REGULAR COUNCIL MEETING TUESDAY, JANUARY 19, 2016 - 7:30 PM

President Paul Hach called the regular meeting to order. City Council convened in a regular meeting in Council Chambers, with the following in attendance: Paul Hach, Lori DiNallo, Katie Jenkins, Christine Shoop, Mike DeLeone, Jim Fodor, Tom Fitzgerald, City Manager Anthony Carson, Assistant City Manager Doug Lewis, Law Director Joseph Gurley, Fire Chief Mark Mlachak, Police Chief Anthony Powalie, Finance Director Andy Unetic, Water Superintendent George Ginnis, Public Works Director Brian Belfiore, Water Pollution Control Plant Superintendent Randy Bruback, Electric Superintendent Jeff McHugh, Economic Development Director Cathy Bieterman, City Planner Lynn White, City Engineer Leanne Exum, Parks and Recreation Director Michelle LaPuma and Clerk of Council, Tara Grimm.

President Hach requested visitors please turn off their cell phones and other electronic devices. Councilwoman Katie Jenkins gave the invocation. The Pledge of Allegiance was recited.

President Hach then asked for a Motion to AMEND the Agenda to include 3 Resolutions for the Chamber of Commerce Awards in need of adoption this evening prior to the banquet on Friday, January 29th. Motion by Mr. Fitzgerald seconded by Mr. Fodor to Amend the Agenda. All members answered “Yes”. Motion carried.

Motion by Mr. Fitzgerald, seconded by Mr. DeLeone to approve the meeting minutes for December 21, 2015 and January 4, 2016 as submitted. All members answered “Yes”. Motion carried.

Mr. Hach asked for Motions to re-appoint members to following Commissions, Boards and Committees: with all members answering “Yes”. Motions carried.

Motion by Mr. DeLeone, seconded by Mr. Fodor to re-appoint James Behrens to the Board of Zoning Appeals effective January 1, 2016 through December 31, 2010;

Motion by Mrs. DiNallo, seconded by Mr. DeLeone to re-appoint William Horvath to the Civil Service Commission effective January 1, 2016 through December 31, 2021;

Motion by Mr. DeLeone, seconded by Mrs. DiNallo to re-appoint Carrie Dotson to the Parks and Recreation Commission effective January 1, 2016 through December 31, 2018; and

Motion by Mr. DeLeone, seconded by Mrs. DiNallo to re-appoint Wardell Link to the Parks and Recreation Commission effective January 1, 2016 through December 31, 2018.

Mr. Hach stated we will now recognize Visitors and to please raise your hand if you wish to speak. When called upon, please use the podium, clearly state your name and address into the microphone, and limit your comments to 3 minutes.” Any dialogue must be conducted through me as President of Council, although your comments or questions can be addressed to Council, the Administration, or both. No one wished to speak.

Moving on to Legislation, President Hach stated if visitors wish to comment on Legislation, they must request to do so at this time. Those making such requests will then be called upon after the reading. Any dialogue must be conducted through him as President of Council, although your comments or questions can be addressed to Council, the Administration, or both. When called upon, please use the podium, remember to clearly state your name and address into the microphone, and limit your comments to 3 minutes. No one wished to speak.

Council Clerk Grimm asked for permission to read in the 3 Resolution for the Chamber of Commerce.

RESOLUTION NO. 1-16: A RESOLUTION RECOGNIZING PAINESVILLE AREA CHAMBER OF COMMERCE 2016 CITIZENS OF THE YEAR JOSEPH AND MARY HADA

was given first reading.

Motion by Mr. DeLeone seconded by Mrs. Jenkins to suspend the rule requiring the legislation to be read on three different days.

On roll call, Mr. Fitzgerald, Mrs. DiNallo, Mrs. Jenkins, Mr. DeLeone, Mr. Fodor, Mrs. Shoop, and Mr. Hach answered “Yes”. Motion carried.

