Regular Council Meeting of the City of Greenville held in the Council Chambers on Tuesday, March 13, 2012

Call to Order: The regular meeting of the Greenville City Council was called to

order on Tuesday, March 13, 2012 at 7:40 p.m. by Mayor Alan Gaffner.

Roll Call: Present: Mayor Alan Gaffner, Councilman John Gillard,

Councilman Kenny Hampton, Councilman Mike Heath and Councilman Roger Sanders.

Also Present: City Attorney Patrick Schaufelberger, City Manager

David Willey and City Clerk Sue Ann Nelson.

The pledge of allegiance to the United States flag was recited.

Character Education Presentation:

Ally Thies, Greenville High School student of the month, gave a presentation on Caring, the March Character Education word of themonth.

Citizen Input: Mayor Gaffner opened the floor for citizen’s input regarding any item that was not on the agenda. Tim Ridings, 1312 Blue Street, addressed the council and expressed concern about the speed of motorist and thesafety of children in and near the 2 Creeks community. CityManager indicated he would research the issue and report back to thecouncil. Diego Gamino, 746 E Main, had questions regarding codeenforcement violation of a vehicle kept on private property. CityManager again indicated that he would need to research the issue andwould respond to Mr. Gamino.

Consent Agenda:

Approval of minutes of the February 14, 2012 Regular

Council Meeting, February 27, 2012 Special Council Meeting; Financial Statements for February 2012; Approval of Accounts Payable totaling $389,257.60; Approval of Administrative Reports of the Police Department,

Public Works, Sewer and Water Departments, BuildingPermits and Code Enforcement Report.

Motion by Hampton, seconded by Gillard to approve the consent

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agenda as presented. Ayes: Hampton, Gillard, Heath, Sanders, Gaffner Nays: None

Motion carried.

Cemetery Monument Claim:

City Manager Willey provided background on damage that had been sustained to the Lindly monument last March when a semi-truck made a wrong turn and attempted to turn around in the cemetery. The insurance company has presented an offer to replace the monument at $92,824. Council discussed repair versus replacement of monument.Including repairing the monument for approximately $7,500 and using the remaining funds for cemetery repairs such as road repair. Motion by Hampton, seconded by Sanders to accept insurance company offer of$92,824 and allow the City Manager to follow through with repair of the hand up to $7,500.

Ayes: Hampton, Sanders, Gillard, Heath Nays: Gaffner

Motion carried 4-1.

Revolving Loan Modification Agreement:

Troy Schukar has requested the city modify his revolving loan agreement to add unpaid interest to the principal and restructure theloan at 3% for a new 3 year amortization. Motion by Sanders, seconded by Heath to approve loan payment modification with Troy Schukar to add unpaid interest to principal and restructure term at 3%for 3 years.

Ayes: Sanders, Heath, Hampton, Gillard, Gaffner Nays: None

Motion carried. Municipal Fiber Broadband Network:

City Manager Willey provided some background on the city’s due diligence thus far to build and provide fiber network services. CityManager introduced Ken Demlow from NewCom and Paul Duke withShive Hattery who gave a presentation regarding the process andpossibilities for municipal-owned fiber optic broadband in Greenville;then answered questions from the council and public. They discussed a new grant opportunity, “The Governor’s GigabitChallenge” which has a short window for submission to be filed inMay. Following the presentation, council discussed the merits of moving forward with a feasibility study and grant submission.Motion by Gaffner, seconded by Hampton to approve $33,000 for

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professional services contract with Shive Hattery for feasibility study including submission of state grant with funding preferably paid through the TIF District funds. Mr. Duke with Shive Hattery will dosome additional research to verify the feasibility study and grant canbe completed and submitted by the grant deadline, and report back tothe City Manager.

Ayes: Gaffner, Hampton, Heath, Sanders Nays: Gillard

Motion carried 4-1.

