regular meeting agenda 5350 pleasant avenue, … · fairfield city council regular meeting agenda...

FAIRFIELD CITY COUNCILREGULAR MEETING AGENDA

Monday, August 13, 2018, at 7:00 PM5350 PLEASANT AVENUE, FAIRFIELD, OHIO 45014

Guidelines for Citizen Comments: Thank you for your interest and participation in city government. Fairfield CityCouncil's Guidelines for Citizen Comments describe the rules for addressing City Council. The guidelines are postedin the Council Chambers.

ADA Notice: The City of Fairfield is pleased to provide accommodations to disabled individuals or groups andencourage full participation in city government. Should special accommodations be required, please contact the Clerkof Council at 867-5383 at least 48 hours in advance of the meeting.

1. Council-Manager Briefing

1.A. Mayor/Council 2019 Budget - 6:30 PM

2. Business Meeting Call to Order

3. Prayer/Pledge of Allegiance

4. Roll Call

5. Agenda Modifications

6. Executive Session Requests

7. Special Presentations and Citizen Comments7.A. Police Department Oath of Office:

Major Amy MaysSergeant Dan PohlPolice Officer Jacob SonsPolice Officer Brianna SmithPolice Officer Scotty Cook

8. Public Hearing(s)

9. Approval of Minutes9.A. Regular Meeting Minutes July 9, 2018

1

OLD BUSINESS

10. COMMUNITY & PUBLIC RELATIONS COMMITTEE - Leslie Besl, Chair; DebbiePennington, Vice Chair; Craig Keller, Member

11. DEVELOPMENT SERVICES COMMITTEE - Bill Woeste, Chair; Tim Abbott, Vice Chair;Ron D'Epifanio, Member

12. PARKS, RECREATION AND ENVIRONMENT COMMITTEE - Craig Keller, Chair; BillWoeste, Vice Chair; Debbie Pennington, Member

13. PUBLIC SAFETY COMMITTEE - Ron D'Epifanio, Chair; Craig Keller, Vice Chair; TimAbbott, Member

13.A. Ordinance to authorize the City Manager to enter into a contract with theButler County Sheriff's Office for the replacement of Portable Radios forPolice Department.

• Legislation – Second ReadingRadio Purchase 2018.pdfMotorola-Ord.doc

14. PUBLIC WORKS COMMITTEE - Chad Oberson, Chair; Ron D'Epifanio, Vice Chair; BillWoeste, Member

14.A. Ordinance to authorize the City Manager to enter into a contract with CargillIncorporated for purchase of road salt.

• Legislation – Second Reading

Salt Contract 2018 2019.pdfCargill Incorporated-Ord.doc

15. PUBLIC UTILITIES COMMITTEE - Debbie Pennington, Chair; Chad Oberson, Vice Chair;Leslie Besl, Member

16. FINANCE & BUDGET COMMITTEE - Tim Abbott, Chair; Leslie Besl, Vice Chair; ChadOberson, Member

NEW BUSINESS

17. COMMUNITY & PUBLIC RELATIONS COMMITTEE - Leslie Besl, Chair; DebbiePennington, Vice Chair; Craig Keller, Member

2

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/222416/Radio_Purchase_2018.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/222417/Motorola-Ord.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/222418/Salt_Contract_2018__2019.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/222419/Cargill_Incorporated-Ord.pdf

18. DEVELOPMENT SERVICES COMMITTEE - Bill Woeste, Chair; Tim Abbott, Vice Chair;Ron D'Epifanio, Member

19. PARKS, RECREATION AND ENVIRONMENT COMMITTEE - Craig Keller, Chair; BillWoeste, Vice Chair; Debbie Pennington, Member

20. PUBLIC SAFETY COMMITTEE - Ron D'Epifanio, Chair; Craig Keller, Vice Chair; TimAbbott, Member

20.A. Simple Motion: Motion to not request a hearing regarding a liquor permitapplication in the name of Aldi, Inc. Ohio dba Aldi, 5065 Pleasant Avenue,Fairfield, OH 45014 (Permit Classes C1 & C2).Aldi.DevSrvReport.pdfAldi.LiquorReport.pdfAldi.PDReport.pdf

20.B. Simple Motion: Motion to not request a hearing regarding a liquor permitapplication in the name of Cinci Wake dba Wake Nation Cincinnati, 201 JoeNuxhall Way, Fairfield, OH 45014 (Permit Classes D5).Wake Nation.DevSrv Report.pdfWake Nation.Liquor Report.pdfWake Nation.PD Report.pdf

20.C. Simple Motion: Motion to not request a hearing regarding a liquor permitapplication in the name of Rocs Grill & Bar, LLC, Southend 1st Floor & PatioOnly, 500 Wessel Drive, Fairfield, OH 45014 (Permit Classes D5).Rocs.DevSrv Report.pdfRocs.Liquor Report.pdfRocs.PD Report.pdf

21. PUBLIC WORKS COMMITTEE - Chad Oberson, Chair; Ron D'Epifanio, Vice Chair; BillWoeste, Member

21.A. Ordinance to authorize the City Manager to enter into a contract with Meadand Hunt for the Engineering for Winton / South Gilmore Road at Interstate275 and declaring an emergency.

• Motion – Read by Title Only (Optional)• Legislation – First Reading• Motion – Suspend Second and Third Readings• Motion – Adoption

Design Winton SB to IR275 WB v4 w RW.pdfRamp Y Design Fairfield MH Scope Letter.pdf

21.B. Ordinance to authorize the City Manager to enter into a contract with FordDevelopment Corporation for the Proposed Sidewalk along Route 4 fromNilles Road to Donald Drive along the east side of the roadway and declaring

3

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221349/Aldi.DevSrvReport.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221350/Aldi.LiquorReport.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221351/Aldi.PDReport.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221359/Wake_Nation.DevSrv_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221360/Wake_Nation.Liquor_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221361/Wake_Nation.PD_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221370/Rocs.DevSrv_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221371/Rocs.Liquor_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221372/Rocs.PD_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221278/Design_Winton_SB_to_IR275_WB_v4_w_RW.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221279/Ramp_Y_Design_Fairfield_MH_Scope_Letter.pdf

an emergency.


2018 CDBG - Rt4 Nilles to Donald Layout1 (1).pdf2018 Route 4 Sidewalk Improvements.xls

21.C. Ordinance to authorize the City Manager to enter into an IntergovernmentalAgreement between the City of Fairfield, the Butler County TransportationImprovement District (BCTID), and the Hamilton County TransportationImprovement District (HCTID) for Interstate 275 – Exit 39 (South Gilmore andRamp Y) Improvements and declaring an emergency.


Draft IGA 07-24-18.pdfAgreement executed by TID.pdf

21.D. Ordinance to authorize the City Manager to enter into a contract with D.A.G.Construction Co. for the Parks Maintenance Facility Expansion, 6174 GrayRoad.


22. PUBLIC UTILITIES COMMITTEE - Debbie Pennington, Chair; Chad Oberson, Vice Chair;Leslie Besl, Member

23. FINANCE & BUDGET COMMITTEE - Tim Abbott, Chair; Leslie Besl, Vice Chair; ChadOberson, Member

23.A. Ordinance to authorize the City Manager to enter into an agreement with DSDAdvisors, LLCDSD.pdf

23.B. Ordinance to authorize the City Manager to execute a services agreementwith CDWG for the upgrade of City network data security and backup

4

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/220888/2018_CDBG_-_Rt4_Nilles_to_Donald_Layout1__1_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/220889/2018_Route_4_Sidewalk_Improvements.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/220868/Draft_IGA_07-24-18.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/220869/Agreement_executed_by_TID.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221342/DSD.pdf

systems and declaring an emergency.

• Motion – Read by Title Only (Optional)• Legislation – First Reading• Motion – Suspend Second and Third Readings• Motion – Adoption8-13-18 Backup Solution.pdf

23.C. Ordinance to amend Ordinance No. 134-17 entitled “An Ordinance to makeestimated appropriations for the expenses and other expenditures of the Cityof Fairfield, Ohio, during a period beginning January 1, 2018, and endingDecember 31, 2018.”

*Contractual Appropriations - $160,000 for Engineering for Winton/SouthGilmore Road at I-275; $65,000 for proposed sidewalk along Rt. 4 from NillesRoad to Donald Drive; $279,328 for Parks Maintenance Facility Expansion;$137,500 for upgrade of City network data security and backup systems.

• Motion – Read by Title Only (Optional)• Ordinance – First Reading• Motion – Suspend Second and Third Readings• Motion – Adoption

23.D. Ordinance to amend Ordinance No. 134-17 entitled “An Ordinance to makeestimated appropriations for the expenses and other expenditures of the Cityof Fairfield, Ohio, during a period beginning January 1, 2018, and endingDecember 31, 2018.”

*Non-Contractual Appropriations - $22,500 for emergency stabilization ofHarbin Park hillside; $58,700 for contractor services and water main tappingmaterials for Winton Road/Today Drive water main intra-connect project(multiple vendors); $5,000 for replacement of security fence sections atSeward Road Water Tower Site; $2,600 for replacement parts forWastewater Plant's Gravity Belt Thickener Hydraulic Unit; $43,000 for buildingimprovements at Wastewater Treatment Plant; $15,000 for fire hydrants forWater Division; $7,000 for upgrade to Development Services on-line softwaresolution.

• Motion – Read by Title Only (Optional)• Ordinance – First Reading• Motion – Suspend Second and Third Readings• Motion – AdoptionNon-ContractualAppropriations.081318.pdf

23.E. City Council is requested to approve an appropriation for upgrades to theDevelopment Services on-line software solution.

5

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/222491/8-13-18_Backup_Solution.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/222530/Non-ContractualAppropriations.081318.pdf

8-2018 Viewpoint Document Attachment Migration_V2.pdf

24. Meeting Schedule24.A. Monday, September 10 - Council-Manager Briefing, 6:00 PM; Regular

Meeting, 7:00 PMMonday, September 24 - Council-Manager Briefing, 6:00 PM; RegularMeeting, 7:00 PMTuesday, October 9 - Council-Manager Briefing, 6:00 PM; Regular Meeting,7:00 PM

25. Executive Session of Council (if needed)

26. Adjournment

6

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/214632/8-2018_Viewpoint_Document_Attachment_Migration_V2.pdf

City Council Agenda Item Report

Agenda Item No. 2018-258Submitted by: Alisha WilsonSubmitting Department City Council Meeting Date: August 13, 2018

SUBJECTMayor/Council 2019 Budget - 6:30 PM

Recommendation:

Background/Synopsis:

Financial Impact:

Financial Impact, Cont'd:N/A

Rule Suspension Requested:No

Emergency Provision Needed:No

Emergency Provision:N/A

ATTACHMENTS

7


Agenda Item No. 2018-255Submitted by: Alisha WilsonSubmitting Department Police Department Meeting Date: August 13, 2018

SUBJECTOrdinance to authorize the City Manager to enter into a contract with the Butler County Sheriff's Office for thereplacement of Portable Radios for Police Department.


Recommendation:It is recommended that City Council authorize an appropriation of $51,332 from the Capital Improvement Fund

Background/Synopsis:The portable radios are scheduled to be phased out and replaced by Motorola in the next few years. We are currentlyin need of several additional radios to equip new officers and have extras on hand in case some of the aging radios fail. The purchase of these radios will also spread out the cost of the eventual full replacement of our existing radios.

The project is programmed in the current 2018-2022 Capital Improvement Program as 8PD02.

Financial Impact:

Financial Impact, Cont'd:An appropriation in the amount of $51,332 from the Capital Improvement Fund is being requested to purchase portableradios.




ATTACHMENTS Radio Purchase 2018.pdf Motorola-Ord.doc

8

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/222416/Radio_Purchase_2018.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/222417/Motorola-Ord.pdf

EstimateDate

06/28/2018

Estimate #

E18 WCPD 10

Name / Address

City of Fairfield Police DeptChief Steve Maynard5230 Pleasant AveFairfield, OH 45014

Butler County Sheriff's Office

Project

Total

Description Qty Rate Total

APX6000 XE 12 3,683.00 44,196.00XE Remote Speaker Mic 12 184.50 2,214.00XE Swivel Case 12 32.50 390.00XE Beltclip (Plastic universal carry case included) 12 0.00 0.00Engraving on Radio 12 31.25 375.00XE Single Charger 12 75.00 900.00XE Multi-charger 1 625.00 625.00XE Battery PMNN4547A 3100mah 6 126.75 760.50Program Radio (covered by BRICS) 12 0.00Codeplug Creation (covered by BRICS) 1 0.00 0.00

XTS5000 NNTN4436B 15 86.00 1,290.0030" Public Speaker Mic (limited stock) 5 116.25 581.25

$51,331.759

ORDINANCE NO. __________

ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH THE BUTLER COUNTY SHERIFF’S OFFICE FOR THE REPLACEMENT OF PORTABLE RADIOS FOR THE POLICE DEPARTMENT.

BE IT ORDAINED by the Council of the City of Fairfield, Ohio, that:

Section 1. The City Manager is hereby authorized to enter into a contract with The Butler County Sheriff’s Office for the replacement of portable radios for the Police Department in accordance with the proposal on file in the office of the City Manager.

Section 2. This Ordinance shall take effect at the earliest period allowed by law.

Passed _____________________ _______________________________Mayor’s Approval

Posted _____________________

First Reading _____________________ Rules Suspended _______________

Second Reading _____________________

Third Reading _____________________

ATTEST:

____________________________________Clerk of Council

This is to certify that this Ordinance has been duly published by posting and summary publication as provided by Charter.

_______________________________Clerk of Council

Active Clients\City of Fairfield\Ordinances\2018\Motorola-Ord

10


Agenda Item No. 2018-256Submitted by: Alisha WilsonSubmitting Department Public Works Department Meeting Date: August 13, 2018

SUBJECTOrdinance to authorize the City Manager to enter into a contract with Cargill Incorporated for purchase of road salt.


Recommendation:It is recommended that City Council authorize and direct the preparation of legislation authorizing the City Manager toenter into a contract with Cargill, Incorporated for the purchase of road salt.

Background/Synopsis:SYNOPSIS:

The purchase of road salt would be made under the new contract in conjunction with the Butler County Engineer’sOffice. The purchases would be for stocking of the salt building located at the Public Works Facility on North GilmoreRoad. Restocking of road salt for the 2018/2019 season would be purchased from the 2018 and 2019 budget.

BACKGROUND:

The Public Works Department, in order to obtain better pricing and service, has participated in bidding submitted inconjunction with the Butler County Engineer’s Office for the City’s salt purchases. The county contract for 2018includes Butler County Engineer’s Office, Butler County Water and Sewer, the City of Fairfield, the City of Hamilton,the City of Monroe, the City of Oxford, the Village of New Miami, the Village of Somerville, and eleven townships.

The Butler County contract was awarded to Cargill, Incorporated at the price of $62.98 per ton for road salt dumpedat our Public Works facility. This cost was an increase of 7% from $58.73 per ton in 2017. The price was $68.42 perton in 2016, $74.19 per ton in 2015, $66.71 per ton in 2014 and $64.22 per ton in 2013. Cargill, Inc. has been thelow bidder since 2013.

Financial Impact:

Financial Impact, Cont'd:11

Funding for routine purchases of road salt during the snow season is included in the operating budget for the PublicWorks Street Division



Emergency Provision:Not applicable

ATTACHMENTS Salt Contract 2018 2019.pdf Cargill Incorporated-Ord.doc

12

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/222418/Salt_Contract_2018__2019.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/222419/Cargill_Incorporated-Ord.pdf

ORDINANCE NO. __________

ORDINANCE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH CARGILL INCORPORATED FOR THE PURCHASE OF ROAD SALT.

BE IT ORDAINED by the Council of the City of Fairfield, Ohio, that:

Section 1. The City Manager is hereby authorized to enter into a contract with Cargill Incorporated for the purchase of road salt in accordance with the bid on file in the office of the City Manager.

Section 2. This Ordinance shall take effect at the earliest period allowed by law.

Passed _____________________ _______________________________Mayor’s Approval

Posted _____________________

First Reading _____________________ Rules Suspended _______________

Second Reading _____________________

Third Reading _____________________

ATTEST:

____________________________________Clerk of Council

This is to certify that this Ordinance has been duly published by posting and summary publication as provided by Charter.

_______________________________Clerk of Council

Active Clients\City of Fairfield\Ordinances\2018\Cargill Incorporated-Ord

14



SUBJECTSimple Motion: Motion to not request a hearing regarding a liquor permit application in the name of Aldi, Inc. Ohio dbaAldi, 5065 Pleasant Avenue, Fairfield, OH 45014 (Permit Classes C1 & C2).

Recommendation:It is recommended that City Council request, by simple motion, that no hearing be held on the liquor permit applicationin the name of Aldi, Inc. Ohio dba Aldi, 5065 Pleasant Avenue, Fairfield, OH 45014 (Permit Classes C1 & C2).

Background/Synopsis:The City of Fairfield is in receipt of an application from the Ohio Division of Liquor Control for a C1 & C2 permit forthe above liquor permit applicant. Background checks from the Building and Zoning Division and Police Department areattached for Council and staff’s review.

Financial Impact:

Financial Impact, Cont'd:No financial impact.




ATTACHMENTS Aldi.DevSrvReport.pdf Aldi.LiquorReport.pdf Aldi.PDReport.pdf

15

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221349/Aldi.DevSrvReport.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221350/Aldi.LiquorReport.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221351/Aldi.PDReport.pdf

......

DEPARTMENTAL CORRESPONDENCE

Alisha Wilson, Clerk of Council TO ------------~----------------------~~~

FROM Greg Kathman, Development Services Director

City of Foirfield

suBJEcT _____ L_i .._u_o_r _P_erm __ i_t_A_........._li_c_at_io_n ____________________________ ___, DATE ___ 7_/_24_/_1_8 __

The business at 5065 Pleasant Ave. in the name of Aldi, Inc. Ohio and doing business as

Aldi, 478 Patterson Ave, Fairfield, OH 45014, is in the D-1 , Downtown Zoning District and a

grocery store is a permitted use within the D-1 zoning district. The consumption of alcohol on

site would require a Conditional Use Permit from the Planning Commission.

16

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5065 PLEASANT AVE

PATTERSON DR

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17

DEPARTMENTAL CORRESPONDENCE Steve Maynard, Police Chief

TO ______ G~re~g~K==at=hrn==a=n~,D~ev~e=l~op~m==en=t~S~e=r~v=ic=e~s=D~rr~e=c=to~r ________ _

FROM ____ A_l_is_h_a_VV __ il_so_n_,_C_l_er_k_o_f_C_o_un __ c_i~~~~----------------

Cit of Foirfield

07/1112018 Request for Background Check- Liquor Permit SUBJECT ----------------------------------------------------------~

DATE ________________ _

Attached is a liquor permit application in the name of Aldi , Inc. Ohio dba Aldi, 478 Patterson Avenue, Farrfield, OH 45014 (Permit Classes: Cl & C2).

Please complete the necessary background check and submit your findings to me no later than 12:00 PM on Tuesday, July 31, 2018.

This item will be added to Council's Regular Meeting agenda of Monday, August 13 , 2018 .

Thank you for your assistance.

c: Mark VVendling, City Manager File

18

NOTICE TO LEGISLATIVE AUTHORITY

OHIO DIVISION OF LIQUOR CONTROL 6606 TUSS ING ROAD, P.O. BO X 4005

RE YNO LDSBURG, OHIO 43068- 9005 (61 4)644- 2360 FAX (61 4)644-3 166

TO

LDI INC OHIO ~~~-=~~~--~~~DBA ALDI

50 6 5 PAT'fEitSON AVE' "'?\~co.....,.. ~ A\ft-• r-~~~~----------~FAIRFIELD OH 45014 07

FROM 0712712018

PFRM IT NlJMAFR I TYPE

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F l 01Nr. n 1 :TF

PERMIT CL ~SSES

I I I RE C EIPT NO. T X n i~TR ICT

111111111111111111111111111111111111 MAILED 0712712018 RE SPONSES M UST BE POST MARKED NO LATER TH AN. 0 8 I 2 7 I 2 0 18

IMPORT ANT NOTICE PLEASE COMPLETE AND RETURN THIS FORM TO THE DIVISION OF LIQUOR CONTROL WHETHER OR NOT THERE IS A REQUEST FOR A HEARING. REFER TO THIS NUMBER IN ALL INQUIRIES_ . ---------=:-:-=-:-:=A=c-;;:-:N=E=W=--__ 0_1_0_0_7_7_8_-_2_0_1_0 __ _

(TRANSACTION & NUMBER)

(MUST MARK ONE OF THE FOLLOWING)

WE REQUEST A HEARING ON THE ADVISABILITY OF ISSUING THE PERMIT AND REQUEST THAT THE HEARING BE HELD 0 IN OUR COUNTY SEAT. 0 IN COLUMBUS.

WE DO NOT REQUEST A HEARING. 0 DID YOU MARK A BOX? IF NOT, THIS WILL BE CONSIDERED A LATE RESPONSE.

PLEASE SIGN BELOW AND MARK THE APPROPRIATE BOX INDICATING YOUR TITLE:

(Signature)

DLC 4052

(Titl e)- D Clerk of County Commissioner

D Clerk of City Counc il

D Township Fiscal Officer

CLERK OF FAIRFIELD CITY COUNCIL 5350 PLEASANT AV FAIRFIELD OHIO 45014

(Date)

REV. 03/09

19

Ohio: Liquor Control :Web Database Search Pagel of 1

Commerce Division of Liquor Control : Web Database Search

OWNERSHIP DISCLOSURE INFORMATION

This online service will allow you to obtain ownership disclosure information for issued and pending retail liquor permit entities within the State of Ohio .

Searching Instructions

Enter the known information and click the "Search" button. For best results, search only ONE criteria at a time. If you try to put too much information and it does not match exactly, the search will return a message "No records to display".

The information is sorted based on the Permit Number in ascending order.

· To do another search , click the "Reset" button .

Permit Number

Permit Name I DBA

Member I Officer Name

Search

SEARCH CRITERIA

10100778 ~--- ---

r-· ··---- ·········-· --- -···· -. --

Reset Main Menu

Member/Officer Name Shares/lntere~----- - ~~ce ~~~~~~-~~-~-- ~~ Permit Number: 0100778; Name: ALDI INC OHIO SPRINGFIELD DIVISION; DBA: · Address: PO BOX 2997 1

SPRINGFIELD 45501 I

ALDI INC 1000.00 -·. ···-- .. --···· ---- ------- -1

CHARLES YOUNGSTROM 0.00 PRESIDENT \

TERRY PFORTMILLER 0.00 SECR-TREA. i L-----~--------------------------------·-· --. ··---------· - ... -_ _j

• Ohio .Gov

• Ohio Department of Commerce

Commerce Home I Press Room I CPI Policy 1 Privacy Statement 1 Public Records Request Policy 1

Disclaimer I Employment 1 Contacts

https: //www.comapps.ohio.gov/liqr/liqr_apps/permitlookup/PermitHolderOwnership.aspx 7/26/20 18

20


OHIO DIVISION OF LIQUOR CONTROL 6606 TUSSING ROAD, P.O. BO X 4005

RE YNOLDSBURG, OH I O 43068-9005 (614)644-2360 FAX(614)644-3166

TO

01007782010 I N~!!. IALDI INC OHIO o•RMIT IIMR.R DBA ALDI

4':/-8 PA:IJ!!J!ERSGN A:VE Sa~ -=t::o\.( ""'SP :1- Ji.::v( • 's11• n • . T. FAIRFIELD OH 45014

07 02 2018 Fl 'lNG ru TE

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RECEIPT NO

FROM 07/06/2018

PFRMIT IIMRFR I TYPF

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PERMIT CL A SSES

T A X ~ I STRorT I I RFrFIPT Nn

111111111111111111111111111111111111

MAILED 07/06/2018 RESPONSES MUST BE POSTMARKED NO LATER THAN. 08/06/2018

IMPORT ANT NOTICE PLEASE COMPLETE AND RETURN THIS FORM TO THE DIVISION OF LIQUOR CONTROL WHETHER OR NOT THERE IS A REQUEST FOR A HEARING. REFER TO THIS NUMBER IN ALL INQUIRIES _____ -;:::::-;=:-:=A::-:-:--;o-:N=E=W==-_0_1_0_0_7_7_8_- _2_0_1_0 __



WE REQUEST A HEARING ON THE ADVISABILITY OF ISSUING THE PERMIT AND REQUEST THAT THE HEARING BE HELD CJ IN OUR COUNTY SEAT. 0 IN COLUMBUS.

WE DO NOT REQUEST A HEARING. 0 DID YOU MARK A BOX? IF NOT, THIS WILL BE CONSIDERED A LATE RESPONSE.


