REPORT ON PROCUREMENT AND DELIVERY OF LTSM FOR THE 2015

SCHOOL YEAR

PORTFOLIO COMMITTEE ON EDUCATION

24 FEBRUARY 2015

PRESENTATION OUTLINE• Purpose• Understanding the LTSM procurement and

delivery process• Provincial LTSM procurement and delivery

modalities• Delivery of textbooks and stationery by provinces

for 2015 • Textbooks Retention and Retrieval• Delivery of Grades R to 9 workbooks

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PURPOSE

To present to Portfolio Committee the Report on the Procurement and Delivery of Learning and Teaching Support Materials (LTSM) for the 2015 school year

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UNDERSTANDING THE LTSM PROCUREMENT AND DELIVERY PROCESS

• Each year the DBE develops a Sector Plan to guide

and set timelines for provinces to procure LTSM in

readiness for the new school calendar year by

November of the previous school year.

• The plan is sent to provinces; provinces were requested

to align their Management Plans to that of the DBE.

• The DBE continuously reminds PEDs on the

importance of aligning their Management plans to meet

the end of November deadline for delivery of textbooks

and stationery to schools. Deadline for provincial plans

to be submitted to DBE is end of May each year.

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UNDERSTANDING THE LTSM PROCUREMENT AND DELIVERY PROCESS cont.

• Schools place orders based on projected numbers June- July.

• PEDs place orders with publishers July – August

• Publishers deliver to PED warehouses Sept- Oct.

• Managing agents deliver to schools Oct-Nov• Schools declare shortages Jan-Feb• Mop up orders placed by PEDs Jan- Feb• Mop up deliveries Feb-March

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PROVINCIAL LTSM PROCUREMENT AND DELIVERY MODALITIES

Eastern Cape

Textbooks for implementing grades are procured centrally by the province for all the schools, regardless of Section 21.1.c function or its quintile. Publishers appoint a managing agent to deliver textbooks to schools. The managing agent appoints SMMEs to deliver to schools.

Free State

Schools submit their orders online and these are sent via the regions to the provincial office. The province consolidates quantities and places orders with publishers. PED officials manage district warehouses from where textbooks are delivered to schools. Manufacturers are appointed to deliver stationery.

Gauteng

The province has appointed a managing agent to manage the procurement of both textbooks and stationery for only Section 20 schools. The managing agent manages the warehousing and distribution of LTSM to schools. Section 21(c) schools procure themselves.

KwaZulu Natal

The province has appointed a managing agent to manage the procurement, of both textbooks and stationery to schools.

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PROVINCIAL LTSM PROCUREMENT AND DELIVERY MODALITIES Cont….

Limpopo

The province procures textbooks and stationery centrally for all schools. Publishers are invited to submit their lowest price. The province selects the three cheapest books on the revised catalogue and places orders in descending quantities of price A single manufacturer is appointed per district to provide stationery to schools.

Mpumalanga

All schools submit their requisitions for textbooks and stationery which are then verified and approved by Circuit Managers. The managing agent consolidates the quantities and places orders with publishers and stationery manufacturers.

Northern Cape

Schools place textbook orders electronically. The province consolidates and places orders with publishers. Schools order stationery themselves

North West

The province procures stationery and textbooks centrally on behalf of schools. The regions process orders for textbooks and stationery and forward the documentation to the province for payment.

Western Cape

The province procures textbooks for all CAPS implementing grades centrally directly

from publishers. Schools procure stationery.7

DELIVERY OF TEXTBOOKS AND STATIONERY BY PROVINCES FOR 2015

• It should be noted that having procured textbooks for the roll out of CAPS in each of the implementing years, the 2015 textbook orders are ONLY TOP-UPS with the exception of Grade 12 Folklore which is a new genre for African Home Languages.

• Provinces placed orders with publishers with the exception of the Free State which had budget problems due to accruals.

