SAP WORLD TOUR 09 meets3rd SAPience.be TECHNOLOGY DAY

Reporting and Budgeting with SAPBPC 7.0 version NetWeaver atCorelio

Luc JorenGroup Controller, CorelioBjorn VandammePartner, CFObeluxJeroen RoosenBI Business Unit Leader, CernumSAP Lounge, VilvoordeJune 3-4, 2009

© SAP 2009 / Page 2

1. Corelio1.1. Situation Before BPC1.2. Wish-list Corelio1.3. Solution BPC1.4. Why Cernum/CFObelux

2. CFObelux2.1 Project Scope2.2 Project Approach2.3 Functionalities used2.4 Project Observations2.5 Lessons Learnt

3. Cernum3.1. Terminology3.2. Integration SAP BI – BPC3.3. Set-up Transactional data3.4. Set-up Master Data3.5. Lessons Learnt

Agenda

Corelio is the largest newspaper publisher in Belgium with a presence in both sides ofthe country

90.000 copies/day355.000 readers/day

265.000 copies/day950.000 readers/day

95.000 copies/day400.000 readers/day

Corelio

Our websites and mobile platforms are alive and kicking

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200.000 unique surfers/day2.200.000 unique surfers/month

250.000 unique surfers/day3.300.000 unique surfers/month

35.000 unique surfers/day500.000 unique surfers/month

Corelio

Corelio has the highest reach in free sheets in Belgium, every week

96 local editions4,3 million readers/week155 salespeople

Together with the newspapers, the free sheets are the key channels of our verticalclassifieds businesses: car, real estate, travel, relations, job, miscellaneous

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Corelio

High-end audiovisual production companyTV-production of the national soccerleague

Nr 1 Belgian production TV commercialsCaviar Los Angeles and AmsterdamFilm projects and high quality series

Through our stakes in Woestijnvis (40%) and Caviar (38%), producers of some of thebest TV, film and commercial products in Belgium, Corelio also became a player in theaudiovisual sector

DeSlimste

Menster

Wereld

Loft

Van Vlees en Bloed

Dirty Mind

SM-Rechter

Corelio

Corelio Printing became the market leader in coldset, sheet fed and heat set in Belgiumin 2008 and has a strong presence in the Netherlands and France

Three print sites in the Brussels areaColdset:

– Production of own newspapers and freesheets

– Using 60.000 tons of newsprint/annum– Major customers are other publishers of

free sheets, professional organisationsand trade-unions

Sheet fed and Heatset:– Using 60.000 tons magazine paper– Some of our major customers are

Sanoma in Belgium and the Netherlands,Hachette, Media Participations andProdupresse

Corelio

Financial Department Corelio

Centralised Group ControllingDecentralised controllersSAP FI/CO :

– One platform in 2010– Untill then : 2 platforms with BW to bring reporting data together

Reporting tool : BW with Excel/bex as front-end toolForecasting : excel stand-aloneBudgetting : excel stand-alone + SAP upload

– Excel is not made for this– Upload in SAP in time-consuming, especially for handling revised data

Situation before BPC

SAP + BW/bexAdvantages

– Standardised– Data content : bringing 2 SAP-platforms together for reporting– Quick data look-up

Disadvantages– Difficult to integrate with standard lay-out & presentation– User friendliness– Only reporting, no budgetting or consolidation– Forecasting in excel : lot of re-input in different excel-reports– Budgetting in excel and upload in SAP : dangerous, needs a lot of checks

Wish-list Corelio (1)

Improvement lay-out : reports on paper are still very important !Standard lay-out

– Easier for end-user to walk around in data– Bringing decentralised users on standardised platform : one truth– No more excel stand-alone

Forecast– In database– But not on lowest detail level– Allocations– Integrated comments of budgetholder– Proces : log

Wish-list Corelio (2)

Budget– In database– Integration ‘framework’ on high level with details (CC/CE) on lowest level– Allocations– Integrated comments & interaction with division controllers– Proces automatistion & log

Consolidation in same database as management reporting– Faster– Auto-reconciliation

Solution : BPC

Strong integration with existing SAP/BW– Netweaver-version– Integration with new profitcenter accounting in SAP/R3 (2010) goes very quickly

Front-end : excel– Flexible : use of standard excel-functionality possible– Need for poweruser to create ‘standard reports’ for end-user, but poweruser does not have to

be an IT-specialist.– End-user can navigate easily in reporting– Feels like excel, but with one database one truth

Comments are available in database interactiveBudget & forecasting process :

– Uniformisation (inputschedules)– Automatisation (no more multiple inputs)– High level data & low devel detail in same tool

One tool for both consolidation & management reporting (next step)

Why Cernum/CFObelux

Combined knowledge of SAP/BW specialists (IT) with BPC specialists (business)– Cernum :

• SAP/BW in depth knowledge• IT oriented• Back-end

– CFObelux• BPC/Outlooksoft in depth knowledge• Business oriented• Front-end• Ex-controllers : “we speak the same languages”

© SAP 2009 / Page 14

1. Corelio1.1. Situation Before BPC1.2. Wish-list Corelio1.3. Solution BPC1.4. Why Cernum/CFObelux

2. CFObelux2.1 Project Scope2.2 Project Approach2.3 Functionalities used2.4 Project Observations2.5 Lessons Learnt

3. Cernum3.1. Terminology3.2. Integration SAP BI – BPC3.3. Set-up Transactional data3.4. Set-up Master Data3.5. Leassons Learnt

