report to: corporate and community services …...this is a traditional tree, with christmas lights...

REPORTAgenda Item 9.8

Report No. 137/19ccs

TO: CORPORATE AND COMMUNITY SERVICES COMMITTEE -MONDAY 12 AUGUST

SUBJECT: CHRISTMAS TREE REVIEW

AUTHOR: COMMUNITY PROJECTS AND EVENTS OFFICER - GEORGIA SEVEN

EXECUTIVE SUMMARY

This report provides a proposal to Council to update Alice Springs Town Council’s existing Christmas tree for the Christmas Carnival and display.

RECOMMENDATIONThat it be a recommendation to Council:

That Council supports the purchase of a new Christmas tree, providing direction on a preferred option.

REPORT

1. BACKGROUND

Alice Springs Town Council’s current 8.2 metre fir tree was purchased in 2009. The two-metre high base, on which the tree sits, was added in 2011 following vandalism to the tree. The current tree has been a focal point of the Christmas Carnival and holiday season for the last decade. Christmas tree is lit by local children at the Christmas Carnival, alongside a concurrent fireworks display, and is an exciting part of each year’s celebrations. The tree is normally up from late November until early January.

2. DISCUSSION

Council officers have identified the need to update the tree to ensure its effective continuation as an integral part of the Christmas celebrations for the community. Concerns regarding the tree include age of the tree, size, and resources required each year to erect the tree.

Age of treeThe current Christmas tree is over 10 years old, and needs replacement or significant repair, as after each use, the integrity of the tree diminishes. The branches of the current tree have started to fall off due to the heavy works involved in setting up, taking down, pest control, moving, and storing the tree each year. There are approximately 20 spare branches remaining. The lights are also damaged as they are permanently attached to the tree, and each year the connections between each section are compromised when packing down the tree.

Report No. 137/19ccs 12.

It is important to note that the current tree will be difficult to repair to its original state because its age means that there is a lack of availability of spare parts, as the tree is no longer standard across Australia.

Resources usedAnother concern is the significant amount of resources required to put up and dismantle the tree.

Each year, various external contractors are employed to build the tree. A contractor from Queensland has been flown in over various years at a cost of over $6,500 per year to assist with repairs, installation and commissioning of the Christmas tree. Other local external contractors required are electricians, engineers, and pest control.

In addition to external contractors, there is a large demand placed on Depot staff in the installation, removal and preparation of the tree. In 2018, for example, excluding the use of the external contractor from Brisbane to set up the tree, the cost associated with the tree was $23,000 (similar to 2018). Depot works in 2018 started on 23 November, and included removing the tree from the shed to be sprayed, assisting with moving and installing the base, installing fencing around base, picking up the tree, implementing a Traffic Management Plan for installation and removal, installing the tree and assisting with decorations, etc.

Tree sizeThe Community Projects and Events Officer contacted several councils when researching trees, including Bathurst Regional Council, Broken Hill City Council, Orange City Council and City of Holdfast Bay. These councils have advised that they have updated their trees so they can be installed in-house, thus reducing the costs and time needed in managing their trees, especially where these resources may be limited. The regional councils consulted with all have trees approximately six metres tall, as from around eight metres (the size of the current Alice Springs Town Council tree) cranes are normally essential, which adds to costs and resources. The size of Alice Springs Town Council’s current tree also means that there are limited storage options available. The tree is stored at the boxing shed at Traeger Park, which is not fully enclosed, and can attract pests.

Council brandingIn 2018, new Australiana Christmas artwork was introduced. A new tree would allow Council to brand its tree in a way that remains traditional to Christmas with a fir tree, but embraces the uniqueness of Christmas in Central Australia, and its distinctive flora and fauna. This is also a focus of Council’s new Christmas branding.

Following on from conversations with other regional Councils, and research into trees currently available to purchase in Australia, the following options are being put forward.

See image to the right for proposition of how the tree could integrate a traditional tree, with a Central Australia flavour.

Report No. 137/19ccs / 3.