• The top-up orders were expected to bring provinces to the expected level of universal coverage.

• It must be noted that provinces placed textbooks orders worth more than R3 billion for the 2015 school year.

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PROVINCIAL BUDGETS FOR LTSM PROCUREMENT FOR THE MTEF

Province 2014/15 (R’000) 2015/16 (R’000) 2016/17 (R’000)

Eastern Cape R 781 246To be provided To be provided

Free State R 21 613To be provided To be provided

Gauteng R 1 526 286 R 1 787 458 R 1 889 617

KwaZulu Natal R 1 233 000 R 1 313 000 R 1 392 000

Limpopo R 517 824 R 589 765 R 612 022

Mpumalanga R 440 421 R 487 637 R 512 776

Northern Cape R 54 832 R 61 357 R 62 437

North West R 390 000To be provided To be provided

Western Cape R 328 505 R 346,245 R 364 942

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PROCUREMENT AND DELIVERY TO DATE

Provinces % Textbooks Delivery to date

% Stationery Delivery to date

Grades 1-6, 10 and 11 Retention and

retrieval

Universal Coverage

Eastern Cape 87%97%

89, 3% 100%

Free state 97%80%

To be verified 100%

Gauteng Section 20=100% and

Section 21=97.05% Schools procure

95% 93%

KwaZulu Natal 99.8%98%

To be verified 63%

Limpopo 100% top up32% mop up 100%

87% 99%

Mpumalanga 95%100% 85% 100%

Northern Cape 99% 85%

90% 98%

North West98%

94% To be provided 92 %

Western Cape 99% 100% 92% 89%

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TEXTBOOKS RETENTION AND RETRIEVAL

• Reports from provinces show that provinces have made retrieval and retention of textbooks a priority in all schools.

• A conclusive report is expected after the 2014 procurement cycle in February 2015.

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2015 WORKBOOKS

For 2015 school academic year, the DBE distributed the following Workbooks to all public schools:• Grade R Workbooks;• Literacy/language Gr 1 – 6 in 11 languages; • Mathematics Grades 1-3 in eleven languages; • Mathematics Gr 4 – 9 English and Afrikaans; • Life Skills Gr 1 – 3 in 11 languages; and • English FAL Grades 1-6.• Workbooks are printed in two volumes

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PRINTING AND DELIVERY OF WORKBOOKS

• Printing of Grades 1-9 workbook 1 for 2015 academic year commenced at the beginning of June 2014 and was completed end of July 2014.

• As at 30 September 2014, a total number of 19 439 (82.18%) out of 23 654 schools received 2015 workbook consignments.

• An additional 1,5 million per volume was printed to provide for delivery to the outstanding schools in the fourth term.

• Grade R workbooks 1-4 and 40% of Volume 2 grades 1-9 were

delivered to school in the fourth term.

• EC, WC, MP, KZN, LP, NW and GP provinces formally requested 5% additional workbooks quantities through the DBE tender processes to address shortages.

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DELIVERY OF GRADES R TO 9 WORKBOOKS

• The table below indicates the breakdown per province of the number of schools across the country that received Grades 1-9 volume 1 workbooks as at 16 January 2015:

Province Total Schools Allocated

Total Books Allocated

Schools Dispatched

Books Dispatched

Schools Delivered

Books Delivered

% Schools Delivered

% Books Delivered

EC 5 163 4 473 030 5 163 4 473 030 5 153 4 463 025 99.81% 99.78%

FS 1 258 1 548 430 1 258 1 548 430 1 258 1 548 430 100.00% 100.00%

GP 2 127 4 572 710 2 127 4 572 710 2 127 4 572 710 100.00% 100.00%

KZ 5 928 5 639 495 5 928 5 639 495 5 928 5 639 495 100.00% 100.00%

LP 3 927 3 402 855 3 927 3 402 855 3 922 3 396 345 99.87% 99.81%

MP 1 635 2 210 250 1 635 2 210 250 1 635 2 210 250 100.00% 100.00%

NC 542 661 970 542 661 970 542 661 970 100.00% 100.00%

NW 1 488 1 799 165 1 488 1 799 165 1 488 1 799 165 100.00% 100.00%

WC 1 494 2 155 560 1 494 2 155 560 1 494 2 155 560 100.00% 100.00%

Grand Total 23 562 26 463 465 23 562 26 463 465 23 547 26 446 950 99.94% 99.94%14

