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California Department of Corrections and
Rehabilitation Division of Juvenile Justice
8220 Longleaf Drive Bldg. B Suite 200 Elk Grove, CA. 95758
REQUEST FOR APPLICATIONS
FOR
INNOVATIVE GRANTS PROGRAM
ROUND ONE
Fiscal Years: 2017/18; 2018/19; 2019/2020
Grant Period: May 1, 2018 – April 30, 2021
November 21, 2017 Application Packet Released December 18, 2017 Notice of Intent to Apply Due January 23, 2018 Applications Due (by 5:00 p.m.)
In addition to the grant application, this Request for Applications (RFA) packet includes important information about funding provisions, grant eligibility, and application submission requirements.
CONTACT INFORMATION ............................................................................................. 1
NOTICE OF INTENT TO APPLY DUE DATE ................................................................. 1
APPLICATION DUE DATE ............................................................................................. 1
PROJECT DESCRIPTION .............................................................................................. 2
FUNDING ........................................................................................................................ 5
PROJECT OBJECTIVES ................................................................................................ 6
GRANT REQUIREMENTS .............................................................................................. 8
REPORTING REQUIREMENTS ..................................................................................... 9
PREPARING THE APPLICATION PACKAGE .............................................................. 10
APPLICANT INFORMATION FORM .................................................................. 10
PROPOSAL NARRATIVE .................................................................................. 11
PROPOSED BUDGET ....................................................................................... 13
REFERENCE(S) ................................................................................................. 14
TECHNICAL APPLICATION REVIEW .......................................................................... 14
MERIT APPLICATION REVIEW (Proposal Evaluation Rating Factors) ........................ 15
AWARD OF GRANTS ................................................................................................... 16
GROUNDS FOR REJECTION OF APPLICATION ....................................................... 16
SUMMARY OF KEY EVENTS ...................................................................................... 16
APPENDICES
Appendix A: Map of California Correctional and Rehabilitation, Division of Juvenile Justice Facilities included in the Innovative Grants Program ...........................................................................................
Appendix B: Applicant Information Form
Appendix C: Budget for Grant Program
TABLE OF CONTENTS
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CONTACT INFORMATION
This Request for Applications (RFA) provides the information necessary to prepare a proposal to the California Department of Corrections and Rehabilitation (CDCR), Division of Juvenile Justice (DJJ) for grant funds available for Innovative Programming in all three DJJ Facilities. The CDCR staff cannot assist the applicant with the actual preparation of the application. Any questions concerning the RFA, the application process, or programmatic issues must be submitted in writing via email to:
Teresa Perez, DJJ Grant Program Coordinator Division of Juvenile Justice Email: [email protected]
NOTICE OF INTENT TO APPLY DUE DATE All applicants are required to submit a Notice of Intent to Apply by 5:00 p.m. on December 18, 2017.This Notice of Intent to Apply is to include the following information:
1. Name of potential applicant; 2. Name and location(s) of program(s) currently provided by applicant; 3. Name and location(s) of proposed program(s); 4. Applicant’s mailing address; and 5. Applicant’s telephone number and email address.
The Notice of Intent to Apply may be submitted to:
Division of Juvenile Justice 8260 Longleaf Drive Bldg. C Elk Grove, CA. 95758 ATTN: Teresa Perez, DJJ Grant Program Coordinator
Or Email: [email protected]
APPLICATION DUE DATE
One original and one copy of the application must be received (not postmarked) at the Division of Juvenile Justice office by 5:00 p.m. on January 23, 2018, at:
Division of Juvenile Justice 8260 Longleaf Drive Bldg. C Elk Grove, CA. 95758 ATTN: Teresa Perez, DJJ Grant Program Coordinator
Applications received after 5:00 p.m. on the due date will be deemed ineligible.
