Langham

Agenda

Regular Council Meeting

Monday, May 27, 2019 @ 6:30 PM

Council Chambers

Page

1. CALL TO ORDER 1.1. Mayor John Hildebrand called the meeting to order at 6:30pm. 2. AGENDA 2.1. Adoption of Agenda

THAT the agenda be passed as presented with the following addition:

3. APPOINTMENTS 3.1. Substitute Recorder

THAT the Town of Langham appoint Margot Orr as the substitute recorder for the regular Council meeting, this May 27, 2019.

4. DELEGATIONS 4.1. 6:30 pm - Marvin Wall

1. Water reconnection and disconnection fee Letter

4

5. ADOPTION OF MINUTES 5.1. Adoption of Minutes

THAT the minutes of the ___ Regular Council Meeting, be approved.

6. LIST OF ACCOUNTS 6.1. Approval of Accounts

THAT the accounts presented, on the List of Accounts for Approval #2019-00030 and 2019-00031, attached hereto and forming part of these minutes, be approved for payment in the amount of $28,403.16, in addition to payroll. May 27 - Accounts Payable

5 - 12

7. CORRESPONDENCE 7.1. Acceptance of Correspondence previously emailed:

THAT we have read and accept the following Correspondence:

1. FCM Voice: Building better lives with the Gas Tax Fund 2. Media Release: May 6 - May 13, 2019 3. 2019 Resolutions plenary document 4. FMC Voice: AC2019 is almost here 5. North Central Transportation Planning Committee 6. Letter Regarding Rural Project

Page 1 of 28

7. Langham Minor Sports 8. Urban Update 9. Canadian Blood Services 10. New Poll: Canadians trust municipal governments most to deliver better

quality of life

7.2. Correspondence to be reviewed:

THAT we have read and accept the following correspondence:

1. SGI: Provincial Traffic Safety 2. Pillar: Infrastructure Asset Management

Correspondence -May 27

13 - 16

8. REPORTS OF TOWN STAFF AND COMMITTEES 8.1. Economic and Community Development Report

Sask Lotteries Grant Distribution

Community Needs Assessment Survey

Additional Website Information

Economic and Community Development Report 27-05-2019

17 - 27

9. PORTFOLIO REPORTS 9.1. Planning, Lands, Economic Development Portfolio 9.2. Parks, Recreation, Culture, Tourism, Public Health Portfolio 9.3. Public Works (Transportation), Infrastructure, Buildings, Environmental Health 9.4. Police, Bylaw Enforcement Portfolio 9.5. Fire, Emergency Measures Portfolio 9.6. Water, Sewer, Lagoon Portfolio 10. OLD BUSINESS 10.1. Website Design

THAT the Town of Langham accept Black Nova's quote for the amount of $5,000+tax for the first year and $400+tax annually for the design and development of the Town's new website. Black Nova- Quote

28

11. NEW BUSINESS 11.1. Saskatchewan Lotteries Grant Distribution

THAT the Town of Langham approve the proposed allocation of funds to the designated community groups.

11.2. Meeting Cancellation

THAT the Town of Langham cancel the regular meeting of June 10, 2019, and that notice be given to the public.

11.3. Langham Days Cheques

Page 2 of 28

THAT the appointed signing authorities be authorized to pay all final Langham Days Invoices before June 22, 2019, to be reviewed at the next meeting.

12. ADJOURNMENT 12.1. Adjournment

THAT this meeting now adjourn – Time ___

Page 3 of 28

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Page 15 of 28

Page 16 of 28

Organization Address Contact Email

Amount Requested (With adequate

recipets provided) Amount Approved % of total allocation Follow Up Received

Cheque Number

Langham Elemntary School Box 350 Laura Prefontaine laura.prefontaine@spiritsd.ca 789.71$ 789.71$ 5% Walter W.Brown School Box 260 Michael Neufueld michael.neufeld@spiritsd.ca 1,900.00$ 1,900.00$ 13% Langham Library Box 697 Jean Long jlong@sasktel.net 431.80$ 431.80$ 3% Langham Plus 60 Box 516 Doreen Nickel wnickel@sasktel.net 5,000.00$ 2,458.13$ 17% Langham Museum Box 516 Doreen Nickel wnickel@sasktel.net 3,000.00$ 2,458.12$ 17% Minor Hockey Box 48 Stacey Robertson staceytrobertson@hotmail.com 24,000.00$ 2,458.12$ 17% Lil Vikings Preschool Co-op Ltd. Box Kaela Tallis lilvikingspreschool@gmail.com 1,585.00$ 1,585.00$ 11% Langham Skating Club Box 48 Stacey Robertson langhamskatingclub@gmail.com 15,644.57$ 2,458.12$ 17%

