release notes accounts june 2020€¦ · 6riwzduh 5hohdvh 1rwhv $sulo

ACCOUNTS

2 | BUILDSMART RELEASE NOTES www.ribccs.com

BUILDSMART ACCOUNTS

December 2020

20.1207

The Subcontractor contra invoices have been updated to automatically add an incremental sequence number to the end of the invoice number field.

The BuildSmart dashboards have been extended to include a Finance, Plant and Procurement dashboard. The new dashboards will need to be imported into menu system and allocated to the user roles as applicable.

A new MRP production user defined export has been added to the scripts, this will show all new stock items produced via an MRP together with their input stock items and total additional cost between a user defined date range.

The Subcontractor recon definition has been updated to allow the activation of the UK CIS Labour portion, when activated it will allow the CIS portion to be calculated using a user defined percentage of the total.

The new dot net version of the journal report has been updated to correct some display issues.

November 2020

20.1130

A new self service password reset feature has been added to the Accounts and Procurement login screen. Provided an email account has been specified on the Welcome image screen, as used by the automation function, a reset password button will appear below the EID drop down. If a user can not remember their password, they can use this to reset it themselves, whereby a system generated password will be sent to the email address as specified on the user setup screen.

An issue on the setup of the Australian ABA bank disk where the bank was not being saved has been resolved.

The Invoice recon screen has been corrected so that the VAT amount is auto calculated if the rate on an item is adjusted.

A potential login issue for clients who do not run the payroll referring to a missing PSTARTDATE field has been resolved.

A potential issue where special characters are using in the WHT section code preventing the WHT from displaying on the remittance advice has been resolved.

20.1123

The posting of with holding taxes on an advance payment for Subcontractors has been adjusted so that it reflects against the certified line so that it can be paid via the remittance process.

The requisition approval reminder automation has been updated to account for the use of the Creator setting in workflows.

A new subcontractor reconciliation approval reminder automation has been released. An export to excel function has been added to the Vat report. The Candy subcontractor import process has been updated so that VO lines imported from


Candy will now also update the revised budget value. The Remittance advice has been updated to ensure the WHT column is printed when the WHT

per line organisation parameter has been activated. The Date post validation for Subcontractor rule set recons has been updated to use the new

invoice date field for the validation.

20.1116

The way in which payroll accruals reflect on cost reports has been update so that the accrual will only reflect if the payroll start period date is before the user set accrual date. Previously all payroll accruals would reflect regardless of the accrual date set.

A new Dash Log user defined export has been released showing an audit log of changes made to various master data type.

The Items due for payment user defined export has been updated to account for longer term names which could result in a truncation error when trying to generate the export.

The MRP posting has been updated to ensure zero cost legs are posted when there is a quantity impact.

The bulk stock requisition screen has been updated so that the stock code field is no longer case sensitive.

20.1109

The wording on the ledger year end screen for the unsubmitted bank recons has been updated. The province ID has been added to the Province list display to make use of the user defined

imports easier. A new job card budget variance user defined export has been added. The bulk stock requisitions posting routine has been updated to make use of the store division

id instead of the organisation default id. The invoice reconciliation screen has had the WHT drop down moved to be below the tax

selection to create more column space and reduce the need for horizontal scrolling especially when making use of multi-tax.

The stock and plant transaction id’s are now recording against the plant SMR readings when posting stock and external fuel transactions. This means that the Plant SMR will also be reflected on the Plant Transactions report (G1PlantCosts1.rpt) and the Stock transactions detailed report (StockTransDetail.rpt).

The VAT/GST drop down on the Contract valuation has been updated so that inactive VAT/GST types are not displayed.

The Make Tax Digital (MTD) functions for the UK have been released.

20.1102

The Fixed Asset user defined import has been updated to match the front-end screen capture to align the fixed asset number to 10 to match the Plant number size.

The admin process for journals no longer grants the user the right to post to previous periods, if this is needed the user should also be given the Period Override admin right.

An issue where the Pay Now column on the Subcontractor remittances was not being updated for negative value items with withholding tax at payment has been resolved.

New user roles have been added to the user setup screen to prevent users from being able to delete BOQ and Contra entries from the Subcontractor reconciliations.

