Release Time Activity Report – HRB150 Overview Purpose This report provides detail information from the Human Resources system to allow analysis of Release Time (R/T) accounts (60101 through 60109).

Schedules Included in Report Group 5 Schedule 5.1 – Summary of Release Time Activity by Fund Schedule 5.2 – Reconciliation of Release Time Activity by Org, Fund and Prog Schedule 5.3 – HR Release Time Payroll (P/R) by Fund Group Schedule 5.4 – HR Release Time Payroll (P/R) by Source, Org and Fund Schedule 5.5 – Detail of Release Time Activity in Fund 590000 by Project Schedule 5.6 – Detail of Release Time Activity in Fund 590000 by Employee Schedule 5.7 – Detail of Release Time Transfers by Account, Person and Month Best Time to Run After the standard monthly General Ledger reports have been run. Report Parameters The report uses two required parameters

– FY and GL Period – VP/College, Department and Organization.

Notes: N/A

Schedule 5.1 – Summary of Release Time Activity by Fund – HRB150S51 Schedule Overview Schedule Purpose Provides reconciliation to GL balances for Release Time accounts by fund and GL period, with a cumulative year-to-date total. This report is intended to

provide a high level overview of activity posted to R/T accounts by fund and period. It supplies a list of all funds which have R/T activity and indicates GL periods in which R/T credits are not equal to R/T debits.

Fields Selected The fields selected are:

– College/VP – Fund – General Ledger Payroll Non-Human Resources Transactions - Current Month – GL Period – GL Total Activity - Current Month – Human Resources General Ledger Payroll Expense Difference - Current Month – Human Resources Payroll Expense - Current Month.

Page Breaks This schedule breaks on:

– College/VP for selected organizations.

Sorting This schedule is sorted by:

– Fund – GL Period.

Notes: This report selects R/T activity for all funds. Generally, this should only be for funds 017000 and 590000. However, it is possible for incorrect PET entries

to post Release Time activity in other funds. This situation should be monitored and corrected when observed. The Release Time Report Summary on the last page of the report adds activity across fund by GL period. Any non-zero balances in the Human Resources

Payroll Expense-Current Month column represents unbalanced Release Time entries coming from the Human Resources system. Generally this indicates that credits in fund 017000 are not equal to debits in fund 590000 for Release Time. The most likely causes of unbalanced R/T activity are PETs with an R/T account on one side and a non-R/T account on the other. The summary indicates the periods that are not balanced.

Release Time Activity Report Page 1 of 2 Schedule 5.1 - Summary of Release Time Activity by Fund

Report ID: HRB150S51

FY 2005 GL Period: 9Run Date: 04/14/05 07:19 AM

ARTSCollege/VP: College of the Arts

017000 GF-Release TimeFund:

GL Period

HR P/R Exp - Cur Month

HR-GL P/R Exp Diff - Cur Month

GL P/R Non-HR Trans - Cur Month

GL Total Activity - Curr Month

789

-2,212.80-2,212.80-2,212.80

0.000.000.00

0.000.000.00

-2,212.80-2,212.80-2,212.80

-6,638.40 0.00 0.00 -6,638.40

590000 OSURF Sponsored ProgramsFund:

GL Period

HR P/R Exp - Cur Month

HR-GL P/R Exp Diff - Cur Month

GL P/R Non-HR Trans - Cur Month

GL Total Activity - Curr Month

789

2,212.802,212.802,212.80

0.000.000.00

0.000.000.00

2,212.802,212.802,212.80

6,638.40 0.00 0.00 6,638.40

Release Time Activity Report Page 2 of 2 Schedule 5.1 - Summary of Release Time Activity by Fund

Report ID: HRB150S51

FY 2005 GL Period: 9Run Date: 04/25/05 02:51 PM

Report Input Criteria: Accounting Period: FY 2005 GL Period: 9 Fund:

VP/College(s) or College_1:

Department(s) or Organization(s):

Fund Group(s):

ARTS

All Fund Groups

GL Period HR P/R Exp - Cur Month

HR-GL P/R Exp Diff - Cur Month

GL P/R Non-HR Trans - Cur Month

GL Total Activity - Curr Month

789

0.000.000.00

0.000.000.00

0.000.000.00

000

0.00 0.00 0.00 0

Release Time Report Summary(Net Total of All Funds Selected)

Release Time Report Summary by Period(Net Total of All Funds Selected)

Schedule 5.1 – Summary of Release Time Activity by Fund – Detailed Description These field descriptions correspond to the lettered fields on the sample Schedule 5.1 – Summary of Release Time Activity by Fund.

A Schedule ID The schedule identification number. B Schedule Title The title of the schedule. C Schedule Activity Period The fiscal year and as of accounting period which the schedule covers. D College/VP The name of the vice presidential area or college for which the report was run. E Fund ChartField segment that identifies the source of money used in a Human Resources

transaction. F GL Period Accounting period. G HR P/R Exp - Cur Month Net of gross charges posted from the Human Resources payroll expense feeds for the month,

including PETs. H HR-GL P/R Exp Diff - Cur Month Calculated as the difference between the activity posted to the General Ledger from the

Human Resources feeds and the data extract from the payroll system. This represents unreconciled differences between the General Ledger and Human Resources systems.