Agenda

Founded in Feburary 2006Belgium-based company but operating on national and international levelbusiness knowledge driven services by senior financial expertsExpert knowledge on SAP BPC, over 18 years of experienceEnterprise performance management and business intelligenceIFRS reporting and financial consolidationVital to our approach is our ability to combine finance and technology expertise aswell as our capability in offering the full range of finance functions, from accountantto financial executive, in small, medium-sized and large companies.SAP Services partner and Lounge partnerFirst partner in financial consolidation on SAP BPC Netweaver version (CargoLux)

Who is CFObelux?

find more on www.cfobelux.com

Consulting model

Focus on the office of the CFOSupporting all functionsServices

Solution implementationAdvisory servicesOutsourcing (e.g. Consolidation)TrainingAd-Hoc Finance Support

For processes such as IFRS, FastClose, Working Cap, Reporting,Consolidation, Planning andBudgeting

CFObelux Services

Project ScopePhase 1 Actuals & Forecast (delivered)Phase 2 Budget (in progress)

Project approachWorkshops with Corelio to define the design of the application (discuss groupreporting templates)Adopted BI hierarchy and tuned for BPC useBex query analyzer vs dimensionality reportingGroup approach: data load (automated) and manual input non-SAP unitsKey-user involvement asap – business user is key

SAP BPC Project @ Corelio

Functionalities usedEVDRE reporting and input schedulesEVSND and EVGET formulas used for some specific schedulesUse of Datasrc dimension to capture adjustmentsMultiple hierarchy structures in dimensions to comply to various reportingneedsManagement of versions (Budget versions)EVHOT (create report jumps)Jump to the SAP Portal for detailed reporting on document level (Actuals)Allocation logic (CO allocations can be handled in BPC)EVPRO to link dimension members (eg Forecasting on higher level thanactuals reporting)

SAP BPC Project @ Corelio

Reports

Input Screens

Project observationsFast ROI on Actuals reporting due to integrated environmentKey-user quickly adopts BPC functionality and report buildingBI plays an important role to make good progress

Project recommendations / lessons learntInvolvement of key-user is important, even during design ; design is not anIT related job in SAP BPCWorkflow functionality of the Microsoft version not yet present – be creativeMake sure you know all functionality differences between Microsoft andNetweaver versionBe a Microsoft Excel expert

SAP BPC Project @ Corelio

© SAP 2009 / Page 22

1. Corelio1.1. Situation Before BPC1.2. Wish-list Corelio1.3. Solution BPC1.4. Why Cernum/CFObelux

2. CFObelux2.1 Project Scope2.2 Project Approach2.3 Functionalities used2.4 Project Observations2.5 Lessons Learnt

3. Cernum3.1. Terminology3.2. Integration SAP BI – BPC3.3. Set-up Transactional data3.4. Set-up Master Data3.5. Leassons Learnt

Agenda

Introduction Cernum

SAP CRM Gold PartnerSAP VAR PartnerPart of Alti Group

1000 + consultants with 400 SAP consultantsSAP offering

ERPCRMBI / BOBJ

30+ Consultants20 BI Certified125 FTE years of SAP BI experience

SOA NetWeaver (Portal, PI, Mobile, Web Development,..)Belgium

110 SAP consultants (market leader in CRM and BI)30 Java/.NET consultants (custom development projects)Offices in Aalst and Brussels

End-to-end project organisationConsulting & advisoryImplementationSupport

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50+ Cernum projects

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BPC Terminology vs SAP BI Terminology

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Integration SAP BI - BPC

BPC objects generates SAP NetWeaver BI objects (i.e. InfoCubes, InfoObjects)All BPC Objects are stored in the /CPMB/ namespace

SAP BPC SAP BI

Integration SAP BI - BPC

BPC is not able to use the objects in the « standard BI namespace »In the NetWeaver version you can choose between SAP BI functionalitiesand BPC functionalitiesIn BPC, data (transactional, master) IS NOT shared across AppSets.Appsets are like InfoAreas, but without shared data

Load Transactional Data

Transaction Data

EDA

VUM

ACTUALS

PLAN BI Cube BPC Cube

ABAPRoutines

Load fromSAP ECC

1Load into aBI Cube2 Load into a

BPC Cube3

Load Master Data

Master Data

0COSTELMNT

0COSTELMNT

Cost Centers

Accounts

VUM

0COSTCENTER

0COSTCENTER

Load Attributesand Texts fromSAP ECC

1 Load from BIInfoObjects toBPC Dimensions

2 Process Dimensions(BPC tasks triggeredby an ABAP Program)

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User drivenTight Integration with MS ExcelSAP BI IntegrationEasy Master Data maintenanceThe choice between BPC functionality and SAP BI functionalityManual maintenance needed if using SAP BI ETL functions not fully in userhandsLess performant with big amount of master data during RampupTime-dependency managementBusiness Process Flow not yet available during RampupOnly 1 Key Figure possible per application

Lessons learnt

© SAP 2009 / Page 31

Thank you!