TOTAL GRANT AMOUNT 14,539.00$ 14,539.00$ TOTAL REQUESTED 52,351.08$

April 1, 2018 to March 31, 2019 projects and Events

Proccess: Step one: total grant amount of $14,539.00 / 8 applicants = $1,817.37Step two: Langham Elementary requested< $1817.37. Received full amount $789.71Step three: Langham Library requested< $1817.37. Received full amount $431.80Step four: Lil Vikings Preschool Co-op Ltd. Requested < $1817.37. Received full amount $1585.00Step five: All other requested amounts > than $1817.37. Took remaining allocation/ 5 other applicants = $2346.49Step six: WWB requested < $2346.49. received full amount $1,900Step seven: Took remaining allocation/ 4 applicant= $2458.12Step eight: All remaining applicants requested > $2458.12 All remaining applicants received $2458.12

Page 17 of 28

1

COMMUNITY NEEDS ASSESSMENT SURVEY

The information gathered from this survey will assist elected officials and staff to identify community

needs in order to develop strategies and action plans to support sustainable communities. Some of the

information gathered will be used for obtaining funding from external agencies. As this survey is

confidential, please do not put your name on this survey.

A. RESIDENT PROFILE

Please check place an “X” next to all the categories that apply to you.

MALE FEMALE BOTH ANSWERED SURVEY MEMBER OF A VISIBLE MINORITY

FIRST NATIONS METIS INUIT

How many years have you lived in this COMMUNITY?

Are you renting, thinking about buying or own your own home?

RENTING BUYING OWN

How many family members reside in your home?

Which of the following categories best describes your gross total family income during the last year?

LESS THAN $10,000

$10,000 - $24,999

$25,000 - $49,999

$50,000 - $99,999

$100,000- $149,999

$150,000 OR MORE

Which category best represents the age of the head of household?

18-24

25-34

35-44

45-54

55-64

65 OR OLDER

Page 18 of 28

2

Do you have children living at home?

Yes No

If yes, in which category do your children fall:

Infant Elementary school

High school Young adult Adult (over 30)

What was the last year or grade in school you completed?

GRADE SCHOOL

SOME HIGH SCHOOL

HIGH SCHOOL GRADUATE

SOME COLLEGE/TRADE

TRADE SCHOOL GRADUATE

COLLEGE GRADUATE

SOME GRADUATE SCHOOL

GRADUATE DEGREE

In what industry is the major wage earner in your home employed?

Agriculture

Resource sector (e.g. oil, gas, wind, solar)

Construction

Manufacturing

Retail/wholesale

Transportation, communications, utilities

Finance, insurance, real estate

Government (includes health and education)

Services

Retired

Homemaker

Student

Unemployed

Page 19 of 28

3

B. SUPPORT SERVICES

Have you or members of your household accessed any of the following services during the past twelve months, or wish to access?

yes no, but I wanted to

Does not apply to my household

I feel this service should be offered to the community regardless of our household using or not – YES or NO

Affordable housing (such as rent support and housing assistance)

Rental accommodations Daycare Transformational Services (such as transportation services to and from Saskatoon)

Family and individual support services (such as individual, family or group counseling programs)

Basic needs support (such as food hampers and meal delivery programs)

Youth support (such as youth leadership, mentoring and youth gathering places)

Parenting support (such as parenting education and parent-child interaction programs)

Preschool programs (such as nursery schools and play schools)

Home support (such as in-home support, home visitation and respite care)

Senior support (such as seniors’ outreach and seniors gathering places)

Newcomer support (Such as welcome committee, welcome wagon and new to town informational services)

Comments:

C. SPORTS, RECREATION AND CULTURE FACILITIES

Please rate each of the following in our area using a scale of 1 to 5 where 1 means not at all satisfied and 5 means very satisfied.