I GL P/R Non-HR Trans - Cur Month

Transactions that are posted to R/T accounts in the General Ledger but are not part of the Human Resources payroll feed process.

J GL Total Activity - Curr Month Monthly expense balances in R/T accounts extracted from the General Ledger. Recommended Review Procedures N/A Corrective Action If I find… What does the College/Department do? What does the centralized unit do? …Non-zero HR-GL P/R Exp Diff-Cur Month

This indicates that there is an unreconciled difference between HR and GL.

This may be due to suspense processing (one segment of the chartfield is invalid and accounting posted to a different chartfield). Look at HRB140, Schedule 4.6. This schedule lists unreconciled differences by chartfield. You may see an offsetting difference, which will indicate where the suspended item was posted.

If the unreconciled difference does not appear to be a result of suspense processing, contact HRSOS at 688-0130 to issue an HR/GL Reconciliation Remedy ticket.

Researches the situation and provides feedback.

… Funds other than This is caused by a PET entry to a non-release time fund. N/A

If I find… What does the College/Department do? What does the centralized unit do? 017000 and 590000 appear.

Look at Schedule 5.4 to identify the organization that generated the PET.

Use Schedules 5.5 and 5.7 to identify the person(s) involved. HRB140, Schedule 4.5 may be helpful with this also.

If possible, issue a corrective PET (subject to OSURF policies and procedures).

Make sure that the person issuing the PET is notified so the situation will not be repeated in the future.

…Credits and debits do not balance.

This is caused either by a PET which used a R/T account on one side and a non-R/T account on the other or by a PET which crossed College/VP.

Look at Schedule 5.4 to identify the organization that generated the PET.

Use Schedules 5.5 and 5.7 to identify the person(s) involved. HRB140, Schedule 4.5 may be helpful with this also.

If the PET crosses College/VP, then there is probably no problem.

If the PET uses a R/T account on one side and a non-R/T account on the other, then if possible, issue a corrective PET (subject to OSURF policies and procedures) and make sure that the person issuing the PET is notified so the situation will not be repeated in the future.

N/A

…anything else I do not recognize

Contact HRSOS at 688-0130 to issue an HR/GL Reconciliation Remedy ticket.

Researches the situation and provides feedback.

Schedule 5.2 – Reconciliation of Release Time Activity by Org, Fund and Prog – HRB150S52 Schedule Overview Schedule Purpose Provides year-to-date reconciliation to GL balances for Release Time accounts by organization, fund and program. This report is intended to provide a year-

to-date overview of R/T activity by organization, fund and program. It can be used to identify specific organizations in which R/T credits are not equal to R/T debits.

Fields Selected The fields selected are:

– College/VP – Fund – General Ledger Payroll Non-Human Resources Transactions - Year to Date – GL Period – GL Total Activity - Year to Date – Human Resources General Ledger Payroll Expense Difference - Year to Date – Human Resources Payroll Expense - Year to Date – Organization – Program.

Page Breaks This schedule breaks on:

– College/VP for selected organizations.

Sorting This schedule is sorted by:

– Organization – Fund – Program.

Notes: Any organization for which the net total in the Human Resources Payroll Expense-Current Month column is not zero indicates HR R/T credits are not equal

to HR R/T debits. This is generally caused by PETs which have a R/T account on one side of the entry and a non-R/T account on the other. It may also be caused by PETs which post activity to different College/VP’s.

This report selects R/T activity for all funds. Generally, this should only be for funds 017000 and 590000. However, it is possible for incorrect PET entries to post Release Time activity in other funds. This has occurred in organizations that have activity in the Human Resources Payroll Expense - Current Month column for funds other than these two funds. This situation should be monitored and corrected when observed.

The Release Time Report Summary on the last page of the report adds activity across organization. Any non-zero balances in the Human Resources Payroll Expense - Current Month column represents unbalanced Release Time entries coming from the Human Resources system. Generally this indicates that credits in fund 017000 are not equal to debits in fund 590000 for Release Time. The most likely causes of unbalanced R/T activity are PETs with an R/T account on one side and a non-R/T account on the other. The summary indicates organizations that are not balanced.