(Signature)

DLC 4052

(Title) - D Clerk of County Commiss ioner


D Township Fiscal Officer


(Date)

REV. 03/09

21

Ohio: Liquor Contro l : Web Database Search Page 1 of 1





Enter the known information and click the "Search" button . For best results , search only ONE cri erid at a time. If you try to put too much information and it does not match exactly , the search wil l retu rn a

message "No records to display".


To do another search , cl ick the "Reset" button .

Permit Number

Permit Name I DBA

· Member I Officer Name

Search

SEARCH CRITERIA

iol00778

Reset Main Menu

Member/ Officer Name , Shares/Interest Office Held _j_ ___ _

Permit Number: 0100778, Name: ALDI INC OHIO SPRHKof-IELD Ui\i!S!Oi I DBA Addres~ t • tH x SPRINGFILLD 45501

ALDI INC

CHARLES YOUNGSTROM

TERRY PFORTMILLER

• Ohio.Gov


1000.00

0.00

0.00

PRESIDENT

SECR-TREA.

Commerce Home I Press Room 1 CPI Policy 1 Privacy Statement 1 Public Records Request Policy 1

Disclaimer 1 Employment 1 Contacts

https: //www.comapps.ohio.gov/ liqr/liqr_apps/permitlookup/PermitHo lderOwnership.aspx 7/5/2018

22



SUBJECTSimple Motion: Motion to not request a hearing regarding a liquor permit application in the name of Cinci Wake dbaWake Nation Cincinnati, 201 Joe Nuxhall Way, Fairfield, OH 45014 (Permit Classes D5).

Recommendation:It is recommended that City Council request, by simple motion, that no hearing be held on the liquor permit applicationin the name of Cinci Wake dba Wake Nation Cincinnati, 201 Joe Nuxhall Way, Fairfield, OH 45014 (Permit ClassesD5).

Background/Synopsis:The City of Fairfield is in receipt of an application from the Ohio Division of Liquor Control for a D5 permit for theabove liquor permit applicant. Background checks from the Building and Zoning Division and Police Department areattached for Council and staff’s review.

Financial Impact:





ATTACHMENTS Wake Nation.DevSrv Report.pdf Wake Nation.Liquor Report.pdf Wake Nation.PD Report.pdf

24

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221359/Wake_Nation.DevSrv_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221360/Wake_Nation.Liquor_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221361/Wake_Nation.PD_Report.pdf


FROM Greg Katbmmi, Development Services Director

City of FQirfield

suBJECT __ L_i......l.."'-uo-'-'r_P~e_rm_it'--A_._._l_ic_at_io_n ______________ ___, DATE __ 7_/_30_/_1_8 __

The business located at 201 Joe Nuxhall Way, in the name ofCinci Wake, and doing business as

Wake Nation Cincinnati, is in the A-1, Agricultural and Estate Zoning District and is a

conditional use as a recreation facility.

25

u

Date: 7/30/2018

201 JOE NUXHALL WAY

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L

L~·..,-·.·.·1 J

0

JOE NUXHALL WAY

N

26

DEPARTMENTAL CORRESPONDENCE Steve Maynard, Po lice Chief

TO ______ ~G~r~ecg~K~a~ili~I~n~a~n,~D~ev~e~l~o~pm~e~nt~S~er~v~ic~e~s~D~rr~·~ec~t~o~r ________ _

FROM ____ A __ li_s_ha __ VV_i_ls_o_n_, _C_le_r_k_o_f_C_o_u_n_c_il~~~------------------

City of Foirfield

07/24/2018 Request for Background Check - Liquor Permit SUBJECT --------------------------------------------------------~

DATE ________________ _

Attached is a liquor permit application in the name of Cinci VVake dba VVake Nation Cincinnati, 20 l Joe Nuxhall VVay, Fairfie ld, OH 45014 (Pennit Classes: D5).

Please complete the necessary background check and submit your findings to me no later than 12:00 PM on Monday, August 6, 2018.

This item will be added to Council's Regular Meeting agenda of Monday, August 13 , 2018.

Thank you for your assistance.

c: Mark VVendling, City Manager Fi le

27


OHIO DIVISION OF LIQUOR CONTROL 6606 TUSSING ROAD, P.O. BO X 4005

REYNOLDSBURG, OH I 0 43068- 9005 (614)644-2360 FAX(6 14)644-31 66

T O

1489130 I N~!!. CINCI WAKE PFRMIT NIIMRFR DBA WAKE NATION CINCINNATI

201 JOE NUKHALL WAY 1 < '~tJF n , ,TF FAIRFIELD OH 45014

03 28 2018 F ll INr: n , TF

D5 PFRMIT tel ><<F~

09 l?11 ~ TAX !STRICT

I B89901 RECElPT NO.

FROM 0711012018

PERMIT NIJMRER I TYPE

1 <-~IJF n , ,TF

F ll 'l NG O, .TF

PFR"'fT r1 1~~F~

I I I RFCFIPT NO. TAX nt~TRICT

II 111111111111 1111111111111111111111

MAILED 0711012018 RESPONSES MUST BE POSTMARKED NO LA TER THAN. 0 8 I 10 I 2 0 18

IMPORT ANT NOTICE PLEASE COMPLETE AND RETURN THIS FORM TO THE DIVISION OF LIQUOR CONTROL WHETHER OR NOT THERE IS A REQUEST FOR A HEARING REFER TO THIS NUMBER IN ALL INQUIRIES _____ --:=--::--c~=A~:-:N=E=W==-_1_4_8_9_1_3_0 ___ _




WE DO NOT REQUEST A HEARING 0 DID YOU MARK A BOX? IF NOT, THIS WILL BE CONSIDERED A LATE RESPONSE.


(S ignature)

DLC 4052

(T itle)- D Clerk of County Commissi oner


D Township Fiscal Of f icer


(Date)

REV. 03/09

28

Ohio : Liquor Control :Web Database Search Page 1 of 1





Enter the known information and click the "Search" button . For best results, search only ONE criteria at a time. If you try to put too much information and it does not match exactly, the search will return a message "No records to display".


To do another search , click the "Reset" button.

SEARCH CRITERIA

Permit Number 11489130

Permit Name I DBA [

Member I Officer Name ~-

Search Reset Main Menu

Member/ Officer Name Shares/Interest

Permit Number: 1489130; Name: CINCI WAKE, DBA: DBA WAKE NATION (lf\J(!N~J,~ Ti Addres~ / ' ) 1

JOE NUXHALL WAY FAIRFIELD 45014

STEVE JON ES 100.00 CEO '------------------------------ - ·----------- .

• Ohio.Gov


Commerce Home 1 Press Room 1 CPI Policy 1 Privacy Statement 1 Public Records Request Pol icy 1

Disclaimer I Employment I Contacts

https :/ /www .comappso ohio 0 gov /liqr/liqr _ apps/permi tl oo k up/Permi tHo I derOwnershi p 0 aspx 71912018

29

NAME OF ESTABLISHMENT Cinci Wake ---------------------------------ADDRESS DBA Wake Nation Cincinnati

201 Joe Nuxhall Way

Fairfield, OH 45014

1. Is there a conviction record of the applicant, any partner, member, officer director, manager or any shareholder owning 5% or more of the capital stock, for felonies or other crimes relating to his ability to operate a liquor establishment?

2. Is there a prior unfavorable enforcement record of applicant and/or operation in disregard for laws, regulations or local ordinances?

3. Is there misrepresentation of material fact by applicant in making application to the Department?

4. Is there an inability of law enforcement authorities and of authorized agents of the Department to gain ready entrance to the permit premise; or location of permit premise at such distance from the road or street as to be isolated from police or other observation?

5. Will the place substantially and adversely interfere with the public decency, sobriety, peace, or good order of the neighborhood in which it Is located?

6. Will the place substantially and adversely interfere with the normal orderly conduct of a church, library, public playground, school or township park?

7. Will the granting or transferring of a permit substantially interfere with the morals, safety, or welfare of the public?

8. Will there be adverse effects of saturation ofthe area in relation to the number of existing permits, and will there be any adverse conditions in the area?

REMARKS:

YES

D

D

D

D

D

D

D

D

ep en B. Maynard Chief of Police

HEARING REQUESTED: Yes 0

Date: July 30, 2018

NO

No [8]

30



SUBJECTSimple Motion: Motion to not request a hearing regarding a liquor permit application in the name of Rocs Grill & Bar,LLC, Southend 1st Floor & Patio Only, 500 Wessel Drive, Fairfield, OH 45014 (Permit Classes D5).

Recommendation:It is recommended that City Council request, by simple motion, that no hearing be held on the liquor permit applicationin the name of Rocs Grill & Bar, LLC, Southend 1st Floor & Patio Only, 500 Wessel Drive, Fairfield, OH 45014(Permit Classes D5).

Background/Synopsis:The City of Fairfield is in receipt of an application from the Ohio Division of Liquor Control for a D5 permit for theabove liquor permit applicant. Background checks from the Building and Zoning Division and Police Department areattached for Council and staff’s review.

Financial Impact:





ATTACHMENTS Rocs.DevSrv Report.pdf Rocs.Liquor Report.pdf Rocs.PD Report.pdf

31

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221370/Rocs.DevSrv_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221371/Rocs.Liquor_Report.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221372/Rocs.PD_Report.pdf


Alisha Wilson, Clerk of Council T0 ------------~------------------------~~/1

FROM Greg Kathman , De

City of Foirfield

suBJECT ----=L.=...:ig"-'-u--=-o.:....r -=-P...:...:er:..:..m:..:..:i:..:..t -=--A:...~:P....~:.P...:...:li'-'-ca.:.;._t..:...io'-n'---------------------------------' DATE __ 7_/_30_/_1_8 __

The business located at 500 Wessel Drive, in the name of Roc' s Grill & Bar, LLC, South end 1st

Fl & Patio Only, is in the D-1 PUD, Downtown, Planned Unit Development Zoning District and

is a permitted use as a restaurant. Should the applicant wish to operate this facility as a tavern,

night club or entertainment facility solely or in conjunction with the restaurant, a Conditional Use

Permit must be secured through the Planning Commission.

32

Ol\ \ \ -~

Date: 7/30/2018

N

500 WESSEL DR.

I__Jr------, __ ____,---, __ r----~

DEIS DR

33

DEPARTMENTAL CORRESPONDENCE Steve Maynard, Po lice Chief

TO ______ G~re~g~K~at~hm~a~n~,D~e~ve~l~o~pm~e~nt~S~e~r~v~ic~es~D~ir~e~ct~o~r ________ _

FROM ____ A_l_is_h_a_W __ il_so_n_,_C_l_er_k_o_f_C_o_u_n_c~i!_~L------------------

City of Foirfield

07/24/2018 Request for Background Check - Liquor Permit SUBJECT ----------------------------------------------------------~ DATE ________________ _

Attached is a liquor permit application in the name of Roes Grill & Bar, LLC, Southend I 51 Fl & Patio On ly, 500 Wesse l Drive, Fairfield, OH 4501 4 (Permit Classes: D5).

Please complete the necessary background check and submit your fmdings to me no later than 12:00 PM on Monday, August 6, 2018.

This item will be added to Council's Regular Meeting agenda of Monday, August 13,2018 .

Thank you for yow- assistance.

c: Mark Wendling, City Manager File

34


OHIO DIVISION OF LIQUOR CONTROL 6606 T USSING ROAD, P.O. BO X 4005

RE YNOLDSBURG, OH I 0 43068- 9005 (6 14)644 -2360 FAX(614)644- 3 166

TO

7459390 I T~~? ROCS GRILL & BAR LLC PFRMIT NIIMRFR SOUTHEND 1ST FL & PATIO ONLY

06 01 2016 500 WESSEL DR IJ F n , .TF FAIRFIELD OHIO 45014

07 17 2018 F l .l NG ru TE

Dl D2 D3 D6 PFRMIT CCI ·~~F~

09 l~~~~ ~ TA X HCT I F20731

RECEIPT NO

FROM 07/19/2018

7908349 I TVPF

SYMMES TAVERN LLC PFRMIT NIJMRFR DBA SYMMES TAVERN ON GREEN

06 01 2016 SOUTHEND 1ST FL & PATIO ONLY ·~IIF n, TF 500 WESSEL DR

07 17 2018 FAIRFIELD OHIO 45014 F l I NC: nJ TF

Dl D2 D3 D6 PERMIT CLASSES

09 lOll I I RFCOFIPT Nn HX ni~TRIC:OT

111111111111111111111111111111111111

MAILED 07/19/2018 RESPONSES MUST BE POSTMARKED NO LATER TH AN. 08/20/2018

IMPORT ANT NOTICE PLEASE COMPLETE AND RETURN THIS FORM TO THE DIVISION OF LIQUOR CONTROL WHETHER OR NOT THERE IS A REQUEST FOR A HEARING. REFER TO THIS NUMBER IN ALL INQUIRIES _____ -;:;:o-:7.'::':"':=A=:-;;-:T=R=F=0,-----7-4_5_9_3_9_0 ___ _




WE DO NOT REQUEST A HEARING. 0 DID YOU MARK A BOX? !F NOT, THIS WILL BE CONSIDERED A LATE RESPONSE.


(S ignature)

DLC 4052

(T itle) - 0 Clerk of County Commiss ioner

0 Clerk of City Counc il

0 Townsh ip Fiscal Officer


(Oat e)

REV. 03/09

35

Ohio : Liquor Control :Web Database Search Page l of 1



This online service will allow you to obtain ownership disclosure information for issued and pending retail liquor permit entities within the State of Ohio.


Enter the known information and click the "Search" button . For best results, search only ONE critcri at a time. If you try to put too much information and it does not match exactly, the search will return a message "No records to display".


To do another search , click the "Reset" button .

Permit Number

Permit Name I DBA

Member I Officer Name

Search

SEARCH CRITERIA

[745939o ·

Reset Main Menu

Member/Officer Name Shares/ Interest --=-=----lo~fi~:-~~~~~~---~~ -~~ ----

Permit Number: 7459390; Name: ROCS GRILL & BAR l.LC DBA:; Address: 500 WF' SEL !JP u-..lPJ~d L' I 45014 '

-~---·-····----~----- ·---·-~- . - .. -·· ·~· -··- -·;

LAWRANCE ROESCH MANAGE MEM PRESIDENT I '---~----------------------~-------···---· · ··--·--- .•. ---··· --- ·-- - •. , _l

• Ohio.Gov


Commerce Home 1 Press Room 1 CPI Policy 1 Privacy Statement I Public Records Request Pol icy I

Disclaimer 1 Employment I Contacts

https://www.comapps.ohio.gov/liqr/liqr _ apps/PermitLookup/PermitHolderOwnership.aspx 7/ 18/2018

36

NAME OF ESTABLISHMENT Roes Grill & Bar LLC

ADDRESS Southend 1st Floor & Patio Only

500 Wessel Drive

Fairfield, OH 45014

1. Is there a conviction record of the applicant, any partner, member, officer director, manager or any shareholder owning 5% or more of the capital stock, for felonies or other crimes relating to his ability to operate a liquor establislunent?

2. Is there a prior unfavorable enforcement record of applicant and/or operation in disregard for laws, regulations or local ordinances?

3. Is there misrepresentation of material fact by applicant in making application to the Department?

4. Is there an inability of law enforcement authorities and of authorized agents of the Department to gain ready entrance to the permit premise; or location of permit premise at such distance from the road or street as to be isolated from police or other observation?

5. Will the place substantially and adversely interfere with the public decency, sobriety, peace, or good order of the neighborhood in which it Is located?

6. Will the place substantially and adversely interfere with the normal orderly conduct of a church, library, public playground, school or township park?

7. Will the granting or transferring of a permit substantially interfere with the morals, safety, or welfare of the public?

8. Will there be adverse effects of saturation ofthe area in relation to the number of existing permits, and will there be any adverse conditions in the area?

REMARKS:

YES

D

D

D

D

D

D

D

D

ep en B. Maynard Chief of Police

HEARING REQUESTED: Yes 0

Date: July 30,2018

NO

No [8J

37


Agenda Item No. 2018-249Submitted by: Ben MannSubmitting Department Public Works Department Meeting Date: August 13, 2018

SUBJECTOrdinance to authorize the City Manager to enter into a contract with Mead and Hunt for the Engineering for Winton /South Gilmore Road at Interstate 275 and declaring an emergency.


Recommendation:It is recommended that the City Council authorize an appropriation of $160,000.00 from the Street Improvement Fundfor the engineering services for Winton / South Gilmore Road at Interstate 275.

It is further recommended that City Council authorize the preparation of legislation, with rules suspension and emergencyprovision, authorizing the City Manager to enter into a contract with Mead and Hunt.


Mead & Hunt previously provided the City with a complete interchange operations study meeting Ohio Department ofTransportation (ODOT) requirements. This study did identify feasible alternatives and determined a preferredalternative for improvements to the westbound on-ramp.

The City funded the initial study and is working with the Butler County Transportation Improvement District (BCTID)and Hamilton County Transportation Improvement District (HCTID) to cooperatively move this project forward. TheCity received funding from the Ohio Kentucky Indiana Regional Council of Governments (OKI) for financial assistancefor construction in 2021-2022.

BACKGROUND:

This project is identified in the current 2018-2022 Capital Improvement Program as 8PW29.

The interchange and South Gilmore corridor improvements were completed in 2014. Ramp improvements were notapproved at that time because they would add traffic to the interstate during the peak hour. This remains an area of highcongestion and is a significant economic corridor with land for development and redevelopment available. It is the 38

City’s desire to explore options that would allow for improved operation of southbound South Gilmore Road whilemeeting ODOT’s traffic requirements. The study from Mead and Hunt in 2017 determined that there are options thatwill allow for improvements.

Staff worked with the BCTID to review firms submitting proposals for engineering and selected Mead & Hunt ofColumbus, Ohio.

Financial Impact:

Financial Impact, Cont'd:Total funding is $160,000.00 ($144,492.00 base proposal with a contingency of $15,508.00) from the StreetImprovement Fund to be reimbursed by the Jobs and Commerce Grant secured by the Butler County TransportationImprovement District (BCTID) working cooperatively with the Hamilton County Transportation Improvement District(HCTID).

Rule Suspension Requested:Yes

Emergency Provision Needed:Yes

Emergency Provision:In order to comply with the schedule developed in the scoping meeting with ODOT and BCTID, a suspension of therules and emergency provisions are being requested.

ATTACHMENTS Design Winton SB to IR275 WB v4 w RW.pdf Ramp Y Design Fairfield MH Scope Letter.pdf

39

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221278/Design_Winton_SB_to_IR275_WB_v4_w_RW.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221279/Ramp_Y_Design_Fairfield_MH_Scope_Letter.pdf

Task # Task

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Project Specific Comments

1 Planning Phase Yes X1.2 Project Initiation Package Yes X

1.2.CIdentify Discipline Specific Issues for Project Initiation Package

Yes X

1.2.C.C Section 106 Request for Review Yes X

1.5.C Project Initiation and Set Up Yes X

2 Preliminary Engineering Phase Yes X X2.2 Perform Environmental Field Studies Yes X

2.2.A Property Owner Notification Yes XProperty owners will be researched and letters prepared prior to commencing field survey work. City or District will provide letterhead and an image of project manager's signature for the notification letter.

2.2.C Ecological Survey Report Yes Use Eco. Exempt form if possible

2.2.DRMR Form - Environmental Site Assessment Screening

Yes X

2.2.G Stakeholder Public Involvement YesMeeting not required. Include NEPA disclaimer on public involvement items (letters, website, etc)

2.3 AER Design Yes X X2.3.A Field Survey and Aerial Mapping Yes X

2.3.A.FEstablish property lines, tax id, & ownerships on base map

Yes XInclude courthouse research for deed and survey plat information to help with establishment of existing R/W. 1 owner (Hospital)

2.3.C Drainage Yes X2.3.C.A Drainage Design Criteria Forms (LD-35) Yes X2.3.C.B LD-33 Form (Contact County Engineer) Yes X2.3.C.F Conceptual BMP Yes X

2.3.F Maintenance of Traffic Yes X

2.3.F.BMOT investigations (for non-interstate or non-interstate look-alikes)

Yes X

2.3.H Miscellaneous Yes X X

2.3.H.AAnalyze and coordinate impacts on FEMA flood zones

Yes XFEMA mapping to show not in flood zone

2.3.H.I Determine need for Design Exception Yes X X2.5 AER Submittal and Other Studies Yes

2.5.B Certified Traffic for Preferred Alternative YesUse traffic from IOS

2.7 Stage 1 Design Yes X X2.7.A Roadway Yes X X

2.7.A.A Update Title Sheet Yes X 1 sheet.2.7.A.B General Notes Yes X 3 sheets2.7.A.C Schematic Plan Yes X 1 sheet2.7.A.D Update Typical Sections Yes X 1 sheets - Exist. and Prop. Typ. Sects. For Winton and Ramp.

2.7.A.E Update Plan and Profile - Mainline Yes X 3 sheets - 20 scale will fit on three sheets.

2.7.A.F Update Cross Sections Yes X9 sheets - 3 X-Sects per sheet at at 50'spacing per sheet.

2.7.A.G Update Plan and Profile - Ramps Yes X2.7.A.H Superelevation Table Yes X2.7.A.I Intersection Details Yes X 1 sheet - Winton at Omniplex intersection.

2.7.A.L Design Exception Request Yes X X2.7.B Drainage Yes X

2.7.B.E BMP Design Yes XInvestigate early in design to determine, wide ditches at toe of slope on ramp.

2.7.C Utilities Yes X

2.7.C.A Utility Coordination and Documentation Yes XSend Stage 1 plans to all involved utilities. Copy DURT & PM on all correspondence.

2.7.D Geotechnical Services Yes X2.7.D.A Geotechnical Services and Report Yes X

2.7.HPrepare C2 Cost Estimates and Update Milestones

Yes X

2.7.H.A Roadway/Interchange Costs Yes X2.7.H.C Right of Way Costs Yes X

2.8Project Management for Preliminary Engineering Phase

Yes X

2.8.A Meetings Yes X In person kickoff meeting (limit 2 people) and 3 phone conf calls

2.8.B General Oversight Yes X

PM duties have been broken down into Weekly and Monthly tasks as follows (10hrs/month): Weekly-- Respond to questions and provide guidance to the internal team-- Make Staff assignments-- Monitor schedule and budget -- Monitor progress of the work -- Monitor the scope of work vs. actual work being performed Monthly-- Schedule review and update-- Invoicing-- Prepare progress report

3 Environmental Engineering Phase Yes X X

3.1Environmental Field Studies and Refined Impacts

Yes X X

3.1.D Phase I Environmental Site Assessment Yes X X Depends on R-O-W from BP.3.1.E Farmland Studies Yes use urban area mapping to show no impact

40

Task # Task

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3.1.GAddress NEPA Specific Environmental Justice Issues

YesNow Under Served Populations - Mapping to show not a concern.

3.1.J Final Noise Analysis Yes X Scott Brown to check if needed.3.1.L Determine Right of Way Encroachments Yes X performed in conjuction with field surveying operation.3.1.Q Phase II Environmental Site Assessment Yes X Depends on R-O-W from BP.

3.3 Stage 2 Yes X3.3.A Roadway Yes

3.3.A.A Update Title Sheet Yes Combined Stage 1/2 submittal. Hours are included in Stage 1 tasks.3.3.A.B Update Schematic Yes Combined Stage 1/2 submittal. Hours are included in Stage 1 tasks.3.3.A.C Update Plan and Profile - Mainline Yes Combined Stage 1/2 submittal. Hours are included in Stage 1 tasks.3.3.A.E Update Plan and profile - Ramps Yes Combined Stage 1/2 submittal. Hours are included in Stage 1 tasks.3.3.A.F Update Cross Sections Yes Combined Stage 1/2 submittal. Hours are included in Stage 1 tasks.3.3.A.H Update Intersection Details Yes Combined Stage 1/2 submittal. Hours are included in Stage 1 tasks.

3.3.B Drainage Yes X

3.3.B.D Underdrain details Yes Xassumed underdrains are needed everywhere there will be new pavement.

3.3.B.E Update BMP Details Yes X3.3.B.F Drainage for Maintenance of Traffic Yes X

3.3.C Traffic Control Yes X3.3.C.A Pavement Marking Plan Yes X Develop pavement marking plan and Submit with Stage 1

3.3.C.B Update Signing Plan Yes XSigning Plan to include overhead lane use signs for new lanes to WB ramp

3.3.D Signal Plan Yes X3.3.D.A Signal Plan Sheets Yes X Signal plan will only be relocating/adding heads for sb Winton.

