reoprt on performance of bsnl office

Bharat Sanchar Nigam Limited(A Government of India Enterprise)

West Bengal Telecom CircleOffice of The GMT Kolkata SSA

Internal Audit ReportFor the Period from 1 ST October 2011 TO 31 st March 2012

A.Terms of Reference and Scope of Work We have conducted an Internal Audit of GMT Kolkata for the period from 1 st October 2011 to 31st March 2012 with reference to the letter appointment no. WB/IA/CA FIRM/11-12/4 dated 14th December 2011.

B. Key Management Personnel of The Unit

Sl.No.

Designation Name of The Persons

1. General Manager Telecom Sri Tamal Maitra

2. DGM (Finance) Sri A. K. Das

3. C.A.O. (Exp) Sri Swapan Kr Basu

4. Divisional Engineer (Admn.) Sri P. C. Biswas

5. Divisional Engineer (Comm.) Sri P. C. Roy

6. Sr. Accounts Officer (Cash) Smt. Shila Nath.

7. Sr. Accounts Officer (TRA) Smt. Jayanti Sinha

8. Sr. Accounts Officer (CMTS) Smt. Mallika Bhowmik

C. Previous Internal AuditorsM/s B.Mukherjee & Co., 30B, Ramkamal Street, Kolkata – 700 023.

D. Overview of the UnitThe Unit has working connections covering about 250 Telephone Exchanges under its jurisdiction. Even though the Unit is known as GMT Kolkata, most of the Exchanges covered by it are located outside Kolkata.The Unit has total staff strength of about 900 inclusive of 115 management staff. The Unit is headed by a General Manager (Telecom). However, the finance and accounting functions are largely in the hands of IFA duly supported by related staff of different categories.Operation and maintenance of the Exchanges including extension of cable lines are principal responsibilities of the Unit. The main source of revenue of the Unit comes from various rentals and call charges. Besides, the Unit also earns rental income from lease circuit and sale of other rental products. The Unit among others is responsible for making disbursements of relevant operational, project expenses and staff payment including accounting of the same.The accounting function for the Unit is by and large centralized from the Office of the GMT. At the end of the year the final Trial Balance of the Unit duly certified by the

BSNl Internal Audit Report

Internal and Statutory Auditors is passed on to West Bengal Telecom Circle (WBTC) for consolidation purposes. However, there were instances whereby some last minute adjustments on account of the Unit are effected in the accounts of the Unit at WBTC level or at the Head Office level.The running and maintenance activities of the Unit are largely done through various exchanges under the Unit by way of giving advances in the name of the designated SDE’s. Such advances until cleared are shown in the books as Temporary Advances. Revenue generation and collection thereof are monitored by Telecom Revenue Administration (TRA) which is headed by a Chief Accounts Officer (CAO). The TRA CAO is accountable to IFA. Revenue and collection figures reflected in the final accounts are taken from TRA CAO.

E. Areas Covered While conducting the Internal Audit we had gone through the reports and certified Trial Balance of the previous Internal Auditors in order to make a comparative analysis between the figures of the two periods as well as latest developments on the comments contained in internal audit reports. This apart we had visited some of the exchanges of the SSA in order to have an idea on the documents and records maintained there. The following areas were covered for the assignment:-

Review of the Maintenance of Books and Records. Cash and Bank transactions including Bank Reconciliation Statements. Fixed Assets Accounting along with Capital Works in Progress. Inventories (Recording & physical conditions). Loans and Advances. Revenue Accounting and Sundry Debtors. Collection and Payment of various Taxes. Liabilities and Provisions. Verification of opening balances in the Books. Statutory Compliances. Certification of Trial Balance. Recent BSNL circular compliance. CENVAT credit records. Physical verification of cash balance, SIM Cards etc. Service Tax. TRA Sub ledger. Ledger Scrutiny.


Executive Summary

1. Financial Power Use and Delegation were found to be satisfactory. No cases were observed where officials exceeded the allotted power.

2. Cost of Works Estimate Satisfactory in general.

3. Fixed Assets The soft copy of the up-to-date Fixed Assets Register in an more or less proper format was available. Cross relationship with WIP needs to be given further attention. A managerial decision should be taken for a detailed physical verification including ascertainment of impaired assets, of the entire fixed asset items in a phased manner and the same should be reconciled with the information contained in the fixed assets register.

4. Works in Progress There were delays in passing adjustments on WIP due to, as reported to us, delayed or no arrival of ATD’s & ATC’s. Area requires more monitoring.

5. Inventories This is found to be one of the week areas of GMT Kolkata SSA as far as accounting is concerned. Inventory items are procured mostly from through the main store of West Bengal Telecom Circle (WBTC) situated at Silliguri. The delivery of materials is followed by issuance of ATD and upon receipt of ATD accounting entry is generated by debiting Capital Works in Progress with corresponding credit to WBTC account. At the end of the year physical count is to be conducted followed by valuation based on the accounting policy of BSNL. The value so arrived for the stock account shall be debited with a credit to the CWIP account. In respect of the items issued from GMT Kolkata SSA to the Exchanges within it no accounting entry seems generated. Even though prima facie this appears to be a fair practice, the basic problem is about application of the practice. We have summarized the following in this respect:

i) Despite existence of huge quantity of stock items at the stores of the Unit, no independent year end physical count seems to be taking place particularly at the year end. Thus we could not make out how


the valuation of the inventory reflected in the accounts of GMT Kolkata SSA is done and what does it represent.

ii) BSNL being a limited company governed by the Companies Act, 1956 is supposed to comply with various regulations of Companies Act, Accounting Standards and Guidelines issued by the Institute of Chartered Accountants of India. Such regulations maintenance of stock records including generation of related documents in a specific manner. It seems there is a big gap in this respect.

iii) The GMT Kolkata SSA stores (Jangalpara & Ranikuthi) were visited by us as part of the audit assignment and we have found significant quantity of non-moving stock items lying over there. As informed to us most of such items are of no use for the prevailing technology in use. However, it seems no managerial decision for gainful disposition of such items is thought about.

iv) Overall attention on the stores including the items stocked over there seems inadequate.

6. Sundry Debtors Figures in General Ledger and TRA generated sub-ledger should be reconciled regularly. Detailed list contains many uncollected old balances. Detailed age-analysis of all the debtor balances should be prepared in order to ascertain the requirement of provision for doubtful debts. There are instances of write off of debtor balances on the basis of decisions of the Committee formed at the WBTC. Since such decisions are expected to be influenced by the TRA, it would be useful to go through the information and other documentation that are lying with TRA. Accounting procedures of the balances written off needs looking at.