Release Time Activity Report Page 1 of 2 Schedule 5.2 - Reconciliation of Release Time Activity by Org, Fund and Prog

Report ID: HRB150S52

FY 2005 GL Period: 9 Run Date: 04/14/05 07:20 AM

ARTS College of the ArtsCollege/VP:

02100 Adv Computing Ctr/Art & Desi

Fund Program HR P/R Exp - YTD HR-GL P/R Diff-YTD GL P/R Non-HR Trans - YTD

GL Total Activity - YTD

017000590000

-6,638.406,638.40

0.000.00

0.000.00

-6,638.406,638.40

0.00 0.00 0.00 0.00

Release Time Activity Report Page 2 of 2 Schedule 5.2 - Reconciliation of Release Time Activity by Org, Fund and Prog

Report ID: HRB150S52

FY 2005 GL Period: 9 Run Date: 04/25/05 02:52 PM

Report Input Criteria: Accounting Period: FY 2005 GL Period: 9 Fund:

VP/College(s) or College_1:

Department(s) or Organization(s):

Fund Group(s):

ARTS

All Fund Groups

Org Org Descr HR P/R Exp - YTD

HR-GL P/R Diff-YTD

GL P/R Non-HR Trans - YTD

GL Total Activity - YTD

02100 Adv Computing Ctr/Art & Design 0.00 0.00 0.00 0.000.00 0.00 0.00 0.00

Release Time Report Summary by Organization(Net Total of All Funds Selected)

Schedule 5.2 – Reconciliation of Release Time Activity by Org, Fund and Prog – Detailed Description These field descriptions correspond to the lettered fields on the sample Schedule 5.2 – Reconciliation of Release Time Activity by Org, Fund and Prog.

A Schedule ID The schedule identification number. B Schedule Title The title of the schedule. C Schedule Activity Period The fiscal year and as of accounting period which the schedule covers. D College/VP The name of the vice presidential area or college for which the report was run. E Organization ChartField segment (5-digit) that identifies the academic or academic support unit associated

with the entry. F Fund ChartField segment that identifies the source of money used in a Human Resources transaction. G Program ChartField segment which is used, on an optional basis, to identify multidisciplinary activities,

or any other special initiatives or activities which do not have specific start and end dates. H HR P/R Exp - YTD Year-to-date net total of gross charges posted from the Human Resources payroll for R/T

accounts, including PETs. I HR-GL P/R Exp Diff - YTD Calculated as the difference between the activity posted to the General Ledger from the Human

Resources feeds and the data extract from the payroll system. This represents unreconciled differences between the General Ledger and Human Resources systems.

J GL P/R Non-HR Trans - YTD Transactions that are posted to R/T Accounts in the General Ledger but are not part of the Human Resources payroll feed process.

K GL Total Activity - YTD Year-to-date expense balance in R/T accounts extracted from the General Ledger. Total of columns H, I and J.

Recommended Review Procedures N/A Corrective Action If I find… What does the College/Department do? What does the centralized unit do? …Non-zero HR-GL P/R Exp Diff-Cur Month

This indicates that there is an unreconciled difference between HR and GL within the org, fund and program.

This may be due to suspense processing (one segment of the chartfield is invalid and accounting posted to a different chartfield). Look at HRB140, Schedule 4.6. This schedule lists unreconciled differences by chartfield. You may see an offsetting difference, which will indicate where the suspended item was posted.

If the unreconciled difference does not appear to be a result

Researches the situation and provides feedback.

If I find… What does the College/Department do? What does the centralized unit do? of suspense processing, contact HRSOS at 688-0130 to issue an HR/GL Reconciliation Remedy ticket..

… Funds other than 017000 and 590000 appear.

This is caused by a PET entry to a non-release time fund. Use Schedules 5.5 and 5.7 to identify the person(s)

involved. HRB140, Schedule 4.5 may be helpful with this also.

If possible, issue a corrective PET (subject to OSURF policies and procedures).

Make sure that the person issuing the PET is notified so the situation will not be repeated in the future.

N/A

… Credits and debits do not balance within the organization (total for the HR P/R Exp – YTD column not equal to zero for the org).

This is caused either by a PET which used a R/T account on one side and a non-R/T account on the other or by a PET which crossed organizations.

Use Schedules 5.5 and 5.7 to identify the person(s) involved for that org. HRB140, Schedule 4.5 may be helpful with this also.

PET’s may cross organizations or even colleges. If this happens then there is probably no problem.

If the PET uses R/T account on one side and a non-R/T account on the other, then if possible, issue a corrective PET (subject to OSURF policies and procedures) and make sure that the person issuing the PET is notified so the situation will not be repeated in the future.

N/A

…anything else I do not recognize

Contact HRSOS at 688-0130 to issue an HR/GL Reconciliation Remedy ticket.

Researches the situation and provides feedback.

Schedule 5.3 – HR Release Time Payroll (P/R) by Fund Group – HRB150S53 Schedule Overview Schedule Purpose Identify organizations where R/T credits are not equal to R/T debits within a given GL period. This report focuses on data from the HR payroll extract only,

therefore the column Total HR Release Time Payroll is the same as HR Payroll Expense - Current Month on Schedule 5.1 and HR Payroll Expense - YTD on Schedule 5.2. Since most R/T activity involves funds 017000 and 590000, these funds are in separate columns. All other funds are rolled together in the HR Payroll - All Other Funds column. This column should generally be zero. R/T debits and credits are in balance when the total column is zero. This schedule provides a quick way to determine organizations and periods where R/T credits and debits are not in balance.

Fields Selected The fields selected are:

– College/VP – GL Period – Human Resources Payroll Expense - Fund 017000 – Human Resources Payroll Expense - Fund 590000 – Human Resources Payroll Expense - All Other Funds – Organization – Total Human Resources Release Time Payroll.