A display problem when trying to view Candy Subcontractor reconciliation imports prior to


importing where the page numbers were non-integers has been resolved. The date format on the ruleset subcontractor reconciliation invoice date field has been updated. It is now possible to change the period for unused payment batches from previous periods so

they can be used in the current period. The Transaction Analysis User Defined Export has been updated to account for the possibility

of Login names that are the same. A new process for Importing data has been released called User Defined Excel Imports. This

process is an extension of the User Defined Imports and will be used for new imports going forward. A user manual will be added shortly covering how the new import process works.

October 2020

20.1026

An additional year end warning message has been added to the year end process to warn if a subsequent year end is being run with the clear previous year end check box ticked.

A new block has been added to the Year End process that will prevent the completion of the year process if there is a saved but un-submitted bank reconciliation. Details as to which bank recons have not been submitted are available from the Unsubmitted banks report, this menu item will need to be imported into the system and allocated to the required user roles.

A potential error on the User defined imports when a large time has lapsed since the last update has been resolved.

A new Invoice date field has been added to the ruleset subcontractor reconciliations. This new field will be used as post the posting date and be reflected on the payment advice.

20.1019

A new check box has been added to the Purchase order and Requisition report configuration screen to activate the organisation specific VAT/GST/Tax string on the reports.

A new organisation parameter has been added to lock the rate when doing stock issues via the stock transaction screen. Note even when this check box has been activated the rate will still be editable when processing stock returns so that the return can be done at the same rate as the initial issue.

The debtors payment screen has been updated to allow partial payments where there is a withholding tax at payment.

An issue where users could receive an error after having created a new organisation and then tried to go directly to that organisation without first logging off has been resolved.

A potential approval problem where no attachment database exists has been resolved.

20.1012

It is now possible to edit the contra description on the Subcontractors payment advice via the lang files.

The quantity sign on the cost leg when processing bulk stock requisition issues has been updated.

A potential login error for client who have not run updates in a log time relating to an opt12 error has been resolved.

The Creditors remittance automation script has been updated to cater for names longer than 55 characters.


20.1007

It is now possible to edit an attachments category and description. A project filter has been added to the Contract Summary report.

20.1005

The Withholding tax description on postings has been updated to include additional details. The subcontractor’s reconciliation Bill of Quantities table has been updated to allow the use of

Item as a unit of measure.

September 2020

20.0929

The Report Lang Edit function has been extended to be applicable at an organisational level to account for multi-region language options to be applied to various outgoing documents.

20.0928

The accrual process has been updated so that all pending changes orders are now also included in the accrual calculation.

The display order on the approval histories has been inverted so that the most recent approval is displayed at the top.

20.0921

An incorrect flagged warning that the budget has been exceeded when posting a Subcontractors reconciliation has been resolved.

The Detailed Stock transaction report has been updated to correctly reflect the quantity of stock when sold via a debtor’s invoice as a negative from future stock sales.

The Unposted Subcontractors Reconciliation report has been updated to have a new field reflecting the approval status of the unposted recons.

The coded income statement has been updated to automatically exclude period zero. The Bulk Stock Requisition posting has been updated so that fuel returns from a plant item

reflect as negatives on the Plant Fuel report. The Add Debtors invoice screen has been updated so that the save button can only be clicked

once, to prevent users clicking it multiple times and creating multiple invoice headers. The Requisition base plant hire invoice has been updated to resolve an issue where some users

could not click the print icon.

20.0916

Three new plant automation scripts have been released, the scripts can send advanced email notifications for when plant items are due on site, are due to be removed from site and when a service is approaching.


The grid alignment on the bulk stock requisitions page has been adjusted.

20.0915

A reporting error released in version 20.0914 relating to the use of the consolidation function has been fixed.

The TPAR export for Subcontractors has been updated to adjust the padding of the bank account numbers to align to the ATO’s new validation routines.

An error when trying to rerun the Fixed Assets Additions and Disposals UDR script has been resolved.

20.0914

The layout of the G1 Overheads report has been updated to prevent a header overlap when selecting a from and to division.

The way in which negative values on the Debtors Invoicing report reflect has been standardised.

The default grouping when creating a Creditors payment batch has been updated to by Creditor.

A new Bulk stock transaction reference field has been added to the Organisation Parameters Defaults screen. When activated the system will assign a sequential number to the Bulk Stock Requisition per organisation as the transaction reference, this reference will also be printed on the Stock issue report.