Motion by Mrs. DiNallo seconded by Mr. DeLeone that RESOLUTION NO. 1-16 be adopted.

On roll call, Mrs. DiNallo, Mrs. Jenkins, Mr. DeLeone, Mr. Fodor, Mrs. Shoop, Mr. Fitzgerald, and Mr. Hach answered “Yes”. Motion carried. RESOLUTION NO. 1-16 adopted.

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RESOLUTION NO. 2-16: A RESOLUTION RECOGNIZING PAINESVILLE AREA CHAMBER OF COMMERCE 2016 BUSINESS OF THE YEAR HEARN PLUMBING AND HEATING

was given first reading.

Motion by Mrs. DiNallo seconded by Mr. DeLeone to suspend the rule requiring the legislation to be read on three different days. On roll call, Mrs. Jenkins, Mr. DeLeone, Mr. Fodor, Mrs. Shoop, Mr. Fitzgerald, Mrs. DiNallo, and Mr. Hach answered “Yes”. Motion carried.

Motion by Mrs. DiNallo seconded by Mrs. Jenkins that RESOLUTION NO. 2-16 be adopted.

On roll call, Mr. DeLeone, Mr. Fodor, Mrs. Shoop, Mr. Fitzgerald, Mrs. DiNallo, Mrs. Jenkins, and Mr. Hach answered “Yes”. Motion carried. RESOLUTION NO. 2-16 adopted.

RESOLUTION NO. 3-16: A RESOLUTION RECOGNIZING PAINESVILLE AREA CHAMBER OF COMMERCE 2016 NON-PROFIT OF THE YEAR CHRIST CHILD OF THE WESTERN RESERVE

was given first reading.

Motion by Mr. Fitzgerald seconded by Mrs. DiNallo to suspend the rule requiring the legislation to be read on three different days. On roll call, Mr. Fodor, Mrs. Shoop, Mr. Fitzgerald, Mrs. DiNallo, Mrs. Jenkins, Mr. DeLeone, and Mr. Hach answered “Yes”. Motion carried.

Motion by Mr. DeLeone seconded by Mr. Fodor that RESOLUTION NO. 3-16 be adopted.

On roll call, Mrs. Shoop, Mr. Fitzgerald, Mrs. DiNallo, Mrs. Jenkins, Mr. DeLeone, Mr. Fodor, and Mr. Hach answered “Yes”. Motion carried. RESOLUTION NO. 3-16 adopted.

