DIVESH GOYALMob: +918130757966 Practicing Company Secretarycsdiveshgoyal@gmail.com GOYAL DIVESH& ASSOCIATES CS Divesh Goyal, Practicing Company Secretary Mob: +91-8130757966, csdiveshgoyal@gmail.com REGULARTY WORKS FOR PRIVATE LIMITED COMPANY GOYAL DIVESH & ASSOCIATES,Practicing Company Secretary "Everything is easy, if you are crazy about it And Nothing is easy, when you are lazy about it." BACKGROUND:Postincorporationrequirementsare obligationswhichcompaniesaresupposedto fulfillsubsequenttoincorporation.These includefilingofannualreturns,changeof directorsorsecretary,alterationincapital, allotmentofshares,transferofsharesand change of registered office. REGULAR WORKS FOR A PRIVATE COMPANY UNDERCOMPANIES ACT-2013:- 1.IMPORTANT PROVISIONS: IMPORTANT PROVISIONS: IMPORTANT PROVISIONS: IMPORTANT PROVISIONS: A.CIN NO.CompanyshouldhavementionedCINno.alongwithTelephone No.onallLetters,billheads,andletterpapersandinallnotices and other publications. B.DIN & AddressEvery document shall contain name, designation, address and SERIES NO 84 84 84 84 CONTENT OF ARTICLES A. Important Provisions B.Board Meeting C. General Meeting. D. Regular E-form requirement. E.Documentsneedstobefilewith ROC. F.Statutory Register G.Ratification of Auditor DIVESH GOYALMob: +918130757966 Practicing Company Secretarycsdiveshgoyal@gmail.com GOYAL DIVESH& ASSOCIATES CS Divesh Goyal, Practicing Company Secretary Mob: +91-8130757966, csdiveshgoyal@gmail.com of DirectorDirector Identification Number of person signing such document. C.Creation of Charge on Vehicle Loan IfCompanywilltakeLoanonvehiclethenchargehasbeen created on same by filing of e-form- CHG-1. Creation of Charge on Vehicle Loan is required under Companies Act, 2013. D.Loan to Director Loan to Director and any person interested in Director is not allowed under companies Act 2013. E.Address at which Books of Account are to bemaintained Books of Accounts should be maintained at Registered Office of the Company. If Books of Accounts are not maintained at Registered office then e-form AOC-5 should be filed within 7 days of decision taken by Board of Director. F.Signing of Annual Return by PCS Ensuring filling of relevant e-forms with ROC and Compliances of provisions of Companies Act 2013 as Annual return needs to be signed and certified by Practicing Company Secretary. 2. 2. 2. 2. BOARD MEETING: BOARD MEETING: BOARD MEETING: BOARD MEETING: (I wrote a Article on Meetings & Committees under companies Act-2013 and Secretarial Standard I- mail me on csdiveshgoyal@gmail.com if you want that) A.In case of other than Small Company and One Person Company:As per Section- 173(1) Every Company require to hold at least 4 (four) Board Meetings of directorofcompany.Themaximumgapbetween2(two)BoardMeetingshouldnotbe more than 120 days. There are no minimum requirements gap requirements. As per Secre As per Secre As per Secre As per Secretarial Standard tarial Standard tarial Standard tarial Standard- -- - I II I The Board shall meet at least once in every calendar quarter. DIVESH GOYALMob: +918130757966 Practicing Company Secretarycsdiveshgoyal@gmail.com GOYAL DIVESH& ASSOCIATES CS Divesh Goyal, Practicing Company Secretary Mob: +91-8130757966, csdiveshgoyal@gmail.com Maximum interval between two board meetings 120 days. At least 4 (four) Board Meetings in a calendar year. Note: In case of Newly Incorporate Company First Meeting should be held within 30 days of Incorporation of Company. B.IncaseofSmallCompanyandOnepersoncompany:AsperSection173(5):Such companiesrequiretoholdatleast2(two)BoardmeetingsofDirectorsineveryhalf calendar year. The gap between two Meeting should not be less than 90 (ninety) days. 3. 3. 3. 3.GENERAL MEETING: GENERAL MEETING: GENERAL MEETING: GENERAL MEETING: A.FirstAnnualGeneralMeeting:AsperSection96(1)FirstProviso-FirstAnnualGeneral Meetingofcompanyshall beheldwithinaperiodof9monthfromthedateofclosingof the first financial year of company. B.Subsequent Annual General Meetings:As per Section- 96 (1) every company (except One Person Company) require to hold an Annual General Meeting of Company. Time period for holding subsequent Annual General Meeting: Maximumgapbetween2(two)GeneralMeetingcanbe15(fifteen) month. or 6 (six) month from the end of the closing of financial year Whichever is earlier! 