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PROJECT DESCRIPTION This project will provide $500,000 in grants per year for three years ($1.5 million total grant amount) to eligible not-for-profit organizations to fund replication of successful innovative programs in one or more of the three DJJ facilities. Grant funding is available on a one-time basis, with the grant period beginning on May 1, 2018 and ending on April 30, 2021. Eligible not-for-profit organizations are those wishing to expand programs that they are currently providing in either California state prisons, county juvenile facilities, or in schools and communities targeting at risk juveniles; and that have demonstrated success and focus on offender responsibility, reduction in criminal behavior, resiliency, and restorative justice principles. The grant funding is intended to provide applicants with the resources necessary to replicate the successful programs targeting at risk juveniles. All funding shall go directly to the not-for-profit organizations. These grants shall go to programs that demonstrate that they will become self-sufficient or will be funded in the long-term by donations or another source of ongoing funding at the end of the grant period, without additional funding by the CDCR or the state. The following Division of Juvenile Justice (DJJ) Facilities and types of Living Units are included in this project. This is provided for information to the applicant. DJJ will make the determination of what type of living units at each facility can best benefit from a grant program. A summary of these living units are provided below.
DJJ Facility
Types of Living Units Identified for Grants
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O.H. Close Youth Correctional Facility (OHCYCF) 7650 S. Newcastle Road Stockton, CA. 95213 Average population currently: 160 male youth; ages 15-23
Male Programs -
1. Three - Core Units: (36-38 youth max. per living unit)
2. One - Behavior Treatment Program (BTP) (18 youth max.)
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N.A. Chaderjian Youth Correctional Facility (NACYCF) 7650 S. Newcastle Road Stockton, CA. 95213 Average population currently: 218 male youth; ages 15-23
Male Programs -
1. One - DJJ Male Intake, Assessment and Orientation Unit (30-45 day stay) (36 youth max.)
2. One - Behavior Treatment
Program (BTP) (24 youth max.)
3. Three - Core Units (36-38 youth
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max. per living unit) Mental Health Programs:
1. One - Mental Health Residential Unit (MHRU) (24 youth max.)
2. One - Intensive Behavior Treatment Program (IBTP) (18 youth max.)
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Ventura Youth Correctional Facility (VYCF) 3100 Wright Road Camarillo, CA. 93010 Average population currently: 152 Male & 22 Female youth; ages 16-23
Female Program- 1. One – Separate but combined:
Female Intake, Assessment and Orientation Unit, Female Mental Health Program & Female Core Population Unit
Male Programs - 2. One - Behavior Treatment
Program (BTP) (24 youth max.)
3. One - Mental Health Residential Unit (MHRU) (24 youth max.)
4. Four - Core Units (36-38 youth
max. per living unit)
An overview of types of Living Units identified within the Department of Juvenile
Justice for this grant program:
Core Units: The purpose of the Division of Juvenile Justice (DJJ) Core Treatment Programs is to advance DJJ’s mission to protect the public through the rehabilitation of the youth in our care. Core treatment programming provides a continuum of care for youth in the general population of DJJ facilities. Core treatment program living units are identified by two levels, low and high. DJJ is in the process of identifying a moderate level as well. These levels are linked directly to the overall risk to reoffend levels of the youth the programs house. The risk levels are identified by the California Youth Assessment Screening Instrument (CA-YASI) which is administered to each youth upon entrance to DJJ and regularly throughout the youth’s incarceration. Both low and high core treatment programs are comprehensive program in which the processes for assessment, treatment planning, and delivery of services are standardized from initial placement through discharge.
Behavior Treatment Program (BTP): The Behavior Treatment Program (BTP) provides treatment for youth who demonstrate violent, disruptive, aggressive behavior. The BTP utilizes motivational, cognitive, and behavioral interventions, social learning, case management, and family involvement to target aggressive behavior. The BTP shall
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not be utilized as a form of punishment, but may contain fewer privileges and involve more limited movements than core programs.
The BTP is intended to create a rehabilitative treatment environment. It recognizes the importance of establishing social rules/norms and expectations centered on respect, safety, responsibility, and goals for the individual, the community and the program. Such a culture includes:
Non-violent resolution of disputes.
Respect for different points of view.
Positive behaviors and the confrontation of negative attitudes through constructive communication.
Accepting responsibility for one’s behavior.
Recognition that one’s behavior impacts the group.
Use of the group process to address harm caused (Krisberg, B. 2005)
The goal of the BTP is to help youth develop respect, safety, responsibility, and goals enabling them to work with the established social rules and expectations of the community and program through:
Helping youth deal with crisis by developing skills in conflict resolution and addressing the criminogenic factors driving their aggression and violence.