ORDINANCE: AN ORDINANCE PROVIDING FOR THE ISSUANCE AND SALE OF $2,250,000 NOTES, IN ANTICIPATION OF THE ISSUANCE OF BONDS TO PAY COSTS OF REPLACING A WATER FILTER AT THE CITY’S WATER PLANT; IMPROVING ARGONNE DRIVE; REHABILITATING AND IMPROVING THE CHESTNUT STREET WATER STORAGE TANK; RESURFACING PORTIONS OF CERTAIN CITY STREETS TO BE APPROVED BY CITY COUNCIL, TOGETHER WITH ALL WORK INCIDENTAL THERETO; REPLACING A WATER LINE IN ELM STREET, TOGETHER WITH ALL APPURTENANCES THERETO; IMPROVING THE CITY’S STORM WATER MANAGEMENT SYSTEM BY CONSTRUCTING AND INSTALLING STORM SEWER LINES, DETENTION BASINS AND INLET BASINS, TOGETHER WITH ALL APPURTENANCES THERETO; RESURFACING PORTIONS OF NELSON STREET, EAST MAIN STREET AND CERTAIN CITY STREETS TO BE APPROVED BY CITY COUNCIL, TOGETHER WITH ALL WORK INCIDENTAL THERETO; ACQUIRING A DUMP TRUCK WITH SNOW PLOW, TOGETHER WITH NECESSARY APPURTENANCES THERETO; IMPROVING THE CITY’S STORM WATER MANAGEMENT SYSTEM BY CONSTRUCTING AND INSTALLING STORM SEWER LINES, DETENTION BASINS, INLET BASINS AND RELATED IMPROVEMENTS, INCLUDING THE NORTH AVENUE STORM WATER PROJECT AND THE CITY’S 2010 STORM WATER IMPROVEMENT PROGRAM, TOGETHER WITH ALL APPURTENANCES THERETO; REPLACING SANITARY SEWER LINERS IN MENTOR AVENUE, JACKSON STREET AND AT SELECT RAILROAD CROSSING LOCATIONS; RELOCATING WATER MAINS ALONG STATE ROUTE 86 AND AUBURN ROAD, TOGETHER WITH ANY NECESSARY APPURTENANCES THERETO; IMPROVING THE MUNICIPAL WATER SYSTEM BY CONSTRUCTING EROSION CONTROL IMPROVEMENTS AT THE WATER TREATMENT PLANT, AN ELEVATED STORAGE TANK, A BOOSTER STATION AND WATER MAINS AND OTHER WATER TREATMENT PLANT AND DISTRIBUTION SYSTEM IMPROVEMENTS; IMPROVING THE MUNICIPAL WATER SYSTEM BY CONSTRUCTING AND INSTALLING NEW WATER LINES AND OTHER DISTRIBUTION SYSTEM IMPROVEMENTS TOGETHER WITH THE NECESSARY APPURTENANCES THERETO; AND EXTENDING SANITARY SEWER LINES AND CONSTRUCTING A PUMP STATION TO SERVICE THE SHAMROCK BOULEVARD AREA OF THE CITY, ALL TOGETHER WITH THE NECESSARY APPURTENANCES THERETO, AND DECLARING AN EMERGENCY

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was given second reading.

Mr. Carson referred to Mr. Unetic who stated this Ordinance is for re-issuing a one year note for various capital projects. In March 2015, the City issued notes in the amount of $2,860,000. This legislation authorizes the re-issuance of $2,250,000 which means the City is paying off $610,000 of the notes issued in 2015. The existing notes are for projects that have been completed over the last several years and are in various stages of being paid off. Council may take three reads to approve this if they would like. Mr. DeLeone and Mrs. DiNallo would like to see this item left on second reading.

RESOLUTION: A RESOLUTION AUTHORIZING AND DIRECTING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE OHIO DEPARTMENT OF TRANSPORTATION FOR THE PURCHASE OF SODIUM CHLORIDE, and DECLARING AN EMERGENCY.

was given first reading. Mr. Carson referred to Mr. Belfiore who stated This Resolution allows the City of Painesville to go out to bid with the ODOT for the purchase of road salt for the 2016-2017 winter season. It assures road salt will be provided to the City of Painesville by the lowest and most qualified bidder. Council may take three reads to approve this if they would like.

RESOLUTION NO. 4-16: A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT WITH THE LOWEST AND BEST BIDDER, INCLUDING ANY AND ALL ENSUING CHANGE ORDERS FOR WATERLINE REPLACEMENTS ON BUTTON AVENUE, WILLIAMS STREET, LEVAN DRIVE, WOOD STREET, HILLSIDE DRIVE, AND DECLARING AN EMERGENCY.

was given first reading.

Mr. Carson referred to Mr. Ginnis who stated he would like this approved under an emergency so it coincides with the paving project schedule. The 2016 Waterline Project includes replacement of approximately 5000 ft. of waterline on Button Avenue, Williams Street, Levan Drive, Wood Street, and Hillside Drive. These waterlines have been chosen for replacement to increase fire protection, improve water quality, and improve infrastructure.

Button Ave: Replacing waterline from Newell 500’ east. Williams St: Replacing waterline from North St. to Elm St. Levan Drive: Replacing waterline from Walnut Ave. to Mentor Ave. Wood St: Replacing waterline from Washington St. to Erie St. Hillside Drive: Replacing waterline from State St. to Main St.