4. 4. 4. 4. REGULAR REGULAR REGULAR REGULAR E EE E- -- -FORMS FORMS FORMS FORMS REQUIREMENTS REQUIREMENTS REQUIREMENTS REQUIREMENTS: :: : S.S.S.S. No. No. No. No. DueDueDueDue Date Date Date Date ofofofof meeting meeting meeting meeting Agenda Agenda Agenda AgendaParticulars Particulars Particulars Particularse ee e- -- -forms forms forms formsDue DateDue DateDue DateDue Date Form Filling Form Filling Form Filling Form Filling 1. 1. 1. 1.30th June Filing of return of deposits. Ifthereisanydepositin company. DPT-330th June DIVESH GOYALMob: +918130757966 Practicing Company Secretarycsdiveshgoyal@gmail.com GOYAL DIVESH& ASSOCIATES CS Divesh Goyal, Practicing Company Secretary Mob: +91-8130757966, csdiveshgoyal@gmail.com 2. 2. 2. 2.6-SepAdoption of Annual Accounts and Directors Report Resolution for adoption, preparation and filing of MGT-14 MGT-145-Oct 3. 3. 3. 3.30-SepFiling - Balance Sheet Preparation, certification and filing of Form AOC-4 AOC-430-Oct 4. 4. 4. 4.30-SepFiling of Annual Return Preparation of Annual Return, preparation, certification and filing of Form MGT-7 MGT-730-Nov 5. 5. 5. 5.30-SepFiling of Auditor Appointment Preparation and filing of Form ADT-1ADT-1 14-Oct *If Last Board Meeting held on 31st March of the previous financial year. 5. 5. 5. 5.FOLLOWING DOCUMENTS NEEDS TO BE FILED WITH ROC: FOLLOWING DOCUMENTS NEEDS TO BE FILED WITH ROC: FOLLOWING DOCUMENTS NEEDS TO BE FILED WITH ROC: FOLLOWING DOCUMENTS NEEDS TO BE FILED WITH ROC: S.NO. S.NO. S.NO. S.NO.Particulars of Documents Particulars of Documents Particulars of Documents Particulars of DocumentsConcernedConcernedConcernedConcerned Form Form Form Form Time Period Time Period Time Period Time Period A. A. A. A.BoardResolutionforAdoptionof Annual Account MGT-14within30daysof Board Meeting B. B. B. B.BoardResolutionforAdoptionof Director Report MGT-14within30daysof Board Meeting C. C. C. C.Balance SheetAOC-4within30daysof AGM D. D. D. D.Profit & Loss AccountAOC-4within 30 days of AGM E. E. E. E.Cash Flow StatementAOC-1within 30 days of AGM F. F. F. F.Annual ReturnMGT-7Within 60 days of AGM DIVESH GOYALMob: +918130757966 Practicing Company Secretarycsdiveshgoyal@gmail.com GOYAL DIVESH& ASSOCIATES CS Divesh Goyal, Practicing Company Secretary Mob: +91-8130757966, csdiveshgoyal@gmail.com G. G. G. G.Appointment of AuditorADT-1within 15 days of AGM 6. 6. 6. 6.STATUTORY REGISTERS: STATUTORY REGISTERS: STATUTORY REGISTERS: STATUTORY REGISTERS: ListofStatutoryRegisterswhichacompanyrequiredtomaintainasperCompanies Act- 2013 given below: (I wrote a Article on Statutory Registers under companies Act-2013- mail me on csdiveshgoyal@gmail.com if you want that) Sr. No Sr. No Sr. No Sr. NoParticulars Particulars Particulars ParticularsSections Sections Sections Sections 1 11 1Register of Members in Form No. MGT MGT MGT MGT- -- -1 11 1AsperSection88(1)(a)ofCA-2013 andrule3(1)oftheCompanies (ManagementandAdministration) Rules, 2014 2 22 2Registerofdebentureholders/other securities holders in Form No. MGT MGT MGT MGT- -- -2 22 2 AsperSection88(1)(b)and(c)of CA-2013andrule4ofthe Companies(Managementand Administration) Rules, 2014 3 33 3RegisterofRenewedandDuplicateShare Certificates in Form No. SH SH SH SH- -- -2 22 2 As per Section 46(3) of the CA-2013 andrule6(3)(a)oftheCompanies (ShareCapitalandDebentures) Rules, 2014 4 44 4 RegisterofSweatEquitySharesinForm No. SH SH SH SH- -- -3 33 3 AsperSection-54ofCA-2013and rule8(14)oftheCompanies(Share Capital and Debentures) Rules, 2014 5 55 5RegisterofEmployeeStockOptionsin Form No. Form No. SH SH SH SH- -- -6 66 6 As per Section-62(1)(b) of CA-2013, andRule-12(10)oftheCompanies (ShareCapitalandDebentures) Rules, 2014 6 66 6Registerofsharesorothersecurities bought-back in Form No. SH SH SH SH- -- -10 10 10 10 AsperSection-68(9)ofCA-2013, andrule-17(12)ofCompanies (ShareCapitalandDebentures) DIVESH GOYALMob: +918130757966 Practicing Company Secretarycsdiveshgoyal@gmail.com GOYAL DIVESH& ASSOCIATES CS Divesh Goyal, Practicing Company Secretary Mob: +91-8130757966, csdiveshgoyal@gmail.com Rules, 2014 7 77 7Register of charges in Form No. CHG CHG CHG CHG- -- -7 77 7AsperSection-85rule(10)sub-rule(1) of Companies (Registration of Charges) Rules, 2014 8 88 8Registerofloans,guarantee,securityand acquisitionmadebythecompanyinForm No.MBPMBPMBPMBP 2 22 2 AsperSection-186(9)andRule 12(1)oftheCompaniesMeetingsof Board and its Powers 9 99 9Register of investments not held in its own name by the company in Form No. MBPMBPMBPMBP 3 33 3 AsperSection-187(3)andRule 14(1)oftheCompaniesMeetingsof Board and its Powers 10 10 10 10Register of contracts with related party and contractsand Bodiesetc.inwhich directors are interested in Form No.MBPMBPMBPMBP 4444AsperSection-189(1)andRule 16(1)oftheCompaniesMeetingsof Board and its Powers 11 11 11 11RegisterofTransfersforEquityshares, PreferenceSharesandDebenturesas required bySection 56 of Companies Act, 2013 12 12 12 12Register of Transmission as required by Section 56 of Companies Act, 2013 13 13 13 13Register of Deposit as required by Section 73 and 74 and Rule 14 of the Companies(AcceptanceofDeposit) Rules, 2014 14 14 14 14Register of Unpaid Dividend as required by Section 124 of Companies Act, 2013 15 15 15 15RegisterofDirectorsandKeyManagerial Personnel as required bySection170(1)andRule17ofthe Companies(Appointmentand QualificationofDirectors)Rules, 2014 16 16 16 16Register of Beneficial Owners as required by Section 88(3) of Companies Act, 2013 DIVESH GOYALMob: +918130757966 Practicing Company Secretarycsdiveshgoyal@gmail.com GOYAL DIVESH& ASSOCIATES CS Divesh Goyal, Practicing Company Secretary Mob: +91-8130757966, csdiveshgoyal@gmail.com 7. 7. 7. 7.MINUTES: MINUTES: MINUTES: MINUTES: As per Section: 118. (1) Every company shall prepare minutes of the proceedings of: Every general meeting of any class of shareholders or creditors, and Every resolution passed by postal ballot and Every meeting of its Board of Directors or of every committee of the Board, Minutesto bepreparedandsignedinsuchmannerasprescribed belowasperrule-25 and kept within thirty days of the conclusion of every such meeting concerned, or passing of resolution by postal ballot in books kept for that purpose with their pages consecutively numbered. AsperRule25oftheCompanies(ManagementandAdministration)Rules,2014:A distinct minute book shall be maintained for each type of meeting namely; General Meeting of Members Meeting of Creditors Meetings of Board; and Meetings of each of the committees of the Board. ResolutionpassedbyPostalBallotshallberecordedintheminutebookofGeneral Meeting as if it has been deemed to be passed in the General Meeting. Note: Minutes should be prepared within 30 days of conclusion of meeting. Each page of Minutes Book shall be Initialed or signed. Last page of every record of the proceeding of each meeting shall be Dated and signed. 8. 8. 8. 8.RATIFICATION OF AUDITOR: RATIFICATION OF AUDITOR: RATIFICATION OF AUDITOR: RATIFICATION OF AUDITOR: AsperSection-139ofCompaniesAct2013NowAuditorwill beappointforatermof5 (Five)consecutiveyears.ButasperFirstprovisoofSection-139(1)-Companywillratify such appointment at every general meeting of company. DIVESH GOYALMob: +918130757966 Practicing Company Secretarycsdiveshgoyal@gmail.com GOYAL DIVESH& ASSOCIATES CS Divesh Goyal, Practicing Company Secretary Mob: +91-8130757966, csdiveshgoyal@gmail.com Check: At every Board Meeting check is there any change in interest of Director from the disclosureearliergivenbythem.Ifthereisanychangethendirectorhavetogive disclosure in MBP-1 to companyCheck:ThateveryborrowingofCompanywithinLimitofSection-180(1)(c)of CompaniesAct,2013,ifanytimecompanyexceedthatlimit,thereisrequiretoget Shareholders approval by passing of Special Resolution at General Meeting of company. Check:ThateveryloangivenbytheCompanywithintheLimitofSection-186of CompaniesAct,2013,ifanytimecompanyexceedthatlimit,thereisrequiretoget Shareholders approval by passing of Special Resolution at General Meeting of company. Check:PrivateLimitedcompanynotborrowingfrompersonotherthanitsdirectors, condition directors will give declaration that such money is directors own money.