Page Breaks This schedule breaks on:

– College/VP for selected organizations.

Sorting This schedule is sorted by:

– Organization – GL Period.

Notes: HR Payroll is the source of information for this report. This includes both JED rows and PETs. In most cases this will equal the R/T expenditure balance in

the GL. However, journals posted from sources other than HR or any unreconciled differences may also impact the GL balance. See Schedules 5.1 or 5.2 for information on these other items.

This report selects R/T activity for all funds. Generally, this should only be for funds 017000 and 590000. However, it is possible for incorrect PET entries to post Release Time activity in other funds. Activity in other funds will appear in the HR Payroll – All Other Funds column. See the corresponding organization on Schedule 5.2 to determine the other funds involved. In most cases, R/T PETs to these other funds should be corrected.

The Release Time Report Summary by Organization on the last page of the report adds activity across organization. Any non-zero balances in the Total HR Release Time Payroll column represents unbalanced Release Time entries coming from the Human Resources system. Generally this indicates that credits in fund 017000 are not equal to debits in fund 590000 for Release Time. The summary indicates organizations which are not balanced.

Release Time Activity Report Page 1 of 2 Schedule 5.3 - HR Release Time Payroll (P/R) by Fund Group

Report ID: HRB150S53

FY 2005 GL Period: 9 Run Date: 04/14/05 07:20 AM

ARTS College of the ArtsCollege/VP:

02100 Adv Computing Ctr/Art & Design

GL Period

HR P/R - Fund 017000

HR P/R - Fund 590000

HR P/R - All Other Funds

Total HR Release Time P/R

789

-2,212.80-2,212.80-2,212.80

2,212.802,212.802,212.80

0.000.000.00

0.000.000.00

-6,638.40 6,638.40 0.00 0.00

Release Time Activity Report Page 2 of 2 Schedule 5.3 - HR Release Time Payroll (P/R) by Fund Group

Report ID: HRB150S53

FY 2005 GL Period: 9 Run Date: 04/25/05 02:52 PM

Report Input Criteria: Accounting Period: FY 2005 GL Period: 9 Fund:

VP/College(s) or College_1:

Department(s) or Organization(s):

Fund Group(s):

ARTS

All Fund Groups

Org Org Descr HR P/R - Fund 017000

HR P/R - Fund 590000

HR P/R - All Other Funds

Total HR Release Time P/R

02100 Adv Computing Ctr/Art & Design -6,638.40 6,638.40 0.00 0.00-6,638.40 6,638.40 0.00 0.00

Release Time Report Summary by Organization(Net Total of All Periods Selected)

Schedule 5.3 – HR Release Time Payroll (P/R) by Fund Group – Detailed Description These field descriptions correspond to the lettered fields on the sample Schedule 5.3 – HR Release Time Payroll (P/R) by Fund Group.

A Schedule ID The schedule identification number. B Schedule Title The title of the schedule. C Schedule Activity Period The fiscal year and accounting period which the schedule covers. D College/VP The name of the vice presidential area or college for which the report was run. E Organization ChartField segment (5-digit) that identifies the academic or academic support unit associated

with the entry. F GL Period Accounting period. G HR P/R - Fund 017000 Net of gross charges posted to fund 017000 from the Human Resources payroll expense feeds

for the current month. H HR P/R - Fund 590000 Net of gross charges posted to fund 590000 from the Human Resources payroll expense feeds

for the current month. I HR P/R - All Other Funds Net of gross charges posted to funds other than 017000 or 590000 from the Human Resources

payroll expense feeds for the current month. J Total HR Release Time P/R Total of columns G, H and I.

Recommended Review Procedures N/A Corrective Action If I find… What does the College/Department do? What does the centralized unit do? …Non-zero amount appears in the HR P/R – All Other Funds column

This is caused by a PET entry to a non-release time fund. See Schedule 5.2 to identify the funds involved. Use Schedules 5.5 and 5.7 to identify the person(s)

involved. HRB140, Schedule 4.5 may be helpful with this also.

If possible, issue a corrective PET (subject to OSURF policies and procedures).

Make sure that the person issuing the PET is notified so the situation will not be repeated in the future.

N/A

… Credits and debits do not balance within the organization (total for the Total HR Release Time

This is caused either by a PET which used a R/T account on one side and a non-R/T account on the other or by a PET which crossed organizations.

Use Schedules 5.5 and 5.7 to identify the person(s)

N/A

If I find… What does the College/Department do? What does the centralized unit do? P/R column not equal to zero for the org).

involved for that org. HRB140, Schedule 4.5 may be helpful with this also.

PET’s may cross organizations or even colleges. If this happens then there is probably no problem.

If the PET uses R/T account on one side and a non-R/T account on the other, then if possible, issue a corrective PET (subject to OSURF policies and procedures) and make sure that the person issuing the PET is notified so the situation will not be repeated in the future.

…anything else I do not recognize

Contact HRSOS at 688-0130 to issue an HR/GL Reconciliation Remedy ticket.