Motion by Mr. DeLeone seconded by Mrs. Jenkins to suspend the rule requiring the legislation to be read

on three different days. On roll call, Mr. Fitzgerald, Mrs. DiNallo, Mrs. Jenkins, Mr. DeLeone, Mr. Fodor, Mrs. Shoop, and Mr. Hach answered “Yes”. Motion carried.

Motion by Mr. DeLeone seconded by Mrs. Jenkins that RESOLUTION NO. 4-16 be adopted.

On roll call, Mrs. DiNallo, Mrs. Jenkins, Mr. DeLeone, Mr. Fodor, Mrs. Shoop, Mr. Fitzgerald, and Mr. Hach answered “Yes”. Motion carried. RESOLUTION NO. 4-16 adopted.

RESOLUTION: A RESOLUTION AUTHORIZING THE CITY MANAGER TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT WITH THE LOWEST AND BEST BIDDER, INCLUDING ANY AND ALL ENSUING CHANGE ORDERS, FOR THE AWARDING OF REFUSE, YARD WASTE, AND RECYCLING PICKUP AND DECLARING AN EMERGENCY.

was given first reading. Mr. Carson gave a presentation. This Resolution authorizes and directs the City Manager to advertise for bids and enter into a contract with the lowest and best bidder, to include any and all ensuing change orders, for refuse, yard waste, and recycling pickup in the City of Painesville with specifications on file in the Office of the City Manager. This item may go three readings. (See Attachment #1). Discussion ensued regarding trash piling up if there is not unlimited trash; the number of totes that will be available- 1 tote then additional totes for a fee; if bag service, then there is no monthly fee; delinquent accounts; three year vs. five year contracts; credit worthiness

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based billing; emergency clauses if there is a flood; the number of trash companies who actively bid on contracts; complaints about Waste Management and the quality of the service in surrounding areas. Mr. Cimaglio stated we are the highest rate in Lake County Presentation to Council given by City Planner, Lynn White regarding the Sidewalk Replacement Program. (See Attachment #2) regarding the Unfinished Business of Sidewalk Replacement Program. Mrs. DiNallo asked this item be left on the Agenda. Mrs. White explained the current sidewalk enforcement ceased in 2010. Mrs. DiNallo would like to see it tied into street paving and give homeowners 2-3 years to repair the sidewalk before inspection. Mr. Fodor would like to see this matter turned over to the Housing Task Force, Mr. DeLeone agreed. Mrs. DiNallo would like to see the law taken off the books or find a solution for the sidewalk problem and the level of expectation. Under New Business was Committees for 2016 by Paul Hach and Jim Fodor. Mr. Fodor reminded residents that Council is holding a Worksession, tomorrow, January 20th at 5:30 pm to discuss capital projects for 2016 and assignments to committees (See Attachment #3) An interactive demonstration was given by Randy Bruback of Water Pollution Control as his Presentation to Council on his ability to run the plant from his cellphone based on a free software app. (See Attachment #4) Mr. Gurley did not have an Administrative Report. Mr. Carson congratulated Public Works on the snow removal and thanked all the additional departments who helped with the snow removal. He asked Mr. McHugh to give an update regarding Prairie State. Mr. McHugh stated that the line of credit for levelization had been paid off. The City’s balance is ZERO. Under Clerk of Council Correspondences, Mrs. Grimm stated the next regular Council meeting will be held on Monday, February 1, 2016 at 7:30 pm; There will be a Council worksession tomorrow, Wednesday, January 20, 2016 at 5:30 pm in Courtroom #1, Council Chambers to discuss Capital Projects committees and other items of interest; City Offices will be closed on February 15th for Presidents’ Day; Winter Carnival and Chili Cook-off is January 23rd in Veteran’s Park and the Painesville Senior from 1-4 pm; Michael DeLeone will be holding his first Town Hall meeting of the year on February 8, 2016 at 6:00 pm at Chestnut Elementary School. Chief Anthony Powalie will be the guest speaker; and reminder as the weather gets colder and snow begins to fly, the City’s Snow Parking Ban goes into effect when the snow accumulation amounts exceed 2 inches.

