Regular Board Meeting

October 22, 2016

Approval of Agenda

Approval of Minutes

President’s Remarks

Tom Herrick, President

Treasurer’s Report

Pat Supik, Treasurer

SUMMARY FINANCIAL REPORT PERIOD ENDED 9/30/2016 OPERATING ACCOUNT SUMMARY

ACTUAL BUDGET VARIANCEREVENUES (AMOUNTS IN THOUSANDS)

Assessments $8,493 $8,493 $0 Grants 505 487 18 Amenities (Net) 3,356 3,621 (265) Recreation & Parks 232 239 (7) Other fees and Income 434 426 8

Total Revenues 13,020 13,266 (246)

Less transfers to reserve accounts (3,691) (3,693) 2

Net Operating Revenues 9,329 9,573 (244)

OPERATING EXPENSES

Administration & Management 706 724 (18) Amenities 2,233 2,368 (135) Recreation & Parks 397 426 (29) Police 703 718 (15) Fire / EMS 211 212 (1) Public Works / CPI 637 620 17 General Maintenance 199 210 (11)

Total Operating Expenses 5,086 5,278 (192)

EXCESS OF REVENUES OVER EXPENSES 4,243 4,295 (52)

TRANSFERS (New Capital, Loan Principal, etc.) (75) (116) 41

NET $4,168 $4,179 ($11)

GM Report Monthly Progress Yacht Club – Furniture re-arranged to offer more seating

options. 4 TV’s installed on 2nd floor bar area, plus 2 additional in 1st floor lounge area. Buzztime trivia to be installed next week. New menu released, and last month was the most profitable September in last 10 years.

Public Works – To address the 200+ open work orders with public works, the board approved the addition of 4 additional laborers to support the public works team, positions posted.

Facilities – To address the need for detailed design specifications and lack of internal facility documentation, the board approved the addition of 1 engineer to assist Jerry Aveta with CAD Design and Management.

Project Update Board Meeting

October 22, 2016

White Horse Park Bathrooms

Fabricating Metal Roof (No major delay anticipated)

Legend Blue = Planned Schedule

Green = Completed on Time Yellow = Potential Delay

Red = Task Delayed

Contract Award Pending (No major delay anticipated)

Updated as of: Oct. 17, 2016

Huntington Park Repurpose

Updated as of: Oct. 17, 2016

Pickle Ball Conversion

Weather Delayed Start

Updated as of: Oct. 17, 2016

Bridge Repair Project

Updated as of: Oct. 17, 2016

Weather Delayed

Mobilization

Beach Club Bathrooms

Updated as of:

Oct. 17, 2016

Golf Clubhouse Repairs

Public Comments

Capital Requests Golf Club Roof Removal of HVAC (Public Works

Comleted) Removal of existing built-up roof Replacement of Rotten Wood New Roof Installation w/ Flashing

Capital Requests Golf Carts Lease was assumed on 5/18/16 outside of board meeting, creating

liability of $103,600.00 to purchase carts, or pay $3352.00 monthly, to lease end date of 10/1/2020.

Of existing 55 electric carts, 40 are due for batteries at $1,000.00 each, $40,000.00 total

Cart Barn electrical service is failing. Requires upgrade of panel, as well as all feeders, which could cost close to $40,000.00 for continued support of electric carts.

If we purchase new gas carts from Yamaha, they will release us from the above lease, which with trade of the 55 carts, will cost $320,000.00, plus the cost of an additional fuel tank (<$10,000.00).

Total affect on OPA Cash: $147,000.00, provides 2017 Yamaha Gas Quiet Carts, lower depreciation, higher efficiency.

Recruiting Firm Approval

CPI Violations

Old Business

Tom Herrick Motion to reactivate Resolution C-11 - Golf Advisory Committee

New Business

Cheryl Jacobs First Reading of M-01 – CPI Procedures

Pat Supik Motion to provide budget guidance to the General Manager.

Brett Hill ARC Committee Appeal – Requested by Earl Moore.

Brett Hill Motion that twenty-five thousand dollars be

reallocated from the Food Truck line item on the Yacht Club Capital Budget to Decorations and Furnishings for the Yacht Club.

Appointments

Media Questions