3.3.E Maintenance of Traffic Yes X3.3.E.A Finalize MOT Plans Yes X Develop MOT plans and Submit with Stage 1

3.3.F Lighting Plan Yes3.3.F.C Lighting Plan and Details Yes Show location for Duke to move one light at City expense, SW corner

3.3.IBridge Plans (break out for each bridge separately)

Yes

3.3.J Utilities Yes3.3.J.A Utility Coordination and Documentation Yes Combined Stage 1/2 submittal. Hours are included in Stage 1 tasks.

3.4 Right of Way Plans Yes X3.4.A Preliminary Right of Way Plans Yes X

3.4.A.A Legend Sheet Yes X 1 sheet3.4.A.B Centerline Survey Plat Yes X 1 sheet3.4.A.C Property Map Yes X 1 sheet3.4.A.D Summary of Addtional Right of Way Yes X 1 sheet

3.4.A.E Detailed ROW Plan Sheets Yes X

1 topo and 1 boundary sheet along Winton Road only. Assumes no R/W plans along ramp. Also includes field review for preliminary r/w plans.

3.4.A.G Legal Descriptions Yes XEstimate 3 legal descriptions from one owner - 1-WD, 1 easement, and 1 temporary

3.4.A.I Closure Calculations Yes X Estimate 3 closure calculations3.4.A.J Right-of-Way Acquisition Estimate Yes X estimate one owner

3.4.B Final Right of Way Plans Yes X

3.4.B.A Field Review & Verify Property Owners Yes XInclude mileage to job site and courthouse for final R/W submittal. Also includes recording centerline plat.

3.4.B.B Final Legal Descriptions and Final Closures Yes XEstimate 3 legal descriptions

3.5 Prepare Environmental Document Yes X

3.5.A Prepare Environmental Document Yes X

3.6Environmental Commitments and Plan Notes

Yes X

3.6.A Environmental Commitment Plan Notes Yes Xto be provided by ODOT and Consultant. Mead & Hunt will incorporate in the plans.

3.8Prepare Cost Estimates and Revise Milestone

Yes

3.8.A Roadway/Interchange Costs Yes Combined Stage 1/2 submittal. Hours are included in Stage 1 tasks.3.8.D Utility Yes Combined Stage 1/2 submittal. Hours are included in Stage 1 tasks.

3.9Project Management for Environmental Engineering Phase

Yes

3.9.A Meetings Yes Combined Stage 1/2 submittal. Hours are included in Stage 1 tasks.3.9.B General Oversight Yes Combined Stage 1/2 submittal. Hours are included in Stage 1 tasks.

4 Final Engineering and R/W Phase Yes X4.1 Right of Way Acquisition Yes X

4.1.A Right of Way Acquisition Yes X Anticipate on parcel; includes value finding, full 42 title report, negotations 4.2 Stage 3 Detailed Design Plans Yes X

4.2.A Quantities and Notes Yes X4.2.A.A Pavement Subsummary Yes X 1 sheet4.2.A.B Drainage Subsummary Yes X 1 sheet4.2.A.C Roadway Subsummary Yes X 1 sheet4.2.A.D Earthwork and Seeding Subsummary Yes X 1 sheet4.2.A.E Maintenance of Traffic Subsummary Yes X 1 sheet

4.2.A.F Pavement Marking Subsummary and Plans Yes X1 sheet

4.2.A.G Signing Subsummary Yes X 1 sheet4.2.A.H Signal Subsummary Yes X 1 sheet4.2.A.M General Summary Sheet Yes X 2 sheets4.2.A.P Update of General Notes Yes X 2 sheets

4.2.C Signing Plans Yes X

41

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4.2.C.A Elevation View of Major Signs Yes X 1 sheet, 2 sign


Yes X

4.3.A Roadway/Interchange Costs Yes X4.3.C Right of Way Yes X Done with R/W Plans Task 3.4.A.J

4.4 Final Plan Package Yes X

4.4.ASubmission of Final Tracings and Documentation

Yes X

4.5Project Management for Final Engineering and Right of Way Phase

Yes X

4.5.A Meetings Yes X 2 in person meeting (limit 2 people) and 3 conf calls.

4.5.B General Oversight Yes X

PM duties have been broken down into Weekly and Monthly tasks as follows (10 hrs/month): Weekly-- Respond to questions and provide guidance to the internal team-- Make Staff assignments-- Monitor schedule and budget -- Monitor progress of the work -- Monitor the scope of work vs. actual work being performed Monthly-- Schedule review and update-- Invoicing-- Prepare progress report

4.6 Pre-Bid Activities Yes X

4.6.A Pre-Bid Questions Yes XMead & Hunt will assist District and City during the pre-bid phase to respond to questions.

5 Construction Phase Yes X

5.1 On-going services during Construction Yes X

5.1.A On-going Services During Construction Yes XMead & Hunt to provide assistance to District and City during the construction phase to respond to constractor RFIs as requested.

42

Proposal Date:

4/11/2018

County Route and Section:

I-275 Exit 39 Ramp Y Improvements - Detailed Design

Revised Date:

Agreement No.:PID:

PDP Path Used:CONSULTANT: Mead & Hunt, Inc.

PROJECT DESCRIPTION: Proj. Mgr. $53.05

Sr. Eng./Proj. Mgr. $60.71Proj. Engineer $42.67

Traffic Engineer $53.05Design Engineer $32.47

Survey $33.28 Clerical $25.49

Task # Task Description Proj. Mgr.Sr. Eng./Proj.

Mgr.Proj. Eng.

Traffic Engineer

Design Engineer

Survey ClericalOverall

Total HoursLabor Costs

1 Planning Phase1.2 Project Initiation Package


1.2.C.C Section 106 Request for Review 0 $0

1.2 Subtotal 0 0 0 0 0 0 0 0 $0

1.5.C Project Initiation and Set Up 2 2 4 $158

SUBTOTAL PLANNING PHASE

2 0 0 0 0 0 2 4 $158

2Preliminary Engineering Phase

2.2Perform Environmental Field Studies

2.2.A Property Owner Notification 2 2 4 $118

2.2.C Ecological Survey Report 0 $0


0 $0

2.2 Subtotal 0 0 0 0 0 2 2 4 $118

2.3 AER Design

2.3.AField Survey and Aerial Mapping


8 30 38 $1,485

2.3.C Drainage

2.3.C.ADrainage Design Criteria Forms (LD-35)

2 2 $122

2.3.C.BLD-33 Form (Contact County Engineer)

2 2 $122

2.3.C.F Conceptual BMP 2 2 $122

2.3.F Maintenance of Traffic


8 8 $342

2.3.H Miscellaneous


2 2 4 $192

2.3.H.IDetermine need for Design Exception

2 2 $86

2.3 Subtotal 2 14 12 0 0 30 0 58 $2,471

2.7 Stage 1 Design2.7.A Roadway

2.7.A.A Update Title Sheet 2 10 12 $447

2.7.A.B General Notes 4 20 24 $893

2.7.A.C Schematic Plan 4 16 20 $763

2.7.A.D Update Typical Sections 2 10 12 $447

2.7.A.EUpdate Plan and Profile - Mainline

6 28 34 $1,274

2.7.A.F Update Cross Sections 12 60 72 $2,677

2.7.A.G Update Plan and Profile - Ramps 6 30 36 $1,339

2.7.A.H Superelevation Table 2 10 12 $447

2.7.A.I Intersection Details 4 16 20 $763

2.7.A.L Design Exception Request 2 2 $107

2.7.B Drainage2.7.B.E BMP Design 2 2 4 $187

2.7.C Utilities

2.7.C.AUtility Coordination and Documentation

2 10 12 $439

DETAILED BREAKDOWN OF PROPOSED TOTAL HOURS, PERSONNEL CATEGORIES,

AND LABOR RATES

HOURLY RATES

Convert SB Winton Right Turn Lane at Omniplex into a Combination Thru-Right Lane. Widen pavement to allow new thru lane to become WB IR275 On Ramp. Create a two lanes from SB Winton to the WB IR275 Ramp

43

Proposal Date:

4/11/2018



Revised Date:

Agreement No.:PID:







Mgr.Proj. Eng.

Traffic Engineer

Design Engineer




AND LABOR RATES

HOURLY RATES


2.7.D Geotechnical Services

2.7.D.AGeotechnical Services and Report

0 $0


2.7.H.A Roadway/Interchange Costs 2 4 24 30 $1,129

2.7.H.C Right of Way Costs 2 6 8 $317

2.7 Subtotal 6 50 0 0 232 10 0 298 $11,229


2.8.A Meetings 6 6 $319

2.8.B General Oversight 20 20 $1,061

2.8 Subtotal 26 0 0 0 0 0 0 26 $1,380

SUBTOTAL PRELIMINARY ENGINEERING PHASE

34 64 12 0 232 42 2 386 $15,198

3Environmental Engineering Phase


3.1.DPhase I Environmental Site Assessment

0 $0

3.1.LDetermine Right of Way Encroachments

2 2 $86

3.1 Subtotal 0 0 2 0 0 0 0 2 $86

3.3 Stage 23.3.B Drainage

3.3.B.D Underdrain details 2 4 6 $216

3.3.B.E Update BMP Details 2 2 4 $187

3.3.B.FDrainage for Maintenance of Traffic

2 6 8 $281

3.3.C Traffic Control3.3.C.A Pavement Marking Plan 2 8 10 $346

3.3.C.B Update Signing Plan 2 10 12 $411

3.3.D Signal Plan3.3.D.A Signal Plan Sheets 20 20 $1,061

3.3.E Maintenance of Traffic3.3.E.A Finalize MOT Plans 12 20 32 $1,162

3.3 Subtotal 0 2 20 20 50 0 0 92 $3,664

3.4 Right of Way Plans3.4.A Preliminary Right of Way Plans

3.4.A.A Legend Sheet 2 6 8 $317

3.4.A.B Centerline Survey Plat 4 12 16 $633

3.4.A.C Property Map 4 16 20 $763

3.4.A.DSummary of Addtional Right of Way

2 6 8 $317

3.4.A.E Detailed ROW Plan Sheets 12 28 40 $1,638

3.4.A.G Legal Descriptions 4 6 10 $438

3.4.A.I Closure Calculations 2 2 4 $187

3.4.A.JRight-of-Way Acquisition Estimate

2 2 4 $187

3.4.B Final Right of Way Plans

3.4.B.AField Review & Verify Property Owners

12 8 20 $989

3.4.B.BFinal Legal Descriptions and Final Closures

2 6 8 $317

3.4.B.C Set R/W Pins after acquisition 8 8 $267

3.4 Subtotal 0 46 0 0 92 8 0 146 $6,053 44

Proposal Date:

4/11/2018



Revised Date:

Agreement No.:PID:







Mgr.Proj. Eng.

Traffic Engineer

Design Engineer




AND LABOR RATES

HOURLY RATES


3.5Prepare Environmental Document

3.5.APrepare Environmental Document

0 $0

3.5 Subtotal 0 0 0 0 0 0 0 0 $0


3.6.AEnvironmental Commitment Plan Notes

4 4 $171

3.6 Subtotal 0 0 4 0 0 0 0 4 $171

SUBTOTAL ENVIRONMENTAL ENGINEERING PHASE

0 2 22 20 50 0 0 94 $3,750

4Final Engineering and R/W Phase

4.1 Right of Way Acquisition4.1.A Right of Way Acquisition 0 $0

4.1 Subtotal 0 0 0 0 0 0 0 0 $0

4.2 Stage 3 Detailed Design Plans

4.2.A Quantities and Notes4.2.A.A Pavement Subsummary 2 10 12 $411

4.2.A.B Drainage Subsummary 2 6 8 $281

4.2.A.C Roadway Subsummary 2 16 18 $605

4.2.A.DEarthwork and Seeding Subsummary

2 6 8 $281

4.2.A.EMaintenance of Traffic Subsummary

2 6 8 $281

4.2.A.FPavement Marking Subsummary and Plans

2 6 8 $281

4.2.A.G Signing Subsummary 2 6 8 $281

4.2.A.H Signal Subsummary 2 12 14 $722

4.2.A.M General Summary Sheet 6 30 36 $1,231

4.2.A.P Update of General Notes 10 10 $325

4.2.C Signing Plans4.2.C.A Elevation View of Major Signs 2 4 6 $216

4.2 Subtotal 0 0 24 12 100 0 0 136 $4,915


4.3.A Roadway/Interchange Costs 2 2 12 16 $618

4.3.C Right of Way 2 6 8 $322

4.3 Subtotal 2 4 0 0 12 6 0 24 $940

4.4 Final Plan Package


4 2 6 $264

4.4 Subtotal 4 0 0 0 0 0 2 6 $264


4.5.A Meetings 4 4 $213

4.5.B General Oversight 10 10 $531

4.5 Subtotal 14 0 0 0 0 0 0 14 $744

4.6 Pre-Bid Activities4.6.A Pre-Bid Questions 10 10 $531

4.6 Subtotal 10 0 0 0 0 0 0 10 $531

SUBTOTAL FINAL ENGINEERING AND R/W PHASE

20 4 24 12 112 6 2 180 $6,863

5 Construction Phase45

Proposal Date:

4/11/2018



Revised Date:

Agreement No.:PID:







Mgr.Proj. Eng.

Traffic Engineer

Design Engineer




AND LABOR RATES

HOURLY RATES


5.1On-going services during Construction

5.1.AOn-going Services During Construction

8 8 24 40 $1,690

SUBTOTAL CONSTRUCTION PHASE

8 8 0 0 24 0 0 40 $1,690

SUBTOTAL OF AUTHORIZED TASKS THROUGH SUBMITTAL OF TRACINGS

56 70 58 32 394 48 6 664 $25,969

GRAND TOTAL 56 70 58 32 394 48 6 664 $25,969

46

Proposal Date:

4/11/2018



Revised Date:

Agreement No.:PID:


PROJECT DESCRIPTION:

Proj. Mgr. $53.05Average

Overhead Rate =

152.83% (Net Fee Calc.)

Sr. Eng./Proj. Mgr. $60.71 Overhead Percentage = 183.38%

Proj. Engineer $42.67 Net Fee Percentage = 11.00%

Traffic Engineer $53.05 Cost of Money = 0.23%Design Engineer $32.47


Task # Task Description No.Hourly

RateTotal Hours

Labor Costs

Overhead Costs

Cost of Money

Direct Costs

Subcon Costs

Net Fee Total Cost

1 Planning Phase1.2 Project Initiation Package


1.2.C.C Section 106 Request for Review #DIV/0! 0 $0 $0 $0 $0 $1,469 $0 $1,469

1.2 Subtotal #DIV/0! 0 $0 $0 $0 $0 $1,469 $0 $1,469

1.5.C Project Initiation and Set Up $39.50 4 $158 $290 $1 $0 $0 $44 $493


$39.50 4 $158 $290 $1 $0 $1,469 $44 $1,962

2 Preliminary Engineering Phase


2.2.A Property Owner Notification $29.50 4 $118 $217 $1 $0 $1,417 $33 $1,786

2.2.C Ecological Survey Report #DIV/0! 0 $0 $0 $0 $0 $3,998 $0 $3,998


#DIV/0! 0 $0 $0 $0 $0 $1,998 $0 $1,998

2.2 Subtotal $29.50 4 $118 $217 $1 $0 $7,413 $33 $7,782

2.3 AER Design

2.3.A Field Survey and Aerial Mapping


$39.08 38 $1,485 $2,724 $4 $0 $0 $413 $4,626

2.3.C Drainage

2.3.C.ADrainage Design Criteria Forms (LD-35)

$61.00 2 $122 $224 $1 $0 $0 $34 $381

2.3.C.BLD-33 Form (Contact County Engineer)

$61.00 2 $122 $224 $1 $0 $0 $34 $381

2.3.C.F Conceptual BMP $61.00 2 $122 $224 $1 $0 $0 $34 $381

2.3.F Maintenance of Traffic


$42.75 8 $342 $628 $1 $0 $0 $96 $1,067

2.3.G Utilities

2.3.G.AUtility Coordination and Documentation

#DIV/0! 0 $0 $0 $0 $0 $0 $0 $0

2.3.G.B Subsurface Utility Engineering #DIV/0! 0 $0 $0 $0 $0 $0 $0 $0

2.3.H Miscellaneous


$48.00 4 $192 $353 $1 $0 $0 $54 $600

2.3.H.IDetermine need for Design Exception

$43.00 2 $86 $158 $1 $0 $0 $24 $269

2.3 Subtotal $42.60 58 $2,471 $4,535 $10 $0 $0 $689 $7,705

2.7 Stage 1 Design2.7.A Roadway

2.7.A.A Update Title Sheet $37.25 12 $447 $820 $2 $0 $0 $125 $1,394

2.7.A.B General Notes $37.21 24 $893 $1,638 $3 $0 $0 $249 $2,783

2.7.A.C Schematic Plan $38.15 20 $763 $1,400 $2 $0 $0 $213 $2,378

2.7.A.D Update Typical Sections $37.25 12 $447 $820 $2 $0 $0 $125 $1,394

2.7.A.EUpdate Plan and Profile - Mainline

$37.47 34 $1,274 $2,337 $3 $0 $0 $355 $3,969

2.7.A.F Update Cross Sections $37.18 72 $2,677 $4,910 $7 $0 $0 $745 $8,339

2.7.A.G Update Plan and Profile - Ramps $37.19 36 $1,339 $2,456 $4 $0 $0 $373 $4,172

2.7.A.H Superelevation Table $37.25 12 $447 $820 $2 $0 $0 $125 $1,394

2.7.A.I Intersection Details $38.15 20 $763 $1,400 $2 $0 $0 $213 $2,378

2.7.A.L Design Exception Request $53.50 2 $107 $197 $1 $0 $0 $30 $335


DETAILED BREAKDOWN OF PROPOSED TOTAL HOURS, PERSONNEL CATEGORIES, AND LABOR RATES

HOURLY RATES

47

Proposal Date:

4/11/2018



Revised Date:

Agreement No.:PID:




Overhead Rate =







RateTotal Hours

Labor Costs

Overhead Costs

Cost of Money

Direct Costs

Subcon Costs

Net Fee Total Cost



HOURLY RATES

2.7.B Drainage2.7.B.E BMP Design $46.75 4 $187 $343 $1 $0 $0 $53 $584

2.7.C Utilities

2.7.C.AUtility Coordination and Documentation

$36.58 12 $439 $806 $2 $0 $0 $123 $1,370

2.7.D Geotechnical Services

2.7.D.AGeotechnical Services and Report

#DIV/0! 0 $0 $0 $0 $0 $16,996 $0 $16,996


2.7.H.A Roadway/Interchange Costs $37.63 30 $1,129 $2,071 $3 $0 $0 $314 $3,517

2.7.H.C Right of Way Costs $39.63 8 $317 $582 $1 $0 $0 $89 $989

2.7 Subtotal $37.68 298 $11,229 $20,600 $35 $0 $16,996 $3,132 $51,992


2.8.A Meetings $53.17 6 $319 $585 $1 $0 $0 $89 $994

2.8.B General Oversight $53.05 20 $1,061 $1,946 $3 $0 $0 $296 $3,306

2.8 Subtotal $53.08 26 $1,380 $2,531 $4 $0 $0 $385 $4,300


$39.37 386 $15,198 $27,883 $50 $0 $24,409 $4,239 $71,779



3.1.DPhase I Environmental Site Assessment

#DIV/0! 0 $0 $0 $0 $0 $2,861 $0 $2,861

3.1.LDetermine Right of Way Encroachments

$43.00 2 $86 $158 $1 $0 $0 $24 $269

3.1 Subtotal $43.00 2 $86 $158 $1 $0 $2,861 $24 $3,130

3.3 Stage 23.3.B Drainage

3.3.B.D Underdrain details $36.00 6 $216 $397 $1 $0 $0 $61 $675

3.3.B.E Update BMP Details $46.75 4 $187 $343 $1 $0 $0 $53 $584

3.3.B.FDrainage for Maintenance of Traffic

$35.13 8 $281 $516 $1 $0 $0 $79 $877

3.3.C Traffic Control3.3.C.A Pavement Marking Plan $34.60 10 $346 $635 $1 $0 $0 $97 $1,079

3.3.C.B Update Signing Plan $34.25 12 $411 $754 $1 $0 $0 $115 $1,281

3.3.D Signal Plan3.3.D.A Signal Plan Sheets $53.05 20 $1,061 $1,946 $3 $0 $0 $296 $3,306

3.3.E Maintenance of Traffic3.3.E.A Finalize MOT Plans $36.31 32 $1,162 $2,131 $3 $0 $0 $324 $3,620

3.3 Subtotal $39.83 92 $3,664 $6,722 $11 $0 $0 $1,025 $11,422

3.4 Right of Way Plans3.4.A Preliminary Right of Way Plans

3.4.A.A Legend Sheet $39.63 8 $317 $582 $1 $0 $0 $89 $989

3.4.A.B Centerline Survey Plat $39.56 16 $633 $1,161 $2 $0 $0 $177 $1,973

3.4.A.C Property Map $38.15 20 $763 $1,400 $2 $0 $0 $213 $2,378

3.4.A.DSummary of Addtional Right of Way

$39.63 8 $317 $582 $1 $0 $0 $89 $989

3.4.A.E Detailed ROW Plan Sheets $40.95 40 $1,638 $3,004 $4 $130 $0 $456 $5,232

3.4.A.G Legal Descriptions $43.80 10 $438 $804 $2 $0 $0 $122 $1,366

3.4.A.I Closure Calculations $46.75 4 $187 $343 $1 $0 $0 $53 $584

3.4.A.JRight-of-Way Acquisition Estimate

$46.75 4 $187 $343 $1 $0 $0 $53 $584

3.4.B Final Right of Way Plans48

Proposal Date:

4/11/2018



Revised Date:

Agreement No.:PID:




Overhead Rate =







RateTotal Hours

Labor Costs

Overhead Costs

Cost of Money

Direct Costs

Subcon Costs

Net Fee Total Cost



HOURLY RATES

3.4.B.AField Review & Verify Property Owners

$49.45 20 $989 $1,814 $3 $210 $0 $276 $3,292

3.4.B.BFinal Legal Descriptions and Final Closures

$39.63 8 $317 $582 $1 $0 $0 $89 $989

3.4.B.C Set R/W Pins after acquisition $33.38 8 $267 $490 $1 $350 $0 $75 $1,183

3.4 Subtotal $41.46 146 $6,053 $11,105 $19 $690 $0 $1,692 $19,559


3.5.APrepare Environmental Document

#DIV/0! 0 $0 $0 $0 $0 $2,287 $0 $2,287

3.5 Subtotal #DIV/0! 0 $0 $0 $0 $0 $2,287 $0 $2,287


3.6.AEnvironmental Commitment Plan Notes

$42.75 4 $171 $314 $1 $0 $0 $48 $534

3.6 Subtotal $42.75 4 $171 $314 $1 $0 $0 $48 $534


$40.88 244 $9,974 $18,299 $32 $690 $5,148 $2,789 $36,932


4.1 Right of Way Acquisition4.1.A Right of Way Acquisition #DIV/0! 0 $0 $0 $0 $0 $5,500 $0 $5,500

4.1 Subtotal #DIV/0! 0 $0 $0 $0 $0 $5,500 $0 $5,500

4.2 Stage 3 Detailed Design Plans

4.2.A Quantities and Notes4.2.A.A Pavement Subsummary $34.25 12 $411 $754 $1 $0 $0 $115 $1,281

4.2.A.B Drainage Subsummary $35.13 8 $281 $516 $1 $0 $0 $79 $877

4.2.A.C Roadway Subsummary $33.61 18 $605 $1,110 $2 $0 $0 $169 $1,886

4.2.A.DEarthwork and Seeding Subsummary

$35.13 8 $281 $516 $1 $0 $0 $79 $877

4.2.A.EMaintenance of Traffic Subsummary

$35.13 8 $281 $516 $1 $0 $0 $79 $877

4.2.A.FPavement Marking Subsummary and Plans

$35.13 8 $281 $516 $1 $0 $0 $79 $877

4.2.A.G Signing Subsummary $35.13 8 $281 $516 $1 $0 $0 $79 $877

4.2.A.H Signal Subsummary $51.57 14 $722 $1,325 $2 $0 $0 $201 $2,250

4.2.A.M General Summary Sheet $34.19 36 $1,231 $2,258 $3 $0 $0 $343 $3,835

4.2.A.P Update of General Notes $32.50 10 $325 $596 $1 $0 $0 $91 $1,013

4.2.C Signing Plans4.2.C.A Elevation View of Major Signs $36.00 6 $216 $397 $1 $0 $0 $61 $675

4.2 Subtotal $36.14 136 $4,915 $9,020 $15 $0 $0 $1,375 $15,325


4.3.A Roadway/Interchange Costs $38.63 16 $618 $1,134 $2 $0 $0 $172 $1,926

4.3.C Right of Way $40.25 8 $322 $591 $1 $0 $0 $90 $1,004

4.3 Subtotal $39.17 24 $940 $1,725 $3 $0 $0 $262 $2,930

4.4 Final Plan Package


$44.00 6 $264 $485 $1 $0 $0 $74 $824

4.4 Subtotal $44.00 6 $264 $485 $1 $0 $0 $74 $824


4.5.A Meetings $53.25 4 $213 $391 $1 $0 $0 $60 $665

4.5.B General Oversight $53.10 10 $531 $974 $2 $0 $0 $148 $1,655

4.5 Subtotal $53.14 14 $744 $1,365 $3 $0 $0 $208 $2,32049

Proposal Date:

4/11/2018



Revised Date:

Agreement No.:PID:




Overhead Rate =







RateTotal Hours

Labor Costs

Overhead Costs

Cost of Money

Direct Costs

Subcon Costs

Net Fee Total Cost



HOURLY RATES

4.6 Pre-Bid Activities4.6.A Pre-Bid Questions $53.10 10 $531 $974 $2 $0 $0 $148 $1,655

4.6 Subtotal $53.10 10 $531 $974 $2 $0 $0 $148 $1,655


$38.13 180 $6,863 $12,595 $22 $0 $0 $1,919 $28,554

5 Construction Phase

5.1On-going services during Construction

5.1.AOn-going Services During Construction

$42.25 40 $1,690 $3,100 $4 $0 $0 $471 $5,265

SUBTOTAL CONSTRUCTION PHASE

$42.25 40 $1,690 $3,100 $4 $0 $0 $471 $5,265

SUBTOTAL OF AUTHORIZED TASKS THROUGH SUBMITTAL OF TRACINGS

$39.68 854 $33,883 $62,167 $109 $690 $31,026 $9,462 $144,492

50

Proposal Date:

4/11/2018


I-275 Exit 39 Ramp Y Improvements - Detailed

Revised Date:

Agreement No.:PID:




Overhead Rate =

152.83%(Net Fee Calc.)