Closing Comments.

Mr. Fitzgerald congratulated the Chamber award winners. Mrs. Jenkins discussed the Code Blue program created by the ADAMS Board to assist those in need

when temperatures are sub-zero.

Mrs. DiNallo stated she sent information on Code Blue to Mr. Carson and Mrs. Grimm and asked them to make sure the information about Code Blue was available on the website when it is placed into effect. She thanked Mr. McHugh for the Prairie State update, and also discussed snow safety factors.

Mr. Fodor had no comment. Mr. DeLeone stressed that the list Mr. Fodor showed for the upcoming worksession is not in any order of

priority and requested that curbs be added to the list. Mrs. Shoop asked residents to remember to dig out their fire hydrants from the snow. Mr. Hach thanked everyone for coming. Motion to Adjourn made by Mr. DeLeone seconded by Mrs. DiNallo. All members answered “yes”.

Motion carried. The meeting was adjourned at 8:45 p.m.

__________________________ ________________________________ Tara Grimm Paul W. Hach II Clerk of Council President of Council

ATTACHMENT #1

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ATTACHMENT #1

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ATTACHMENT #1

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CITY OF PAINESVILLESIDEWALKS

Attachment #2

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Point of Sale InspectionWhat is it?

A Certificate of Inspection (Point-of-Sale) is done prior to selling or transferring a property. An inspector does a physical inspection of the premises to be sold and identifies items, mainly property maintenance and/or building violations that should be addressed.

Why is it done?

To initiate a sidewalk repair and/or replacement process to eliminate safety hazards in the right-of-way and make the City a more walkable community.

What is inspected?

The Point-of-Sale inspection would be used to address the need for sidewalk repairs and/or replacement as homes are being sold or transferred. This enables the property to be closed in a timely manner.

Attachment #2

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How is it enforced?

Properties that are being sold request an inspection of the sidewalks. The inspector would identify all sidewalk blocks that would need to be repaired and/or replaced. The transfer of the property would be contingent on the work to be completed. The costs to repair the sidewalks could also be placed into escrow to ensure they are addressed in a timely manner.

What Department would handle the inspections?

The Engineering Department; this department currently inspects the installation of sidewalks for new construction and for those being repaired.

How would the information get out into the community?

The information would be sent out to the area realtors and title agencies to ensure that they are aware this is necessary for all homes within the City of Painesville. Articles would be created for the Painesville Pride and the City’s website.

Attachment #2

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Surrounding Communities with Point of Sale InspectionsBedfordBedford HeightsBerea BratenahlBrooklyn HeightsBrookparkClevelandCleveland HeightsEastlakeEuclid

Fairport HarborGarfield HeightsGates MillsHighland HillsLorainMacedoniaMaple HeightsMayfield HeightsMentor on the LakeMoreland Hills

Northfield VillageOakwood VillageShaker HeightsSheffield LakeTwinsburgUniversity HeightsWickliffeWilloughbyWillowick *

Attachment #2

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Other Options

•Current Sidewalk Enforcement

•CDBG Funding and/or other grants

•Annual Street Paving Program

Attachment #2

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Attachment #3

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SPECIAL CITY COUNCIL MEETING FOR PURPOSES OF A

WORKSESSION Wednesday, January 20, 2016

5:30 p.m.

Topics of Discussion:

• Capital Projects 1. Roads - road replacement for 2016 & 2017, also the maintenance plan 2. Storm water - projects for 2016 & 2017 3. Bank Street - what has been done and what needs to be done 4. Facilities - electric and Service department for 2016 5. Parking garage 6. Water Intake 7. 8. 9.

• Items of Interest

• Committees

Attachment #4

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