7. Loans & Advances: Registers for various refundable advances are not properly maintained. These require computerized control.

Sanction and clearance of temporary advances in respect of further advance given and timely clearance as usual remain weak areas. Since the advances are given to SDE,s in charge of the Exchanges on a more or less monthly basis for specified mainly maintenance jobs, we feel it is possible to apply budgetary control mechanism. It requires a special drive to have a


detailed and comprehensive list of balance of the temporary advances as of a given date in order to streamline this potentially sensitive area.

Some House Building Loan accounts show credit balances due to, as reported to us, deductions from salary without transfer of the original loan amount.

Information regarding accrual and collection of interest in respect of interest bearing advances is not adequate. One cannot figure out as to whether accounting concept in respect of income recognition against interest is followed or not.

8. Sundry Creditors Maintenance of ledger and register needs improvement.

9. Cash & Bank Book i) Maintenance of cash & bank books are satisfactory.

ii) Cash balance apart from year end is not counted either by the AO(cash) or by any other official not related to Cash Office.

iii) Daily cash holding in some instances are quite high.

iv) Payments of quite high amounts are made by cash.

v) Daily balancing is not done in some occasions in the cash book.

vi) The job of preparing monthly BRS for all bank accounts is done by out-sourcing.

vii) Even though it is good sign to have no time-barred cheques in the BRS, it seems unusual from our past experience with BSNL units. However, there is a system of holding such balances in the Current Liabilities. This needs proper attention.

10. Prior Year Adjustments During the months of December, January and December 2011 prior year adjustment account has been debited based on three ATD’s aggregating to Rs. 70,93,159.00 received from WBTC on account of charges for Annual Maintenance Contract in respect of earlier years. Since we could not get any other information from GMT Accounts Department in this regard the matter is brought to your attention particularly of such charges for current financial year.


Bharat Sanchar Nigam Limited(A Government of India Enterprise)

West Bengal Telecom CircleOffice of The GMT Kolkata SSA

Detail Audit ReportFor the Period from 1 ST October 2011 TO 31 st March 2012

Status of Records Maintenance

Despite reaching the advanced Information Systems and Computer age the Unit till the financial year 2011-12 has been maintaining many accounting records manually. It seems no further improvements have taken place since previous year. A detailed report in this respect is attached in Annexure – 1.

Our other comments regarding maintenance of records are as follows:

The fixed assets and capital works in progress registers maintained in soft copy are found to be updated till 31st March 2012.

Practically no records are maintained at the GMT Office in respect of physical movements of the Inventory. Records said to be maintained and found in the stores visited by us, are not supported by proper accounting documents.

Register for various types of advances are not properly maintained. It is virtually impossible to figure out the unsettled balance as on a given date, lying in the name of an individual from these registers. In other words these registers, as they stand, could not be considered to have been maintained as Accounting records.

There exist differences between register and control ledger balances. Some of such differences have been located and reconciled by us. These should be done regularly on a timely basis.

Cash & Bank

Cash :

The Unit maintains a cash book wherein all cash transactions are recorded. Even though the cash book provides space, daily cash balances are not arrived at and authenticated on a regular basis. It is important to arrive at the closing cash balance on a regular basis and recorded in a permanent manner, which should be checked and authenticated by the designated officials.


Cash Transactions are entered in system batch wise on the basis of deposit slips. Printed Vouchers are not maintained.

While going through the Cash payments we have observed that following are nature of expenses that are generally paid through cash:

Payment of festival Advance

Salary to casual employees

T/A, D/A to employees

Petty Expenses

Incentives, and

Reimbursement of Medical Bills.

Apart from at the year end there was no evidence of physical cash count conducted on the cash balance. It is imperative that AO(Cash) should periodically count the cash balance and reconcile the same with the cash book balance. Moreover, there should periodic cash count by an official not connected with the cash transactions.

We came across payments made in cash of higher magnitude which should have been made by cheque. A BSNL guideline limiting the cash payment to an extent, say, Rs. 5,000 should be issued.

Of the nature of payments detailed above that are made in cash some could be, in our opinion made by other means. Like, payments made to staff could be done through cheques.

The month-wise cash withdrawals for the period under audit is shown in the table below:

Month Amounts Remarks

October 2011 3,30,000.00 None

November 2011 6,60,000.00 None

December 2011 5,30,000.00 None

January 2012 5,80,193.00 None

February 2012 9,98,067.00 Unusual fluctuation is due to merger of TCD

IV & TCD II March 2012 64,88,097.00

Since the cash balance with the cashier on a given date is between Rs. 50,000 and Rs. 1,50,000, one can assume huge amount of cash disbursements taking place each month, which is contrary to the principles of internal control. Care should be taken in this regard.

Even though enquired we have not been provided with the information about the cash in transit and cash in safe insurance cover. We recommend that the Unit should take a judicious decision for cash in safe insurance cover.

• Physical Cash Verification


We have conducted physical cash count of GMT unit and position is as under:-

DIVISION GMT

Sl. No. Verification Date

Cash Book Balance as at

2.00 PM

Physical Balance as on

that Time

Remarks (If any)

1. 27.04.2012 4,912.00 4,912.00 None

The detailed physical cash verification report has been shown in Annexure-2.

• Timely deposit of Collection

Cash collected by the authorized collection centers are directly deposited into Bank A/c,s and on the basis of the deposit advice memo the Unit passes the accounting entries for the same. However, one could not ascertain as to when actually the cash was collected. Since there is a possibility of unnecessarily holding the cash with perhaps ulterior motive, a mechanism should be sought whereby dates of cash collection and deposit of the same could be ensured.

• Certain vouchers were found to be incomplete with respect to the required details. Some cash payment slips of over Rs. 5,000 are not affixed with the required revenue stamps. Some instances have been highlighted below:-

Cash Vouching:

Date Payment Slip No.

Particulars Amounts Remarks

02/03/2012 010 Tour/Travelling Expenses

1,800.00 Expense related to previous year.

02/03/2012 033

034

Incentive/Bonus 9,974.00

10,460.00

No revenue stamp is affixed.

05/03/2012 048

049

050

Travelling Expenses-Inland

930.00

807.00

721.00

Expense related to previous year.

06/03/2012 066 Reimbursement of towel bill

10,750.00 No revenue stamp is affixed.

Bank Book

Manual and computerized Bank books are maintained at GMT office.