1 2 3 4 5

availability of local parks availability of regional parks hockey rink soccer/football facilities curling rink baseball diamond(s)

Page 20 of 28

4

library museum Other - list

Comments:

If our community were to invest facilities in the next 10 years, what existing facilities in your opinion

should be improved?

What new facilities should be developed in our community in the next 10 years?

What local traditions, heritage sites, or historical places set our community apart from other

communities? What do you think should set us apart?

D. SPORTS, RECREATION AND CULTURE OPPORTUNITIES

Is there any recreation, sport, arts, culture activity you or members of your household participate in,

but travel to another community to access? Please Circle and specify if “Yes.”

1. Yes; specify

2. No

Please indicate how often you or members of your household visit the following

several times per week

several times per month

occasionally never

local parks (Skate park, Vikings Victory, Community Park, Green Spaces)

regional parks exercise gym hockey rink soccer/football facilities curling rink baseball diamond(s) library museum

Page 21 of 28

5

Please rate recreation, sport and culture opportunities in our area using a scale of 1 to 5 where 1 means not at all satisfied and 5 means very satisfied.

1 2 3 4 5

Affordability of opportunities Opportunities that are available for children Opportunities that are available for youth Opportunities that are available for adults Opportunities that are available for seniors (60 years of age and older) Opportunities that are available for disadvantaged citizens such as low income, physically handicapped and recent immigrants

Opportunities to participate in beginner level activities Opportunities to participate in advanced level activities Opportunities to participate in the arts Opportunities to attend arts events Opportunities to participate in sports tournaments

Comments:

\

There are a number of ways the community might pay for improving or developing recreation, sport, arts and culture facilities and opportunities. Please indicate your level of support for the following methods using a scale of 1 to 5 where 1 means not at all support and 5 means strongly support

1 2 3 4 5

property taxes user fees revenues from advertising in facilities sponsorship or grant providing from corporate or other allowing commercial enterprises to renting retail space in the facilities

E. ECONOMIC DEVELOPMENT

Are your housing needs being met? Please explain your answer.

What do you anticipate your housing needs will be in 1, 5 and 10 years? (Such as downsizing, multi-family living ect.)

Page 22 of 28

6

Are there any educational programs you would be interested in enrolling in if they were

provided online or close to home. If so – please list.

What do you feel are our most important community assets/resources?

What would you miss the most in our community if it was no longer there?

What does our community have that sets it apart?

How do you think we can work with other municipalities in our region to help support economic growth?

Have you noticed any differences in our community within the last three years? Please explain?

Do you feel there is a need for additional overnight accommodations in our community if it results in

an increased capacity to host events? Have you ever considered starting a business? If so, what type of business did you have in mind?

How can we support entrepreneurs?

Page 23 of 28

7

What types of businesses do you feel are needed and would be supported by residents of our

community?

What products and services could be offered by existing businesses to improve service here?

Thank you for completing our survey. If you have additional comments and/or ideas to assist the

Council in serving you better, please feel free to add them here:

Please return your survey to the Langham Town Office in person, by mail, via email or by fax. Box 289

Langham SK, S0K 2L0 Fax: 306-283-4772

Email: ecdev@langham.ca

Page 24 of 28

Additional Website Information- Black Nova

- https://www.saskjazz.com/ - mobile friendly (menu in top right corner by pressing the 3 bars), large full size image, menu and navigation at the top.

- https://dklette.com/ - mobile friendly (menu in top right corner by pressing the 3 bars), large full size image, menu and navigation at the top, cleaner and simpler

- https://clasaskatoon.org/ - mobile friendly (menu in top right corner by pressing the 3 bars), large full size image (currently the green background but can be replaced), menu and navigation at the top.

While those are current clients, really we can do anything. We have lots of other clients but usually after we hand the website over the quality degrades so I don’t want to highlight those ones.

From our conversations I like the town of Osler (http://townofosler.com/) and the (https://townoflampman.ca/) as you mentioned and would expect your site to be similar to one of these. The thing to note is we’ll need to make sure you can get some good photographs of the town or some good stock photos like Lampman has.

To keep the site up to date in terms of a tech point of view, we could do an annual service for $300/yr +tax which would have us go through and clean up everything that needs to be cleaned up, fixed, upgraded or any other general things. If you wanted to add major components/functionality that would be extra and costs could be discussed then.