Providing opportunity for direct practice of evidence-based treatment and skill development driven by the individualized needs of the youth. BTP staff will work with a variety of evidence-based interventions and skills based upon cognitive behavioral, motivations, social skills, and family strategies; preparing the youth to return to the less restrictive sending unit as safely and quickly as possible.
Mental Health Units:
The Intensive Behavior Treatment Program (IBTP) is a level of care for “Mental Health” youth with acute psychiatric symptoms and mental health related functional impairments that render a youth unable to benefit from Core Program Interventions not only the Core living units, but also on the Sex Behavior Treatment Program (SBTP), Behavior Treatment Program (BTP) living unit, and also from the Mental Health Residential Unit (MHRU) living units (detailed below). This is the highest level of care afforded to youth outside of placement at a Licensed Level of Care facility.
The IBTP provides intensive, evidenced-based treatment that is specific and tailored to the symptom presentation for each youth. All youth on the IBTP will be afforded a therapeutic and safe milieu, with intensive psychiatric services that is likely to include psychotropic medications. These youth are afforded a higher level of staffing ratios, more intensive psychological treatment, and multiple clinical contacts throughout the week to ensure maximum benefits of treatment.
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The Mental Health Residential Unit (MHRU) is a designated level of care for “Mental Health Youth”. These youth experience substantial functional impairments as a result of their mental disorder. In general, MHRU placement is for youths who have a mental disorder where the symptoms negatively affect their ability to participate in, or respond to, the demands of a CORE/SBTP/BTP living unit. The primary goal of the MHRU is to help youth stabilize their level of functioning so that they can return to the least restrictive environment.
The MHRU provides intensive, evidenced-based treatment that is specific and tailored to the symptom presentation for each youth. All youth on the MHRU will be afforded a therapeutic and safe milieu, with intensive psychiatric services that may include psychotropic medications. Using group and individual therapy, the goal of the MHRU is for youth to return to a level of functioning that allows them to participate in Core Program Interventions on a CORE/SBTP/BTP living unit.
Short-term goals will primarily focus on skills and interventions targeted to help the youth improve his or her level of functioning. Improvement will be assessed through demonstrated behavior and ability to function in daily actives (e.g. attends school, attend treatment, follow instructions).
FUNDING CDCR received funding for Innovative Programming Grants in the 2017-18 Budget, with $500,000 per year for a three-year period, redirected from the existing Division of Juvenile Justice (DJJ) Budget. The total grant funding is $1.5 million over three years.
Of the amount appropriated in Schedule (4) or (5) (program 20/4515 or 21/4520) of this item, $500,000 shall be used for an innovative grant program within the Division of Juvenile Justice. Grants shall be provided to all three juvenile justice facilities and shall be used to provide funding to not-for-profit organizations wishing to expand programs that they are currently providing in either California state prisons, county juvenile facilities, or in schools and communities targeting at-risk juveniles that have demonstrated success and focus on offender responsibility, reduction in criminal behavior, resiliency, and restorative justice principles. These grants shall be awarded for a three-year period and are designed to be one-time in nature. The grants shall go to programs that demonstrate that they will become self-sufficient or will be funded in the long-term by donations or another source of ongoing funding. All funding shall go directly to the not-for-profit organizations and shall not be used for custody staff or administration of the grant.
Applicants should only request the amount of funds needed to support their proposal
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and not base their request on the total amount of available grant funding.