While going through the Bank Book we have observed that following are the nature of expenses that are paid through Bank:

• Payment towards service providers like Security Agencies, electricity, hiring charges, post offices etc,

• Statutory Dues like P.F., E.S.I., T.D.S, Service Tax, Professional Tax etc,

• Salary with reimbursement of Medical Bills, Travelling, Bonus, Withdrawal from GPF etc,

• Grant of Temporary Advances,

• Fixed Assets/CWIP Acquisitions etc.

Bank Vouching

We conducted Bank vouching and our observations are as follows:

• It was found that Tax Deduction at Source (TDS) was made on bills for hiring charges of the vehicle leaving aside the fuel charges considering that to be a case of reimbursement. In our opinion entire bill amount should be subject to TDS since from the available documents it is difficult to establish the reimbursement.

• Bank book is not authorized by the concerned authority on a daily basis.

• Slips pertaining to withdrawal of cash from Bank for office expenses should be made in the name of cashier.

• Other observations are stated as follows:

Date Voucher No.

Particulars Amounts (Rs)

Remarks

01/10/2011 015 Temporary advances to Staff

2,03,877.00

Correction made on the voucher – amount previously written as Rs.2,03,614.00

12/10/2011 069 Electricity Expenses (WBSEDCL)

37,625.00 Electricity Bills are paid after the due date attracting penalty of Rs.218.00. Same should be avoided

20/10/2011 109 Rent of Building

27,662.00

1,21,147.00

Include some expenses related to previous year for which no liability was booked by the GMT Kolkata.


Bank Reconciliation Statement(BRS )

We have obtained the BRS of Collection and Operation Bank Account up to the period ended 30.09.2011. The Unit is preparing monthly BRS of the aforesaid Bank accounts. The summary of the reconciliation is as follows:

GMT Units Collection Account

Bank Name Account No Bank Balance

(Rs)

As per Bank Book

Bank Balance

(Rs)

As per Bank Statement

Reconciliation

(Yes/No)

SBI N. S. Road 11107800110 10,000.00 10,000.00 -

PNB, N. S. Road 1964002100900408 15,34,203.00 0.00 Yes

SBI, Basirhat 11000506683 10,033.00 10,033.00 -

SBI, Pursurah 11624295472 0.00 0.00 -

SBI, Amta 10639852140 4,393.00 4,393.00 -

SBI, Dankuni 10947391822 22,380.00 22,380.00 -

SBI, Bongaon 11064020089 10,142.00 10,142.00 -

SBI, Kakdwip 11349391519 5,451.00 5,451.00 -

SBI, Mogra 10991401158 29,840.00 10,528.00 Yes

SBI, Diamond Harbour

11280601044 29,906.00 10,414.00 Yes

SBI, Arambag 10766620565 15,830.00 10,413.00 Yes

SBI, Habra 10985296344 0.00 0.00 -

SBI, Pandua 11314685283 12,476.00 10,776.00 Yes

SBI, Tarakeswar 10772579061 5,274.00 5,274.00 -

SBI, Gabar Danga 11807773188 0.00 0.00 -

SBI, Canning 11299470508 5,034.00 5,034.00.00 -

SBI, DakshinBarasat

11403896279 11,354.00 11,354.00 -

SBI, Dhaniakhali 31094619157 855.00 855.00 -

SBI, Barasat 31344070227 11,171.00 11,171.00 -

Operation Bank Accounts


(Rs)

As per Bank Book

Bank Balance

(Rs)


Reconciliation

(Yes/No)

State Bank of 11107800121 5,552.52 5,552.52 -


India, N S Road

Punjab National Bank, N S Road

1964002100900417 2,64,67,981.00 4,30,05,842.00 Yes

CMTS Units

Collection Units


(Rs)

As per Bank Book

Bank Balance

(Rs)


Reconciliation

(Yes/No)

PNB, Clive Row Branch

3184002101300373 14,08,311.00 28,717.00 Yes

SBI, Habra 10985296333 10,447.00 10,447.00 -

SBI, Arambag 10766620857 10,046.00 10,046.00 -

SBI, Mogra 10991401169 10,103.00 10,103.00 -

SBI, Tarakeswar 10772579572 9,019.00 9,019.00 -

SBI, Diamond Harbour

11280601033 5,886.00 5,886.00 -

SBI, Dankuni 10947391833 82,690.00 82,690.00 -

SBI, Bashirhat 11000506694 10,910.00 10,910.00 -

SBI, Pursurah 11624295518 0.00 0.00 -

SBI, Amta 10633952151 5,965.00 5,965.00 -

SBI, Kakdwip 11349391508 5,720.00 5,720.00 -

SBI, Canning 11299470519 5,884.00 5,884.00 -

SBI, Dakhin Barasat

11403896280 5,041.00 5,041.00 -

SBI, Bongaon 11064020103 19,980.00 19,980.00 -

SBI, Punduah 11314685352 10,828.00 10,828.00 -

SBI, Dhaniakhali 31094618664 1,027.00 1,027.00 -

Fixed Assets

Fixed Assets Register for the Financial Year 2011-2012 in soft copy has been verified by us. No physical verification seems to have been carried out. No test for Impairment has been undertaken. It is suggested to form a committee for carrying out complete physical verification of all the fixed assets and test for impairment and on that basis necessary accounting entries are generated. There should also be periodic physical count of the fixed asset items and reconcile the count with the book balances.


Code No.

Balance as on 01/04/2011

Addition/Adjustment Balance as on 31/03/2012

105 1,30,19,53,170.00 92,29,589.00 1,31,11,82,759.00

106 4,29,69,51,098.00 2,98,49,124.00 4,32,68,00,222.00

107 4,55,62,274.00 -- 4,55,2,274.00

Total 5,64,44,66,542.00 39,07,78,713.00 1,74,84,15,255.00

Capital Work in Progress (CWIP)

Age- wise details of the closing balance of CWIP are as under:-

Sl. No. Particulars CMTS (Rs) Basic (Rs)

1 W.I.P more than 2 Years 3,00,56,650 5,69,36,655

2 W.I.P between 1 year to 2 year 5,88,34,398 6,37,51,032

3 W.I.P between 6 months to 1 year -- 6,52,401

4. W.I.P for less than 6 months 6,26,991 4,17,17,960

Total 8,95,18,039 16,30,58,048

We have the following comments on the CWIP balances:

Even though updated CWIP register till 31st March 2012 was made available to us for our verification, we were not provided with the status report for each long outstanding projects lying uncleared. Consequently, we are not ina position to comment on the status of the pending projects.

Identification of abandoned projects including possible disposal and/or recovery of damaged/unserviceable stores has not been done.

Unconsumed materials issued to the contractors at the end of the year were not counted and taken to the inventories resulting in overstatement of CWIP balance.