OPTION 1: Commercial Christmas Services Outdoor Christmas Package (6m)

Commercial Christmas Services provide Christmas packages to various Regional Councils across Australia. Their most popular option for outside displays is the 20ft/6m traditional tree.

This is a traditional tree, with Christmas lights and baubles, but also incorporating LED Central Australian animals placed around the base of the tree to highlight Christmas in the Outback. This Christmas tree is supplied with a full quantity of decorations. The LED animals are produced in-house by Commercial Christmas Services.

PROS• The tree comes delivered on pallets which are reused for storage.• This type of tree is their most popular style with various councils across Australia• Easy set up• Able to be set up with Council's current resources.• Can be set up within a day

CONS• The impact of the Australian summer on the tree.• Smaller than current tree.

COSTS• External Feature Christmas tree, including themed red/orange/bronze/gold

decorations such as baubles, stars, snowflakes, candy canes, etc., external LED lighting, LED star topper $15,990

• Freight Sydney to Alice Springs per pallet 4 @ $620.00 = $2,480.00*

Full Tree Package Total ex-GST: $18,470.00 LED Australian animals: 3 @ $7,990 = $23,970 Total: $42,440 ex GST

Base: Additional $10,000 budgeted to either re purpose existing base or create new base.

• Additional freight option: Purchase of ex-hire 20ft freight container and freight Sydney to Alice Springs Town Council via rail. Alice Springs Town Council then owns the container and this can be used to store the tree, instead of the current storage at the boxing shed, which is open and dusty. There is space at Depot to store the shipping container. $5,920

Report No. 137/19ccs /4.

OPTION 2: The Christmas Tree Company (6m)

The Christmas tree Company provide artificial Christmas trees suitable for outdoor use to many Local Governments around Australia. Their most popular size tree is the 20ft/6m due to the ease of set up and pack down. The example below is Bathurst Council’s 6 metre tree, which was done by The Christmas Tree Company.

LED animals designed by this company are in the style of the below picture, but for the proposed new tree, would be Central Australian animals.

This is a traditional tree, with Christmas lights and baubles, but also incorporating LED Central Australian animals placed around the base of the tree to highlight Christmas in the Outback. This supplier advised that this is their most popular tree with regional Councils in Australia.

PROS• Popular tree with other councils around Australia.• Includes references to Central Australia with animals and colour scheme.• Easier set up and take down for Depot staff.• Cost saving.

CONS• The impact of the Australian summer on the tree.• Smaller than current tree.

COSTS• 20ft/6metre Canadian Cone Tree, including LED warm super bright lights, LED

Star Topper, bauble decorations in various colours (red glossy, red glitter, gold glossy, gold matte) light transformer $11,913.55

• Freight approx. $4,500• LED Australian animals x 4 = $11,400

Total: $27,813.55Base: Additional $10,000 budgeted to repurpose existing base or create new base.


OPTION 3: Commercial Christmas Services Outdoor Christmas Package (8m)

This tree is the same as the 6 metre Commercial Christmas Services tree, but larger at 8 metres.

PROS• Size comparable to current tree.

CONS• More storage space required.• External suppliers will be required to assemble.• Added costs and resources for Council.• Trees of this size at normally in city squares and parks, and not commonly found

in smaller spaces.

COSTS• External Feature Christmas tree, including themed red/orange/bronze/gold

decorations such as baubles, stars, snowflakes, candy canes etc., external LED lighting, LED star topper $29,990

• Freight Sydney to Alice Springs per Pallet 6 @ $620.00 = $4,960

Full Tree Package ex-GST: $31,950LED Australian animals: 3 @ $7,990 = $23,970TOTAL: $55,920

Base: Additional $10,000 budgeted to either re purpose existing base or create new base.


OPTION 4: Repair of Current Tree

Another option for Council is continue using the current tree, and doing yearlymaintenance on the tree with an external contractor until the point where the treecan longer be used, and spare parts no longer available (this type of tree is nolonger a standard one in Australia).

PROS• Up cycling of the tree.

CONS• Ongoing costs of flying in contractor from Queensland, approx. $8,000 each

year, which includes basic maintenance such as repairs to lighting cables, reassembly of components.