Sr. Eng./Proj. Mgr. $60.71 Overhead Percentage = 183.38%Proj. Engineer $42.67 Net Fee Percentage = 11.00%




RateTotal Hours

Labor CostsOverhead

CostsCost of Money

Direct CostsSubcon Costs

Net Fee Total Cost

1 Planning Phase

1.2 Project Initiation Package

1.2 Subtotal #DIV/0! 0 $0 $0 $0 $0 $1,469 $0 $1,469

1.5Project Management for Planning Phase

1.5 Subtotal $39.50 4 $158 $290 $1 $0 $0 $44 $493


$39.50 4 $158 $290 $1 $0 $1,469 $44 $1,962

2Preliminary Engineering Phase


2.2 Subtotal $29.50 4 $118 $217 $1 $0 $7,413 $33 $7,782

2.3 AER Design2.3 Subtotal $42.60 58 $2,471 $4,535 $10 $0 $0 $689 $7,705

2.7 Stage 1 Design2.7 Subtotal $37.68 298 $11,229 $20,600 $35 $0 $16,996 $3,132 $51,992


2.8 Subtotal $53.08 26 $1,380 $2,531 $4 $0 $0 $385 $4,300


$39.37 386 $15,198 $27,883 $50 $0 $24,409 $4,239 $71,779



3.1 Subtotal $43.00 2 $86 $158 $1 $0 $2,861 $24 $3,130

3.3 Stage 23.3 Subtotal $39.83 92 $3,664 $6,722 $11 $0 $0 $1,025 $11,422

3.4 Right of Way Plans3.4 Subtotal $41.46 146 $6,053 $11,105 $19 $690 $0 $1,692 $19,559


3.5 Subtotal #DIV/0! 0 $0 $0 $0 $0 $2,287 $0 $2,287


3.6 Subtotal $42.75 4 $171 $314 $1 $0 $0 $48 $534


$40.88 244 $9,974 $18,299 $32 $690 $5,148 $2,789 $36,932


4.1 Right of Way Acquisition4.1 Subtotal #DIV/0! 0 $0 $0 $0 $0 $5,500 $0 $5,500

4.2Stage 3 Detailed Design Plans

4.2 Subtotal $36.14 136 $4,915 $9,020 $15 $0 $0 $1,375 $15,325


4.3 Subtotal $39.17 24 $940 $1,725 $3 $0 $0 $262 $2,930

4.4 Final Plan Package4.4 Subtotal $44.00 6 $264 $485 $1 $0 $0 $74 $824



HOURLY RATES

51

Proposal Date:

4/11/2018


I-275 Exit 39 Ramp Y Improvements - Detailed

Revised Date:

Agreement No.:PID:




Overhead Rate =

152.83%(Net Fee Calc.)

Sr. Eng./Proj. Mgr. $60.71 Overhead Percentage = 183.38%Proj. Engineer $42.67 Net Fee Percentage = 11.00%




RateTotal Hours

Labor CostsOverhead

CostsCost of Money

Direct CostsSubcon Costs

Net Fee Total Cost



HOURLY RATES


4.5 Subtotal $53.14 14 $744 $1,365 $3 $0 $0 $208 $2,320

4.6 Pre-Bid Activities4.6 Subtotal $53.10 10 $531 $974 $2 $0 $0 $148 $1,655


$38.13 180 $6,863 $12,595 $22 $0 $0 $1,919 $28,554

5 Construction Phase

5.1On-going services during ConstructionSUBTOTAL CONSTRUCTION PHASE

$42.25 40 $1,690 $3,100 $4 $0 $0 $471 $5,265

GRAND TOTAL $39.55 814 $32,193 $59,067 $105 $690 $31,026 $8,991 $144,492

52

PDP Path Used:

CONSULTANT: Mead & Hunt, Inc. Rate

Prints/Copies Each $0.25PROJECT

DESCRIPTION: Postage/Deliveries Each $12.50

GPS Rental $250.00

Survey Equip. per Day $140.00

Meals per day $92.00 2 Per Day @ $46/Day ‐ $34.50 each for first and last day

Overnight $166.00 2 Per Day @ $83/Day

Mileage per Mile $0.52

R/W Pin Set $10.00

Task # Task Description Prints/Copies Postage/Deliveries GPSSurvey Equip. Costs Meals per day Overnight Mileage

Misc. Hubs/Pins Cost

3.4.A.E Detailed ROW Plan Sheets 0 0 0 0 0 0 250 0 $130

3.4.B.AField Review & Verify Property

Owners320 0 0 0 0 0 250 0 $210

3.4.B.C Set R/W Pins after acquisition 0 0 0 1 0 0 250 8 $3502.3 Subtotal 320 0 0 1 0 0 750 8 $690

320 0 0 1 0 0 750 8 $690

Description

SUBTOTAL AUTHORIZED ITEMS

Convert SB Winton Right Turn Lane at Omniplex into a Combination

Thru-Right Lane. Widen pavement to allow new thru lane to become WB IR275 On Ramp. Create a two lanes from SB Winton to the WB IR275

Ramp

53

X:4252200\170730.01\admin\fee\Ramp Y Design Fairfield MH Scope Letter.docx

4700 Lakehurst Court, Suite 110

Columbus, Ohio 43016

614-792-5900

meadhunt.com

August 2, 2018

Ben Mann, P.E. City Engineer 8870 N. Gilmore Road Fairfield, OH 45014 Subject: Fee Proposal for IR275 Exit 39 IOS Dear Ben: This price proposal and estimated hours is being transmitted for completing the design for IR275 Exit 39.

The fee includes all design work through on-going services during construction, geotechnical services,

environmental services and right-of-way acquisition services.

Prime Compensation

The fee of $144,492, including sub-consultant fees of $31,026 for geotechnical, environmental and right

of way, is based on the scope of work in the task list of the fee proposal.

The Mead & Hunt Fee Proposals are attached.

Thank you for the opportunity to work with the City of Fairfield on improving the safety and efficiency to

the traveling public in Ohio. If you have any questions or require additional information, please contact me

at 614-335-9457 (direct), 513-289-0707 (mobile) or by email at [email protected].

Sincerely,

MEAD & HUNT, Inc.

Jay Hamilton, P.E.

Senior Traffic Engineer/Client Manager

Attachment

54



SUBJECTOrdinance to authorize the City Manager to enter into a contract with Ford Development Corporation for the ProposedSidewalk along Route 4 from Nilles Road to Donald Drive along the east side of the roadway and declaring anemergency.


Recommendation:It is recommended that funding be appropriated in the amount of $65,000 ($59,803.00 base bid plus a contingency of$5,197.00). Funding will be $55,661.00 from the Community Development Block Grant and $9,339.00 from theStreet Fund for the proposed sidewalk project. It is also recommended that City Council direct the preparation oflegislation authorizing the City Manager to enter into a contract with the Ford Development Corporation.


There is intermittent sidewalk along Route 4 between Donald and Nilles. A large section was completed with theconstruction of the new Central Elementary last year. This project will provide a sidewalk in compliance with currentAmerican with Disabilities Act (ADA) regulations.

BACKGROUND:

The City has been working to comply with the ADA regulation of putting in compliant sidewalk and curb rampswhenever practical and with new construction projects. This project falls within an area eligible for CommunityDevelopment Block Grant funding which will provide the majority of the funding needed to complete a continuouspaved path within this section of Route 4.

A public bid opening was held on July 30, 2018. Three (3) bids were received, opened and publicly read. The lowestand best complete bid was Ford Development Corporation. The bid results are attached. This project funding for thiswork is in the Capital Improvements Program for 2018-2022 under 8PW24.

Financial Impact: 55

Financial Impact, Cont'd:$65,000 ($59,803.00 base bid plus a contingency of $5,197.00). Funding will be $55,661.00 from the CommunityDevelopment Block Grant and $9,339.00 from the Street Fund for the labor, material, equipment, and traffic control.



Emergency Provision:A suspension of rules and emergency provision are requested in order for this work to be completed during theconstruction season.

ATTACHMENTS 2018 CDBG - Rt4 Nilles to Donald Layout1 (1).pdf 2018 Route 4 Sidewalk Improvements.xls

56

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/220888/2018_CDBG_-_Rt4_Nilles_to_Donald_Layout1__1_.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/220889/2018_Route_4_Sidewalk_Improvements.pdf

City of FairfieldBid Tabulation for2018 Route 4 Sidewalk Improvements - Nilles Road to Donald DriveBid Opening: July 30, 2018Estimate: $62,350.00

Item Description Est. Qnty.

Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price

201 Clearing and Grubbing 1 LUMP 4,384.41$ 4,384.41$ 1,500.00$ 1,500.00$ 6,000.00$ 6,000.00$

202 Pavement Removed, Asphalt 1,851 SF 3.46$ 6,404.46$ 2.00$ 3,702.00$ 3.30$ 6,108.30$ 202 Walk Removed 324 SF 2.31$ 748.44$ 2.00$ 648.00$ 2.20$ 712.80$ 202 Curb Removed 20 FT 7.93$ 158.60$ 15.00$ 300.00$ 16.70$ 334.00$ 304 Aggregate Base 69 TON 26.51$ 1,829.19$ 25.00$ 1,725.00$ 30.00$ 2,070.00$ 608 4" Concrete Walk 1,681 SF 9.25$ 15,549.25$ 13.00$ 21,853.00$ 10.00$ 16,810.00$ 608 4" Concrete Walk, As Per Plan 514 SF 9.25$ 4,754.50$ 13.00$ 6,682.00$ 11.00$ 5,654.00$ 608 7" Concrete Walk 717 SF 10.57$ 7,578.69$ 14.00$ 10,038.00$ 12.00$ 8,604.00$ 608 9" Concrete Walk 96 SF 20.36$ 1,954.56$ 15.00$ 1,440.00$ 13.00$ 1,248.00$ 608 9" Concrete Apron 301 SF 19.37$ 5,830.37$ 15.00$ 4,515.00$ 13.00$ 3,913.00$ 609 Curb, Type 6 20 FT 28.73$ 574.60$ 35.00$ 700.00$ 30.00$ 600.00$

609Modified Type 6 "Lawn" Curb, As Per Plan, If Needed

20 FT 31.32$ 626.40$ 35.00$ 700.00$ 35.00$ 700.00$

611 Catch Basin Reconstructed to Grade 1 EACH 2,724.38$ 2,724.38$ 1,000.00$ 1,000.00$ 1,600.00$ 1,600.00$

614 Maintaining Traffic 1 LUMP 13,594.45$ 13,594.45$ 2,000.00$ 2,000.00$ 15,000.00$ 15,000.00$ 623 Construction Layout Stakes 1 LUMP 2,675.00$ 2,675.00$ 1,000.00$ 1,000.00$ 5,000.00$ 5,000.00$ 624 Mobilization 1 LUMP 3,157.12$ 3,157.12$ 2,000.00$ 2,000.00$ 6,500.00$ 6,500.00$

Total Base

72,544.42$ 59,803.00$ 80,854.10$

These bids will be reviewed by the Public Works Department, and a recommendation will be made to Council.There is no guarantee that the contract will be awarded to the lowest bidder. Contracts are awarded to the bidder deemed to be the best and the lowest.

11148 Woodward Ln

513-772-1521

Adleta ConstructionPO Box 15872

Cincinnati, OH 45215 Cincinnati, OH 45241

Total Base Bid Amount

R.A. Miller Construction CO.4148 Augspurger Road

Hamilton, OH 45011513-896-5011513-554-1469

Ford Development Corp.

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SUBJECTOrdinance to authorize the City Manager to enter into an Intergovernmental Agreement between the City of Fairfield,the Butler County Transportation Improvement District (BCTID), and the Hamilton County TransportationImprovement District (HCTID) for Interstate 275 – Exit 39 (South Gilmore and Ramp Y) Improvements and declaringan emergency.


Recommendation:It is recommended that City Council authorize the preparation of legislation, with rules suspension and emergencyprovision, authorizing the City Manager to enter into an agreement with the BCTID and HCTID for the administration ofa Jobs and Commerce grant to fund a portion of the engineering for the Interstate 275 – Exit 39 (South Gilmore andRamp Y) Improvements Project.


It is necessary for City Council to authorize the City Manager to enter into an agreement with the BCTID and HCTIDto administer Jobs and Commerce grant funding for the design of this project.

BACKGROUND:

The City previously commissioned an Interchange Operations Study by Mead & Hunt of Columbus, Ohio. The projectrecommended by this study will include improvements to the westbound on ramp to 275 (Ramp Y) and widening ofexisting southbound South Gilmore Road between Omniplex Drive and Ramp Y.

Funding has been approved for this project by OKI and will schedule to bid in 2021.

The project is programmed in the current 2018-2022 CIP as 8PW29. OKI will be funding approximately 80% of theconstruction expenses for the project. The estimated total cost of construction for this project is approximately$930,000.00. Right of way and utility costs are estimated at an additional $100,000.00.

The Jobs and Commerce grant will be funding up to $200,000 of the engineering for this project.59

Financial Impact:

Financial Impact, Cont'd:No immediate financial impact.



Emergency Provision:A suspension of the rules and emergency provisions are being requested in order to move this project forward andallow engineering to begin this fall.

ATTACHMENTS Draft IGA 07-24-18.pdf Agreement executed by TID.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/220868/Draft_IGA_07-24-18.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/220869/Agreement_executed_by_TID.pdf

INTERGOVERNMENTALAGREEMENT

2018-01

By and Between

CITY OF FAIRFIELD, OHIO

And

THE BUTLER COUNTY TRANSPORTATIONIMPROVEMENT DISTRICT

And

THE HAMILTON COUNTY TRANSPORTATIONIMPROVEMENT DISTRICT

[Project Design-ROW Work Phase]

Dated as of August 13, 2018

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INTERGOVERNMENTAL AGREEMENT 2018-01

This Intergovernmental Agreement 2018-01 (this "Agreement") is made and entered intoeffective as of August 13,2018 (the "Effective Date"), by and between the BUTLER COUNTYTRANSPORTATION IMPROVEMENT DISTRICT, a transportation improvement districtcreated pursuant to ORC Chapter 5540 (the "BCTID"), the CITY OF FAIRFIELD, a municipalcorporation duly organized and validly existing under the Constitution and the laws of the Stateof Ohio, and its Charter (the "CITY"), acting through its Council (the "Council"), and theHAMILTON COUNTY TRANSPORTATION IMPROVEMENT DISTRICT, a transportationimprovement district created pursuant to ORC Chapter 5540 (the "HCTID") (referred tocollectively herein as the "Parties).

Recitals:

A. The BCTID and HCTID are authorized by ORC Chapter 5540 (1) to finance,construct, maintain, repair, and operate street, highway, and other transportation projects(including, but not limited to, air and rail projects) and (2) to construct, reconstruct, improve,alter, and repair roads, highways, public places, buildings, and other infrastructure.

B. These projects, as contemplated by ORC Chapter 5540, include majortransportation and infrastructure improvement projects that involve a coordinated, cooperative,multi-jurisdictional approach towards project integration, development, design and construction,land use planning, environmental stewardship, financial strategy implementation, economicdevelopment and public-private partnership opportunities to advance the projects in aninnovative, efficient and cost effective manner.

C. These projects undertaken by the BCTID and HCTID, pursuant to ORC Chapter5540, are essential governmental functions and will contribute to the improvement of theprosperity, health, safety, and welfare of the people of Butler County, Ohio ("Butler") andHamilton County, Ohio ("Hamilton") (referred to collectively herein as the "Parties), and variouspolitical subdivisions therein, including, but not limited to, the CITY, the City of Forest Park,Ohio, and of the State of Ohio (the "State") and are essential governmental functions;

D. The exercise by the BCTID and HCTID of the authority granted by ORC Chapter5540 is necessary for the prosperity, health, safety, and welfare of the Counties, the CITY andthe State and their people and is consistent with and will promote industry, commerce,distribution, and research activity in the Counties, and certain political subdivisions therein, andthe State.

E. The BCTID and HCTID are continually striving to further develop, revisit andrefine its efforts, goals and functions, as it continues to serve as an active force to support,facilitate and effectuate transportation improvements, initiatives and policy, coordinated andintegrated with economic development efforts, through a collaborative effort on behalf of theCounties and other local jurisdictions within the Counties, including, but not limited to, theCITY, the City of Forest Park, Ohio and, as appropriate, in coordination and collaboration withthe Ohio Kentucky Indiana Council of Governments or "OKI" (hereinafter defined), the State of

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Ohio/Ohio Department Of Transportation or "ODOT" (hereinafter defined), federal agencies andthe congressional delegation.

F. In this regard, the BCTID, the HCTID and the CITY intend to coordinate andcollaborate, as appropriate, relating to certain transportation and infrastructure projectdevelopment, implementation and funding, involving a joint TID project between the BCTID,the HCTID and the CITY, in coordination and cooperation with ODOT, respectively referred toor known as: the South Gilmore Corridor / 1-275 Ramp 'Y' Project or the "Project" (hereinafterdefined) which is located partially in both Counties, and specifically to extend the existingsouthbound drop lane on South Gilmore and add an additional southbound turn lane for ramp toWB 1-275 and related improvements, so as to further enhance and improve the localtransportation network and accommodate the traveling public and businesses and residents in thearea, as that project is further described and delineated in plans/documents on file with theBCTID, the CITY, ODOT, OKI, and the HCTID, and which Project furthers community andeconomic development objectives supported by the BCTID, the HCTID and the CITY.

G. The CITY, as the Local Public Agency or "LPA" (hereinafter defined), and theBCTID and HCTID, in collaboration with ODOT, are currently advancing the design of theProject. The total Project Costs are currently estimated to be in an amount of$1,220,000.00, withsecured and targeted funding for Project Costs as set forth and described in Exhibit A "ProjectCosts Funding Summary," attached hereto and made part hereof.

H This current phase of the Project includes certain detail design work and right ofway acquisition, including geotechnical, surveying, environmental and other engineering work(referred to as the "Design-ROW Work," as hereinafter defined). The BCTID, in coordinationwith the CITY and HCTID, successfully submitted a funding application to ODOT securingpartial funding of a portion of the Design-ROW Work through an ODOT Jobs & Commerce HB26 TID Supplemental Funding grant ("TID Supplemental Funding," as hereinafter defined). Perthe terms of this Agreement and the related TID Supplemental Funding agreement between theBCTID and ODOT, the TID Supplemental Funding, is to me made available as part of this jointproject, to assist in advancing and funding a portion of the Design-ROW Work and, morespecifically, to provide funding to the CITY, in a total amount not to exceed $200,000.00, forreimbursement of eligible costs the CITY advances for the Design-ROW Work performed underthe professional services agreement with the professional engineering and design firm of Mead &Hunt (the "Consultant"), selected by the CITY in coordination with the BCTID. As for securingthe total Project Costs, including any local cost share match, ultimately required for the ProjectWork, that will be the primary and sole responsibility of the CITY but the BCTID will providethis allocation of TID Supplemental Funding for the Design-ROW Work, through and incoordination with ODOT Office of Jobs & Commerce, on a reimbursement basis and as furtherprovided for herein.

I. The CITY, the BCTID and the HCTID, in coordination and collaboration with theHamilton County Engineer's Office or "HCEO," (hereinafter defined) will jointly administer theDesign-ROW Work, and share joint project management responsibilities as well as the relatedoversight and review relating to the Design-ROW Work.

J. The BCTID and HCTID, pursuant to ORC Section 5540.03, are specifically

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authorized to take such actions, receive such funding, and enter into all agreements necessary orincidental to performance of their functions and the execution of their powers to effect theirpurposes and projects and ORC § 5540.03(A)(10) to receive and accept loans and grants for or inaid of the construction, maintenance, or repair of any Project from the federal or any state orlocal government; and the CITY is specifically authorized by ORC § 5540.02(F) to makeappropriations from moneys available to the CITY and not otherwise appropriated to pay costsincurred by the BCTID in the exercise of its functions under ORC Chapter 5540.;

NOW, THEREFORE, in consideration of the promises and the mutual representationsand agreements in this Agreement, the CITY and the BCTID acknowledge and agree, with theforegoing Recitals incorporated herein by reference and expressly made a binding and integralpart of this Agreement, as follows:

Article I Definitions; Construction

Section 1.01. Definitions. As used in this Agreement, the following terms shall have thefollowing meanings, unless the context or use clearly indicates another meaning or intent:

"Agreement" means this Intergovernmental Agreement, as the same may be amendedfrom time to time.

"BCTID" means The Butler County Transportation Improvement District.

"Business Day" means any day other than a Saturday, Sunday, or legal holiday.

"CMAQ Funding" means Federal Congestion Mitigation and Air Quality Improvement(CMAQ) Program funding applied for and awarded to the CITY for the Projectconstruction phase in the amount of $784,000.00 and which the CITY has committed toprovide for the required local match cost share in the amount of$196,000, as set forth anddescribed in Exhibit A "Project Costs Funding Summary," attached hereto and made parthereof.

"CITY" means the City of Fairfield, an Ohio municipal corporation, located in theCounty.

"CITY Pledged Amount" means the CITY's funding commitment to advance the requiredand appropriate costs required and incurred for Design-ROW Work performed by theConsultant, in a total amount of $200,000.00, to be paid from its available revenuesources, for advancing and completing the Design-ROW Work as a phase of the overallProject Work, with eligible Design-ROW Work costs and expenses to be reimbursedfrom the TID Supplemental Funding. The CITY acknowledges and agrees that it will beresponsible for procuring any additional funding, if required, for the Design-ROW Workand other Project Costs, such as for Project local cost share match to access the CMAQFunding or otherwise, as required to advance the Project Work up to and throughconstruction, subject to appropriate or required actions by Council and in its role as theLPA for the Proj ect.

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"Consultant" means the professional engineering and design firm of Mead & Hunt,selected by the City in coordination with the BCTID, to perform the Design-ROW Work,per the professional services agreement with the CITY, which is subject to and incompliance with all applicable contract terms and conditions and regulations as requiredby ODOT within the LPA program for federally funded projects, a copy of whichprofessional services agreement is on file with the CITY, and that is being administeredjointly with the BCTID and HCTID as further set forth herein.

"Council" means the City Council of the CITY.

"County" means the County of Butler, a county and political subdivision of the State.

"Day" means a calendar day, unless specifically designated as a Business Day.

"Design-ROW Work" means the detailed design, right of way acquisition (temporaryconstruction and potential slope easements), including geotechnical, surveying,environmental and other engineering work being performed by the Consultant, Mead &Hunt, selected by the CITY in coordination with the BCTID and being performed per theprofessional services agreement with the CITY, which is subject to and in compliancewith all applicable contract terms and conditions and regulations as required by ODOTwithin the LPA program for federally funded projects, a copy of which professionalservices agreement is on file with the CITY, and that is being administered jointly withthe BCTID and HcnD as further set forth herein.