Page 25 of 28

ECONOMIC AND COMMUNITY DEVELOPMENT REPORT

Submitted to: Langham Town CouncilFrom: Margot OrrDate: 27/05/2019

Grants 1. Saskatchewan Lotteries Grant Fund

The final receipts have been submitted for all the community groups that had applied for the April 2018- March 2019 funding period. A detailed breakdown of the allocation of funds is attached, to be approved by council.

Events1. Langham Days

Langham Days Planning is 90% complete. This year we will be having laser tag, a petting zoo, a bouncy castle obstacle course, a

balloon man, face painting, a band at the sports grounds and of course the Spray Park Grand Opening.

Spray Park Grand Opening- Speakers? It is my goal to increase participants in this year’s parade. We are having prizes for

1st, 2nd and 3rd place this year and we have invited all local businesses to come and partake.

Facilities and Parks 1. Langham Curling Rink- Shared User Agreement

On May 8th we had the Curling Club meeting to discuss the Shared User Agreement. The initial meeting regarding the Shared User Agreement resulted in the following;

The Curling Club felt that the initial language and layout of the agreement was too formal, as such we are in the process of reworking the agreement into a more approachable format.

Each party is in the process of compiling a list of the utilities and maintenance items at the rink and will allocate which party they believe is responsible for each expense.

The Town is in the process of looking into insurance concerns voiced by the Curling Club, we are looking at whether small rentals require insurance, concession insurance and insurance carried by the Curling Club.

The Curling Club and the Town are planning to meet again sometime in mid-June to finalize the next draft of the agreement. A date has not yet been set.

Economic Development 1. Economic Development Strategy

Page 26 of 28

Phase one of the Strategy is nearly complete. As I had identified in my breakdown of this section of the phase a Community Needs Assessment Survey would be conducted. You can find the survey attached, please let me know if you have any suggestions for other questions.

2. Business Development I have been working closely with a new business that is opening up in Town. After

discussing and working to find a location, the property was purchased. We have gone over building information, zoning, bylaws and the tax incentive policy.

The anticipated opening will be in July.

3. Marketing- Website As was discussed previously there were several options for the new website

development. The favored quote from Black Nova has provided the additional information that was requested by Council. Please see attached.

Education1. SEDA Conference

I attended the SEDA Intersections for Growth Conference on April 28-30th. A wide array of topics were covered including being investment ready and entrepreneurial friendly, ways to market within communities to promote shopping local, regional collaboration and much more.

The conference was also a valuable networking opportunity where many municipal economic development professionals were able to share information and helpful resources that we can utilize for our economic development strategy.

Page 27 of 28

Hi Margot, I got the pricing sorted out for the alert system. For the website:

- Built to resemble the Osler and Lampman websites o Mobile friendly – resizes and resembles an app

- Subdomain or page for the Rink (so you don’t need separate site) - Built with a content management system so you can easily edit the site and post updates, PDF’s

etc - Fillable email form for service requests – will go direct to email address - Banner across the top capability (for emergencies) - Can embed google calendar or similar for events - Agenda / Minutes integration – they will build that site to mirror your new site’s look - Fillable PDF forms constructed – Rental Agreement etc - Alert System signup

The cost to build the website would be $5,000 + tax, one time fee. Currently your email is hosted by quadrant, I’m not sure who is hosting the website itself, I think it may be hosted somewhere else as you mentioned. If we took over the hosting, it would likely be $300/yr+tax, flat rate. We may be able to have quadrant handle it at no cost (you may already be paying for it and not using it from them as they handle your email). The alert system – there are two ways we can do the alerts, one is how we talked about where we send it to their phone number via an email address. This works but is dependant on their cellphone provider and if they change providers etc it could get kind of messy (the messages wouldn’t go through on the wrong provider. The other thing we could do is integrate it into a actual text messaging platform – similar to how the alert system Saskatoon uses. It would go to everyone signed up no matter what their provider is. The difference is that this one would cost about $100/yr + tax – this would be flat rate for the size of your population. There would be a limit but given the number of alerts and how many people you have that would cover everything and would be the way I would suggest going. I think this covers everything we talked about, if you have other questions let me know. Other than the hosting / one alert system, this would be a flat rate cost. In general most of our clients have no issues doing all of the updates on their own.

Page 28 of 28