The G1 Vat report has been updated to allow the inclusion of additional organisations in a single report. Note these additional organisations will be reflected with a 100 percent consolidation.

The G1 Vat report Zim layout report now has its own customisable report language file. The Snapshot function has been updated to align to the main database with regards to field

sizes to prevent potential data truncation errors.

20.0907

The date post validation functionality has been added to the bulk stock requisition and bulk stock to contract postings.

A warning message has been added to the ledger transaction screen to indicate if a posting is being blocked due to currency exchange rates being older than 30 days if using the alternate currency functionality.

20.0902

The BuildSmart login screen and the bar at the top of the screen when logged in has been slightly adjusted with a new look.

It is now possible to set the withholding tax percentage on recurring invoices when creating them, this percentage will then be applied when the invoices are generated each period.

Four new trial balance format user defined exports have been added to the user defined scripts. The Subcontractor reconciliations user defined export has been updated to show the

Subcontractor number instead of the id. The function that allocates cheque numbers when printing cheque that are not pre-numbers

has been adjusted to ensure the correct sequence is allocated.


The pop-up warning on the Batch utilities screen when reversing an entry has been updated. The way in which the news feed loads has been tweaked to prevent a potential error message

when logging in.

August 2020

20.0824

A new set of user password protection measures have been released for Accounts and Procurement; these will also be added into payroll shortly. The new features can be activated via the Dashboard Password policy screen.

The Enable lock out threshold password option introduces a blunt force password protection. When activated the administrator can set a maximum number of failed login attempts and a time delay. If a user tries unsuccessfully to login to BuildSmart their account will be temporarily de-activated for the set number of minutes.

Enable password reset policy, allows the administrator to set the minimum number days for which a password can be used after this time is elapsed the user will be force to reset their password, in addition the Password history size can be used to ensure the user does not use the same password each time. Note to use these two features the Password Protection must have been activated and the screen re-loaded.

The queries used to load the Contract Snapshot function have been refined to enable a faster load time.

The new lookup functions have been added to the Subcontractors Age Analysis report.

20.0819

Onscreen data validation messages have been added to the TPAR report screen. An error on the contract dashboard screen has been fixed.

20.0804

The order on the job card details screen has been updated so that the most recent line appears at the top.

The Add Line, Go To Maintenance, Go To Posting and Back buttons on the job card details screen now appear at both the top and bottom of the screen.

A potential year end balance check error on Home and Foreign currencies has been resolved.

July 2020

IMPORTANT NOTICE: In the interests of continually bring you the most up to date products, new versions of BuildSmart will no longer run on outdated and unsupported Operating systems and version of SQL Server. As such if you are still trying to run on SQL 2008 or SQL 2008 R2 please ensure that you update all Operating systems and versions of SQL to a fully supported version.


20.0729

The Contract consolidated cost report has been updated to correct overlapping text on the from and to periods as well as have a duplicate project name removed.

20.0728

The first of the new look grid systems has been released on the Master File report search functions. Overtime these new grids will be replacing the existing grids within BuildSmart. Some of the advantages of the new grids is the ability to re-order the column order, additional filter functionalities on all columns and also the ability to remove fields that the user may not want to display.

Multiple updates have been released to the new dot net crystal reports in Accounts to correct small format issues.

The Overdue Deliveries automation script has been updated to include the requisitioners name.

20.0722

A new user defined export Orders with Attributes has been released. The Subcontractors Orders, Recon and Remittance user defined export has been updated to

include the last Certificate and Valuation number an issue with rolled forward transactions has also been addressed.

The branch code padding in the Mauritius Barclays EFT disc has been updated. A new EFT disk for Stanbic Zim has been released. The file extension on the ABA EFT disk has been updated.

20.0717

The VAT number field on the Stock Hire Invoice has been extended to 15 characters.

20.0716

A potential Null error on the approvals master screen has been resolved. The header of the stand bank voucher has been adjusted to suppress some incorrect text if

using a left aligned header logo. The Candy budget import has been updated to exclude lines where the value is zero. The Australian ABA eft disk has been added to Accounts. An incorrect validation message when editing job card lines allocated to a contract warning

about an invalid activity has been corrected.

20.0714

The header alignment on the Plant master listing screen where attributes are set to be displayed on the master has been adjusted.

Additional logging has been implemented to track when users remove bill of quantity lines from a subcontractor reconciliation.