"Effective Date" has the meaning given to such term in the introductory paragraph ofthis Agreement.

"HCEO" means the Hamilton County Engineer's Office.

"HCTID" means The Hamilton County Transportation Improvement District.

"LPA" means "Local Public Agency," as that term is defined and applied with respect tothe ODOT LPA Program for Federal Local-let projects, and the CITY is intended to actas the designated LPA for the Project, pursuant to the ODOT LPA program and per anLPA agreement and related LPA documents to be authorized by legislative act of theCITY and entered into by the CITY with ODOT.

"ODOT" means the Ohio Department of Transportation, an agency of the State andincluding its Office of Jobs and Commerce, specifically in relation to the TIDSupplemental Funding.

"OK!" means the Ohio Kentucky Indiana Regional Council of Governments, thedesignated Metropolitan Planning Organization (MPO) responsible for transportationplanning in the eight-county (Butler, Clermont, Butler, Warren, Boone, Campbell,Kenton, and Dearborn) three-state (Ohio, Kentucky, Indiana) region.

"ORC" means the Ohio Revised Code, as the same may be amended from time to time.

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"Party" means, individually, either the CITY or the BCTID or the HCTID; and "Parties"means, collectively, the CITY, the BCTID and the HCTID.

"Project" means any street, highway, or other transportation projects and any project forthe construction, reconstruction, improvement, alteration, or repair of any roads,highways, public places, buildings, or other infrastructure constructed or improved underthis chapter, and includes all bridges, tunnels, overpasses, underpasses, interchanges,approaches, those portions of connecting streets or highways that serve interchanges andare determined by the BCTID or HCTID to be necessary for the safe merging of trafficbetween the project and those streets or highways, service facilities, and administration,storage, and other buildings, property, and facilities, that the BCTID or HCTID considersnecessary for the operation of the project, together with all property and rights that mustbe acquired by the BCTID or HCTID for the construction, maintenance, or operation ofthe projects as from time to time are undertaken by the BCTID or HCTID pursuant to theauthority granted by ORC Chapter 5540 and duly designated by a resolution of itsTrustees, and specifically refers to and includes herein the "the South Gilmore Corridor /1-275 Ramp T' Project, " which has the meaning given to such term in Recital F., Article1, Section 1.01 and as further described and set forth in project documents on file withthe CITY, the BCTID, the HCTID and ODOT and the authorized Design-ROW Workherein and as set forth and described in Exhibit A " Project Costs Funding Summary."

"Project Costs" means for purposes of this Agreement the costs required to complete theProject Work, including, but not limited to, the Design-ROW Work, as agreed upon hereby the Parties to currently advance the Project, and further the cost of the Design-ROWWork is payable from the TID Supplemental Funding allocation in an amount not toexceed $200,000.00 and as further discussed herein.

"Project Work" means the Project activities, services, acquisition and/or work itemsfor completing the Project, through construction, including, but not limited to, theDesign-ROW Work.

"State" means the State of Ohio.

"Term" has the meaning given to such term in Section 4.01.

"TID Supplemental Funding" means grant funding specifically allocated by ODOT to theBCTID, as of July 2018 in the amount of $200,000.00 for eligible Project Costs, to wit:the right of way acquisition, including geotechnical, surveying, environmental and otherengineering work, and for use, on a reimbursement basis, in State Fiscal Year 2019 perthe funding agreement between ODOT and the BCTID, on file with the BCTID andODOT.

"TID Supplemental Funding Agreement" means the agreement between ODOT and theBCTID, specifically in relation to the BCTID HB 26 Funding award procured by theBCTID and administered through the ODOT Office of Jobs and Commerce, on file withthe BCTID.

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"Trustees" means the Board of Trustees of the BCTID.

Section 1.02. Exhibits.

(a) The following Exhibits are attached to and made a part of this Agreement:

Exhibit A "Project Costs Funding Summary"Exhibit B "Section 7. Federal Requirements"

Exhibit A (including the amounts of the sources and uses of secured and target funding forProject Costs, as set forth therein) or Exhibit B (including ODOT's Section 7. FederalRequirements) may be amended from time to time by mutual agreement, evidenced by all Partiessigning appropriate new Exhibits and substituting the same for the prior versions of thoseExhibits. Such changes shall be effective as of the date designated in the replacement Exhibit;and all other terms and provisions of this Agreement shall remain in full force and effect.

Section 1.03. References to Parties. Any reference in this Agreement to the CITY orCouncil, the Trustees or the BCTID, or to any officers of the CITY or the BCTID, includes thoseentities or officials succeeding to their functions, duties or responsibilities pursuant to or byoperation of law or lawfully performing their functions.

Section 1.04. Statutory References. Any reference in this Agreement to a section orprovision of the Constitution of the State, or to a section, provision, or chapter of the ORC shallinclude such section, provision, or chapter as modified, revised, supplemented, or supersededfrom time to time; provided, however, that no amendment, modification, revision, supplement, orsuperseding section, provision, or chapter shall be applicable solely by reason of this Section if itconstitutes in any wayan impairment of the rights or obligations of the CITY or the BCTIDunder this Agreement.

Section 1.05. Adverbs; Other References. Unless the context indicates otherwise, theterms "hereof," "hereby," "herein," "hereto," "hereunder," and similar terms used in thisAgreement refer to this Agreement; and, unless otherwise indicated, references in this Agreementto articles, sections, subsections, clauses, exhibits, or appendices are references to articles,sections, subsections, clauses, exhibits, or appendices of this Agreement.

Section 1.06. Number and Gender. All terms and words used in this Agreement,regardless of the number and gender in which they are used, shall be deemed and construed toinclude any other number (singular or plural) and any other gender (masculine, feminine, orneuter) as the context or sense of this Agreement or any article, section, subsection, or clauseherein may require, the same as if such words had been fully and properly written in theappropriate number and gender.

Section 1.07. Captions. The captions or headings at the beginning of each article andsection of this Agreement are merely guides or labels for the convenience of the Parties to assistin identifying those articles and sections, are not intended to be a part of the context of thisAgreement, and shall not be deemed to modify, to explain, to enlarge, or to restrict any of theprovisions hereof

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Section 1.08. Ambiguity. The Parties have participated jointly in the negotiation anddrafting of this Agreement. Should any ambiguity or question of intent or interpretation arisewith respect to any provision of this Agreement, including any exhibit hereto, this Agreementshall be construed as if drafted jointly by the Parties, and no presumption or burden of proof shallarise favoring or disfavoring either Party by virtue of the authorship of any of the provisions ofthis Agreement.

Section 1.09. Severability. Whenever possible, each provision of this Agreement shallbe interpreted in such a manner as to be effective and valid under applicable law; but, if anyprovision of this Agreement shall be prohibited by or invalid under applicable law, suchprovision shall be ineffective to the extent of such prohibition or invalidity, without invalidatingthe remainder of such provision or the remaining provisions of this Agreement.

Article II Scope of Agreement

Section 2.01. Cooperation and Consent. The BCTID, the HCTID and the CITY haveacknowledged and agreed that it is essential to the welfare of the people of the Counties and theCITY, that the Parties cooperate to the greatest extent practical in the funding and advancementof the development of the Project which will contribute to the improvement of the prosperity,health, safety, and welfare of all of the people of the Counties and the CITY.

Section 2.02. General Agreement Regarding Funding. The Parties acknowledge andagree as follows:

(a) The CITY, the BCTID and the HCTID explicitly acknowledge and agree:

i) to act as co-administrators and managers of the Project, including overseeingthe Consultant and the performance of the right of way acquisition, includinggeotechnical, surveying, environmental and other engineering work, inaccordance with applicable law and related requirements, a right of wayacquisition, including geotechnical, surveying, environmental and otherengineering work and to perform all related responsibilities as therebyrequired or appropriate, in coordination and collaboration with the HCEO andODOT and as provided for herein.

ii) to take such action and provide the necessary funding, including the CITYPledged Amount and TID Supplemental Funding, and as otherwise agreedupon by the Parties, to facilitate, fulfill and deliver the right of wayacquisition, including geotechnical, surveying, environmental and otherengineering work, as committed herein.

iii) to arrange, in coordination and cooperation with the HCEO, for a schedule ofProject work sessions to, to be held on a monthly basis or as the Partiesotherwise determine is appropriate and necessary, so as to coordinate andreview the progress of the Design-ROW Work and related Project issues byand among the BCTID, HCTID and the CITY, and any other parties the CITY

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and the BCTID and HCTID deem appropriate, and with the attendance of theConsultant as appropriate. The BCTID, the HCTID, with assistance of theHCEO, shall provide input and advice regarding the Consultant's work. TheCITY, the HCTID and the BCTID shall, at such appropriate times, conductconcurrent reviews of any Consultant invoices to be submitted forreimbursement from the TID Supplemental Funding, through its designatedProject representatives. The Parties acknowledge and agree that anymodifications that they may request or believe appropriate to the Design-ROW Work, requiring additional funding and work by the Consultant, andthus related changes to the Consultant agreement with the CITY, shall beapproved and authorized, in writing, by the CITY, the BCTID and theHCTID, and, if appropriate, ODOT, prior to any such changes or additionalwork or cost under the Consultant agreement and any authorization for theConsultant to proceed. The CITY explicitly acknowledges and agrees that itsprofessional services agreement with the Consultant complies with or will bemodified to comply with the "Section 7. Federal Requirements" set forth inExhibit B attached hereto or thereby represent and warrant to the BCTID thatthe same, equivalent provisions containing these "Federal Requirements" arecurrently contained or will be contained in its professional services agreementwith the Consultant, or as required by ODOT per the CITY's role as the LPA.

(b) The CITY explicitly agrees to provide to the BCTID, in a timely fashion, but notmore than 30 days from date of payment following review under 2.02 (a), paidinvoices for Consultant services provided to the CITY for Design-ROW Workand proof of payment by the CITY of such invoices. In the event the BCTID doesnot receive sufficient information from the CITY to seek TID SupplementalFunding reimbursement from ODOT, the BCTID will notify the CITY in writing,by both facsimile transmission and via electronic mail, that it has not received therequisite information and the CITY will provide such information as reasonablyrequired within 7 business days, so as to facilitate and not unduly delay thereimbursement payment process. The TID Supplemental Funding Agreementdictates that the BCTID may submit a maximum of two requests forreimbursement and prior to May 30, 2019.

(c) The BCTID explicitly agrees to provide the CITY with the TID SupplementalFunding specifically allocated to and as received by the BCTID from ODOT forreimbursement of approved and eligible costs incurred in performance of theDesign-ROW Work, in a total amount not to exceed $200,000.00, pursuant to andin accordance with the HB 26 Funding Agreement and as such funding is receivedby the BCTID in the form of reimbursement payments from ODOT. The BCTIDshall direct said payments to such account as instructed, in writing, by the CITY.The CITY shall provide the BCTID with such instructions within 15 businessdays of the execution of this Agreement.

(d) The CITY and the Council explicitly acknowledge and agree:

i) to act as co-administrators and managers of the Project with the BCTID and

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HCTID including overseeing the Consultant and the performance of theDesign-ROW Work, in accordance with applicable law and relatedrequirements, and to perform all related responsibilities as thereby required orappropriate, in coordination and collaboration with the BCTID, HCTID and,as appropriate, ODOT and as provided for herein.

ii) to take such action and provide the necessary funding, including the CITYPledged Amount or as otherwise agreed upon by the Parties, to facilitate,fulfill and deliver the Project Work, as committed herein.

(e) The provisions of this Agreement may not be altered or amended without theexpress written consent of all of the parties hereto.

Section 2.03. Additional Agreements of the BCTID. As long as this Agreement remainsin effect, the BCTID may contribute, as approved and authorized, the following:

(a) such additional funds as the Parties may mutually agree, at any time and fromtime to time, shall be necessary and appropriate to the planning, coordination,implementation and construction of the Project; and

(b) such services of or obtained through the BCTID as the Parties may mutuallyagree, at any time and from time to time, shall be necessary for the planning,development, coordination, implementation and/or construction of the Project.

Section 2.04. Additional Agreements of the CITY. As long as this Agreement remainsin effect, the CITY may contribute, as approved and authorized, to the BCTID the following:

(a) such loans, contributions and grants as the Parties may mutually agree, at any timeand from time to time, shall be necessary for or in aid of the planning,development, design, construction, maintenance, and/or repair of the Project; and

(b) such other aid or contributions of money, property, labor, or other things of valueas the Parties may mutually agree, at any time and from time to time; provided,however, that any such loans, grants, and contributions from the CITY shall beheld, used, and applied by the BCTID only for the purposes for which such loans,grants, and contributions are made.

Section 2.05. Relationship of the Parties.

(a) Neither this Agreement nor the relationship among the Parties establishedpursuant to this Agreement shall constitute or be deemed to be that of apartnership, joint venture, employment, master and servant, or principal andagent. Neither Party shall have any authority to make, and neither Party shallmake, any representations, warranties, or statements on behalf of the other Party,and neither Party shall bind, or be liable for the debts or obligations of, the otherParty. In the performance of its services hereunder, each the CITY, the BCTID

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and the HCTID is and shall at all times be an independent contractor, free andclear of any dominion or control by each other Party, except as specificallyprovided herein. Each Party shall pay, and shall be solely responsible for, itsoperating expenses, including, but not limited to, the wages of its employees andany and all taxes, licenses, and fees levied or assessed on such Party in connectionwith or incident to the performance of this Agreement by any governmentalagency for unemployment compensation insurance, old age benefits, socialsecurity or any other taxes on the wages of such Party, its agents, its employees,and its representatives.

(b) Nothing in this Agreement shall (1) modify, alter, or impair in any way any pre-existing contractual arrangement or agreement between or among either theCITY, the BCTID or the HCTID or (2) preclude either Party from entering intoother agreements with respect to matters not specifically addressed in thisAgreement.

Section 2.06. Extent of Covenants; No Personal Liability. All covenants, obligations,and agreements of the Parties contained in this Agreement shall be effective to the extentauthorized and permitted by applicable law. No such covenant, obligation, or agreement shall bedeemed to be a covenant, obligation, or agreement of any present or future member, trustee,officer, agent, or employee of any Party in other than his or her official capacity; and neither theCITY or any member of the Council, or the BCTID or any member of the BCTID Board ofTrustees, or the HCTID or any member of the HCTID Board of Trustees, nor any officialexecuting this Agreement shall be liable personally under this Agreement or be subject to anypersonal liability or accountability by reason of the execution of this Agreement or by reason ofthe covenants, obligations, or agreements of the Parties contained in this Agreement.

Section 2.07. Liability of the Parties. Neither Party shall have any liability to the otherParty for any mistakes or errors in judgment or for any act or omission believed in good faith tobe in the scope of authority conferred upon such Party by this Agreement. The fact that a Partyhas acted or not acted pursuant to the instructions of the other Party or has obtained the advice oflegal counsel that such act or omission is within the scope of the authority conferred by thisAgreement shall be conclusive evidence that such Party believed in good faith such act oromission to be within the scope of the authority conferred by this Agreement.

Section 2.08. No Third Party Beneficiary. Only the Parties shall have any rights underthis Agreement. No other persons or entities, shall have any rights under this Agreement or bedeemed to be third-party beneficiaries of this Agreement.

Article III Representations and Further Agreements

Section 3.01. Representations of the BCTID. To induce the other Parties to enter intothis Agreement, the BCTID represents to the other Parties as follows:

(a) it is duly constituted and has full power and authority to execute and deliver this

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Agreement and to perform its obligations hereunder;

(b) the execution, delivery, and performance of this Agreement have been dulyauthorized by all requisite action on the part of the BCTID and the Trustees; andthis Agreement, when executed and delivered by the BCTID, will constitute alegal, valid, and binding obligation of the BCTID; and

(c) the execution, delivery, and performance of this Agreement do not, and will not,(1) violate any provision of law applicable to the BCTID or (2) result in a defaultunder any agreement or instrument to which the BCTID is a party or by which itis bound.

Section 3.01. Representations of the HCTID. To induce the other Parties to enter into thisAgreement, the BCTID represents to the other Parties as follows:

(a) it is duly constituted and has full power and authority to execute and deliver thisAgreement and to perform its obligations hereunder;

(b) the execution, delivery, and performance of this Agreement have been dulyauthorized by all requisite action on the part of the HCTID and the Trustees; andthis Agreement, when executed and delivered by the HCTID, will constitute alegal, valid, and binding obligation of the HCTID; and

(c) the execution, delivery, and performance of this Agreement do not, and will not,(1) violate any provision of law applicable to the HCTID or (2) result in a defaultunder any agreement or instrument to which the HCTID is a party or by which itis bound.

Section 3.02. Representations of the CITY. To induce the other Parties to enter into thisAgreement, the Council represents to the other Parties as follows:

(a) it is the duly constituted and duly elected governing body of the CITY under thelaws of the State;

(b) it has full power and authority to execute and to deliver this Agreement and toperform its obligations hereunder;

(c) the execution, delivery, and performance of this Agreement have been dulyauthorized by all requisite action on the part of the CITY; and this Agreement,when executed and delivered by the Council, will constitute a legal, valid, andbinding obligation of the CITY;

(d) the execution, delivery, and performance of this Agreement do not, and will not,(1) violate any provision of law applicable to the CITY or (2) result in a defaultunder any agreement or instrument to which either the Councilor the CITY is aparty or by which either the Councilor the CITY is bound; and

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Section 3.03. Challenge to Agreement.

(a) Each Party waives any and all rights it may have to commence or to maintain anycivil action or other proceeding to contest, to invalidate, or otherwise to challengethis Agreement or any of the actions required or contemplated by this Agreement,or to take any actions, either directly or indirectly, to oppose in any other way, orto initiate, promote, or support the opposition of, this Agreement or any of theactions required or contemplated by this Agreement.

(b) In the event of a court action by a third party challenging the validity orenforceability of this Agreement or any of its provisions, all Parties shall fullycooperate to vigorously defend the Agreement.

Section 3.04. Good Faith and Fair Dealing. The Parties hereby acknowledge that thisAgreement imposes upon each of them a duty of good faith and fair dealing in itsimplementation.

Section 3.05. Notice of Disagreement. The Parties acknowledge and agree that theperformance of certain of the agreements contained herein is to be undertaken in a mutual andcooperative fashion, and, to ensure such cooperative effort, each Party agrees promptly to notifythe other of disagreements arising hereunder and to act in good faith to promptly resolve suchdisagreements.

Section 3.06. Assignment. No Party may assign this Agreement, in whole or in part,voluntarily or involuntarily, by operation of law, or otherwise, without the prior written consentof the other Party, which consent shall not unreasonably be withheld.

Section 3.07. Amendment; Waiver. This Agreement may not be modified, altered,amended, or discharged, or any rights hereunder waived, except by an instrument in writingexecuted by all Parties. No waiver of any term, provision, or condition of this Agreement, in anyone or more instances, shall be deemed to be, or construed as, a further or continuing waiver ofany such term, provision, or condition or as a waiver of any other term, provision, or condition ofthis Agreement.

Article IV Term; Remedies

Section 4.01. Term. This Agreement shall become effective on the Effective Date.Unless sooner terminated pursuant to the other provisions of this Agreement, the term of thisAgreement shall be for the period from and after August 13,2018 to and including June 30, 2019(the "Term").

Section 4.02. Termination. So long as any amount of the Design-ROW Work isoutstanding and unpaid, this Agreement shall not be terminated. If no Design-ROW Work isoutstanding and unpaid, this Agreement may terminate, prior to the expiration of the Term, uponthe mutual agreement of the Parties to terminate this Agreement.

Section 4.03. Waiver of Breach. No waiver by any Party will be effective unless it is in

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writing and then only to the extent specifically stated and agreed to by all Parties. No failure onthe part of any Party to exercise, and no delay in exercising, any right, power, or remedyhereunder shall operate as a waiver thereof; nor shall any single or partial exercise of any suchright, power, or remedy by any Party preclude any other or further exercise thereof or theexercise of any other right, power, or remedy. Failure of any Party to demand strict performanceof the provisions of this Agreement by any other Party, or any forbearance by any Party inexercising any right or remedy hereunder or otherwise afforded by law, shall not constitute awaiver by such Party of any provision of this Agreement.

Article V Miscellaneous

Section 5.01. Time is of the Essence. Time is of the essence in the compliance with theterms and conditions of this Agreement. Whenever, under the terms of this Agreement, the timefor performance falls on a Day other than a Business Day, such time for performance shall be onthe next Business Day.

Section 5.02. Notices.

(a) Except as otherwise provided herein, any notice provided for in this Agreementshall be in writing and shall be deemed to have been duly given as follows:

(1) upon receipt, when delivered personally to a Party at its address ashereinafter set forth; or

(2) one Business Day after being delivered to a reputable overnight courierservice, prepaid, marked for next-day delivery to a Party at its address ashereinafter set forth; or

(3) on the third Business Day after being mailed by United States mail,registered or certified, return receipt requested, postage prepaid, addressedto a Party at its address as hereinafter set forth; or

(4) upon confirmation of receipt by telephone at the number specified forconfirmation, * if sent by facsimile transmission to a Party at its facsimilenumber as hereinafter set forth.

(b) All notices to be given to the BCTID pursuant to this Agreement shall be sent tothe BCTID at the following address:

The Butler County Transportation Improvement DistrictAttention: David L. Spinney, Executive Director1921 Fairgrove AvenueHamilton,OH 45011Phone: (513) 785-3452 *Facsimile: (513) 785-3452Electronic Mail: [email protected]

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mailto:[email protected]

All notices to be given to the HCTID pursuant to this Agreement shall be sent tothe HCTID at the following address:

The Hamilton County Transportation Improvement DistrictAttn: Theodore Hubbard, P.E. /P.S., Secretary/Treasurer10480 Burlington RoadCincinnati, Ohio 4523Phone: (513) 946-8903 *Facsimile: (513) 946-8903Electronic Mail: [email protected]

(c) All notices to be given to the CITY pursuant to this Agreement shall be sent to theCITY at the following address:

City of FairfieldAttn: Ben MannDeputy Public Works Director8870 N Gilmore RoadFairfield,OH 45014Phone: (513) 867-4213 *Facsimile: (513) _- __Electronic Mail: [email protected]

(d) Any Party may at any time change its address and/or facsimile number for suchnotices, requests, demands, or statements by giving the other Parties writtennotice thereof in accordance Section 5.02(a) hereof.

Section 5.03. Governing Law; Jurisdiction and Venue. This Agreement shall begoverned by the laws of the State of Ohio in all respects, including matters of construction,validity, and performance.

Section 5.04. Entire Agreement. This Agreement (including the recitals and exhibitshereto, which are by this reference incorporated herein and made a part hereof) sets forth allunderstandings between the Parties respecting the subject matter of this transaction, and all prioragreements, understandings, and representations, whether oral or written, representing thissubject matter are merged into and superseded by this written Agreement. No course of priordealings among the Parties and no usage of trade shall be relevant or admissible to supplement,to explain, or to vary any of the terms of this Agreement.

Section 5.05. Binding Effect. This Agreement, and the terms, covenants, and conditionshereof, shall be binding upon and inure to the benefit of the Parties and, subject to theprohibitions of assignment set forth herein, their respective administrators, successors, andassigns.

Section 5.06. Counterparts; Facsimile Signatures. This Agreement may be executed inone or more counterparts, each of which shall be deemed an original and all of which togethershall constitute one and the same instrument. It shall not be necessary in proving this Agreement

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to produce or account for more than one of those counterparts. The Parties further agree thatfacsimile signatures by the Parties shall be binding to the same extent as original signatures.

IN WITNESS WHEREOF, this Intergovernmental Agreement has been duly executed anddelivered for, in the name of, and on behalf of the Parties by their duly authorized officers, all asof the Effective Date.

CITY: BCTID:

THE CITY OF FAIRFIELD,BUTLER COUNTY, OHIO

THE BUTLER COUNTYTRANSPORTATIONIMPROVEMENT DISTRICT

By: ___By: _

Title: ----------------------- Secretary -Treasurer

HCTID:

THE HAMIL TON COUNTYTRANSPORTATIONIMPROVEMENT DISTRICT

By: __Secretary- Treasurer

FISCAL OFFICER'S CERTIFICATE

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The undersigned, the Fiscal Officer of City of Fairfield, Butler County, Ohio, herebycertifies that the moneys required (if any) to meet the obligations of the City of Fairfield for theyear 2018 under the foregoing Intergovernmental Agreement have been lawfully appropriatedand are in the treasury of City of Fairfield or are in the process of collection to the credit of anappropriate fund free from any previous encumbrances. Pursuant to ORC § 5705.44, the FiscalOfficer of the City of Fairfield covenants that any requirement herein of an expenditure of theCity of Fairfield money in any future fiscal year shall be included in the annual appropriationmeasure for that future fiscal year as a fixed charge. This Certificate is given in compliance withORC § 5705.41 and § 5705.44.