Since some ATD’s received but not accounted for in the Trial balance submitted to us, we could not ascertain the fairness of the balance appearing in the CWIP account.

We recommend that a high level committee should be formed comprising people from stores, accounts and general management departments in order to make a thorough review of all the long outstanding CWIP balances and to take appropriate action.

Inventory

The balances in the Inventory account at 31st March 2012 as shown in the trial balances as on that date are Rs.1,64,68,121 and Rs. 1,17,55,104 in Basic and CMTS respectively. As part of our audit program we had visited the Jangalpara and Ranikuthi stores of the GMT Kolkata SSA. The following are our observations on the inventories including accounting of the same:

Stores/Materials received from WBTC store Depot(s)/vendors have been recorded in the stores ledger that contains only quantitative information of receipts, issues and closing balances;

Valuations of stock have been done from GMT Kolkata SSA Office only at the time of closing of accounts. The latest valuation was done on 31.3.12 at the rates mentioned in the ATDS of the stock transferred from various stores.


No purchases of stores have taken place during the period of our audit from the GMT Kolkata SSA office as informed to us.

System of physical verification of inventories and reconciliation with book balance in respect of materials lying in stores and in the inventory of the contractors was not in practice.

Age analysis of stores items has not been conducted. As such segregation of non-moving items and obsolete stores could not be worked out at the end of the financial year. As a result the difference between book stock and actual stock was not ascertained and resultant loss of stores, if any, due to theft or any other reasons remain unascertained.

Records relating to loss of stores due to theft or any other reasons are not maintained, even though the stores items were found to be kept in places which appear to be succeptible to theft.

System of identification of unserviceable stores has not been put in place in order to facilitate ascertainment of Net Realizable Value (NRV) of the unserviceable store items. Consequently, we are not certain about the need of provisions for stock obsolescence.

Storage arrangement for keeping inventory is not adequate. Materials have not been kept in order. As a result, we encountered difficulties while conducting physical verification of inventory.

we have verified the opening balances of inventory as well as that of closing with the register maintained by the Store in Charge. The practise over there is to send a Statement to GMT Kolkata at the every month end. We have justified the Statements with the respective vouchers.

The stores at Jangalpara and Ranikuthi neither maintained Bin Card nor Price stores Ledger.

Materials received from WBTC Store have been recorded in the stores Ledger that contains only quantitative information of receipt , issues and closing balances.

Valuation of stores have been done from GMT Kolkata at the time of Closing accounts at the rates mentioned in the ATDs of the stock transferred, as explained to us.

No purchases of materilas have takjen place during the Period of our audit i.e. in Financial Year 2011-12.

Accounting entries regarding movement of stores have been made in a register but not in standard formats for Stores and as such cannot be construed as accounting documents and records.

System of identification of unserviceable Store has been carried out but they have not ascertained the Net Realizable Value of the unserviceable Store. Consequently we are not certain about the need of provisions for Stock obsolence. The detail of Unserviceable Store that was identified at Jangalpara is as follows:

Sl. No. Name of Items Quantity1 BTY.120 A/H (Reserve Cell) 126 Nos2 BTY.200 A/H (Reserve Cell) 273 Nos3 BTY.600 A/H (Reserve Cell) 167 Nos4 BTY.1000 A/H (Reserve Cell) 16 Nos5 BTY.1500 A/H (Reserve Cell) 48 Nos6 I LT-512 Board 2 Nos7 T-43 Board 1 Nos8 Power Plant 25 AMP (Covventional) 5 Nos9 MILT-64 Board 1 Nos


10 1+7 System Board 1 Nos11 Power Plant 100 AMP (Covventional) 2 Nos12 A.V.R 57 Volt 1 Nos13 C.D Cabinet 1600 PRS 7 Nos14 C-Dot 256P Board (OLD) 3 Nos15 Power Plant 5 AMP/50 W 2 Nos16 Power Plant 12 AMP/50 W 2 Nos17 30 Channel Antenna+10 Channel 6 Nos18 Battery Charger 12 AMP/65 Volt 1 Nos19 MARR 15 Meter Tower Plant 11 Parts20 5 ESS WALL Mounting 1 Nos21 Auto SAX Board 50L 2 Nos22 Base Station Radio Equipment 3 Nos23 3 Channel CP-7 Box 3 Nos24 TBM Trunk Cabinet 1 Nos25 Power Plant 200 AMP (Covventional) 3 Nos26 C.B Multiply Board 1 Nos27 Condemn Telephone 2710 Nos28 C-Dot/128P MDF (OLD) 4 Nos29 Generator Engine 3.16 KW 2 Nos30 Inverter 1KVA 1 Nos31 Old Type CT Box 100 Prs 163 Nos

Even though the quantity of unserviceable stock items at Ranikuthi Store has not been identified, we have noticed huge quantity of such items lying in the Store.

Temporary Advance

We have been given to understand that the Temporary Advances account is a tricky area since these are generally given to the officials of the Exchanges under GMT. The nature and urgency may vary from one job to another. we have srutinized the Temoprary advances sanctioned by the GMT offices including imprest and expenditure made out of the same on a random sample basis and our observations are as follows.

Entries recorded in the Register of Temporary Advances are not being authenticated at all. Details of adjustment i.e. JS No. and date have not been written in few cases.

It is possible that one SDE has been assigned to execute an urgent job along with ongoing job and for that additional advance is given before submission of the usual monthly advance. We have noted that advances involving sizeable amounts are given within short interval before submission of the previous ones in many cases.

WBTC seems to be aware of the problems and because of that a system has been put in to place to charge interest for non submission of expanse statements against Temporary Advances without valid reasons. However, we have not come across such a case in the Unit.

We are of the opinion that more structured procedure should be introduced in order to mitigate the problems surrounding Temporary Advances. One of them could be to conduct half yearly review and to initiate penal action against responsible officials.

We noted that most of the temporary advances are used up for maintenance of the exchanges apart from capital expenditure from time to time. In the circumstances,


the application of budgetary control mechanism could be an effective tool to monitor such expenses.

Salary Expenses of the casual labourers are paid through Temporary advances and debited to Repairs and Maintenance. Whereas the salary of the regular employees performing same job is debited to Salaries A/c and being paid through Head Office. This leads to mismatch of expenses in exchanges allowing lack of control.

Monthly expenses like rent of the premises, electricities are paid through Head Office and are not routed through Exchange. As a result of that it is not possible to ensure whether an exchange is Profit making or not when compared with total revenue of the exchange. It is important from management point of view to have clear idea as to the profitabilityof each profit Centre.