• No longer able to purchase branch pieces, down to only a few spares.• Will require new decorations, current ones now sparse (quote from The

Christmas Tree company is approximately $3,332 to produce 180 pieces of decoration).

• Extensive set up requiring several days of work, closing of roads, and a large use of Council’s workforce.

• Poor storage options available due to the size of the tree.

COSTS• New decorations of $3,332.• Total cost of works for the current Christmas tree around $23,000 annually

(including temporary repairs).

3. POLICY IMPACTS

A new Christmas tree would impact Council’s deliverables by supporting the below strategic areas:

Alice Springs Town Council Strategic Plan 2018- 2021:Objective 1: A dynamic community

1.1: Inclusiveness and support1.1.2: Promote community engagement, cohesion and safety 1.1.3: Proactively embrace diversity, ensuring equitable participation opportunities

4. FINANCIAL IMPACTS

There is $66,461 in the budget line 573 for the Christmas tree. This includes additional funding provided by Council to replace or update the current tree.

5. SOCIAL IMPACTS

By integrating a traditional European fir tree with the colours and animals of Central Australia, we can provide a Christmas with a local feel. A large fir tree decorated in baubles of different sizes of the colours reflective of our landscape; reds, oranges, browns and golds. Incorporating the plinth, light statues of rock wallabies, kangaroos, emus and perenties can be placed around the base of the tree.

Report No. 137/19ccs 17.

6. ENVIRONMENTAL IMPACTS

Nil

7. PUBLIC RELATIONS

A Christmas tree provides a symbol for reflection on the year that has past, and hope for the year that is ahead. The Council Christmas tree has also become an important tradition in Alice Springs for many residents. As such, it is anticipated that a proactive approach to ensuring there is a sensible and sustainable Christmas tree solution for Alice Springs will be well received.

8. ATTACHMENTS

Attachment A - The Christmas Tree Company quote Attachment B - Commercial Christmas Services quote

Georgia BevenCOMMUNITY PROJECTS AND EVENTS OFFICER

Simon DukeDIRECTOR CORPORATE AND COMMUNITY SERVICES

ATTACHMENT A

Alice Springs Town Council

The Christmas Tree CompanyABN 43 161 049 887

879 Old Northern DURAL NSW 2158

Telephone: 02 9651 5051Facsimile: 02 9651 5052

QuoteDate: 22/07/2019

Invoice Number: 00003195

QTY ITEM NO DESCRIPTION PRICE UNIT AMOUNT TAX6 METRE WIDE CONE TREE

1 CACN-11704-G-20-UV

The Canadian Cone - 20ft $7,272.73 EA $7,272.73 GST

LIGHTS70 L-J-100-WWSB-G 100 Warm White Super Bright Lights on

Green Wire$20,909 $1,463.63 GST

10 L-J-TC-IP44 IP44 Transformer with Controller $11,591 EA $115.91 GST10 LW-J-10M-G 10 Metre Lead Wire - Green $5,455 EA $54.55 GST

DECORATIONS - BAUBLES ONLY24 O-B-R-C-80-12 80mm Bauble - Red Glossy - Pk of 12 $18.00 PK 12 $432.00 GST18 O-B-R-G-80-12 80mm Bauble - Red Glitter - Pk of 12 $18.00 PK 12 $324.00 GST18 O-B-R-C-100-12 100mm Bauble - Red Glossy UV - Pk of 12 $32.00 1 $576.00 GST24 O-B-G-C-80-12 80mm Bauble - Gold Glossy - Pk of 12 $18.00 PK 12 $432.00 GST18 O-B-G-M-80-12 80mm Bauble - Gold Matt - Pk 12 $18.00 PK 12 $324.00 GST18 O-B-G-C-100-12 100mm Bauble - Gold Glossy UV - Pk 12 $32.00 1 $576.00 GST8 SPECIAL Tie Wire Rolls for Baubles $7.2725 EA $58.18 GST

LED ITEMS

Terms: Prepaid Subtotal:

BANK ACCOUNT DETAILS FOR DIRECT DEPOSITBSB: 062 000 ACCOUNT NO: 14663899 GST:

MASTERCARD & VISA PAYMENTS ACCEPTED Total:A CREDIT CARD SURCHARGE OF 1.1% WILL BEAPPLIED TO THE TOTAL COST OF THE ORDER Applied:

We appreciate your business. Thank you! Balance:







QTY ITEM NO DESCRIPTION PRICE UNIT AMOUNT TAX1 SPECIAL Large LED Light Up Tree Top Star •$200.00 EA $200.00 GST1 SPECIAL LED Native Animals - in accordance with

specifications attached in proposal for LED animals

$11,400.00 EA $11,400.00 GST

FREIGHT (ESTIMATED)2 D Delivery Charges on a double pallet 2.4 x 1.2

x 2.4 m (forklift available)$1,500.00 EA $3,000.00 GST

2 D Delivery Charges on a single pallet 1.2 x 1.2 $750.00 EA $1,500.00 GSTx 2.4 m (forklift available)

Terms: Prepaid

BANK ACCOUNT DETAILS FOR DIRECT DEPOSIT BSB: 062 000 ACCOUNT NO: 14663899

MASTERCARD a VISA PAYMENTS ACCEPTED A CREDIT CARD SURCHARGE OF 1.1% WILL BE APPLIED TO THE TOTAL COST OF THE ORDER

We appreciate your business. Thank you!

Subtotal: $27,729.00

GST: $2,772.90

Total: $30,501.90

Applied: $0.00

Balance: $30,501.90







QTY ITEM NO DESCRIPTION PRICE UNIT AMOUNT TAX6 METRE WIDE CONE TREE

1 CACN-11704-G-20-UV

The Canadian Cone - 20ft $7,272.73 EA $7,272.73 GST

LIGHTS70 L-J-100-WWS B-G 100 Warm White Super Bright Lights on

Green Wire$20.909143 $1,463.63 GST

10 L-J-TC-IP44 IP44 Transformer with Controller $11,591 EA $115.91 GST10 LW-J-10M-G 10 Metre Lead Wire - Green $5,454 EA $54.55 GST

DECORATIONSLarge Stars to Obtain Coverage Easier

24 TTS-G-30 Tree Top Star - Gold - 30cm $27.2725 EA $654.54 GST36 TTS-G-40 Tree Top Star - Gold - 40cm $36.363611 EA $1,309.09 GST

Baubles18 O-B-R-C-80-12 80mm Bauble - Red Glossy - Pk of 12 $18.00 PK 12 $324.00 GST18 O-B-R-G-80-12 80mm Bauble - Red Glitter - Pk of 12 $18.00 PK 12 $324.00 GST12 O-B-R-C-100-12 100mm Bauble - Red Glossy UV - Pk of 12 $32.00 1 $384.00 GST4 SPECIAL Tie Wire Rolls for Baubles $7,275 EA $29.10 GST

Terms: Prepaid Subtotal:

BANK ACCOUNT DETAILS FOR DIRECT DEPOSITBSB: 062 000 ACCOUNT NO: 14663899 GST;

MASTERCARD & VISA PAYMENTS ACCEPTED Total:A CREDIT CARD SURCHARGE OF 1.1% WILL BEAPPLIED TO THE TOTAL COST OF THE ORDER Applied:

We appreciate your business. Thank you! Balance:







QTY ITEM NO DESCRIPTION PRICE UNIT AMOUNT TAX

LED ITEMS1 SPECIAL Large LED Light Up Tree Top Star $200.00 EA $200.00 GST1 SPECIAL LED Native Animals - in accordance with

specifications attached in proposal for LED animals

$11,400.00 EA $11,400.00 GST

FREIGHT (ESTIMATED)2 D Delivery Charges on a double pallet 2.4 x 1.2

x 2.4 m (forklift available)$1,500.00 EA $3,000.00 GST

2 D Delivery Charges on a single pallet 1.2 x 1.2 $750.00 EA $1,500.00 GSTx 2.4 m (forklift available)

Terms: Prepaid Subtotal: $28,031.55

BANK ACCOUNT DETAILS FOR DIRECT DEPOSITBSB: 062 000 ACCOUNT NO: 14663899 GST: $2,803.15

MASTERCARD & VISA PAYMENTS ACCEPTED Total: $30,834.70A CREDIT CARD SURCHARGE OF 1.1% WILL BEAPPLIED TO THE TOTAL COST OF THE ORDER Applied: $0.00