Dated: _____ ,2018

, Fiscal Officer----------------------------CITY OF FAIRFIELD, OHIO

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Exhibit A "Project Costs Funding Summary

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2019 Transportation Improvement District Budget Form

Date of Submission 05/30/18TID Name Butler County TID

Estimated

Project Overview Estimated Cost Completion

Date

Design s 190,000 3/31/2019

Right-of-Way Acquisition (RW) $ 50,000 6/30/2019

Construction (CO) s 980,000 6/30/2022

Total $ 1,220,000

Secured Funding - List all funding sources that you have secured for this project. Project must demonstrate funding need/gap.

Evidence of secured funding must be provided.

Funding Partner Design ROW Construction Total

City of Fairfield s 40,000 196,000 s 236,000

OKI (CMAQ) s 784,000 s 784,000

<Insert Funding Partner> $ -<Insert Funding Partner> s -

Total s 1,020,000

Targeted Funding - List all funding sources that you plan to request to fill the project gap.

Funding Partner Design ROW Construction Total Date Available

ODOT TID Fund s 150,000 50,000 s 200,000 8/1/2018

<Insert Funding Partner> s -<Insert Funding Partner> s -<Insert Funding Partner> s -

Total $ 200,000

*Secured plus targeted funding should equal total project cost.

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Exhibit B "Section 7. Federal Requirements"

ODOT "Section 7. "language, to be made part of the Consultant services contract,reads as follows:

7. FEDERAL REQUIREMENTS

If applicable, during the performance of this Agreement, the Engineer, for itself, its assignees, andsuccessors in interest agrees as follows:

7.1 The Engineer will ensure that applicants are hired and that employees are treated duringemployment without regard to their race, religion, color, sex, national origin (ancestry), disability, geneticinformation, age (40 years or older), sexual orientation, or military status (past, present, or future). Suchaction shall include, but not be limited to, the following: Employment, Upgrading, Demotion, orTransfer; Recruitment or Recruitment Advertising; Layoff or Termination; Rates of Payor other forms ofCompensation; and Selection for Training including Apprenticeship.

7.2 The Engineer agrees to post in conspicuous places, available to employees and applicants foremployment, notices setting forth the provisions of this nondiscrimination clause. The Engineer will, inall solicitations or advertisements for employees placed by or on behalf of TID, state that all qualifiedapplicants will receive consideration for employment without regard to race, religion, color, sex, nationalorigin (ancestry), disability, genetic information, age (40 years or older), sexual orientation, or militarystatus (past, present, or future).

7.3 Compliance with Regulations: The ENGINEER (hereinafter includes consultants) will complywith the Acts and Regulations relative to Non-discrimination in Federally-assisted programs of the U.S.Department of Transportation, Federal Highway Administration (FHW A), as they may be amended fromtime to time, which are herein incorporated by reference and made a part of this contract.

7.4 Nondiscrimination: The ENGINEER, with regard to the work performed by it during thecontract, will not discriminate on the grounds of race, color, national origin (ancestry), sex, age (40 yearsor older), disability, low-income status, or limited English proficiency in the selection and retention ofsubcontractors, including procurements of materials and leases of equipment. The ENGINEER will notparticipate directly or indirectly in the discrimination prohibited by the Acts and the Regulations as setforth in Appendix E, including employment practices when the contract covers any activity, project, orprogram set forth in Appendix B of 49 CFR Part 21.

7.5 Solicitations for the ENGINEER, including Procurements of Materials and Equipment: In allsolicitations, either by competitive bidding, or negotiation made by the ENGINEER for work to beperformed under a subcontract, including procurements of materials, or leases of equipment, eachpotential contractor or supplier will be notified by the ENGINEER of the ENGINEER's obligations underthis Agreement and the Acts and the Regulations relative to nondiscrimination on the grounds of race,color, national origin (ancestry), sex, age (40 years or older), disability, low-income status, or limited

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English proficiency.

7.6 Information and Reports: The ENGINEER will provide all information and reports required bythe Acts, the Regulations, and directives issued pursuant thereto, and will permit access to its books,records, accounts, other sources of information, and its facilities as may be determined by the ODOT orFHWA to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where anyinformation required of a ENGINEER is in the exclusive possession of another who fails or refuses tofurnish this information, the ENGINEER will so certify to ODOT or FHW A, as appropriate, and will setforth what efforts it has made to obtain the information.

7.7 Sanctions for Noncompliance: In the event of the ENGINEER's noncompliance with thenondiscrimination provisions of this contract, ODOT will impose such contract sanctions as it or FHWAmay determine to be appropriate, including, but not limited to:

a) Withholding of payments to the ENGINEER under the Agreement until the ENGINEERcomplies,

and/orb) Cancellation, termination or suspension of the Agreement, in whole or in part.

7.8 Incorporation of Provisions: The ENGINEER will include the provisions of paragraphs onethrough six in every subcontract, including procurements of materials and leases of equipment, unlessexempt by the Acts, the Regulations, and directives issued pursuant thereto. The ENGINEER will takeaction with respect to any subcontract or procurement as ODOT or FHWA may direct as a means ofenforcing such provisions including sanctions for noncompliance. Provided, that if the ENGINEERbecomes involved in, or is threatened with litigation by a subcontractor or supplier because of suchdirection, the ENGINEER may request ODOT to enter into any litigation to protect the interests ofODOT. In addition, the ENGINEER may request the United States to enter into the litigation to protectthe interests of the United States.

If applicable, then during the performance of this Agreement, the ENGINEER, for itself, its assignees,and successors in interest agrees to comply with the following non-discrimination statutes and authorities;including but not limited to:

Pertinent Non-Discrimination Authorities:

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252)(prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21

• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42U.S.C. § 4601) (prohibits unfair treatment of persons displaced or whose property has beenacquired because of Federal or Federal-Aid programs and projects)

• Federal-Aid Highway Act of 1973 (23 U.S.C. § 324 et seq.) (prohibits discrimination on the basisof sex)

• Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), as amended (prohibitsdiscrimination on the basis of disability) and 49 CFR Part 27

• The Age Discrimination Act of 1975, as amended (42 U.S.C. § 6101 et seq.) (prohibitsdiscrimination on the basis of age)

• Airport and Airway Improvement Act of 1982 (49 U.S.C. § 471, Section 47123), as amended(prohibits discrimination based on race, creed, color, national origin, or sex)

• The Civil Rights Restoration Act of 1987 (PL 100-209) (broadened the scope, coverage, and

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applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975, andSection 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programsor activities" to include all of the programs or activities of Federal-Aid recipients, sub-recipients,and ENGINEERs, whether such programs or activities are Federally funded or not)

• Titles II and III of the Americans with Disabilities Act (42 U.S.C. §§ 12131-12189), asimplemented by Department of Transportation regulations at 49 CFR parts 37 and 38 (prohibitsdiscrimination on the basis of disability in the operation of public entities, public and privatetransportation systems, places of public accommodation, and certain testing entities)

• The Federal Aviation Administration's Non-Discrimination Statute (49 U.S.C. § 47123)(prohibits discrimination on the basis of race, color, national origin, and sex)

• Executive Order 12898, Federal Actions to Address Environmental Justice in MinorityPopulations and Low- Income Populations (ensures non-discrimination against minoritypopulations by discouraging programs, policies, and activities with disproportionately high andadverse human health or environmental effects on minority and low-income populations)

• Executive Order 13166, Improving Access to Services for People with Limited EnglishProficiency, and resulting agency guidance, national origin discrimination includes discriminationbecause of limited English proficiency (LEP). To ensure compliance with Title VI, you must takereasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed.Reg. at 74087 to 74100)

• Title VIII of the Civil Rights Act of 1968 (Fair Housing Act), as amended (prohibitsdiscrimination in the sale, rental, and financing of dwellings on the basis of race, color, religion,sex, national origin, disability, or familial status (presence of child under the age of 18 andpregnant women)

• Title IX of the Education Amendments Act of 1972, as amended (20 U.S.C. 1681 et seq.)(prohibits discrimination on the basis of sex in education programs or activities)

• Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA 38 U.s.C.4301-4335) (prohibits discrimination on the basis of present, past or future military service)

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Agenda Item No. 2018-245Submitted by: Dave ButschSubmitting Department Parks & Recreation Department Meeting Date: August 13, 2018

SUBJECTOrdinance to authorize the City Manager to enter into a contract with D.A.G. Construction Co. for the ParksMaintenance Facility Expansion, 6174 Gray Road.


Recommendation:It is recommended that City Council authorize and direct preparations of legislation authorizing the appropriations of$279,328 from the 2018-2022 Capital Improvement Program for this work and to enter into a contract with D.A.G.Construction Co. for the construction of the building.

In an effort to get the building under roof yet this fall a suspension of rules is being recommended.

Background/Synopsis:Maintenance facility addition at 6174 Gray Road was programed into the Parks and Recreation Department’s2018-2022 CIP (8PR12).

The Parks and Recreation Board’s 2018-2022 Capital Improvement Program (8PR12) list the construction of a 40’ X80’ addition to the Parks Maintenance facility at 6174 Gray Road. . This addition is necessary to allow for more parksequipment to be stored under roof and not left out in the weather.

The Parks and Recreation Department’s Parks Maintenance Division solicited competitive bids on this project startingon July 6th and opened bids on July 23rd. The Parks Department received three bids, one from D.A.G. ConstructionCo., Inc., Bearcat Construction Inc. and Venture One Construction. Parks and Recreation Department recommendgoing with D.A.G. Construction Co., Inc. which was the best bid for the project due to their experience with this type ofproject. The bid by D.A.G. construction was $240,000.00 to construct the building only. In an effort to reduce overallcosts, the HVAC and electrical work will be contracted separately. Vogt Electric Co put in a quote for $6,850.00 toperform the electric work that is needed and JonLe HVAC Company put in a quote for $ 12,600.00 to complete theHVAC portion. Light fixtures will be purchased from Becker Electric for $1,878.00.

Financial Impact: 91

Financial Impact, Cont'd:$279,328 ($261,328 + $18,000 contingency) from the Capital Improvement Fund.



Emergency Provision:In an effort to get the building under roof yet this fall a suspension of rules is being recommended.

ATTACHMENTS

92


Agenda Item No. 2018-250Submitted by: Alisha WilsonSubmitting Department City Manager's Office Meeting Date: August 13, 2018

SUBJECTOrdinance to authorize the City Manager to enter into an agreement with DSD Advisors, LLC

Recommendation:

Background/Synopsis:

Financial Impact:

Financial Impact, Cont'd:Monthly retainer $2,500.00




ATTACHMENTS DSD.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/221342/DSD.pdf

July 12, 2018

Mr. Mark Wendling City of Fairfield 5350 Pleasant A venue Fairfield, OH 45014

ADVI SORS

Re: Engagement Letter with DSD Advisors LLC

Dear Mr. Wendling:

Matt Davis President

513.977.8640 (office) 513.498.8436 (mobile)

[email protected]

Thank you for the opportunity to meet with you and talk through the ways DSD Advisors, LLC ("DSD") can support the City of Fairfield in achieving its government affairs goals.

DSD, an affiliate of Dinsmore & Shohl, LLP, provides government affairs services to our clients before the City of Cincinnati ("City"), Hamilton County, Butler County, Warren County, the State of Ohio ("Ohio"), and members of our region's federal delegation and believe we are uniquely qualified to represent the City of Fairfield in building long-term relationships and public-private partnerships beneficial to Fairfield's mission. Our clients include:

Al. Neyer Build Our New Bridge Now Coalition Cincinnati Barge & Rail Terminals CincyTech Circle Development Conners & Co., Inc. Cordata Health Edgewater Place Assisted Living, LLC City of Centerville

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Mr. Mark Wendling City of Fairfield July 12, 2018 Page 2

City of Monroe City of Montgomery City of Springboro Mortar Cincinnati Paramount Redevelopment Group, LLC Ohio Kentucky Indiana Regional Council of Governments Safe Rx Transdev North America Trinitas Ventures UC Health Uptown Consortium, Inc. Village of Silverton Warren County Chamber Alliance Warren County Convention & Visitors Bureau Warren County Port Authority

SERVICES AND SCOPE

DSD will develop and execute a government affairs program for the City of Fairfield and will receive compensation based on mutually agreed upon fees and terms. Specifically, DSD will render the following services:

1. To the extent appropriate and feasible, familiarize itself with the mission of Fairfield, including Fairfield's goals related to public sector financial support;

2. Assist Fairfield in identifying public policy issues with a nexus to its mission and conduct research to identify applicable opportunities at the State that could be used to secure public sector financial support for Fairfield;

3. Assist Fairfield in developing an advocacy plan to gain the support of state elected officials and administrative officials and to secure public funding for the City of Fairfield;

4. Serve as the primary liaison with the following elected officials and stakeholders representing the State of Ohio on Fairfield's behalf, including the Ohio House of Representatives, Ohio Senate, the Office of the Governor, and agencies and departments of the Executive Administration;

5. Provide any other advisory services as agreed to by DSD and Fairfield .

.255 Eo}t f ,ftf, Stt~c • Suotc 1900 • C10C•nnolo OH 4520.2 • 51~ -9n·864()1513 -498·8436 • nio clovo @dsdodvo orsll .c:om

AN AfFILIATE OF DINSMORE

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Mr. Mark Wendling City of Fairfield July 12, 2018 Page 3

FEES AND TERM

Fairfield shall pay DSD a retainer in the amount of $2,500.00 each month, September 1, 2018 -August 31, 2019. This fee is "all-inclusive" of all costs associated with the engagement (in-state mileage, filings and registrations, and meals) but for extraordinary travel costs (out-of-state travel, airfare and hotel accommodations), court costs, or special postage. Payment is due upon receipt of the invoices.

At the end of the term, DSD and Fairfield may consider extending the engagement.

DSD is excited at the prospect of working with the City of Fairfield. Our experience in working to develop and execute public policy goals and strategies; years of experience in developing successful advocacy programs for businesses, nonprofits and trade associations; and strong alliances with public policymakers at all levels of government will provide a powerful compliment to the great work in which Fairfield already engages.

Thank you for the opportunity to learn more about the City of Fairfield's work and present this proposal for your consideration. Please contact me with any questions or changes to the proposal in this letter.

Sincerely,

DSD Advisors, LLC

By: /~

Matthew J. Davis President

Accepted and Agreed to:

CITY OF FAIRFIELD

By: ________________________ _

Title:-------------

Date: _____________ __

255 Eosr F.hh Str~ct • Su•te 1900 • c ''"lOll OH 45 o:> • 51 -971-8640 :>I 498-8436 • mat dOYI~@)d.dodvi~OI k .tom

AN AfF'Il iATE Of DINSMORE

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Agenda Item No. 2018-259Submitted by: Joseph WaldmannSubmitting Department City Manager's Office Meeting Date: August 13, 2018

SUBJECTOrdinance to authorize the City Manager to execute a services agreement with CDWG for the upgrade of City networkdata security and backup systems and declaring an emergency.


Recommendation:It is recommended that City Council authorize and direct the preparation of legislation for the appropriation of$137,500.00 from the 2018-2022 Capital Improvement Program for the upgrade of the City network data security andbackup systems.

Background/Synopsis:The amount of data utilized by the City employees in the course of performing the daily duties of serving Fairfield hasgrown exponentially over the last several years. The amount of information dealt with on a regular basis and the lawsgoverning public record retention necessitate an updated approach to data protection, storage and backups. Thisproject will accommodate the backup and retention of most of the City's data for a period of three years.

Financial Impact:

Financial Impact, Cont'd:An appropriation of $137,500.00 as approved under CIP projects: 8CM04 ($15,000.00), 8CM02 ($100,000.00)and 8CM01 ($22,500.00).



Emergency Provision:In order to avoid renewal fees for continued use of our current backup system which has become obsolete and hasexpired.

ATTACHMENTS 8-13-18 Backup Solution.pdf 97

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SUBJECTOrdinance to amend Ordinance No. 134-17 entitled “An Ordinance to make estimated appropriations for the expensesand other expenditures of the City of Fairfield, Ohio, during a period beginning January 1, 2018, and ending December31, 2018.”

*Contractual Appropriations - $160,000 for Engineering for Winton/South Gilmore Road at I-275; $65,000 forproposed sidewalk along Rt. 4 from Nilles Road to Donald Drive; $279,328 for Parks Maintenance Facility Expansion;$137,500 for upgrade of City network data security and backup systems.


Recommendation:Request for appropriation for contractual agenda items.

Background/Synopsis:The above appropriations have been requested to fund a contract appearing under New Business on Council’s meetingagenda. Please refer to specific agenda items dated August 13, 2018 for a description of these items.

Financial Impact:

Financial Impact, Cont'd:$641,828.00 from noted funding source.

It is recommended that City Council suspend the rules requiring a second and third reading of this Ordinance and adoptthe appropriations listed above.




102

ATTACHMENTS

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SUBJECTOrdinance to amend Ordinance No. 134-17 entitled “An Ordinance to make estimated appropriations for the expensesand other expenditures of the City of Fairfield, Ohio, during a period beginning January 1, 2018, and ending December31, 2018.”

*Non-Contractual Appropriations - $22,500 for emergency stabilization of Harbin Park hillside; $58,700 for contractorservices and water main tapping materials for Winton Road/Today Drive water main intra-connect project (multiplevendors); $5,000 for replacement of security fence sections at Seward Road Water Tower Site; $2,600 forreplacement parts for Wastewater Plant's Gravity Belt Thickener Hydraulic Unit; $43,000 for building improvements atWastewater Treatment Plant; $15,000 for fire hydrants for Water Division; $7,000 for upgrade to DevelopmentServices on-line software solution.


Recommendation:Request for appropriation for non-contractual agenda items.

Background/Synopsis:Please refer to specific Council Communications for a description of these items.

Financial Impact:

Financial Impact, Cont'd:$153,800.00 from noted funding source.

It is recommended that City Council suspend the rules requiring a second and third reading of this Ordinance and adoptthe appropriations listed above.


Emergency Provision Needed:No 104


ATTACHMENTS Non-ContractualAppropriations.081318.pdf

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Agenda Item No. 2018-240Submitted by: Adam SackenheimSubmitting Department Public Utilities Department Meeting Date: August 13, 2018

SUBJECTAppropriation of $22,500.00 for the procurement of rock materials for the emergency stabilization of Harbin Parkhillside north of Park Place for the purpose of protecting the City's 16" water transmission main that feeds the HunterRoad Water Storage Tower.

Recommendation:It is recommended that City Council authorize an appropriation of $22,500.00 from the Water Expansion Fund for theprocurement of rock materials for the emergency stabilization of Harbin Park hillside for the purpose of protectingcritical water distribution infrastructure in the immediate area. Rules suspension and emergency provisions are requestedin order to expedite project completion.

Background/Synopsis:The City pumps drinking water from its Water Treatment Plant to its Muskopf Road Booster Station - where the wateris then pumped roughly 3,400 feet horizontally and almost 400 feet vertically to fill the City's Hunter Road WaterStorage Tower. The Hunter Road Water Storage Tower then provides water to most homes and businesses in thesouthern half of the City.

The 16" pipe between the Muskopf Road Booster Station and the Hunter Road Water Storage Tower is a vital part ofthe City's water distribution network. In recent years, erosion issues on the Harbin Park hillside have compromised theintegrity of this pipe and resulted in the loss of ground cover over the pipe. These problems, if left unaddressed, couldlead to main breaks that would be extremely difficult to repair due to access and terrain issues. Main breaks on thispipe could also create major water service disruptions to City customers.

This project will stabilize the ground over the water pipe to safeguard its structural integrity.

This project was previously approved by Council on October 23, 2017 via Ordinance 116-17 - which providedappropriations for both contractor services (by JW Brennan) and material procurement (by Arch Materials). Theproject was approved as an emergency as work was to be completed as soon as practical. During the winter of2017/2018, the contractor mobilized to the site to start the work, but was unable to move the necessary heavymachinery (trackhoe; dump truck; etc) up and down the steep slopes due to soft and saturated grounds. The decisionwas made at that time by City staff to stop the project until ground conditions were more favorable and site access morenavigable; the work was thus postponed until mid-summer. Now that site conditions have improved, contractor isproceeding with work. However, the materials vendor specified in the October 23, 2017 Council letter is temporarilywithout the necessary rock critical for this project, and so this appropriation request is for an alternative materialssupplier that has the necessary rock in stock.

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Staff requests that materials - including rock and rip-rap, now be secured from Martin Marietta Materials. Materialsquantities are estimated in the attached quantities sheet created by City Engineer Ben Mann. An updated quote for thematerials (quantities subject to change) is also attached. $22,500.00 is requested for materials.

Financial Impact:

Financial Impact, Cont'd:Funding for this project was included in the 2017-2021 Capital Improvement Program under project numberWAT-17-010: Small Water Line Improvements; as well as in the 2018-2022 CIP under project number 8WT10: SmallWater Line Improvements. Funding source is the Water Expansion Fund.



Emergency Provision:Emergency provision is requested so that this work can be completed as quickly as possible, in order to safeguard acritical piece of the City's buried water distribution network.

ATTACHMENTS Harbin Park Erosion Repairs Material Quantity estimates B Mann.pdf Martin Marietta quote Harbin Park Rip Rap_V1.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/216295/Harbin_Park_Erosion_Repairs_Material_Quantity_estimates_B_Mann.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/216309/Martin_Marietta_quote_Harbin_Park_Rip_Rap_V1.pdf

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ASackenheim

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@ $41.00/ton = $15,703.00

ASackenheim

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ASackenheim

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@ $29.00/ton = $6,757.00 ---------------------- TOTAL COST OF TYPE C & D: $22,460.00

ASackenheim

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ASackenheim

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Quote Date 7/17/2018Contact Name Adam SackenhiemAccount Name FAIRFIELD CITY OFAccount Number 237079

Expiration Date 8/17/2018Quote ID Quote-107418Phone (513) 896-8153Quote Name WIlliam Harbin Park Rip Rap

Street Address 1300 Hunter RdCity FairfieldCounty ButlerState/Province OHPostal Code 45014Country United StatesCombine Haul Rate YesTax Exempt Yes

I am pleased to quote prices on the following required products on the above project:

Product Product ID Plant Plant ID Product Unit Quantity Per Unit Total

TY D RIPRAP 2038 Cedarville Quarry 46209 TN 200 $34.00

TY C RIPRAP 2045 Cedarville Quarry 46209 TN 300 $34.00

BY SIGNING BELOW OR ACCEPTING PRODUCTS SOLD BY MARTIN MARIETTA, THE CUSTOMER AGREES TO BE BOUND BY THE

TERMS AND CONDITIONS FOLLOWING THIS SIGNATURE LINE:

Jonathan Baker

Email: [email protected]: Fax:

Mobile: (513) 444-7527

Accepted This______________Day Of_______________, ________

___________________________________________________ ___________________________________________________Sales Rep Signature/Title

Special Terms and Conditions

Total Combined Amount $17,000.00

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**Rip rap deliveries will include a small amount of bank run matl that is placed in bottom of bed to protect during loading of truck. This is

required for trucking the matl.

Terms and Conditions

OTC-179118 FUEL SURCHARGE FOR HAULING ADJUSTED MONTHLY 1% FOR EVERY $0.10/ GALLON INCREASE OVER $3.30/GALLON OF DIESEL FUEL.

OTC-179119 DISPATCH PHONE NUMBER: 1-800-331-4242 EXT 1

OTC-179120 Quoted haul rates assume a maximum of 10 minutes for hauling,dumping,and exit once the truck has reached the jobsite.Haul rates are subject to increase and recalculation if the limit is exceeded

OTC-179121 The products quoted meet specifications as described in the product column. Quoted products do not meet any special provision specification, or any other specification unless otherwise noted herein.

OTC-179122 Charges above the quoted rates will apply when less than a 20 ton truck load is ordered. Please contact dispatch at 1-800-331-4242 for information.

TERMS:

1. This quotation will be valid for a period of thirty (30) days unless otherwise set forth on the face hereof. In order to make it a

binding agreement, the Customer must accept all of its terms by either signing and returning a copy to Martin Marietta or by

accepting products sold by Martin Marietta within that period of time. Any quotation that does not become binding prior to the quote

expiration date above will lapse.

2. If the terms of this quotation are accepted, it will constitute an agreement under which Martin Marietta will sell the products shown

to the Customer, and the Customer will purchase such products from Martin Marietta, for the prices indicated, during the time period

specified at the time of sale or agreed to by the parties in writing.