Details of temporary advances made to the designated SDEs during the course of our audit is here under:

Month Amounts

October 2011 13,66,732.00

November 2011 65,27,407.00

December 2011 61,29,771.00

January 2012 48,18,893.00

February 2012 56,39,003.00

March 2012 48,63,988.00

Total 2,93,45,794.00

The total temporary advance given during the first 6 months of the year was Rs. 3,50,54,009. Consequently, the total amount disbursed on temporary advance account during the year was Rs. 6,43,99,803. Since the temporary advance account at 31st March 2012 shows a zero balance the entire said amount must have been either expensed and/or capitalised. We could not obtain sufficient information from the Unit to this extent. An analysis together with comparative assessment keeping in view the activities could be a useful exercise for control purposes.

Sundry Advances

Advances given to employees are adjusted on a timely basis and for these advances proper registers are not being maintained. The same should be maintained properly.

Details of comparative statement for various advances made are given below.

Code No. Particulars Balance as on 31/03/2011


BALANCE AS ON

31/03/2012

118 01 01 House Building 14,59,736.00 12,47,419.00 9,91,936.00

118 01 02 Motor Car 62,281.00 62,281.00 62,281.00

118 01 03 Scooter/Motor cycle

5,28,425.00 4,49,761.00 3,59,594.00

118 02 06 Personal Computer

2,83,550.00 2,39,000.00 1,94,500.00

118 02 01 Festival 10,85,500.00 22,40,500.00 8,56,000.00

118 02 03 Temporary on 46,664.00 1,00,814.00 60,950.00


tour

118 02 04 Temporary on Transfer

0.00 9,540.00 1,19,420.00

118 02 05 LTC 19,000.00 1,92,443.00 69,900.00

118 02 07 Medical 24,59,536.00 26,42,620.00 27,90,247.00

118 02 10 Transfer Advance 0.00 1,085.00 0.00

118 02 11 Advance for BSNL GSLI Scheme

0.00 2,310.00 5,250.00

Of the above statement one can see medical advance (A/c 118 02 07) balance accounts for about 50%. While in respect of other advances the movements were found to be more or less reasonable, the situation in medical advance account calls for management attention due to the following:

The age analysis of the medical advance is as follows:

Financial Year Rs.2005-06 9,42,578.002006-07 10,79,996.002007-08 1,42,400.002008-09 1,92,413.002009-10 20,437.002010-11 43,049.002011-12 3,69,374.00Total 27,90,247.00

Even though on the statement submitted to us against many old or relatively recent advances there are remarks given like, “Forwarded to Circle Office”, “Letter issued to the nursing home for excess payment”, “ Bill not submitted by the nursing home” and “Nursing home closed”, we could not get adequate information as to their latest status. Despite considering it to be an humanitarien issue it is important from management control point of view to make the concerned employees if the advance is for his dependents, accountable for early settlement.

Sundry Debtors

The balance of sundry debtors did not tally with the corresponding balances in the sub-ledger. We have not been provided with sub-ledger for Basic till December 2011 and for CMTS for the whole period. We were informed that the Unit did not receive the sub-ledgers from the Information Processing Technology Centre (ITPC), SaltLake.

Comparative statement showing position of Debtors

Code No. Name Balance as on 31/03/2011



1110101 Telephone-other than WLL

17,77,35,377.00 13,38,39,624.00 7,70,08,907.00

1110103 Telephone WLL 0.00 14,75,378.00 0.00

1110301 Telephone circuits

37,31,233.00 78,127.00 38,09,076.00

1110401 Telegraph/ Teleprinter

24,40,000.00 24,40,000.00 24,40,000.00


Circuits

1110509 Broadband services

56,02,000.00 5,03,71,812.00 9,37,67,640.00

1110901 Service tax-Telephone

1,88,52,930.00 1,65,41,914.00 1,67,13,280.00

1110903 Service tax-Telephone circuit

2,96,967.00 3,04,203.00 300985.00

1110906 Education Cess 45,550.00 71,611.00 82,061.00

1110907 Service Tax Recoverable-Broadband

23,79,567.00 59,86,447.00 63,40,735.00

1110909 Service Tax Recoverable-SHEC

1,28,051.00 1,41,000.00 1,46,304.00

1112301 Other Basic/UASL Services

0.00 26,22,439.00 26,22,439.00

1114401 Service Tax Recoverable on postpaid

0.00 35,67,600.00 1,58,08,299.00

1114402 Education Cess on postpaid

0.00 71,352.00 3,16,165.00

1114403 SHEC ON POSTPAID

0.00 35,676.00 1,58,083.00

• Remittance from the Cellular Mobile Telephone Service

Month Amount (Rs)

October, 2011 3,57,947.00

November, 2011 7,47,073.00

December, 2011 21,03,651.00

January, 2012 92,93,910.00

February, 2012 (23,22,365.00)

March, 2012 17,48,655.00

Revenue and Collections from Subscribers

Brodband Services Figures in Thousand

Month Amounts B/f Bills Raised Collection Discount Closing Balance

December 8,665.00 53,961.00 39,870.00 7,360.00 22,756.00

January 22,756.00 6,494.00 5,899.00 152.00 23,351.00


February 23,351.00 6,293.00 4,029.00 386.00 25,615.00

March 25,615.00 6,301.00 9,369.00 138.00 22,545.00

Out of closing balance Rs. 17,907.00 is pending recovery for more than 3 months.

Telephone other than WLL Figures in Thousand

Month Amounts B/f Bills Raised collection Discount Closing Balance

December 1,58,346.00 82,481.00 89,971.00 1,868.00 1,50,856.00

January 1,50,856.00 17,684.00 12,584.00 1,229.00 1,55,956.00

February 1,55,956.00 9,828.00 10,006.00 1,133.00 1,55,778.00

March 1,55,778.00 13,485.00 19,154.00 1,106.00 1,49,614.00

Out of closing balance Rs. 1,36,053.00 is pending recovery for more than 3 months

Telephone Circuits Figures in Thousand

Month Amounts B/f Bills Raised Collection Discount Closing Balance

December 3,666.00 0.00 0.00 0.00 3,666.00

January 3,666.00 0.00 0.00 0.00 3,666.00

February 3,666.00 0.00 0.00 0.00 3,666.00

March 3,666.00 0.00 0.00 0.00 3,666.00

Out of closing balance Rs. 3,666.00 is pending recovery for more than 3 months

Revenue from C Top Up

Revenue from C Top up

OctoberNovemberDecemberJanuaryFebruaryMarch

Revenue from CMTSPre Paid Connections:


October

November

December

January

February

March

0 5000000 10000000 15000000 20000000 25000000 30000000

2011-122010-11

Post Paid Connections:

October

November

December

January

February

March

0 500000 1000000 1500000 2000000 2500000

2011-122010-11

DELS Connection

October November December January February March0

500

1000

1500

2000

2500

3000

2009-102010-112011-12

Sundry CreditorsRegarding the sundry creditors of the GMT Kolkata SSA we have the following observations:

No Sundry Creditors Register has been maintained. In the absence of Sundry Creditors Register, payment made against Sundry Creditors

through Register we could not check the same. Reconcilation between Sub Ledger and General Ledger figures as on 31st March

2012 has not been done. System of obtaining confirmation from Sundry Creditors as on 31/03/2012 was not

followed.