Researches the situation and provides feedback.

Schedule 5.4 – HR Release Time Payroll (P/R) by Source, Org and Fund – HRB150S54 Schedule Overview Schedule Purpose Identify organizations where Release Time is a result of payroll expenses vs. a PET within a given GL period. R/T credits are not equal to R/T debits when

the Total HR Release Time Payroll column is not equal to zero. Generally this occurs when a PET has one side posted to a R/T account and the other side against a non-R/T account. This may also happen when a PET impacts a different College/VP. When R/T is unbalanced, this allows the user to identify the source (JED/PET) and organization.

Fields Selected The fields selected are:

– College/VP – Human Resources Payroll Expense - Fund 017000 – Human Resources Payroll Expense - Fund 590000 – Human Resources Payroll Expense - All Other Funds – Organization – Organization Description – Total Human Resources Release Time Payroll.

Page Breaks This schedule breaks on:

– Organization.

Sorting This schedule is sorted by:

– Organization.

Notes: HR Payroll is the source of information for this report. This includes both JED rows and PETs. In most cases this will equal the R/T expenditure balance in

the GL. However, journals posted from sources other than HR or any unreconciled differences may also impact the GL balance. See Schedules 5.1 or 5.2 for information on these other items.

This report selects R/T activity for all funds. Generally, this should only be for funds 017000 and 590000. However, it is possible for incorrect PET entries to post Release Time activity in other funds. Activity in other funds will appear in the HR Payroll – All Other Funds column. See the corresponding organization on Schedule 5.2 to determine the other funds involved. In most cases, R/T PETs to these other funds should be corrected.

The Release Time Report Summary by PET Flag and Organization on the last page of the report adds activity across organization. Any non-zero balances in the Total Human Resources Release Time Payroll column represents unbalanced Release Time entries coming from the Human Resources system. Generally this indicates that credits in fund 017000 are not equal to debits in fund 590000 for Release Time. The summary indicates organizations that are not balanced.

Release Time Activity Report Page 1 of 2 Schedule 5.4 - HR Release Time Payroll (P/R) by Source, Org and Fund

Report ID: HRB150S54

FY 2005 GL Period: 9 Run Date: 04/14/05 07:20 AM

ARTS College of the ArtsCollege/VP:

JED

Org Org Descr HR P/R - Fund 017000

HR P/R - Fund 590000

HR P/R - All Other Funds

Total HR Release Time P/R

02100 Adv Computing Ctr/Art & Design -6,638.40 6,638.40 0.00 0.00-6,638.40 6,638.40 0.00 0.00

Release Time Activity Report Page 2 of 2 Schedule 5.4 - HR Release Time Payroll (P/R) by Source, Org and Fund

Report ID: HRB150S54

FY 2005 GL Period: 9 Run Date: 04/25/05 02:52 PM

Report Input Criteria: Accounting Period: FY 2005 GL Period: 9 Fund:

VP/College(s) or College_1:

Department(s) or Organization(s):

Fund Group(s):

ARTS

All Fund Groups

Org Org DescrHR P/R - Fund

017000HR P/R - Fund

590000HR P/R - All Other Funds

Total HR Release Time P/R

02100 Adv Computing Ctr/Art & Design -6,638.40 6,638.40 0.00 0.00-6,638.40 6,638.40 0.00 0.00

Release Time Report Summary by PET Flag and Organization

(Year to Date Total)Source: HR System

Schedule 5.4 – HR Release Time Payroll (P/R) by Source, Org and Fund – Detailed Description These field descriptions correspond to the lettered fields on the sample Schedule 5.4 – HR Release Time Payroll (P/R) by Source, Org and Fund.

A Schedule ID The schedule identification number. B Schedule Title The title of the schedule. C Schedule Activity Period The fiscal year and accounting period which the schedule covers. D College/VP The name of the vice presidential area or college for which the report was run. E Organization ChartField segment (5-digit) that identifies the academic or academic support unit associated

with the entry. F Org Descr The name associated with the organization code. G HR P/R - Fund 017000 Net of gross year-to-date charges posted to fund 017000 from the Human Resources payroll

expense feeds. H HR P/R - Fund 590000 Net of gross year-to-date charges posted to fund 590000 from the Human Resources payroll

expense feeds. I HR P/R - All Other Funds Net of gross year-to-date charges posted to funds other than 017000 or 590000 from the

Human Resources payroll expense feeds. J Total HR Release Time P/R Total of columns G, H and I.

Recommended Review Procedures N/A Corrective Action If I find… What does the College/Department do? What does the centralized unit do? …Non-zero amount appears in the HR P/R – All Other Funds column

This is caused by a PET entry to a non-release time fund. See Schedule 5.2 to identify the funds involved. Use Schedules 5.5 and 5.7 to identify the person(s)

involved. HRB140, Schedule 4.5 may be helpful with this also.

If possible, issue a corrective PET (subject to OSURF policies and procedures).

Make sure that the person issuing the PET is notified so the situation will not be repeated in the future.