3. At the time of shipment, Martin Marietta warrants good title and conformance to the specifications set forth on the face hereof or,

if no specifications are so referenced, the customary specifications of Martin Marietta for such products from the facility of Martin

Marietta indicated above. No other specifications will apply, including, without limitation, those relating to moisture. Other than the

warranties stated in the first sentence of this paragraph, MARTIN MARIETTA HEREBY EXCLUDES ANY AND ALL OTHER

WARRANTIES, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF

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MERCHANTABILITY AND ALL WARRANTIES OF FITNESS FOR ANY PARTICULAR PURPOSE AND ALL OTHER

WARRANTIES, EXPRESS OF IMPLIED, AS TO THE

PERFORMANCE OF ITS AGGREGATES, WHETHER WITH RESPECT TO ALKALI-AGGREGATE REACTIVITY. IF PRODUCT IS

UNSATISFACTORY, MARTIN MARIETTA’S LIABILITY IS LIMITED TO FURNISHING REPLACEMENT MATERIAL. IN NO EVENT

SHALL MARTIN MARIETTA BE LIABLE TO CUSTOMER FOR LOSS OF PROFITS OR REVENUE OR FOR ANY OTHER

CONSEQUENTIAL, INCIDENTAL, SPECIAL OR PUNITIVE DAMAGES.

4. All products will be delivered FOB at the particular facility of Martin Marietta indicated above or as otherwise shown. Deliveries

will occur in a manner that conforms to customary industry practice. If deliveries are to occur at a jobsite, a safe and secure delivery

area must be provided by the Customer. Deliveries made inside curb line or on the lot are at Customer's risk only, and Martin

Marietta accepts no responsibility whatsoever for damage resulting from such deliveries.

5. The Customer will be responsible for all compaction and other preparatory work required at the jobsite prior to the placement of

the products shown. Martin Marietta will not be responsible for any problems that may arise if such preparatory work is not properly

performed.

6. The prices set forth above are based upon the provisions of this quotation and the customary production and delivery practices of

Martin Marietta. If the Customer hereafter requests action by Martin Marietta that is not customary, Martin Marietta will attempt to

comply with the request, subject to the following:

A. If the Customer requests additives to products which are not a part of the applicable specifications described above, they will be

added by Martin Marietta, if available, and an amount equal to the then standard price of Martin Marietta for such additives will be

added to the purchase price. Customer remains responsible for determining appropriate specifications and additives, if any,

appropriate for its specific project.

B. If the Customer requests delivery FOB at the jobsite in trucks or trailers that are different from customary tractors with end or

bottom dump trailers, Martin Marietta will attempt to comply with such request and, if successful, will add the then standard prices of

Martin Marietta for such trucks or trailers to the purchase price.

C. If the Customer requests deliveries of products at night or on weekends or holidays, Martin Marietta will attempt to comply with

such request, subject to sufficient advance notice and a prior agreement with the Customer regarding additional charges for such

services that will be added to the purchase price.

7. In addition, Martin Marietta may also add amounts to the purchase prices to reflect fuel surcharges that are imposed by third

parties in connection with any shipment of the products shown or any materials that are used in the production thereof, or any other

recuperative charges that are then applied by Martin Marietta to similar sales. Demurrage charges will begin after the first hour of

waiting at the jobsite and will be $50 per hour per truck, charged in no less than 30 minute increments.

8. Shipments are subject to prior credit approval. If credit is approved, all payments must be made in accordance with the then

applicable credit policies of Martin Marietta, and if not so made, the agreement that is contemplated herein may be terminated by

Martin Marietta immediately. Terms of payment are net 30 days following date of invoice, and payment is not dependent on receipt

of payment by Customer from Owner or others. If not paid when due, Customer agrees to pay interest charges at the rate of 1.5%

per month or the maximum lawful rate, whichever is lower, and Martin Marietta's reasonable costs of collection, including reasonable

attorney's fees.

9. All deliveries of products are subject to delays that may be experienced by Martin Marietta in connection with adverse weather

conditions, labor disputes, strikes, sabotage, war, governmental action, mechanical failures, inventory shortages, rail or truck

transportation, and other similar events. Under such circumstances, Martin Marietta shall have the additional time needed to

complete the order and/or the right to allocate the available supply in any manner it selects.

10. The Customer will be responsible for any taxes owed as a result of the sale of products hereunder unless the Customer provides

Martin Marietta with a valid tax exemption certificate or other documentation properly indicating that such taxes should not be

collected.

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11. Martin Marietta shall not be deemed to have waived any right, power, privilege or remedy unless such waiver is expressly in

writing and duly executed. No partial exercise, failure to exercise, delay in exercising or course of dealing with respect to any right,

power, privilege or remedy shall operate as a waiver thereof by Martin Marietta or of any other right, power, privilege or remedy.

12. These terms shall control the sale and purchase of the products shown and shall be a part of the Customer's purchase

agreement and may not be modified or altered in any way unless expressly approved in writing by a duly authorized representative

of Martin Marietta. Any acceptance by the Customer that changes the terms hereof will not be effective. Martin Marietta is not

bound by any Prime Contract between Owner and Customer which Seller has not signed.

13. The laws of the state of North Carolina shall govern the validity, interpretation, construction and effect of these terms and

conditions and any Order, without regard to principles of conflict or choice of law.

______________________________________________________________

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Agenda Item No. 2018-243Submitted by: Adam SackenheimSubmitting Department Public Utilities Department Meeting Date: August 13, 2018

SUBJECTAppropriations in the amount of $58,700.00 is being requested for contractor services and water main tapping materialsfor the Winton Road / Today Drive water main intra-connect project.

Recommendation:It is recommended that City Council authorize total non-contractual appropriations in the amount of $58,700.00 forcontractor services and water main tapping materials for the Winton Road / Today Drive water main intra-connectproject. . Rules suspension is requested in order to expedite the project.

Background/Synopsis:The City owns and maintains a 20" water main that runs along the west side of Winton Road, as well as a 6" main thatruns along the east side of Winton Road. The 6" main is a 'dead end' water main that serves the Today Homesresidential community. During water main breaks and other service interruptions on the 6" main, all of the Today Homescommunity is without water. This project will create in internal water main connection between the parallel 20" and 6"water mains near Today Drive, which will effectively create a 'looped' water system for Today Homes and improvewater service reliability for all customers between Today Homes and the Winton/Mack intersection in the future.

The City solicited sealed proposals for the water line work from six qualified local contractors. The request forproposals was sent to contractors on 7/9/18, with proposals due 7/20/18. Only two of the six contractors submittedproposals. The proposals are attached here for review. The City proposes to use JW Brennan Excavating LLC for thework, as JW Brennan provided the lowest and best proposal at $47,802.35. Total appropriation request for JWBrennan is $49,900.00, which includes contingency.

Proposals for the water main tapping materials necessary for this project were requested from two suppliers and threemanufacturers; the proposals are attached here for review. The City proposes to use Ferguson for tapping suppliesprocurement; equipment manufacturer is AFC. Total appropriation request for Ferguson is $8,800. in accordance withthe attached proposal (bid No. B357501).

Financial Impact:110114

Financial Impact, Cont'd:Funding for this project is included in the approved 2018-2022 Capital Improvement Program under project number8WT10 – Small Water Line Improvements. The funding source is Water Expansion Fund. Amount requested includescontingency.



Emergency Provision:

ATTACHMENTS Brennan Winton_Today WM interconnect 07192018.pdf Welsh Winton_Today WM interconnect 07202018.pdf Core&Main TAPPING MATERIAL_FAIRFIELD_OH_7-6-2018.pdf Ferguson Mueller tapping materials quote.pdf Ferguson AFC tapping materials quote.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/217396/Brennan_Winton_Today_WM_interconnect_07192018.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/217397/Welsh_Winton_Today_WM_interconnect_07202018.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/217398/Core_Main_TAPPING_MATERIAL_FAIRFIELD_OH_7-6-2018.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/217775/Ferguson_Mueller_tapping_materials_quote.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/217776/Ferguson_AFC_tapping_materials_quote.pdf

Winton Road / Today Drive - Water Main Interconnect Project

Fairfield, Ohio - Public Utilities Department

Project Proposal Form - Due 11 AM on 7/20/2018

Contractor Name: JW Brennan Excavating LLC Estimated Start Date of Project:

Proposal Date: 7/19/2018 Estimated Completion Date of Project:

Item Description Quantity Unit Unit Price Total Price

1

8" restrained joint ductile iron, Class 55, water main and

fittings, Poly-wrapped, bored and jacked in 16" steel

encasement pipe 60 LF 500.00$ 30,000.00$

2

Wet connect to existing 20" water main on west side of

Winton, with 20" x 20" x 8" tee, and 8" valve and box**

(Materials provided by City; see below) 1 EA 3,980.00$ 3,980.00$

3

Dry connect to existing 6" water main on east side of

Winton with 8" x 6" reducer, 6" x 6" x 6" tee 1 EA 3,225.37$ 3,225.37$

4 6" valve and box 3 EA 891.91$ 2,675.73$

5

6" restrained joint ductile iron, Class 55, water main and

fittings, Poly-wrapped 15 LF 188.75$ 2,831.25$

6

Removal of 6" water main including existing tee assembly;

approximately 15 LF 1 EA 1,020.00$ 1,020.00$

7 Cut and cap 8" water main 1 EA 400.00$ 400.00$

8 Abandon 8" valve 1 EA 330.00$ 330.00$

9 Surface and pavement restoration, as needed, site 1 EA 1,300.00$ 1,300.00$

10 Fence removal and replacement, as needed, site 1 EA 1,040.00$ 1,040.00$

11 Traffic control, site 1 EA 1,000.00$ 1,000.00$

47,802.35$

Notes: All work to be performed in accordance with latest edition of Fairfield's 'Design, Construction, and Materials Specification'

Handbook; Prevailing wages apply.

Project to be awarded based on lowest and best proposal. City reserves right to reject all proposals

Engineer's Estimate: $45,000.00

TOTAL PROPOSED PROJECT COST

**Tapping materials to be provided by City (20x8 MJ tap sleeve; 8 MJ Tap Valve; Valve Box w/ Lid)

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7/6/2018 TAPPING MATERIAL_FAIRFIELD_OH_7-6-2018_250_PM

https://ps.coreandmain.com/app-pages/printbid#bidId=646747&printBidStatus=final&showAverages=1&showBoldBodyComments=1&showCoverShee… 1/3

FAIRFIELD CITY - WATER DEPT5350 PLEASANT AVEFAIRFIELD, OH 45014

JobTAPPING MATERIALFAIRFIELD, OHButler CountyBid Date: 07/09/2018Bid #: 646747

Sales Representa�veTrent Rammel(M) 513-773-4690(T) 513-942-1395(F) [email protected]

Core & Main3165 Produc�on DrFairfield, OH 45014(T) 513-942-1395

Bid Proposal for TAPPING MATERIAL

Formerly HD Supply WaterworksCU

STO

MER

CON

TACT

NO

TES

07/06/2018 - 2:50 PM Actual taxes may vary Page 1 of 3114118



Seq# Qty Descrip�on Units Price Ext Price

10 1 20X8 H615 MJ TAP SLV BLK F/DI 2008H615 OD 21.60 EA 9,400.00 9,400.0020 1 8 MJ RW TAP VALVE O/L EA 946.00 946.0030 1 564-S VALVE BOX HEAVY WEIGHT WITH HEAVY LID EA 78.00 78.00

Sub Total 10,424.00Tax 0.00

Total 10,424.00

FAIRFIELD CITY - WATER DEPTJob Loca�on: FAIRFIELD, OHBid Date: 07/09/2018Core & Main Bid #: 646747

Core & Main3165 Produc�on DrFairfield, OH 45014

Phone: 513-942-1395Fax: 513-942-1396

Bid Proposal for TAPPING MATERIAL

Formerly HD Supply Waterworks




TERMS AND CONDITIONS OF SALE("Terms")

1. All references in this document to "Seller" shall include Core & Main LP and / or any parent, subsidiary or affiliate of Core & Main LP (including any division of the foregoing)whether or not performing any or all of the scope hereunder or specifically identified herein. All references to "Buyer" shall include all parent(s), subsidiaries and affiliates of theentity placing the order. Buyer and Seller may be referred to individually as a "Party" and collectively as "Parties".

2. All sales to Buyer are subject to these Terms, which shall prevail over any inconsistent terms of Buyer's purchase order or other documents. Additional or different termsand conditions in any way altering or modifying these Terms are expressly objected to and shall not be binding upon Seller unless specifically accepted in writing by Seller'sauthorized representative. No modification or alteration of these Terms shall result by Seller's shipment of goods following receipt of Buyer's purchase order, or other documentscontaining additional, conflicting or inconsistent terms. There are no terms, conditions, understandings, or agreements other than those stated herein, and all prior proposals andnegotiations are merged herein. These Terms are binding on the Parties, their successors, and permitted assigns.

3. Prices on Seller website, catalogs or in Seller quotes are subject to change without notice, and all such prices expire and become invalid if not accepted within 10 calendardays from the date of issue, unless otherwise noted by Seller in writing. Price extensions if made are for Buyer's convenience only, and they, as well as any mathematical,stenographic or clerical errors, are not binding on Seller. Prices shown do not include any sales, excise, or other governmental tax or charge payable by Seller to any federal, stateor local authority. Any taxes now or hereafter imposed upon sales or shipments will be added to the purchase price, and Buyer shall reimburse Seller for any such tax or provideSeller with an acceptable tax exemption certificate. All prices and other terms provided to Buyer shall be kept confidential except to the extent a Party is required by law to disclosethe same.

4. Seller shall not be liable for delay or default in delivery resulting from any cause beyond Seller's reasonable control, including, but not limited to, governmental action,strikes or other labor troubles, fire, damage or destruction of goods, wars (declared or undeclared), acts of terrorism, manufacturers' shortages, availability or timeliness oftransportation, materials, fuels, or supplies, and acts of God (each a "Force Majeure Event"). Upon the occurrence of a Force Majeure Event: (a) the time for Seller's performanceshall be extended reasonably and the Parties shall adjust all affected dates accordingly; (b) the purchase price shall be adjusted for any increased costs to Seller resulting fromsuch Force Majeure Event; and (c) Buyer shall not be entitled to any other remedy.

5. Seller is a reseller of goods only, and as such does not provide any warranty for the goods it supplies hereunder. Notwithstanding this As-Is limitation, Seller shall passthrough to Buyer any transferable manufacturer's standard warranties with respect to goods purchased hereunder. BUYER AND PERSONS CLAIMING THROUGH BUYERSHALL SEEK RECOURSE EXCLUSIVELY FROM MANUFACTURERS IN CONNECTION WITH ANY DEFECTS IN OR FAILURES OF GOODS, AND THIS SHALL BE THEEXCLUSIVE RECOURSE OF BUYER AND PERSONS CLAIMING THROUGH BUYER FOR DEFECTIVE GOODS, WHETHER THE CLAIM OF BUYER OR THE PERSONCLAIMING THROUGH BUYER SHALL SOUND IN CONTRACT, TORT, STRICT LIABILITY, PURSUANT TO STATUTE, OR FOR NEGLIGENCE. BUYER SHALL PASS THESETERMS TO SUBSEQUENT BUYERS AND USERS OF GOODS. SELLER EXCLUDES AND DISCLAIMS ALL OTHER EXPRESS AND IMPLIED WARRANTIES, INCLUDING,BUT NOT LIMITED TO, ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. SELLER ASSUMES NO RESPONSIBILITYWHATSOEVER FOR SELLER'S INTERPRETATION OF PLANS OR SPECIFICATIONS PROVIDED BY BUYER, AND BUYER'S ACCEPTANCE AND USE OF GOODSSUPPLIED HEREUNDER SHALL BE PREMISED ON FINAL APPROVAL BY BUYER OR BY BUYER'S RELIANCE ON ARCHITECTS, ENGINEERS, OR OTHER THIRDPARTIES RATHER THAN ON SELLER'S INTERPRETATION. TO THE EXTENT NOT PROHIBITED BY APPLICABLE LAW, IN NO EVENT, WHETHER IN CONTRACT,WARRANTY, INDEMNITY, TORT (INCLUDING, BUT NOT LIMITED TO, NEGLIGENCE), STRICT LIABILITY OR OTHERWISE, ARISING DIRECTLY OR INDIRECTLY OUT OFTHE PERFORMANCE OR BREACH OF THESE TERMS, SHALL SELLER BE LIABLE FOR (a) ANY INCIDENTAL, INDIRECT, PUNITIVE, SPECIAL, CONSEQUENTIAL ORSIMILAR DAMAGES SUCH AS LOSS OF USE, LOST PROFITS, ATTORNEYS' FEES OR DELAY DAMAGES, EVEN IF SUCH DAMAGES WERE FORESEEABLE OR CAUSEDBY SELLER'S BREACH OF THIS AGREEMENT, (b) ANY CLAIM THAT PROPERLY IS A CLAIM AGAINST THE MANUFACTURER, OR (c) ANY AMOUNT EXCEEDING THEAMOUNT PAID TO SELLER FOR GOODS FURNISHED TO BUYER WHICH ARE THE SUBJECT OF SUCH CLAIM(S). ALL CLAIMS MUST BE BROUGHT WITHIN ONE YEAROF ACCRUAL OF A CAUSE OF ACTION.

6. Buyer shall indemnify, defend, and hold Seller its officers, directors, employees and agents harmless from any and all costs (including attorneys' and accountants' fees andexpenses), liabilities and damages resulting from or related to any third party (including Buyer's employees) claim, complaint and/or judgment arising from Buyer's use of anygoods furnished hereunder, as well as any negligent, intentional, or tortious act or omission of Buyer or any material breach by Buyer of these Terms.

7. When goods are delivered to Buyer in Seller's own vehicles, the F.O.B. point shall be Buyer's designated delivery site. In all other cases the F.O.B. point shall be Seller'sstore or warehouse and all responsibility and costs of shipping and delivery beyond the applicable F.O.B. point shall be borne by Buyer. Title and risk of loss shall pass to Buyer atthe applicable F.O.B. point, which for goods not delivered in Seller's own vehicles shall be when Seller delivers the goods to the common carrier. All claims for shortage of goodsor for loss or damage to goods as to which Seller has the risk of loss shall be waived unless Buyer, within 10 calendar days after receipt of the short or damaged shipment, givesSeller written notice fully describing the alleged shortage or damage. Partial shipments are permitted at Seller's discretion.

8. Any change in product specifications, quantities, destinations, shipping schedules, or any other aspect of the scope of goods must be agreed to in writing by Seller, andmay result in a price and delivery adjustment by Seller. No credit for goods returned by Buyer shall be given without Seller's written authorization. All returns are subject to arestocking charge.

9. Unless otherwise agreed in writing, payment terms are net 30 days from delivery, payable in United States of America ("U.S.") dollars. Notwithstanding the foregoing, allorders are subject to Seller's continuing approval of Buyer's credit. If Buyer's credit is not approved or becomes unsatisfactory to Seller then Seller, in its sole discretion, maysuspend or cancel performance, or require different payment terms, including but not limited to cash on delivery or in advance of shipment. In addition, Seller may in its discretionrequire an advance deposit of up to 100% of Seller's selling price for any specially manufactured goods ordered by Buyer hereunder. Payments due hereunder shall be made inthe form of cash, check, or money order, or other tender approved in writing by Seller. Seller may, in its sole discretion, apply Buyer's payment against any open charges. Past dueaccounts bear interest at the lesser of 1.5% per month or the maximum rate permitted by applicable law, continuing after Seller obtains judgment against Buyer. Seller mayexercise setoff or recoupment to apply to or satisfy Buyer's outstanding debt. Buyer shall have no right of setoff hereunder, the same being expressly waived hereby. Sellerexpressly reserves its right to file liens if payment is not received for its materials and expressly disclaims any waiver of lien rights language which may be contained in any futureagreements between the Parties hereto. Seller reserves all rights to invoice and be paid for materials provided to Buyer and any terms contained in any of Buyer's purchaseorders or other documents that purport to limit in any way the time or manner within which Seller may invoice are hereby waived by Buyer.

10. Buyer shall not export or re-export, directly or indirectly, all or any part of the goods or related technology obtained from Seller under these Terms except in accordancewith applicable export laws and regulations of the U.S. Further, a Buyer that is a non-U.S. company or citizen shall similarly limit any export or re-export activity to that which wouldbe deemed compliant with U.S. export laws and regulations if performed by a U.S. company or citizen.

11. Buyer shall pay Seller all costs and expenses of collection, suit, or other legal action brought as a result of the commercial relationship between them, including, but notlimited to, all actual attorneys' and paralegals' fees, and collection costs, incurred pre-suit, through trial, on appeal, and in any administrative or bankruptcy proceedings. Anycause of action that Seller has against Buyer may be assigned without Buyer's consent to Core & Main LP or to any affiliate, parent or subsidiary of Core & Main LP.

12. This Agreement, Buyer's account, and the business relationship between Buyer and Seller shall be governed by and construed in accordance with the laws of the statewhere the applicable project is located without regard to conflicts of laws rules, and specifically excluding the UN Convention on Contracts for the International Sale of Goods. TheParties agree that any legal action arising under or related to this Agreement may be brought in the applicable federal or state court where the project is located, and any right toobject to such venue or to assert the inconvenience of such forum is hereby waived.

13. If Buyer fails to comply with these Terms, Seller may terminate or restrict any order immediately upon notice to Buyer. Buyer certifies that it is solvent and that it will adviseSeller immediately if it becomes insolvent. Buyer agrees to send Seller written notice of any changes in the form of ownership of Buyer's business within 5 days of such changes.Buyer and Seller are the only intended beneficiaries of this document, and there are no third party beneficiaries.

14. The invalidity or unenforceability of all or part of these Terms will not affect the validity or enforceability of the other terms. The parties agree to replace any void orunenforceable term with a new term that achieves substantially the same practical and economic effect and is valid and enforceable.

15. The following provisions shall survive termination, cancellation and completed performance of this Agreement as long as necessary to allow the aggrieved party to fullyenforce such clauses: 5, 6, 9, 10, 11 and 12.

Core & Main LP Terms and Conditions of Sale - Rev 082917

116120

FEI-FAIRFIELD, OH (F528)8350 SEWARD RDHAMILTON, OH 45011-8650

Phone: 513-942-2525Fax: 513-942-2533

Deliver To:From: Bryan MelcherComments:

15:19:12 JUL 24 2018FEI-FERGUSON WATERWORKS #527

Price QuotationPhone: 513-942-2525

Fax: 513-942-2533

Bid No: B357520Bid Date: 07/24/18Quoted By: BEM

Cust Phone: 513-867-5300Terms: NET 10TH PROX

Customer: CITY OF FAIRFIELD5350 PLEASANT AVEFAIRFIELD, OH 45014

Ship To: CITY OF FAIRFIELD5350 PLEASANT AVEFAIRFIELD, OH 45014

Cust PO#: Job Name: MUELLER TS&V

Page 1 of 1

Item Description Quantity Net Price UM Total

MH61520X 20X8 MJ TAPN SLV 1 8604.590 EA 8604.59MT236019XOL 8 MJ RW OL TAPN VLV L/A 1 1020.010 EA 1020.01

Net Total: $9624.60Tax: $0.00

Freight: $0.00Total: $9624.60

Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BEAT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE

CONTACT YOUR SALES REPRESENTATIVE IMMEDIATELY FOR ASSISTANCE WITH DBE/MBE/WBE/SMALL BUSINESS REQUIREMENTS.

ARE NOT FIRM UNLESS NOTED OTHERWISE.

http://wolseleyna.com/terms_conditionsSale.html.

LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potable applications. Buyer is solely responsible for product selection.

Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based uponLocal, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon theBuyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, oron the web at Govt Buyers: All items are open market unless noted otherwise.

117121


Phone: 513-942-2525Fax: 513-942-2533




Fax: 513-942-2533





Cust PO#: Job Name: TS&V

Page 1 of 1


MJTSDI20X 20X8 MJ TAPN SLV F/ DI 1 6906.560 EA 6906.56AFC2508TMLAOL 8 DI MJ RW OL TAPN VLV L/A 1 975.000 EA 975.00E8550564S 8550-564S DOM 2PC VLV BX W/ WTR LID 1 129.660 EA 129.66

AMERICAN FLOW CONTROL TS&V

Net Total: $8011.22Tax: $0.00








118122


Agenda Item No. 2018-246Submitted by: Andy EddySubmitting Department Public Utilities Department Meeting Date: August 13, 2018

SUBJECTAn appropriation in the amount of $5000.00 for the replacement of security fence sections at the Seward Road WaterTower Site

Recommendation:It is recommended that City Council authorize the appropriation of $5000.00 from the Water Surplus Fund for theinstallation of Security Fencing by Robinson Fence Co. . Rules suspension is requested to expedite the installation of thesecurity fencing.