SIM Cards , ITC Cards and Recharge Vouchers Proper registers are maintained with information of receipt, issue and balance. Month end verification is being carried out. We conducted physical verification of above items on 28.04.2012 and found no discrepancies. The slow moving items have been identified and shown in Annexure-3.

Service TaxWe have checked Service Tax of the Unit and observed that TRA Department prepares the details of Service Tax payable month wise and the corresponding adjustment are made in the books of Account through Journal Slips. The Details of payments are as follows.

Month Date of Payment

Output Tax CENVAT Credit

Excess Pay Adjustment

Tax Paid

October 02/11/11 26,50,000.00 --- --- 26,50,000.00

November 05/12/11 26,68,161.00 2,86,157.00 --- 23,82,004.00

December 05/01/12 19,69,300.00 4,05,379.00 --- 15,63,921.00

January 04/02/12 27,48,000.00 12,17,606.00 5,52,864.00 9,77,530.00

February 05/03/12 18,35,600.00 1,50,039.00 --- 16,85,561.00

March 30/03/12 25,00,000.00 3,88,030.00 --- 21,11,970.00

Employees State Insurance(ESI)The details of the ESI deducted and deposited in respect of employees’ contribution and BSNL contribution are stated hereunder. A sum of Rs. 614 per employee is paid towards ESI. Due Date of Deposit the sum is 21st of the very next month. While checking we observed that the payments are made after due dates. The same is suggested to be taken care of.

Month Employees’ Contribution + BSNL’s Contribution

Date of Payment

October 3,31,568.00 19/12/11

November 3,96,121.00 17/01/12

December 3,47,550.00 16/02/12

January 3,46,250.00 22/03/12

February 3,24,338.00 13/04/12

March Not paid --

Employees’ Provident Fund (EPF)We have verified the challans and returns of Provident Fund in respect of the amount deducted and deposited. As per the respective Act due date of Deposit is 15 th of next month. Payments should be made to the authority within the due dates. The details are as follows.

Staff :


Date of Payment

October 7,11,608.00 14/11/11

November 7,31,806.00 14/12/11

December 7,59,728.00 03/01/12


January 7,48,102.00 06/02/12

February 8,71,701.00 14/03/12

March 7,76,181.00 03/04/12

Casual Labour :


Date of Payment

October 12,99,815.00 17/12/11

November 15,47,845.00 16/01/12

December 13,59,720.00 16/02/12

January 13,53,886.00 14/03/12

February 12,70,289.00 03/04/12

March Not paid --

Tax Deducted at Source(TDS)

We have gone through the relevant files and records of TDS and noticed that the records are satisfactory. We were produced with one file where copies of challans showing tax deposited to bank were kept, which was verified by us. However, no segregation is being made of ‘company deductee’ and ‘Non Company Deductee. Details of relevant tax paid and deposited are given in Annexure-4.

Professional Tax

The Unit has taken registration for professional taxes vide Registration No.RCC-0063959 on 16.09.2010 through SBI Account 11107800121. Our audit procedure related to Professional Tax revealed the following for the period ended 31st March 2012.

Month Amounts Paid (Rs)

Due date Date of Payment

Late payments (If any)

October 1,38,090.00 21.05.2011 01.11.2011 -

November 1,37,640.00 21.06.2011 02.12.2011 -

December 1,38,090.00 21.07.2011 29.12.2011 -

January 1,37,980.00 21.08.2011 02.02.2012 -

February 1,37,760.00 21.09.2011 07.03.2012 -

March 1,36,450.00 21.10.2011 03.04.2012 -

ATD/ATC:

During the captioned audit the GMT Kolkata SSA has accepted 70 numbers of ATDs and 33 numbers of ATCs. We have verified most of the ATDs and ATCs as far as practicable and observed the following:

List of originating ATDs/ATCs of Basic is given below, of which we could not ascertain the accounting treatment made in the Responding unit:

Originating ATDs/ATCs:


ACCode Date Debit Credit Amount(Rs)

30/04/2011 1112301 1990209 1,810,378.00 18/04/2011 1990102 1180204 30,000.00 30/06/2011 1990205 1180204 39,000.00 12/8/2011 1990210 1180204 35,000.00

31/01/2012 1990104 1150305 1,324,354.70 31/01/2013 1990222 1980201 3,448,820.00 22/03/2012 1980201 1990222 3,188,502.00 22/03/2013 1990222 1980201 724,956.00 31/03/2012 1990222 1190102 1,811,072.00 31/03/2012 1990222 1190102 2,913,877.00 31/03/2012 1990222 1190102 97,243.00 31/03/2012 1990107 1150305 5,892,239.00 31/03/2012 1990107 1170301 598,152.00 31/03/2012 1990150 1170301 559,207.00 31/03/2012 1990115 1170301 1,117,295.00

• List of Responding ATDs of Basic is given below, the effect of which are not reflected in the Trial Balance(31/03/2012) during the period of our audit--

Responding ATDs of Basic : ACCode

Date Debit Credit Amount(Rs)

31/03/2012

1150303 1990420

1,110,349.00

113150311315041131511

31/03/2012 1192410 1990409 6,500.00 31/03/2012 1060303 1990422 14,735.00 31/03/2012

1060303 1990422

58,650.00

106030231/03/2012 1990556 1990422 192,178.00 31/03/2012 1990556 1990422 245,030.00 31/03/2012 1172201 1990415 158,275.92

31/03/2012

1150303

1990420

11503061131503

1131504

931,967.00 1131511

31/03/2012 1150303 1990409 2,700,289.89 31/03/2012 1730803 1990409 3,295,500.00 31/03/2012 1062503 1990330 8,412,880.00 31/03/2012 1990556 1990422 166,142.00

31/03/2012

1141812

1990303

11315031131504


113151131/03/2012

1131505

1990421

1,593.00 1131506• List of ATDs/ATCs of CMTS is given below, the effect of which is not reflected in the Trial

Balance of CMTS as on 31/03/2012.