We appreciate your business. Thank you! Balance: $30,834.70

ALICE SPRINGS TOWN COUNCIL PROPOSAL FOR LED ANIMALS

FOR CHRISTMAS 2019STYLE DESCRIPTION SPECIFICATIONS

LIGHTINGCOLOUR

PRICE (EX GST)

■

1.8 metre long lizard

Size:1.8*0.85*0.3m, alu frame, gold painting, no pvc net, with 24V 320 warm white led and 40 warm white flash led string light, with swich power and power cord ,SAA plug,packing size:1*0.9*0.5M

warm white led and warm white flash led $2,000.00

j

M

1.8 metre high emu

Size:1.2*0.5*1.8m, alu frame, gold painting, no pvc net, with 24V480 warm white led andGOwarm white flash led string light, with swich power and power cord ,SAA plug,packing size:1.22*0.52*0.72M


1.8 metre high standing kangaroo

Size:2.3*1.2*1.8m, alu frame, gold painting, no pvc net, with 24V720 warm white led andOOwarm white flash led string light, with swich power and power cord ,SAA plug, without base,1.35*1.22*1.2M


El

1.5 metre long sitting kangaroo

Size:1.4*1*0.8m, alu frame, gold painting, no pvc net, with 24V560 warm white led and70warm white flash led string light, with swich power and power cord ,SAA plug, packing size: 1.42*0.62*0.82m


TOTAL (PLUS GST):

GST:

TOTAL (INC GST):

$11,400.00

$1,140.00

$12,540.00

Telephone: (02) 965l 5051The Christmas Tree Company

.com.au

ATTACHMENT B

f a '■HiiiWB wQuotation

Georgia Beven Date: Tuesday 25th June 2019Community Projects and Events Officer Quotation No: Q355619-rev3Alice Springs Town Council Phone: (08) 8950 0505 www.alicesprings.nt.gov.au

Item Description of Supply Quantity Unit Total

Christmas Decorations for Alice Springs Town Council on a Purchase and Supply Basis

OPTION 1: 20ft External Christmas Tree - Supplied with full quantity of decorations

CT20 External Feature Christmas Tree 20ft/6m 1 $ 15,990.00 $ 15,990.00Supplied with Themed Red/Orange/Bronze/Gold Decorations Includes Assorted Styles and Sizes of Decorations:Baubles, Stars, Snowflakes, Candy Canes etc.Includes Commercial Grade External LED Lighting Includes LED Star Topper

Freight Sydney to Alice Springs per Pallet 4 $ 620.00 $ 2,480.00

OPTION 1: Full Package Total Consideration ex-GST: $ 18,470.00

OPTION 2: 20ft External Christmas Tree - Undecorated No Lights

CT20 External Feature Christmas Tree 20ft/6m 1 $ 12,990.00 $ 12,990.00Undecorated No Lights


OPTION 2: Undecorated Total Consideration ex-GST $ 15,470.00

Please note all quotation prices are ex-GST

Please note that acceptance of this quotation, electronically or by any other means, signifies acceptance of Commercial Christmas Sales and Delivery Terms and Conditions.

ABN: 21 168 763 835ACN: 168 763 835

Ph: (02) 9660 3777 M: 0411 188 363 E: [email protected]: Warehouse F14, 42 Wattle St, Ultimo, NSW 2007

Postal: PO Box 1270, Lane Cove, NSW 1595

http://www.alicesprings.nt.gov.au

mailto:[email protected]

r a iQuotation

Georgia Seven Date: Tuesday 25th June 2019Community Projects and Events Officer Quotation No: Q355619-rev4Alice Springs Town Council Phone: (08) 8950 0505 www.alicesprings.nt.gov.au



OPTION 1: 26ft External Christmas Tree - Supplied with full quantity of decorations