Background/Synopsis:The existing fence is in disrepair due to fallen trees. Two quotes were received for the repair and replacement of thefence. Staff has determined that the repair of the damaged sections by Robinson Fence Co. is most cost-effective.

Financial Impact:

Financial Impact, Cont'd:In recent years, the Fairfield Public Utilities Department has continued to enhance its comprehensive program of securityand surveillance at all of its facilities including water tank sites. A proposal from the Robinson Fence Co. was obtainedfor this project and is attached for review. This project will utilize CIP 2018-2022 project 8WT03,Security/Surveillance.




ATTACHMENTS Seward Tank Fence Quote 2018 Mills.pdf Seward Tank Fence Quote 2018 Robinson.pdf

119123

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/220831/Seward_Tank_Fence_Quote_2018_Mills.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/220832/Seward_Tank_Fence_Quote_2018_Robinson.pdf

Your Mills Fence Co. Estimator Contact Information: Name:Kyle Reynolds Cell:(513) 615-9511 Email:[email protected]

Proposal Submitted To:

Brian Tarter Date:

6/5/18 Job Name:

City of Fairfield Water Department Street:

9291 Seward Rd. Email:

[email protected] Job Location:

City, State, Zip Code:

Fairfield, OH 45014 Contact Number(s):

Home: Cell: 513-460-5435 Job Phone:

We hereby submit the specifications and estimates for:

1. Mills Fence Co. proposes to remove and haul away 888’ of residential grade chainlink and furnish and install 888’ of 6+3, 72”H GALVANIZED 9-GAUGE SS-20 COMMERCIAL GRADE CHAINLINK w/ three strands of barbed wire w/ 2” line posts and 3” terminal posts w/ top and bottom tension wire. 1 5/8” toprail. Total: $16,785 REPAIR ONLY, requiring approximately 200’ of 11 ½ gauge residential grade wire, 13 line posts and barb arms and several sections of 1 3/8” toprail: $3,825

2. Mills Fence Co. proposes to perform the following repairs on existing fence: 1. Replace approximately 100’ of 84”H x 9-GAUGE FABRIC w/ approximately (7) seven new 2”

line posts and barb arms. 2. Replace 8 to 10 sections of 1 5/8” toprail. 3. Re-stretch barbed wire on approximately 300’ of fence, replace as necessary. 4. Replace approximately 30’ of 72”H x 9-GAUGE FABRIC w/ approximately five new barb arms.

Total: $4,055

We propose hereby to furnish material and labor- complete in accordance with above specifications, for the sum of:$ *50% deposit required upon acceptance of proposal for all residential installations*

Terms and Conditions of Sale Terms of payment are noted on Mills Fence's invoice. Interest will be charged at 1-1/2% per month (18% per year) on all past due accounts. With respect to commercial customers only, all costs of enforcement of these terms and conditions of sale and collection of any balance due, including, but not limited to, reasonable attorney's fees incurred by Mills Fence, shall be paid by customer. Mills Fence reserves the right to cancel this order, delay delivery, repossess materials or demand immediate full or partial payment in advance of delivery if customer's credit standing, or ability or willingness to pay, is called into question by an event or circumstance, including, but not limited to customer's default of any obligation owed to Mills Fence.50% deposit required upon proposal acceptance for all residential installations. Deposit only refundable within 72 hours of transferring funds to Mills Fence. Installation dates and times are approximate, are not guaranteed and are subject to change.

Mills Fence will arrange to have public underground utilities marked prior to installation. Mills Fence assumes no responsibility for any unmarked public or private underground obstructions such as underground utilities, sprinkling systems, pipes, cables, drain tiles, tree roots, vegetation, or property lines. Customer understands that the fence line must be clear of all obstructions and that s/he will stake or mark the fence line. All customers are required to obtain their own permit, by contacting their local municipality.

All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. Mills Fence will repair or replace at our option any of our work that may prove to be defective in its workmanship or materials within a period of one year from the date of installation. As a condition precedent to this warranty, Customer grants Mills Fence the right to place a sign on the fence that is no more than 12” wide and no more than 6” high in a location solely determined by Mills Fence.MILLS FENCE HEREBY DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, AS TO THE QUALITY OF MATERIAL (i.e., WOOD PRODUCTS) SOLD BY MILLS FENCE. ALL WARRANTIES, IF ANY, BY A MANUFACTURER OR SUPPLIER OTHER THAN MILLS FENCE ARE THEIRS, NOT MILLS FENCE'S, AND ONLY SUCH MANUFACTURER OR SUPPLIER SHALL BE LIABLE FOR PERFORMANCE UNDER SUCH WARRANTIES.

Gates should be kept in a locked position when not in use. All agreements contingent upon strikes, accidents, or delays that are beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workers' Compensation insurance.

6315 Wiehe Road 13200 Walton Verona Road Cincinnati, Ohio 45237 Walton, Kentucky 41094 Phone: 513-631-0333 Phone: 859-485-6656 Fax: 513-631-2703 Fax: 859-485-6659

www.millsfence.com

120124

The laws of the State of Ohio shall apply in the construction of these terms of the contract or any dispute arising hereunderwithout giving effect to such jurisdiction’s conflict of laws principles. Customer submits to jurisdiction in the courts of Hamilton County, Ohio.

In the event any one or more of the provisions contained herein should be invalid, illegal, or unenforceable in any respect, the remaining provisions contained herein shall not be affected or impaired in any manner.

Authorized Signature

_______________________________________________ Mills Fence Company, Inc. Authorized Representative

Note: This proposal may be withdrawn if not accepted within 30 days

Acceptance of Proposal: The above prices, specifications, terms and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above.

Date of Acceptance: _____________________Signature: ________________________________________________

121125

122126


Agenda Item No. 2018-244Submitted by: Jason HunoldSubmitting Department Public Utilities Department Meeting Date: August 13, 2018

SUBJECTAn appropriation in the amount of $2,600.00 is being requested for the purchase of replacement parts for thewastewater plants Gravity Belt Thickener (GBT) Hydraulic Unit.

Recommendation:It is recommended that City Council authorize an appropriation in the amount of $2,600.00 from the Sewer SurplusFund for the purchase of replacement parts for the wastewater plants GBT Hydraulic Unit.

Background/Synopsis:The Wastewater Division’s GBT is utilized in the treatment processes solids handling process. The thickener dewatersWaste Activated Sludge from a concentration of less than one percent to over four percent solids. The thickenedsludge, which is pumped to the Anaerobic Digesters, optimizes the Anaerobic Treatment process by sending moresolids and less water to the Digester tanks.

The existing hydraulic unit for the Division’s GBT is over thirty (30) years old and is beginning to show signs of failure.Division Operation staff are having a difficult time maintain consistent operational pressure with the existing unit. DivisionMaintenance staff will install the necessary replacement/repair parts in house. A proposal for the parts has been attachedfor review.

Financial Impact:

Financial Impact, Cont'd:Funding for this project is included in the 2018-2022 Capital Improvement Program under project number 8WW20,Gravity Belt Thickener Hydraulic. The funding source is the Sewer Surplus Fund.




ATTACHMENTS Gravity Belt Hydraulic Unit.pdf

123127

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/220599/Gravity_Belt_Hydraulic_Unit.pdf

P.O. BOX 200081Pittsburgh, PA 15251-0081

Please send remittance to:

Alfa Laval Inc. (AL) will process personal data supplied by you for the purpose of enabling AL to perform any contractual obligations towards you and to fulfil AL's statutory obligations. An application by you for information of your personal data registered by us must be made in writing to AL.The general conditions of sale are according to AL's General Conditions Of Sale if nothing else is stated. An extra copy of these conditions will be sent to you upon request.The goods to be delivered may be subject to export license requirement. AL reserves the right to cancel the order without any liability for damage or loss arising out of or relating to the cancellation in the event such an export license is not granted by competent export control authority.Attention of the buyer is drawn to the following: Indirect, special and/or consequential damages are excluded from Supplier's liability and Supplier's total liability shall never exceed a maximum cumulative amount equal to 15 % of the contract price. Should parts of the contract be held to be invalid or otherwise unenforceable in any jurisdiction, any other contract provisions shall not be affected.

Alfa Laval Inc. 5400 Int. Trade Drive Richmond, VA 23231 United States Fed. I.D. No.: 13-1681631

Local sales office Alfa Laval Inc. 10470 Deer Trail DriveHouston, TX 77038United States

Contact Tel.: (800) 362-9041 Fax: (281) [email protected]

E78233

2170474

Paula Andrews

Randy Hassler

4799 Groh Lane

09/28/2018

07/27/2018

07/30/2018Paula Lynch

DAP - Delivered At Place

Net 30 Days

Fairfield, City of, WWTP

Road Express

Attn: Randy Hassler

+1 281 985 4404 +1 281 985 4404

22170474

Fairfield, City of, WWTP

Quotation

Page

Date

Quote no

Cust no

Date of request

Your reference

Customer

Expiry date

Our referenceSales Contact Person

Delivery method

Delivery terms

Payment terms

Our reference

Customer request no

Requested by Version

Delivery address

Fairfield, OH 45014UNITED STATES

4799 Groh LaneFairfield, OH 45014UNITED STATES

1(2)

Fairfield

Ln Description Ship days from order Order qty Net price AmountDelivery dates are best estimates. Where zero days are quoted, items are available ex-stock subject to prior sale.

1 AS031176 1 PCEVALVE, PRESS.HYD. 40216A

16 743.88 743.88

2 AS030998 1 PCEPUMP, GC5 HYVAIR, SINGLE STAGE

0 532.44 532.44

3 AS005914 1 PCEVALVE, HYD TENSION

0 966.39 966.39

4 AS009597 3 PCEFILTER, HYD, KP85

0 54.57 163.71

5 AS008697 1 PCESTRAINER P5-3/4 100

0 29.38 29.38

6 AS017977 2 PCEGASKET, HYDRAULIC TANK, 20GAL

0 33.89 67.78

124128

P.O. BOX 200081Pittsburgh, PA 15251-0081

Please send remittance to:Alfa Laval Inc. 5400 Int. Trade Drive Richmond, VA 23231 United States Fed. I.D. No.: 13-1681631

Local sales office Alfa Laval Inc. 10470 Deer Trail DriveHouston, TX 77038United States

Contact Tel.: (800) 362-9041 Fax: (281) [email protected]

Quotation

Customer

Date Page

Cust no

Customer request no

Requested by

Date of request

Ln Description Ship days from order Order qty Net price Amount

2(2)

Quote no Version

07/30/2018

E78233

2170474 2Fairfield, City of, WWTP Randy Hassler

2170474

07/27/2018

Item value USD 2,503.58

Freight 13.76

125129


Agenda Item No. 2018-242Submitted by: Jason HunoldSubmitting Department Public Utilities Department Meeting Date: August 13, 2018

SUBJECTAn appropriation in the amount of $43,000.00 is being requested for various building improvements at the WastewaterTreatment Plant.

Recommendation:It is recommended that City Council authorize an appropriation in the amount of $43,000.00 from the Sewer SurplusFund for various building improvements at the Wastewater Treatment Plant.

Background/Synopsis:With the aging of the Wastewater Treatment Plant, various building improvements/upgrades are necessary to maintaininfrastructure.

The existing metal halide lighting in the Plant's Thickener Building has exceeded its life expectancy and will be replacedwith more efficient LED lighting. The new lighting will be installed by the Divisions Maintenance Electrician. A proposalfor the lighting has been attached for review.

Various metal doors throughout the facility are experiencing significant corrosion due to the environment at thewastewater plant. The doors will be replaced, by Plant Maintenance staff, with new aluminum doors. Two proposalhave been attached and division staff recommends purchasing the doors from Cross Aluminum who is the vendor whoprovided the lowest and best proposal.

The Wastewater Plants primary Anaerobic Digesters have been constructed with steel roofs which are covered withfoam insulation and a urethane seal coating. The insulated roofs are necessary to preserve heat in the digester tanks inorder to satisfy the mesophilic anaerobic digestion process. The existing roofs have experienced significant blistering andsaturation due to extreme weather and are in need of repair/recoating. Division staff attempted to acquire proposalsfrom several vendors however, due to the specialized nature of the foam insulation application/coating system, staff wasonly able to secure one proposal. The proposal is attached for review.

Financial Impact:

Financial Impact, Cont'd:Funding for this project is included in the 2018-2022 Capital Improvement Program under project number 8WW13,Building Improvements. The funding source is the Sewer Surplus Fund.


Emergency Provision Needed: 126130

No


ATTACHMENTS Cross Aluminum Doors.pdf Norwood Hardware Doors.pdf Thickener Building Lighting.pdf Urethane Unlimited Digester Cover Repair.pdf

127131

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/217364/Cross_Aluminum_Doors.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/217365/Norwood_Hardware_Doors.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/217366/Thickener_Building_Lighting.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/217367/Urethane_Unlimited_Digester_Cover_Repair.pdf

128132

129133

NORWOOD HARDWARE AND SUPPLY CO. Date: 7/20/2018

2906 Glendale-Milford Road, Cincinnati, Ohio 45241

Phone: (513) 733-1175/ Fax: (513) 733-8667

Quote to: Project:

Quote Date Revised Date

7/20/2018

QUANTITY DESCRIPTION PRICE EACH AMOUNT

3

2

1

3

3

9 $0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

1 $16,607.00 $16,607.00

$0.00

$0.00

$0.00

$0.00

$0.00

NHS IS A

WBE FIRM

Material Subtotal: $16,607.00

Install Labor: $0.00

Freight: $0.00

Total: $16,607.00

QUOTATION

Fairfield WastewaterCity of Fairfield

Good Thru

8/19/2018

Submitted by

All terms and conditions of this quotation are printed on page 2 and form an integral part of this quotation.

TERMS: NET 30 DAYS - NO RETENTION

Quote ID

Kyle Buchanan

Ball Bearing Hinges-Exterior

PLEASE READ THOROUGHLY.

The customer is responsible for sales tax required by any other state.

*** Total does not include applicable sales tax ***

NHS is licensed to collect and remit sales tax in Ohio and Kentucky.

TAX NOT INCLUDED

INSTALLATION NOT INCLUDED

FREIGHT NOT INCLUDED

QUOTE FOR LISTED MATERIALS ONLY

Aluminum 3-Sided Frame Rough Opening 40" x 88"

Aluminum 3070 Door Half Lite FL400-HG-F

Aluminum Transom Frame With Rough Opening 40" x 112"

Von Duprin Exit Devices

Grade 1 Closer

Price for all above lines:

130134

NORWOOD HARDWARE AND SUPPLY CO.

2906 Glendale-Milford Road, Cincinnati, Ohio 45241

Phone: (513) 733-1175 / Fax: (513) 733-8667

A WBE FIRM

VALIDITY:

THIS PROPOSAL IS VALID FOR ACCEPTANCE WITHIN 30 DAYS FROM DATE

OF ORIGINAL PRESENTATION AND THE PRICES CONTAINED HEREIN ARE

PREDICATED UPON COMPLETION OF FABRICATION NO LATER THAN 90 DAYS

FROM ORIGINAL PRESENTATION. PRICES ARE SUBJECT TO ESCALATION

BEYOND 90 DAYS.

SHOP DRAWINGS/RELEASE:(CONTRACTOR TO PROVIDE CURRENT ARCHITECTURAL DOCUMENTS)

FOLLOWING APPROVAL OF SHOP DRAWINGS RELEASE IS TO BE MADE IN

WHOLE ONLY. ENGINEERING SERVICES WILL BE BILLED UPON SUBMISSION OF SHOP

DRAWINGS.

DELIVERIES:

DELIVERIES TO JOBSITE ARE NOT INCLUDED UNLESS NOTED ON QUOTE.

UNLESS OTHERWISE NOTED BY NHS WE SPECIFICALLY EXCLUDE THE

FOLLOWING:

ANY / ALL TAXES

ALL GLASS & GLAZING (AND PERMANENT ANCHORAGE OF BEAD)

ALL BORROWED LITE / WINDOW / CLERESTORY UNITS.

ALL MANUFACTURING METHODS BEYOND MANUFACTURERS STANDARD

ALL INTERIOR COATING: BITUMINOUS,ETC. OF DOOR FRAMES

ALL FILLED FINISH REQUIREMENTS FOR WOOD DOORS

ALL FIELD VERIFICATION OF EXISTING OR NEW CONDITIONS/MATERIAL

ALL EXPEDITING BEYOND MANUFACTURERS STANDARD LEAD TIMES

ALL REVIEW OF FLOOR COVERING MATERIALS

QUOTATION BASED ON COMPLETE MATERIAL RELEASE WITHIN 90 CALENDAR DAYS FROM DATE OF BID.

ACCEPTED BY: Respectfully submitted:

TITLE: NORWOOD HARDWARE & SUPPLY CO. INC.

DATE: BY: Kyle Buchanan

Date (s) materials required: Accepted:

NORWOOD HARDWARE & SUPPLY CO. INC.

BY:

(Authorized Officer)

TERMS: NET 30 DAYS - NO RETENTION

MATERIAL RELEASE AFTER 90 DAYS FROM DATE OF BID WILL BE SUBJECT TO POTENTIAL MANUFACTURER SURCHARGES.

Page 2 of 2

Term and Conditions

131135

132136

133137

134138

135139


Agenda Item No. 2018-241Submitted by: Andy EddySubmitting Department Public Utilities Department Meeting Date: August 13, 2018

SUBJECTAppropriation of $15,000 for the purchase of Fire Hydrants under the City's 2018-2022 Capital Improvement Programfor the Water Division

Recommendation:It is recommended that City Council appropriate $15,000 from the Water Surplus Fund for the purchase of 7 firehydrants through Core & Main , as replacement fire hydrants under the City’s 2018-2022 Capital ImprovementProgram for the Water Division.

Background/Synopsis:The appropriation will provide a source of revenue to purchase replacement hydrants through the City’s normalpurchasing procedures. Two quotes were received that included three fire hydrants manufacturers that meet the City ofFairfield specifications. This project is designed to replace hydrants that are older and/or hydrants that are difficult toobtain replacement parts for repairs. Older hydrants are identified when roadway or other capital improvement projectsare completed. A number of fire hydrants are also replaced as needed due to traffic accidents.

Financial Impact:

Financial Impact, Cont'd:The project is included in the approved 2018-2022 Capital Improvement Program, under project 8WT09 REPLACEFIRE HYDRANTS. Funding in the amount of $15,000 was earmarked from the Water Surplus Fund.




ATTACHMENTS FIRE HYDRANTS Core & Main 7-9-2018.pdf FIRE HYDRANTS Ferguson 7-17-18.pdf

136140

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/216822/FIRE_HYDRANTS_Core___Main__7-9-2018.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/216823/FIRE_HYDRANTS_Ferguson_7-17-18.pdf

7/9/2018 FIRE HYDRANTS _7-9-2018_247_PM


Seq# Qty Descrip�on Units Price Ext Price

10 7 FAIRFIELD YELLOW FH K81D EA 1,981.76 13,872.3220 15463461510N5230 7 A-423 MUELLER FH FAIRFIELD SPE EA 2,117.81 14,824.67

50 7 M&H 4-1/2' FAIRFIELD W/STORZ EA 2,179.94 15,259.58

Sub Total 43,956.57Tax 0.00

Total 43,956.57

CITY OF FAIRFIELD, OHBid Date: 07/05/2018Core & Main Bid #: 645539

Core & Main3165 Produc�on DrFairfield, OH 45014

Phone: 513-942-1395Fax: 513-942-1396

Bid Proposal for FIRE HYDRANTS

Formerly HD Supply Waterworks



Phone: 513-942-2525Fax: 513-942-2533




Fax: 513-942-2533





Cust PO#: Job Name: 15K 4'6" HYD A-423

Page 1 of 1


MA423LAOLMJRRWS 5-1/4 A423 HYD 4'6 6 MJ OL L/A STOR 6 2235.470 EA 13412.82

Net Total: $13412.82Tax: $0.00








138142



SUBJECTCity Council is requested to approve an appropriation for upgrades to the Development Services on-line softwaresolution.

Recommendation:It is recommended that City Council authorize and direct the preparation of legislation for the appropriation of $7,00.00from the 2018-2022 Capital Improvement Program for the upgrade Development Services on-line software,suspending the rules requiring second and third readings.

Background/Synopsis:In an effort to enhance the services offered directly to the citizens and businesses of the City by the DevelopmentServices Department an upgrade to the Permitting and Inspection software used by the staff is required to incorporatehistorical data. This project will cover the cost of importing the data into the new software availing it to the staff.

Financial Impact:

Financial Impact, Cont'd:An appropriation of $7,000.00 as approved under CIP project: 8DV02.




ATTACHMENTS 8-2018 Viewpoint Document Attachment Migration_V2.pdf

139143


This quotation may be multiple pages, please ensure you have all pages to include the signature authorization section

____________________________________________________ __________________________

Printed Name _________________________________________ Title________________________________

Signed Date

By signing below, you hereby agree to the ViewPoint Cloud Terms of Service and will be billed according to the terms therein. The terms ofservice can be found here - . ViewPoint's Privacy Policy may be found here - http://viewpointcloud.com/terms-of-service/

. Annual recurring costs not to exceed 7% increase per year.http://viewpointcloud.com/privacy-policy/

6/29/2018Expiration DateCarl AndersonPrepared By

For documents to be migrated:Client to provide a single denormalized CSV with one row per attachment, with a unique identifier for therelated permit or location, the date the file was uploaded, and the file's physical location (a URL). Client willneed to grant ViewPoint access to that location when the time comes to migrate.

Notes

$7,000.00Total Price

[email protected]

Jeff TrimmerName

5350 Pleasant AveFairfield, Ohio 45014-3567United States

Billing Address

City of FairfieldAccount Name

6/29/2018Contract End Date

6/29/2018Contract Start Date

201802-270Quote Number

6/22/2018Created Date

Proposal Information

Municipal Information

Investment Line Items

Product Product DescriptionProductCode

TotalPrice

HistoricalDataMigration

Please refer to additional information in "Notes"Requirements: A reporting export from the previous system to include all data to be migrated. If community isusing an imported/integrated MAT, then the historical data must include a foreign key field matching up tothe MAT unique ID.

OneTime

$7,000.00

Total Investment from Items Above

ViewPoint Contact

140144

http://viewpointcloud.com/terms-of-service/

http://viewpointcloud.com/privacy-policy/



SUBJECTCity Council is requested to approve an appropriation for upgrades to the Development Services on-line softwaresolution.

Recommendation:It is recommended that City Council authorize and direct the preparation of legislation for the appropriation of $7,00.00from the 2018-2022 Capital Improvement Program for the upgrade Development Services on-line software,suspending the rules requiring second and third readings.

Background/Synopsis:In an effort to enhance the services offered directly to the citizens and businesses of the City by the DevelopmentServices Department an upgrade to the Permitting and Inspection software used by the staff is required to incorporatehistorical data. This project will cover the cost of importing the data into the new software availing it to the staff.

Financial Impact:

Financial Impact, Cont'd:An appropriation of $7,000.00 as approved under CIP project: 8DV02.




ATTACHMENTS 8-2018 Viewpoint Document Attachment Migration_V2.pdf

145


This quotation may be multiple pages, please ensure you have all pages to include the signature authorization section

____________________________________________________ __________________________

Printed Name _________________________________________ Title________________________________

Signed Date

By signing below, you hereby agree to the ViewPoint Cloud Terms of Service and will be billed according to the terms therein. The terms ofservice can be found here - . ViewPoint's Privacy Policy may be found here - http://viewpointcloud.com/terms-of-service/

. Annual recurring costs not to exceed 7% increase per year.http://viewpointcloud.com/privacy-policy/

6/29/2018Expiration DateCarl AndersonPrepared By

For documents to be migrated:Client to provide a single denormalized CSV with one row per attachment, with a unique identifier for therelated permit or location, the date the file was uploaded, and the file's physical location (a URL). Client willneed to grant ViewPoint access to that location when the time comes to migrate.

Notes

$7,000.00Total Price

[email protected]

Jeff TrimmerName

5350 Pleasant AveFairfield, Ohio 45014-3567United States

Billing Address

City of FairfieldAccount Name

6/29/2018Contract End Date

6/29/2018Contract Start Date

201802-270Quote Number

6/22/2018Created Date

Proposal Information

Municipal Information

Investment Line Items

Product Product DescriptionProductCode

TotalPrice

HistoricalDataMigration

Please refer to additional information in "Notes"Requirements: A reporting export from the previous system to include all data to be migrated. If community isusing an imported/integrated MAT, then the historical data must include a foreign key field matching up tothe MAT unique ID.

OneTime

$7,000.00

Total Investment from Items Above

ViewPoint Contact

146

http://viewpointcloud.com/terms-of-service/

http://viewpointcloud.com/privacy-policy/

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