A potential error on the journals where users have been deleted from the database has been resolved.

The creditors, subcontractors and debtor banks have been updated to allow the use of bank ids above 100.


An error when trying to save changes to a user introduced in version 20.0702 has been resolved.

20.0702

It is now possible to force all organisation, creditor, subcontractor and debtor bank details to be approved before they can be used. This must first be activated on the Organisation parameters, there after users can be flagged to approve the different types of bank accounts, lastly the Master Approvals menu item must be imported.

The decimal on the voucher print has been updated to allow for 3 decimals for those currencies that have 3 decimals.

The Subcontractors user defined import has been updated to account for additional fields added to the master file in the UK.

The daily labour screen has been updated to include the first part of the job card description in the job card selection drop down.

When a job card is allocated to a debtor, when daily labour is added, the VAT type can be selected at the same time.

The Contract, Plant and Division drop downs on the daily labour screen have been updated to only reflect active items.

June 2020

20.0622

A new user defined export Job cards detail export has been released showing all the detailed lines for job cards.

Attributes on job cards can now be edited while in the job card by ticking the Show attributes check box at the bottom of the screen.

20.0612

The monthly Yard Stock posting message has been extended to display more details about what the monthly posting will do.

Additional changes have been made to the journal submission and approval process when not using a workflow. Now when a journal has been submitted for approval, it will no longer be editable, to edit the journal it must first be recalled from the Awaiting Approval status.

A new Organisation parameter has been added for Force journal approval for approvers, when activated it will force the user to select approve journal prior to posting when they are both the journal creator and approver, previously they could simply post their own journals without approving them.

A new user setting has been added for Force segregation of journal creation and approval, when ticked for a user that user will not be able to approve their own journals another user will have to do the approval.

20.0602

The Creditors and Subcontractors user defined imports have been updated to include the


remittance email address. The Debtors user defined import has been updated to include the Statement Email To Address

and the Statement Email Password fields. A new user defined import to link users to organisations in both Accounts and Procurement has

been released.

20.0601

The formatting of the coded balance sheet and income statement has been adjusted. A new VAT line has been added to the Yard Stock invoice to show the VAT type and value per

line on the Debtors invoices.

May 2020

20.0520

The error reporting when importing a Candy subcontractor certificate into BuildSmart accounts has been updated to provide more information.

20.0518

A new user defined export has been released that allows the export of all Plant services and work done, this export allows for the inclusion of child organisations.

A new user defined export showing all home currency bank accounts, their balances and unreconciled balance as well a listing of all unreconciled bank entries has been released.

The debtors invoice listing report has been updated to show which archived invoices were posted and which were not.

The excel export function on User defined exports has been updated to allow the export of larger datasets.

20.0512:

The Plant Fuel report has been updated to now reflect both consumption as L/KM and KM/L. Fuel returns are now also excluded from the report. The average consumption has also been adjusted to calculate the average for the period reported on.

Two new buttons have been added to the top of the Profit Allocation screen to ‘Set all to ‘Actual Profit/(Loss)’ and ‘Set all to Recognised Profit/(Loss)’ to make use of the screen faster for users.

The user defined import for new organisations has been updated to make some fields only available for updates, these are linked to fields that need the base organisation created first before their values can be set.

Certain user defined reports have been updated to default the report filter for year so that it defaults to the current session year.

It is now possible to set a specific counter entry leg description on the ledger transactions when processing a split line entry, previously the counter entry would default to use the same description as the first line captured.

20.0504

The profit allocation screen has been updated so that it greys out while a posting is in progress


and a confirmation message is displayed once the posting has been completed. The activity name has been added to the Subcontractor Extended user defined export. The invoice reconciliation screen has been updated to force the description when an order

number has been selected, previously the user had to tab off the field for the description to be populated.

April 2020

20.0421

Attachments can now be added to both Creditor and Subcontractor bank accounts. The requisition rejection automation has been updated to allow additional email addresses to

receive the rejection notification.

20.0420

A new option has been added to the plant utilization report when generating the site level version to use the plant return dates to calculate the available hours figure has been released.

The user defined import has been updated to allow the import of names longer than 55 characters.

20.0416

The store transfer process has been enhanced to allow improved tracking of transfers. A new Last Stock Transfer No field has been added to the Organisation Parameters – Defaults screen, this will be used going forward to assign a unique transfer number to each stock transfer that is processed.

