 12,629 are swimmers over 18
Membership profile
Changing club membership profile
20.5% increase in members at responding clubs over the last 3 years
10,382 to 12,629
Current swimming members
%age of clubs that have…
Mis-match with annual report numbers probably due to non-registration
of LTS swimmers
Top 3 club identified issues
Weighted average of top 3 issues identified by the clubs
Top 3 region identified issues
Weighted average of top 3 issues identified by the regions
Regional view of clubs and SNZ
Club view of regions and SNZ
Documents supporting the clubs
Constitutions
Common regional constitution
Common club constitutionRegional view Club view
Club financial information
How is your club managing to meet the demands of your
members?
Cost of getting accounts audited?
GST reg’d?
Incorp society?
Accounts audited?
Communications & engagement
• regular emails and website updates
• group and individual meetings
• additional feedback loops
• what else would you like?