Illinois Department of Transportation IL Route 127 and US Route 40 Improvement Agreement:

The State of Illinois plans to make improvements to US Route 40 from Overpass Road to .1 mile West of Silver Street and IL Route 127from College Avenue to Main Street. These improvements would bemutually beneficial to the City of Greenville. The total project cost is$1,322,500 of which $1,058,000 will be federally funded, $264,283.80 will be state funded, and $216.20 will be the share for thelocal government. Motion by Gillard, seconded by Heath, to approve and authorize mayor to execute agreement with IllinoisDepartment of Transportation for IL Route 127 and US Route 40 improvements, contingent upon approval of a resolutionappropriating city funds for the project and a resolution approvingplans and specifications. Ayes: Gillard, Heath, Hampton, Sanders, Gaffner Nays: None Motion carried.

Resolution 2012-4 Resolution Appropriating Funds for IL Route 127 and US Route 40 Improvements.:

Upon approval to enter into an agreement with State of IllinoisDepartment of Transportation for IL Route 127 and US Route 40 improvements, the council must pass a resolution to appropriate thecity’s share of the project. The total project cost is $1,322,500 ofwhich $1,058,000 will be federally funded, $264,283.80 will be statefunded, and $216.20 will be the share for the local government. Motion made by Heath, seconded by Gaffner to approve Resolution 2012-4 appropriating $216.20 for the City of Greenville’s share ofimprovements to IL Route 127 from College Avenue to Main Street

Ayes: Heath, Gaffner, Gillard, Hampton, Sanders Nays: None

Motion carried.

Resolution 2012-5 Upon approval to enter into an agreement with the State of Illinois

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Resolution Approving Plans and Specifications for IL Route 127 and US Route 40 Improvements:

Department of Transportation for IL Route 127 and US Route 40improvements, the council must pass a resolution approving plans andspecifications. Motion by Hampton, seconded by Sanders to approve Resolution 2012-5 approving plans and specifications for IL Route 127 and US Route 40 improvements as outlined in theagreement.

Ayes: Hampton, Sanders, Gillard, Heath, Gaffner Nays: None

Motion carried. Ordinance 2928 Amend City Code §96.18 Excavation In and Use of Parkway or Streets:

Needing an update to sidewalk excavation permit fees, new ordinanceamends the fees and establishes a 14-day period for work to be completed to repair damaged sidewalk or streets. The increase indeposit fee will offset city expense if the repair is not completed andcity staff is required to finish the work. Motion made by Gillard, seconded by Heath to adopt Ordinance 2928 to amend city code §96.18 Excavation In and Use of Parkway or Streets.

Ayes: Gillard, Heath, Hampton, Sanders, Gaffner Nays: None

Motion carried.

Fourth Street Sanitary Sewer Line:

Following the annexation of the Bond County Highway Departmentproperty, the city is planning to proceed and install sanitary sewer line along Fourth Street. Motion by Sanders, seconded by Hampton to approve material costs not to exceed $13,543 and engineering costsnot to exceed $6,000 for the City’s Public Works department to installsanitary sewer line along Fourth Street.

Ayes: Sanders, Hampton, Gillard, Heath, Gaffner Nays: None

Motion carried.

Public Use and Construction Easement – Benson Property:

Following the annexation of the Bond County Highway Departmentproperty, the city is planning to proceed and install sanitary sewer line along Fourth Street. In order to complete the sanitary sewer line, apermanent easement and temporary construction easement is desiredfrom Jeff and Nancy Benson. Motion made by Gillard, seconded by Hampton to approve permanent easement five feet from the boundaryline and a temporary construction easement fifteen feet immediatelynorth of the permanent easement along Bowman Avenue on theproperty owned by Jeff and Nancy Benson.

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Ayes: Gillard, Hampton, Heath, Sanders, Gaffner Nays: None Motion carried.