CT26 External Feature Christmas Tree 26ft/8m 1 $ 26,990.00 $ 26,990.00Supplied with Themed Red/Orange/Bronze/Gold Decorations Includes Assorted Styles and Sizes of Decorations:Baubles, Stars, Snowflakes, Candy Canes etc.Includes Commercial Grade External LED Lighting Includes LED Star Topper


OPTION 1: Full Package Total Consideration ex-GST: $ 31,950.00

OPTION 2: 26ft External Christmas Tree - Undecorated No Lights

CT26 External Feature Christmas Tree 26ft/8m 1 $ 19,990.00 $ 19,990.00Undecorated No Lights


OPTION 2: Undecorated Total Consideration ex-GST $ 23,710.00

Please note all quotation prices are ex-GST

Please note that acceptance of this quotation, electronically or by any other means, signifies acceptance of Commercial Christmas Sales and Delivery Terms and Conditions.

ABN: 21 168 763 835ACN: 168 763 835





Commercial Christmas Services I •CHRISTMAS DISPLAYS & SUPPLIERS

Tree Top

20 Foot Christmas Tree

Parts D and E Both are 2 Sections

Part A Parts B and C1 Section Both are 1 Section

Branch Stabalizing Ring ■ A, B, C, D & E - Item 179489

Size-20 Feet

2009429712.3ft770237200kg

TipsBranches Sections Tree Diameter Weight CubeDown Weight

■ESS*:.ABN: 21 168 763 835 ACN: 168 763 835

7 Ph: (02) 9660 3777 M: 0411 188 363 E: [email protected]: Warehouse F14, 42 Wattle St, Ultimo, NSW 2007



Commercial Christmas ServicesCHRISTMAS DISPLAYS & SUPPLIERS

ABN: 21 168 763 835ACN: 168 763 835





BN: 21 168 763 835ACN: 168 763 835





ABN: 21 168 763 835ACN: 168 763 835

|Ph: (02) 9660 3777 M: 0411 188 363 E: [email protected]: Warehouse F14, 42 Wattle St, Ultimo, NSW 2007i

Postal: PO Box 1270, Lane Cove, NSW 1595 |



QuotationGeorgia Seven Date: Wednesday 7th July 2019Community Projects and Events Officer Quotation No: Q3511419Alice Springs Town Council Phone: (08) 8950 0505 www.alicesprings.nt.gov.au



Australian Themed Custom 3D LED Motifs

LED3D LED 3D Kangaroo 160 x 210 x 60cm 1 $ 7,990.00 $ 7,990.00

LED3D LED 3D Emu 160 x 140 x 50cm 1 $ 7,990.00 $ 7,990.00

LED3D LED 3D Goanna 40 x 240 x 80cm 1 $ 7,990.00 $ 7,990.00

Total Consideration ex-GST ex-Sydney: $ 23,970.00

Please note quotation is ex-GST ex-Sydney and valid for 30 days

Acceptance of this quotation, electronically or by any other means, signifies acceptance of Commercial Christmas Sales and Delivery Terms and Conditions.

mmmm-ABN: 21 168 763 835ACN: 168 763 835






QuotationGeorgia Beven Date: Wednesday 17th July 2019Community Projects and Events Officer Quotation No: Q3513119Alice Springs Town Council Phone: (08) 8950 0505 www.alicesprings.nt.gov.au


Purchase of Container and Freight Sydney to Alice Springs Town Council NT

Purchase of ex-hire 20’ Container 1Includes Delivery to our Distribution Warehouse for Loading

Delivery of 20’ Container Sydney to Alice Springs Town Council NT 1Transport via Adelaide (Rail)

Total Consideration for Purchase of 20’ Container and Freight ex-GST: $ 5,920.00

Please note quotation is ex-GST ex-Sydney and valid for 30 days

Acceptance of this quotation, electronically or by any other means, signifies acceptance of Commercial Christmas Sales and Delivery Terms and Conditions.

ABN: 21 168 763 835ACN: 168 763 835





report to: corporate and community services …...this is a traditional tree, with christmas lights...

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