N/A

… Credits and debits do not balance within the organization (total for the Total HR Release Time

This is caused either by a PET which used a R/T account on one side and a non-R/T account on the other or by a PET which crossed organizations.

Use Schedules 5.5 and 5.7 to identify the person(s)

N/A

If I find… What does the College/Department do? What does the centralized unit do? P/R column not equal to zero for the org).

involved for that org. HRB140, Schedule 4.5 may be helpful with this also.

PET’s may cross organizations or even colleges. If this happens then there is probably no problem.

If the PET uses R/T account on one side and a non-R/T account on the other, then if possible, issue a corrective PET (subject to OSURF policies and procedures) and make sure that the person issuing the PET is notified so the situation will not be repeated in the future.

…anything else I do not recognize

Contact HRSOS at 688-0130 to issue an HR/GL Reconciliation Remedy ticket.

Researches the situation and provides feedback.

Schedule 5.5 – Detail of Release Time Activity in Fund 590000 by Project – HRB150S55 Schedule Overview Schedule Purpose Provides employee level details on Release Time by organization, project, program and account. Note that since this report is by project and R/T project

detail is available only on the 590000 side of the entry, this report contains R/T activity for fund 590000 only. Fields Selected The fields selected are:

– Account – Begin Date – College/VP – Employee ID – Employee Name – End Date – Fund – GL Period – Human Resources Payroll Expense - Current Month – Organization – PET Flag – Program – Project – User Defined.

Page Breaks This schedule breaks on:

– Organization.

Sorting This schedule is sorted by:

– Organization – Project – Program – Account – Employee Name – GL Period.

Notes: HR Payroll is the source of information for this report. This includes both JED rows and PETs. In most cases this will equal the R/T expenditure balance in

the GL. However, journals posted from sources other than HR or any unreconciled differences may also impact the GL balance. See Schedules 5.1 or 5.2 for information on these other items.

Since this report is by project and R/T project detail only exists on the 590000 side of Release Time entries, this report reflects R/T activity in fund 590000 only. This may not be equal to the Release Time credits posted to 017000. See Schedules 5.1, 5.2, 5.3 or 5.4 to identify areas where R/T entries are unbalanced.

Employee rows are listed by the accounting period in which the entry was posted, the time period in which the work was conducted and whether or not the activity was due to a PET.

This is an organization by project view of the data. (See Schedule 5.6 for an employee by project view and Schedule 5.7 for a by employee view).

Release Time Activity Report Page 1 of 2 Schedule 5.5 - Detail of Release Time Activity in Fund 590000 by Project

Report ID: HRB150S55

FY 2005 GL Period: 9 Run Date: 04/14/05 07:20 AM

59000002100Org: Fund:Adv Computing Ctr/Art & DesignARTS College of the ArtsCollege/VP:

60003556 60103Project: Program: Account:The story of "Jane" multimedia Admin & Prof OSURF Staff-RT

Employee Name EmplidGL

Period User DefBegin Date

End Date Pet

HR P/R Exp - Cur Month

Lewis,Matthew RichardLewis,Matthew RichardLewis,Matthew Richard

Palazzi,MariaPalazzi,MariaPalazzi,Maria

910633949106339491063394

790233427902334279023342

789

789

01/01/0502/01/0503/01/05

01/01/0502/01/0503/01/05

01/31/0502/28/0503/31/05

01/31/0502/28/0503/31/05

NNN

NNN

798.45798.45798.45

1,414.351,414.351,414.35

Total Lewis,Matthew Richard 2,395.35

Total Palazzi,Maria 4,243.056,638.40

Schedule 5.5 – Detail of Release Time Activity in Fund 590000 by Project – Detailed Description These field descriptions correspond to the lettered fields on the sample Schedule 5.5 – Detail of Release Time Activity in Fund 590000 by Project.

A Schedule ID The schedule identification number. B Schedule Title The title of the schedule. C Schedule Activity Period The fiscal year and accounting period which the schedule covers. D College/VP The name of the vice presidential area or college for which the report was run. E Organization ChartField segment (5-digit) that identifies the academic or academic support unit associated with

the entry. F Fund ChartField segment that identifies the source of money used in a Human Resources transaction. G Project ChartField segment used to specify activities that have a specific start and end date. Required for

sponsored projects (i.e., RF projects), capital projects, and small grants funded by the Office of Research. Can also be used as an optional management segment for other projects at the discretion of a college, department or other unit.

H Program ChartField segment which is used, on an optional basis, to identify multidisciplinary activities, or any other special initiatives or activities which do not have specific start and end dates.

I Account ChartField segment which identifies the specific type of asset, liability, equity, revenue or expense in each transaction line.

J Employee Name The name of the employee. K Emplid The ID number of the employee. L GL Period Accounting period. M User Def ChartField segment used, on an optional basis, for any reporting needs not covered by other

ChartField segments. N Begin Date The pay period begin date. For PETs, the begin date for the service provided, which may not be

within the GL period. O End Date The pay period end date. For PETs, the end date for the service provided, which may not be within

the GL period. P PET Indicates if this transaction was processed as a Personnel Expenditure Transfer (PET). Q HR P/R Exp - Cur Month Net of gross charges posted from the Human Resources payroll expense feeds for the current month.