Almira Manor Sign Variance:

St. Andrew’s management Services operating Almira Manor isrequesting a sign variance to locate a directional sign on BeaumontAvenue. Placement of sign would be in the south side right-of-way of Beaumont Avenue to direct traffic flow to Almira Manor viaTaylor or Grigg Street. The sign would match the current decorativecity landmark signs. Motion by Hampton, seconded by Gillard toapprove sign variance to allow St. Andrew’s Management Services operating Almira Manor to install a direction sign in the 300 block ofBeaumont Avenue in the south side right-of-way of Beaumont Avenue and a second location if desired as so approved by city staff.

Ayes: Hampton, Gillard, Heath, Sanders, Gaffner Nays: None Motion carried.

Ordinance 2929 Identifying Hiring Qualifications and Standards for Part-Time Police Officers:

In order to comply with state statutes and administration rules of theIllinois Law Enforcement Training and Standards Board, motion made by Heath, seconded by Sanders to approve Ordinance 2929identifying hiring qualifications and standards for part-time police offices for the City of Greenville.

Ayes: Heath, Sanders, Gillard, Hampton, Gaffner Nays: None

Motion carried. Sewer Fund Bond Obligation:

Following the 2009 audit, it was determined that the bond paymentsbeing made had not been allocated proportionately to the originalusage, where the audit defined the actual split as 16.75% water and83.25% sewer with the sewer fund owing the water fund $758,507. Payments have been made to reduce the obligation to a balance to$658,507. Motion made by Sanders, seconded by Heath, to approvepayment of $50,000 from the sewer fund to the water fund forrepayment of loan from the accumulation of previous bond payments. Ayes: Sanders, Heath, Gillard, Hampton, Gaffner Nays: None Motion carried.

City Identity Branding: City Manager Willey reported that he had met with Michael Turley, a

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former Greenville resident, who is CEO of a major St. Louisadvertising agency. Mr. Turley reviewed the proposals and qualifiedthe importance of including the research component of the identity branding offered in the North Star Destination Strategies proposal.Mr. Turley indicated it was the most comprehensive plan and thoughtthe price was reasonable for the scope of work. City Manager Willeyindicated that the expense could be deferred over two years and he felt that this was a TIF-eligible expense that could be paid out of any of the TIF funds. Motion made by Gillard, seconded by Sanders, toapprove professional services contract with North Star Strategies at a cost of $68,000 in professional fees. Ayes: Gillard, Sanders, Hampton, Heath, Gaffner Nays: None Motion carried.

Resolution 2012-6 Execution of Development Agreement with Greenville Foods:

In order for the city to move forward to obtain IDOT permitting for the access road from Illinois Route 127 to the Buchheit parking lot,the entrance to the KFC/Taco Bell must be relocated. The city willconstruct the new roadway and relocate the existing entrance toKFC/Taco Bell north of current entrance. City will assume the expense of relocating signage and alterations to the parking lot. Citywill make payment of $20,000 for easements and any all claimsregarding roadway project. Motion made by Sanders, seconded by Gillard, to adopt resolution 2012-6 authorizing the execution of a development agreement between the City of Greenville andGreenville Foods. Ayes: Sanders, Gillard, Hampton, Heath, Gaffner Nays: None Motion carried.

Appointment to Boards and Commission:

None.

Old Business: None. New Business: City Manager Willey informed the council that based on preliminary

budget projections; expect the budget process to be difficult, specifically the General Fund which has a limited revenue stream. City Manager indicated that he will schedule budget meetings for thepublic in the near future.

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City Manager reported that regular tobacco compliance checkscontinue to be conducted.

Recess to Executive Session and Adjournment:

At 10:57 p.m., moved by Sanders, seconded by Heath, to recess to executive session for Purchase of Real Estate, Section 2 (c) (5); Saleof Real Estate, Section 2 (c) (6); Pending Litigation, Section 2 (c)(11); Personnel, Section 2 (c) (1) of the Open Meetings Act. Themeeting was adjourned at 11:43 p.m. at the close of the executive session.

Ayes: Sanders, Heath, Gillard, Hampton, Gaffner Nays: None

Motion carried.

______________________________ City Clerk