11

Lindinkosi LembetheLindinkosi LembetheDepartment of Agriculture, Forestry and FisheriesDepartment of Agriculture, Forestry and Fisheries

DAFF, PFI & AFMA workshop for registrations renewal04 September 2013

REGISTRATIONS RENEWAL REGISTRATIONS RENEWAL PROCESSPROCESS

22

CONTENT• Registrations renewal process and requirements

• Late applications for registrations renewal

• Process for handling lapsed registrations

• Processing registrations cancellations

• Banking details

• Contact details

33

Renewal notice or reminder sent to

reg. holder

Verify reg. status and capture info

into register

Receipt and acknowledgement

of application

Approval by Admin Supervisor

Payment Verification

Prepare renewal certificate and

documents

Renewal Process

44

REGISTRATION RENEWAL

• Application must be made by registration holder• Registrations are renewable every three (3)years and thus

valid for a three (3) year cycle.• Apply not later than 31 March of the year which the

registration lapses• Required documents for application:

– Form A with a signed declaration that the product compostion has not changed.

– Form C

– Proof of payment

– Two copies of labels and a COA (when required by Registrar)

• Applications received 30 days after expiry date are not considered.

55

LATE REGISTRATION RENEWAL

Application received between 1 to 30 April (received after 31 March) of the year registration lapses is considered as later registration renewal application

• Such an application must be made by the registration holder

• Required documents for application:– Form A– Form C

– Proof of payment

– Two copies of labels and a COA (when required by Registrar)

• Applications received after 30 April (late renewal period) are not considered.

66

LAPSED REGISTRATIONS

• If the registration holder did not apply for the renewal of the registration before 30 April (late renewal period) of the year the registration lapses , then the registration lapse.

• The office of the Registrar will issue a letter to the registration holder indicating that his/her registration has lapsed and he/she must cease selling such products with immediate effect.

• The registration holder will be advised ,on the same letter ,that he/she must apply for the re-instatement of his/her product (s) should he wish to continue retailing the product (s).

• The copy of the notice or letter is also forwarded to our inspectors so that that could enforce compliance.

• The re-instatement process takes between 3 to 6 months to complete.

77

CANCELLATION OF REGISTRATION

• Required documents for registrations cancelled by

registration holder during the period of registration

are:

• a covering letter stating reasons for cancellation

– a completed Form B

– a completed Form C

– the current original registration certificate or an

affidavit in the case where the certificate has been

misplaced or lost

88

COMPLAINTSComplaints about registration delays should be brought after

the stipulated processing period.

• Complaints can be directed to • Mr. Lindinkosi Lembethe• 012 – 319 6863• LindinkosiL@daff.gov.za (preferable)

If not satisfied with outcomes, the matter can be escalated to:• Mr. David Motloi• 012 – 319 6889• DavidM@daff.gov.za (preferable)

If still not satisfied with outcome, the matter can be escalated to:

• Registrar: Mr. Jonathan Mudzunga• 012 – 319 7303• MalutaM@daff.gov.za (preferable)

99

Some Common Mistakes

• Incomplete documents

• Commissioner of oath did not sign the declaration

• Inclusion - on the Form A (renewal application) - of

registrations that had lapsed or not renewed during the

previous renewal cycles.

• Inclusion - on the Form A (renewal application) - of

registrations that are still active and only due for renewal in the

next renewal cycles.

• Labels and Certificate of analysis not submitted (when required

by the Registrar)

1010

BANKING DETAILS

All fee shall be paid in favour of the

Director-General

Department of Agriculture, Forestry and Fisheries :

Account name: NDA-Act 36 of 1947

Account number: 011203102

Reference: 11F2 and Name of Company/applicant

Branch code: 010845

Branch name: Arcadia

Bank name: Standard Bank

1111

CONTACT DETAILS

PHYSICAL ADDRESSThe Registrar: Act 36 of 1947Department of Agriculture, Forestry and Fisheries Agriculture BuildingSteve Biko Street (former Beatrix Street no. 20)PretoriaAnimal FeedsOffice No. LB-FF-09 or LB-FF-10ATT: Nosipho Mbhele, Sana Magolela, Clement Zulu , David Kabini and myself (Lindinkosi)POSTAL ADDRESSThe Registrar: Act 36 of 1947 Department of Agriculture, Forestry and FisheriesPrivate Bag X 343Pretoria0001

1212

ANIMAL FEEDS PERSONNEL

Name Telephone number Email address

ADMINISTRATION

Mr. David Motloi (Head of Administration)

012 – 319 6889 DavidM@daff.gov.za

Mr Lindinkosi Lembethe (Supervisor of farm feed administration)

012 – 319 6863 LindinkosiL@daff.gov.za

Ms Sana Magolela 012 – 319 6544 SiliM@daff.gov.za

Mr Clement Zulu 012 – 319 7252 ClementZ@daff.gov.za

Ms Nosipho Mbhele 012 – 319 7214 NosiphoM@daff.gov.za

Mr David Kabini 012 – 319 7071 DavidKab@daff.gov.za

TECHNICAL

Ms Tebogo Banda 012 – 319 6837 TebogoB@daff.gov.za Facsimile: 012 – 319 7179

1313

THANK YOU!