DELIVERY OF GRADES R TO 9 WORKBOOKS (Cont..)

The table below indicates the breakdown per province of the number of schools across

the country that received Grades 1-9 volume 2 workbooks as at 16 January 2015:

Province Total Schools

Allocated

Total Books Allocated

Schools Dispatched

Books Dispatched

Schools Delivered

Books Delivered

% Schools Delivered

% Books Delivered

EC 5 160 4 477 080 4 397 3 744 655 2 509 2 088 745 48.62% 46.65%

FS 1 258 1 548 550 826 1 010 665 377 436 330 29.97% 28.18%

GP 2 126 4 566 115 1 341 2 869 095 659 1 394 660 31.00% 30.54%

KZ 5 927 5 650 925 4 019 3 630 325 2 125 1 866 180 35.85% 33.02%

LP 3 926 3 404 635 2 643 2 050 945 1 425 846 625 36.30% 24.87%

MP 1 623 2 211 365 1 194 1 535 630 661 835 220 40.73% 37.77%

NC 542 662 010 245 281 325 46 41 010 8.49% 6.19%

NW 1 484 1 800 495 1 059 1 304 690 432 550 160 29.11% 30.56%

WC 1 494 2 155 640 848 1 227 880 71 90 870 4.75% 4.22%Grand Total 23 540 26 476 815 16 572 17 655 210 8 305 8 149 800 35.28% 30.78%

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DELIVERY OF GRADES R TO 9 WORKBOOKS (Cont….)

The table below indicates the breakdown per province of the number of schools across the country that received Grade R volume 1 workbooks as at 10 December 2014:

Province Total Schools

Allocated

Total Books Allocated

Schools Dispatched

Books Dispatched

Schools Delivered

Books Delivered

% Schools Delivered

% Books Delivered

EC 4 504 749 580 4 504 749 580 4 465 742 533 99.13% 99.06%

FS 632 160 620 632 160 620 632 160 620 100.00% 100.00%

GP 1 339 443 180 1 339 443 180 1 333 441 560 99.55% 99.63%

KZ 3 996 957 760 3 996 957 760 3 989 956 680 99.82% 99.89%

LP 2 334 557 380 2 334 557 380 2 330 556 580 99.83% 99.86%

MP 924 224 700 924 224 700 922 224 480 99.78% 99.90%

NC 372 77 460 372 77 460 372 77 460 100.00% 100.00%

NW 946 223 580 946 223 580 944 223 360 99.79% 99.90%

WC 1 016 306 720 1 016 306 720 1 015 306 260 99.90% 99.85%

Grand Total 16 063 3 700 980 16 063 3 700 980 16 002 3 689 533 99.62% 99.69%

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PRINTING AND DELIVERY OF WORKBOOKS cont..

Province Schools reported additional workbooks

Schools reported Introduction of new Language

Schools reported wrong language

New Grade Omitted school

EC 55 2 2 12 3

FS 15 - - - -

GP 43 - 3 1 -

KZN 81 1 12 - 6

LP 43 - 2 2 1

MP 14 3 3 -

NC 6 - - 1

NW 47 1 1 2 3

WC 49 - 1 - 1

TOTAL 353 7 24 18 14

The delivery exceptions received as at 30 September is detailed in the table below. The exceptions are a result of incorrect data received from provinces. These are being addressed by the 7 provinces that ordered additional 5% stock

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