The transaction reference for all store transfers will now be populated using the unique transfer reference number.

The layout of the stock transfer screen has been updated to allow the capture of a transfer note as part of the header, this transfer note will be printed on the transfer note.

Filter blocks have been added to the transfer screen so that stock codes, descriptions, units of measure or bin numbers can be used to filter out the items to be displayed.

A paging option has been added to the stock transfer screen to allow faster loading for large stores, note when activated the select all check box will only select items on the currently displayed screen.

A Store transfer note reprint option has been added, this will need to be imported into the menu system and assigned to the required user roles. The re-print is available based on either a date range or date selection, store and transfer number range. The reprinted notes will include the word reprint in the report name when generated.

The layout of the multi-tax dropdown boxes have been reverted to the old small drop downs to save screen space. In addition, the Invoice reconciliation and Subcontractor reconciliation screen will now only show the tax groups that have input codes linked to them and the Debtors reconciliation will only have the tax groups displayed that have linked output codes.

A user option has been added to the user setup screen to Allow unlinking of package on subcontractor recon, when activated the user will be able to unlick a subcontractor recon from the candy package by clicking on the package field. This will then allow manual changes to the values on the recon. Please note care must be taken when relinking the recon back to Candy to make sure that the current and previous values are still in alignment.

It is now possible to view the import history on a subcontractor reconciliation from the Import Candy bill screen on the reconciliation, any items that do not have an Import user and date were not imported onto the reconciliation.


20.0414

A new setting has been added to the Subcontractor ruleset header to allow using the reference field as the transaction reference instead of using the certificate number field. This will allow the posting of a transaction reference into the extended transaction reference field of up to 55 characters, the last 10 digits will be reflected in the normal transaction reference field.

20.0409

The following reports have been updated to prevent a potential line break in the output when exported to excel due to special characters contained in the transaction description field. Creditors Age Analysis, G1 Creditors Age Analysis, G1 Age Analysis, G1 Creditors Transactions, Subcontractors, Age Analysis, G1 Debtors Transactions, Subcontractors Retentions, G1 SubCon Transactions, Depreciation Schedule, Plant Detailed Costs, Detail Contract Costs, Consolidated Cost, Transaction Listing, Trial Balance, Overhead Expenses, Cash Book.

The transaction description when posting additional costs charged from the plant hire requisitions will now reflect the description as captured for each additional charge.

20.0407

The Subcontractor reconciliation has been updated to accept a single quote in the comment field, previously this would cause an error when trying to edit the reconciliation.

The Order Invoice Summary user defined report/export has been updated to take account of rolled forward transaction in period 0.

The Standard Debtors invoice format for client running on the Indian Accounting spec has been updated to reflect the amount in words using Lakhs and crores.

20.0406

A new user setting has been added to the user setup screen for Can See Site Attendance, this refers to the Mobi Site Attendance function, if this is not ticked the user will not be able to see the Site Attendance.

An Excel export option has been added to the Profit Allocation screen, when clicked it will take the data on screen directly in an excel file.

An Excel Export button has been added to the User Defined Exports screen, when selected the data will be inserted into an excel file instead of the old csv file.

20.0403

The Subcontractor and Debtors Reconciliation UDR has been updated to reflect if a reconciliation is archived in the status column.

The items due for payment automation has been updated to make use of the new end of month credit terms setting on the creditor and subcontractor master screen. Please rerun the script to have it enabled

A new UDR showing Items due for payment has been added to the script. The report will generate a list of items due to be paid for both creditors and subcontractors based on the transaction date and credit terms loads on the master files versus a selected number of days in which payment will be due.

Check boxes for Approved and Awaiting Approval have been added to the Subcontractor reconciliation listing screen to make it easier to isolate items that are ready for posting or that require approval. These check boxes will only appear if you have workflows activated.

The invoice matching UDR has been updated to account for the use of multiple VAT control ledger codes, in addition fields have been added to display the cost allocation, contract, plant number, division and stock and store code as well as the unit of measure.

The standard bank voucher has been updated to show if the voucher is for a payment or receipt. Two new user defined reports have been added to the scripts page showing the user account

changes that have been made via Accounts and Procurement.

release notes accounts june 2020€¦ · 6riwzduh 5hohdvh 1rwhv $sulo

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