ATDs/ATCs of CMTS:

Date ACCode Amount(Rs) Remarks

28/03/2012

4130409

107,225.00

41304094130416

26/03/2012 ** 303,494.

00 Transfer of infrustructure charge

31/03/2012

4194401

2,858,783.00

41944024194403

23/03/2012

4194401

2,729,500.00

41944024194403

31/03/2012

1990556

5,008,079.00

113150311315041131511

31/03/2012 ** 245,030.00 Transfer of completed CWIP 31/03/2012 ** 192,178.00 Transfer of completed CWIP 31/03/2012 ** 246,704.00 Transfer of infrustructure charge 21/04/2012 ** 816,817.00 Transfer of mobile biil collection 31/03/2012 ** 380,549.00 Transfer of mobile biil collection 31/03/2012 ** 166,142.00 Transfer of completed CWIP

ATDs of CMTS: Irregularities

Sl.No. Date A/C Code Amount(Rs) Remarks06 01/01/2012 4715701

413040941304104130416 1,97,867.00

Not signed by the accepting officer.

01 01/01/2012 41918124715701413040941304104130416 6,73,206.00

Over writing/Correction was made on the Invoices & Debit notes attached with ATDs.

16 29/02/2012 47157014715705 2,12,914.00

No J.S. was attached with the ATDs.

ATDs of Basic:Irregularities


Sl.No. Date A/C Code Amount(Rs) Remarks64 31/03/2012 1172201 1,58,275.92 ATDs not signed by the

Accepting Officer.6162

31/03/2012 10603031060303

14,735.0058,650.00

J.S. no. 40 & 41 shown in Journal slip but in ATDs it is shown as no.21 & 23.

57 31/03/2012 1150303113150311315041131511

19,79,517.00

Over writting made on the J.S and amount writen in the ATD as Rs.35,34,509.00 but register shows as Rs.19,79,517.00.

53 31/03/2012 1990556 8,05,095.00 Wrongly writen in the ATD register as Rs.8,05,092.00.

44 31/03/2012 1110101 3,089.00 Not signed by accepting officer & not enter in ATD register.

01 30/06/2011 1960600113150511315061131512 41,39,000.00

This include Rs.3,54,500 of which a penalty of Rs.8,000 deducted but gross amount taken in the GMT books.

1. ATD register is not signed during the year except on the first page.2. No standardized format for a ATDs/ATCs register is maintained by GMT Kolkata SSA.3. We are surprised to note that non-cash transactions of significant amounts that are

routed thruogh ATD’s and ATC’s are only approved by AO (Cash) while there are senior accounts officials like CAO and CFO.

4. ATD No. 68 Rs. 84,12,880.00 SDE Arambag has confirmed the receipt of equipment but not by the SDE Tarakeswar. It requires attention.

5. ATD No. 13 Rs. 5.98.152.00 Figures in words and Numers are not matching. The above figure is in words while in numbers it is Rs. 5,59,207.00

Opening Balances

We have verified the opening balances in accordance with the “Standards on Auditing 510- Initial Engagement - Opening Balances” issued by The Institute of Chartered Accountants of India and the same has been reconciled based on the transfer journals provided to us which are effected through Circle Office/Head Office.

Prior Period ItemsThe following are the ATD’s originated by WBTC on account of Annual Maintenance Contract in respect of earlier years. We bring the matter to the attention of higher management in view of the magnitude of the transactions as well as for the similar transactions for the current year, which we did not comeacross.

ATD No and Date

AC Code (Dr) AC Code (Cr) Amounts [Rs] (Dr)

Amounts [Rs] (Cr)

ATD No 1 dated

30/06/2011

1131505

1990409

3,75,247.00

41,39,000.001131506 7,510.001131512 3,750.001960600 37,52,493.00

ATD No 2 dated

30/07/2011

1131505

1990409

96,420.00

10,63,500.001131506 1,929.001131512 963.00


1960600 9,64,188.00ATD No 6

dated 30/11/2011

1960600

1990409

23,76,478.00

25,87,250.001131505 2,04,632.001131506 4,093.001131512 2,047.00

E.D.P Audit

We have not seen any evidence of audit of the installed EDP system of the Unit in the recent past. Since virtually the entire accounting of the Unit is EDP system dependent, it is imperative to conduct the periodic audit of the same in order to ensure getting right output against the right inputs. This will also aid to serve the purpose of Audit Trail.

Payroll

We have been informed that payroll for over 950 employees of the Unit is being prepared through ERP package. However, certain payments and adjustments pertaining to employees are not routed through this ERP package. Moreover, it is not clear as to how this information through ERP package has been networked for financial recording purposes. Furthermore, we were provided with only the summary of the ERP based payroll for one month without the detailed payroll. Accordingly, it is not possible for us to make a useful review of the payroll package in order to suggest improvements.

Operating Budget

The depots/exchanges under the Unit, as per the prevailing practice, are operated by way of monthly fund transfers under the heading ‘Temporary Advance’. In view of the above one can assume that the fund requirement of one depot/exchange is dependent on its size and activities. However, it is possible that one depot/exchange November require additional fund in a particular year in view of some special activities. Such practice demands preparation of annual budget for each depot/exchange. It is imperative that the budget so prepared should be compared with the actual with a particular reference to the earmarked jobs undertaken. The Planning Department should see that annual budget duly divided into monthly fund requirement should be prepared for each depot/exchange in order to put an effective budgetary control in place.

Conclusion

It should be appreciated that the half yearly job was undertaken with a strict time schedule and the Unit (GMT Kolkata) was not fully aware of the requirement that have been introduced from this year onwards. This November lead to situations whereby one November feel the need for further information gathering and recommendations. We take the opportunity to thank the concerned officers and staff of Kolkata GMT Office for their courtesy and cooperation that were extended to us during the course of our audit.

We have discussed the contents on segment basis with the concerned officials of the Unit. We would, however, be glad to provide any other information and explanations that you may require in respect of this report.

On behalf of Ghosh & BasuChartered Accountants

74, Park Street, Kolkata 179th May2012


Bijan Kumar Basu Partner

Annexure-1Position of maintenance of Registers:

Sl. No.

Particulars Maintained or not (Yes/No)

Manual/ Computerised

Manual Computerised

01 Bank Book -Collection

Yes Both Updated Updated

02 Bank Book- Operation


03 Bank Book- CMTS


04 Bank Guarantee Register

No N.A. N.A. N.A.

05 Cash Book Collection


06 Cash Book Operation


07 Cheque Dishonour Register

No N.A. N.A. N.A.