Recommended Review Procedures N/A Corrective Action If I find… What does the College/Department do? What does the centralized unit do? …An incorrect Release Time entry is observed.

If the source of the error is on a JED row, contact Research Foundation Payroll at 688-8506 to request an update.

If possible, issue a corrective PET (subject to OSURF policies and procedures)

Questions should be directed to Research Foundation Payroll at 688-8506.

N/A

…anything else I do not recognize

Contact HRSOS at 688-0130 to issue an HR/GL Reconciliation Remedy ticket.

Researches the situation and provides feedback.

Schedule 5.6 – Detail of Release Time Activity in Fund 590000 by Employee – HRB150S56 Schedule Overview Schedule Purpose Provides employee level details on Release Time by organization. This schedule is the same as Schedule 5.5, however the primary sort for Schedule 5.5 is

by organization, project and employee. Here the primary sort is by organization, employee and project. This provides an employee oriented view of the R/T entries within an organization. Note that since this report is by project and R/T project detail is available only on the 590000 side of the entry, this report contains R/T activity for fund 590000 only.

Fields Selected The fields selected are:

– Account – Begin Date – College/VP – Employee Identification Number – Employee Name – End Date – Fund – GL Period – Human Resources Payroll Expense – Current Month – Organization – PET Flag – Program – Project – User Defined.

Page Breaks This schedule breaks on:

– Organization.

Sorting This schedule is sorted by:

– Organization – Employee Name – Project – Program – User Defined – Account

– GL Period.

Notes: HR Payroll is the source of information for this report. This includes both JED rows and PETs. In most cases this will equal the R/T expenditure balance in

the GL. However, journals posted from sources other than HR or any unreconciled differences may also impact the GL balance. See Schedules 5.1 or 5.2 for information on these other items.

Since this report is by project and R/T project detail only exists on the 590000 side of Release Time entries, this report reflects R/T activity in fund 590000 only. This may not be equal to the Release Time credits posted to 017000. See Schedules 5.1, 5.2, 5.3 or 5.4 to identify areas where R/T entries are unbalanced.

Employee rows are listed by the accounting period in which the entry was posted, the time period in which the work was conducted and if the activity was due to a PET or not.

This is an employee by project view of the data. (See Schedule 5.5 for a project by employee view and Schedule 5.7 for a by employee view).

Release Time Activity Report Page 1 of 2 Schedule 5.6 - Detail of Release Time Activity in Fund 590000 by Employee

Report ID: HRB150S56

FY 2005 GL Period: 9 Run Date: 04/14/05 07:20 AM

02100 590000Org: Fund:Adv Computing Ctr/Art & DesignCollege/VP: ARTS College of the Arts

Lewis,Matthew Richard 91063394Employee: Empl ID:

Project Program User Def AcctGL

PeriodBegin Date

End Date Pet

HR P/R Exp - Cur Month

600035566000355660003556

601036010360103

789

01/01/0502/01/0503/01/05

01/31/0502/28/0503/31/05

NNN

798.45798.45798.45

Total 60003556 2,395.352,395.35

Palazzi,Maria 79023342Employee: Empl ID:

Project Program User Def AcctGL

PeriodBegin Date

End Date Pet

HR P/R Exp - Cur Month

600035566000355660003556

601036010360103

789

01/01/0502/01/0503/01/05

01/31/0502/28/0503/31/05

NNN

1,414.351,414.351,414.35

Total 60003556 4,243.054,243.05

Schedule 5.6 – Detail of Release Time Activity in Fund 590000 by Employee – Detailed Description These field descriptions correspond to the lettered fields on the sample Schedule 5.6 – Detail of Release Time Activity in Fund 590000 by Employee.

A Schedule ID The schedule identification number. B Schedule Title The title of the schedule. C Schedule Activity Period The fiscal year and accounting period which the schedule covers. D College/VP The name of the vice presidential area or college for which the report was run. E Organization ChartField segment (5-digit) that identifies the academic or academic support unit associated with

the entry. F Fund ChartField segment that identifies the source of money used in a Human Resources transaction. G Employee Name The name of the employee. H Empl ID The ID number of the employee. I Project ChartField segment used to specify activities that have a specific start and end date. Required for

sponsored projects (i.e., RF projects), capital projects, and small grants funded by the Office of Research. Can also be used as an optional management segment for other projects at the discretion of a college, department or other unit.

J Program ChartField segment which is used, on an optional basis, to identify multidisciplinary activities, or any other special initiatives or activities which do not have specific start and end dates.

K User Def ChartField segment used, on an optional basis, for any reporting needs not covered by other ChartField segments.

L Account ChartField segment which identifies the specific type of asset, liability, equity, revenue or expense in each transaction line.

M GL Period Accounting period. N Begin Date The pay period begin date. For PETs, the begin date for the service provided, which may not be

within the GL period. O End Date The pay period end date. For PETs, the end date for the service provided, which may not be within

the GL period. P PET Indicates if this transaction was processed as a Personnel Expenditure Transfer (PET). Q HR P/R Exp - Cur Month Net of gross charges posted from the Human Resources payroll expense feeds for the current month.

