REPORTS

• written statement• formal / informal• structure

Purpose• regular routine reports standardised form• other reports results of different investigation

STRUCTURE1. Title

2. Terms of reference (Introduction)

3. Procedure 4. Findings

5. Conclusion

6. Recommendations

1. TITLE - what the report is

about e.g.

“Report on UK Retail Industry in 2011”

“Report on Investment Proposal: New

Products”

“Report on Staff Lateness”

“Report on the Proposed Merger with Unibank”

2. TERMS OF REFERENCE (Introduction)

The background:

why you are writing it,who asked for the report, when should it be submitted by:

“The purpose / aim/objective of this report is to….”

“This report aims to…”“This report presents / gives information on….”

“XY has requested this report….”“The report was commissioned by….”

“The report was to be submitted by…”

3. PROCEDURE – How?Steps taken to collect data (sources):

• “Information was collected from different sources…”

(annual reports, materials on the Internet, telephone calls, visits made…)

• “Extensive research was conducted among…”

• “We surveyed a total of…..employees…”

4. FINDINGS – What?

Information / facts discovered as the result of research into something:

“The key findings are outlined below:”

“It was found that….”

“The following points summarize our key findings….”

“It was found that….”

“According to the majority of respondents…”.

“55% of those surveyed said….”

5. CONCLUSION – So what?

Summary of the main points:

“In conclusion…”

“It is clear that….”

“It was decided / agreed that….”

“The research shows / demonstrates that….”

“From the research we conclude….”

6. RECOMMENDATIONSSuggested solutions based on conclusions:

“It is recommended / suggested that….”

“We strongly recommend that…”

“It is essential to…”

“The best solution is….”

REPORT DESIGN

• headings

• subheadings

• numbering

• leave a margin each side of the page

• leave a line between each section

Go to YouTube and answer the question:

http://www.youtube.com/watch?v=DoY4Ri3i6PE&feature=related

What questions should you ask yourself after doing the draft?

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

RB:

1. Copy the functions above the corresponding phrases – p. 22

2. Complete the missing parts of the report - p. 23

3. Skim-read the article Storm Clouds over the Mall – p.24

• http://www.youtube.com/watch?v=J0v9ekxeoko –The Report

• http://www.youtube.com/watch?v=NTBwOMfh-_Q – Learn Report Writing

(6 minutes)