08 Party Wise Contractor’s

Ledger

No N.A. N.A. N.A.

09 Fixed Assets Register

Yes Computerized N.A. Updated

10 General Ledger Yes Computerized N.A. Updated

11 Inventory Register


12 Journal Register Yes Both Updated Updated

13 Out of Account Register

No N.A. N.A. N.A.

14 Outstanding Liability Register

No N.A. N.A. N.A.

15 Sundry Creditor Register


16 Retrenchment Register

Yes Manual Updated N.A.

17 SD/EMD Register

No N.A. N.A. N.A.

18 TRA Sub Ledger Yes Computerized N.A. Updated


19

Advance Register

Yes Both Not Maintained

Properly

Updated

20 WIP Register Yes Computerized N.A. Updated

21 Service Tax Receivable

Register


22 Service Tax Payable Register


23 Stale Cheque Register

No N.A. N.A. N.A.

24 CENVAT Credit Register


25 Overtime Register


26 Unpaid Salary Register


Annexure - 2

Physical Cash verification Report on Cash Verification as on 25/04/2012 at 2:00 PM (GMT cash)

DENOMINATION QUANTITY AMOUNT

(Rs)

1000 0 0.00

500 1 500.00

100 20 2,000.00

50 14 700.00

20 1 20.00

10 78 780.00

Revenue Stamps of Re 1/- 80.00

Coins 25.00

Misc Coins 807.00

Total 4,912.00

Balance as per Cash Book 4,912.00


(Rupees Four thousand nine hundred and twelve only)

N. B: There were no mutilated notes in the above currency.

Annexure – 3

Physical verification of SIM cards, Recharge Vouchers & data cards:

We have physically conducted the verification of available Recharge Vouchers, Top Up cards, SIM cards, Data Cards as on 28/04/2012 between 12.00 PM to 1.30 PM. We found expired as well as stocks those were not moved for such a long time. The detail is as follows.

SL No. Particulars Quantity as per Register

(Nos)

Quantity found in Physical

(Nos)

Remarks (If Any)

SIM Cards:

1 C Top Up 290 290 --

2 C Top Up Swap 296 296 --

3 2G Prepaid 7,118 7,118 --

4 2G Prepaid Swap

674 674 --

5 2G Postpaid 8,400 8,400 --

6 3G Prepaid 40 40 --

7 3G Prepaid Swap

270 270 Last sold in 14/10/11

8 3G Postpaid 242 242 --

9 Postpaid Dua 88 88 No movement since last 1.5 years.

Data Cards:

1 3G 3.6 MBPS 88 88 --

2 3G 7.2 HSOPA 25 25 --

Top Ups:

1 Rs 10 52,000 52,000 --

2 Rs 20 68,000 68,000 --

3 Rs 50 33,768 33,768 --

4 Rs 100 11,685 11,685 --

Recharge Vouchers:

1 Rs 200 20,000 20,000 Out of which 6,750 not for sale

2 Rs 300 20,185 20,185 Slow moving items

3 Rs 500 4,925 4,925 Slow moving items

4 Rs 1000 500 500 Expired


5 Rs 3000 246 246 Expired

6 Rs 5000 3 3 Expired

Annexure 4

4.01 Details of Tax Deducted at Source (Staff Salary u/s 192):

Month Amounts Deducted

(Rs)

Date of Payment

Amounts Deposited

(Rs)

Delayed

(In Days)

October, 2011 10,19,870.00 -- 10,19,870.00 --

November,2011 10,33,740.00 07/12/11 10,33,740.00 --

December, 2011 10,34,518.00 07/01/12 10,34,518.00 --

January, 2011 10,91,557.00 07/02/12 10,91,557.00 --

February, 2011 18,52,159.00 07/03/12 18,52,159.00 --

March, 2011 21,16,439.00 03/04/12 21,16,439.00 --

4.02 Details of Tax Deducted at Source (Contractors u/s 194C):


(Rs)

Date of Payment

Amounts Deposited

(Rs)

Delayed

(In Days)

October, 2011 23,525.00 05/11/11 23,525.00 --

November,2011 88,197.00 07/12/11 88,197.00 --

December, 2011 52,022.00 07/01/12 52,022.00 --

January, 2011 51,375.00 07/02/12 51,375.00 --

February, 2011 81,523.00 07/03/12 81,523.00 --

March, 2011 1,11,864.00 07/04/12 1,11,864.00 --

4.03 Details of Tax Deducted at Source (Rent u/s 194I):


(Rs)

Date of Payment

Amounts Deposited

(Rs)

Delayed

(In Days)

October, 2011 20,322.00 02/11/11 20,322.00 --

November,2011

-- -- -- --

December, 2011

20,694.00 07/01/12 20,694.00 --

January, 2011 58,909.00 07/02/12 58,909.00 --

February, 2011 20,694.00 07/03/12 20,694.00 --


March, 2011 1,39,880.00 03/04/12 1,39,880.00 --

4.04 Details of Tax Deducted at Source (Commission & Brokerage u/s 194H) [SREI]:


(Rs)

Date of Payment Amounts Deposited

(Rs)

Delayed

(In Days)

October, 2011 102.00 02/11/11 102.00 --

November,2011 57.00 07/12/11 57.00 --

December, 2011 -- -- -- --

January, 2011 25.00 07/02/12 25.00 --

February, 2011 48.00 07/03/12 48.00 --

March, 2011 44.00 03/04/12 44.00 --

4.05 Details of Tax Deducted at Sources (Commission & Brokerage u/s 194H) [CMTS]:


(Rs)


(Rs)

Delayed

(In Days)

October, 2011 3,42,887.00 02/11/11 --

November,2011 91,450.00 07/12/11 --

December, 2011 -- -- -- --

January, 2011 32,000.00 07/02/12 --

February, 2011 1,45,000.00 07/03/12 --

March, 2011 2,85,000.00 03/04/12 --

4.06 Details of Tax Deducted at Sources (Professional Fees u/s 194J):


(Rs)


(Rs)

Delayed

(In Days)

October, 2011 -- -- -- --

November,2011 37,172.00 07/12/11 37,172.00 --

December, 2011 39,248.00 07/01/12 39,248.00 --


January, 2011 68,820.00 07/02/12 68,820.00 --

February, 2011 1,03,188.00 07/03/12 1,03,188.00 --

March, 2011 92,132.00 03/04/12 92,132.00 --


reoprt on performance of bsnl office

Documents

safe insurance

diamond harbour

gmt kolkata

preparing

annual maintenance

previous internal

completed

temporary