Recommended Review Procedures N/A Corrective Action If I find… What does the College/Department do? What does the centralized unit do? …An incorrect Release Time entry is observed.

If the source of the error is a JED row, contact Research Foundation Payroll at 688-8506 to request an update.

If possible, issue a corrective PET (subject to OSURF policies and procedures)

Questions should be directed to Research Foundation Payroll at 688-8506.

N/A

…anything else I do not recognize

Contact HRSOS at 688-0130 to issue an HR/GL Reconciliation Remedy ticket.

Researches the situation and provides feedback.

Schedule 5.7 – Detail of Release Time Transfers by Account, Person and Month – HRB150S57 Schedule Overview Schedule Purpose Provides details of Release Time activity, both debits and credits by account and employee, across the entire college. This schedule provides all Release

Time related activity for an employee by college for the selected organizations by month. It contains all funds which had Release Time activity. Fields Selected The fields selected are:

– Account – Begin Date – College/VP – Employee ID – Employee Name – End Date – Fund – Month – Organization – PET Flag – Project – Project Description.

Page Breaks This schedule breaks on:

– College/VP – Account.

Sorting This schedule is sorted by:

– Account – Employee Name.

Notes: HR Payroll is the source of information for this report. This includes both JED rows and PETs. All funds having Release Time activity are included. Employees who have a non-zero net total row indicate unbalanced R/T entries for that employee. This is generally due to PETs which have a R/T account

on one side and a non-R/T account on the other. This may also be due to PETs which cross College/VP. Begin date and end date are set to blank for non-PET rows because accounting period are indicated by columns. Only PETs have begin and end dates since

the service time period may be different from the accounting period.

Release Time Activity Report Page 1 of 2 Schedule 5.7 - Detail of Release Time Transfers by Account, Person and Month

Report ID: HRB150S57

FY 2005 GL Period: 9Run Date: 04/14/05 07:20 AM

ARTS College of the ArtsCollege/VP:60103 Admin & Prof OSURF Staff-RTAccount:

Lewis,Matthew Richard91063394

Fund Org Project Project Descr PET Begin Dt End Dt Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total017000590000

0210002100 60003556 The story of "Jane" multimedia

NN

0.000.00

0.000.00

0.000.00

0.000.00

0.000.00

0.000.00

-798.45798.45

-798.45798.45

-798.45798.45

0.000.00

0.000.00

0.000.00

-2,395.32,395.3

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 -0.0

Palazzi,Maria79023342

Fund Org Project Project Descr PET Begin Dt End Dt Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total017000590000

0210002100 60003556 The story of "Jane" multimedia

NN

0.000.00

0.000.00

0.000.00

0.000.00

0.000.00

0.000.00

-1,414.351,414.35

-1,414.351,414.35

-1,414.351,414.35

0.000.00

0.000.00

0.000.00

-4,243.04,243.0

0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0

Schedule 5.7 – Detail of Release Time Transfers by Account, Person and Month – Detailed Description These field descriptions correspond to the lettered fields on the sample Schedule 5.7 – Detail of Release Time Transfers by Account, Person and Month.

A Schedule ID The schedule identification number. B Schedule Title The title of the schedule. C Schedule Activity Period The fiscal year and accounting period which the schedule covers. D College/VP The name of the vice presidential area or college for which the report was run. E Account ChartField segment which identifies the specific type of asset, liability, equity, revenue or

expense in each transaction line. F Employee ID The ID number of the employee. G Employee Name The name of the employee. H Fund ChartField segment that identifies the source of money used in a Human Resources transaction. I Organization ChartField segment (5-digit) that identifies the academic or academic support unit associated with

the entry. J Project ChartField segment used to specify activities that have a specific start and end date. Required for

sponsored projects (i.e., RF projects), capital projects, and small grants funded by the Office of Research. Can also be used as an optional management segment for other projects at the discretion of a college, department or other unit.

J Project Descr The project name or description. K PET Indicates if this transaction was processed as a Personnel Expenditure Transfer (PET). L Begin Date For PETs, the begin date for the service provided, which may not be within the GL period. The

begin date is blank for non-PET entries. M End Date For PETs, the end date for the service provided, which may not be within the GL period. The end

date is blank for non-PET entries. N Month The month of the year the payroll expense was posted. O Total The total amount of the year-to-date payroll expense for the employee.

Recommended Review Procedures N/A Corrective Action If I find… What does the College/Department do? What does the centralized unit do? …An incorrect Release Time entry is observed.

If the source of the error is a JED row, contact Research Foundation Payroll at 688-8506 to request an update.

If possible, issue a corrective PET (subject to OSURF policies and procedures)

Questions should be directed to Research Foundation Payroll at 688-8506.

N/A

…anything else I do not recognize

Contact HRSOS at 688-0130 to issue an HR/GL Reconciliation Remedy ticket.

Researches the situation and provides feedback.