PROJECT OBJECTIVES
The purpose of the Innovative Programming Grants program is to provide grants to eligible not-for-profit organizations to fund innovative programs in all three DJJ Facilities. Eligible not-for-profit organizations are those wishing to expand programs that they are currently providing in either California state prisons, county juvenile facilities, or in schools and communities targeting at-risk juveniles that have demonstrated success and focus on offender responsibility, reduction in criminal behavior, resiliency, and restorative justice principles. The grant funding is intended to provide applicants who currently provide programs either in California state prisons, county juvenile facilities, or in schools and communities targeting at-risk juveniles with the resources necessary to replicate the program(s) at one or more of the three DJJ Facilities (listed above). These grants shall be awarded for a three-year period and are designed to be one-time in nature. At the end of the grant period it is expected that the program(s) will have been implemented, developed self-sufficiency, or will be funded in the long-term by donations or another source of ongoing funding, so that the program(s) will be sustained after the grant period and without additional funding by the CDCR or the state. Applicants must develop a specific plan designed to meet the unique needs and requirements of the specific program(s) proposed; as well as, meet the needs of the population of the specific facility(s) at which the program will be replicated. The plan must describe the program that will be offered; as well as, the measures that will be employed to identify and develop additional funding to support the program beyond the grant period. In addition, applicants are required to define the variables that will be evaluated and outcomes that will be measured during the grant period. At a minimum, this must include participation criteria, the number of individuals participating in the program, and how the program impacted those who participated; as well as, how it impacted the organization in which the program was provided. Applicants should acquaint themselves with the Division of Juvenile Justice Mission and Guiding Principles and Integrated Behavior Treatment Model (IBTM) (below). In addition, applicants must indicate in their application how the delivery of the innovative program addresses the unique needs of the high risk/need DJJ juvenile population, how the program will benefit and support successful outcomes upon re-entry to their county communities, utilize credible mentoring, and alignment with IBTM principles.
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Division of Juvenile Justice Mission To provide for growth and change by identifying and responding to the unique needs of our youth. We do this through effective treatment, education, and interventions in order to encourage positive lifestyles, reduce recidivism, strengthen families, and protect our communities. Division of Juvenile Justice Guiding Principles
DJJ will follow core principles consistent with our Integrated Behavior Treatment Model.
I – In an INTEGRATED team approach that includes youth, staff, families, and communities
Each youth’s risks and needs will be identified.
A comprehensive treatment plan will be developed.
Services that are proven to be effective will be delivered.
Community linkages will be established.
Staff will be recognized as the catalyst for change.
B – To foster BEHAVIOR that is safe and healthy for youth, staff and communities
Interpersonal-social skills strategies and techniques will be taught, modeled, and reinforced in order to increase:
o Safe practices. o Stress management. o Self-monitoring and regulation. o Recognition for achievement.
T – By providing effective TREATMENT and understanding the Stages of Change
Interventions will be developmentally sensitive and based on cognitive-behavioral concepts and strategies.
Supervisors and staff will learn and use communication techniques that motivate and encourage an open exchange of ideas and information.
Personal growth and positive change will be recognized, celebrated, and supported.
M – By maintaining fidelity to our MODEL
Staff will be provided with ongoing training, coaching, and support.
Treatment and evidence-based interventions will be provided by fully trained and qualified staff.
Program elements will be monitored for fidelity.
Effectiveness will be determined by measured outcomes.
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GRANT REQUIREMENTS Eligibility Only not-for-profit organizations currently providing program(s) either in California state prisons, county juvenile facilities, or in schools and communities targeting at-risk juveniles are eligible to apply. A not-for-profit organization may submit more than one grant application to the DJJ. An Applicant Information Form is required (Attachment B)
Grant funding will not be provided to continue a program that is already in place at DJJ, regardless of whether it is funded by a grant or other sources. In all cases, applicants are encouraged to identify the type of living unit population at the DJJ facility(s) that the applicant believes can best benefit from the proposed program, and how the program model can be facilitated. However, DJJ will make the determination of what type of living units at each facility can best benefit from a particular grant program. For example:
A program that is presented on a 12-week cycle can be rotated from one living unit to another within the same program type, or one program type to another with any modifications based on population at the end of each cycle.
A program that extends over a six- or 12-month period can be offered on different program types or living units within same program type, on different days of the week or different weeks of the month during the same six- or 12-month period.
Eligible Grant Expenditures Program costs must be directly related to the objectives and activities of the program. Grant funds can be used for the following items:
Salaries and benefits
Operating Costs o Equipment (Computers, Office Equipment) o Instructional Materials and Supplies o Office Supplies o Travel o Training o Research o Youth Reinforcements and Recognition o Specified program overhead ( must be specific)
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REPORTING REQUIREMENTS Progress Reports Grantees must have the ability to collect specified program activity data and report it to the DJJ, on Progress Reports during the grant period. Program activity data will include:
(a) Number of grants provided. (b) A description of each program and level of funding provided, by facility. (c) Start date of each program. (d) Feedback from youth participating in the programs on the value of the programs. (e) Feedback from the program providers on their experience with each facility. (f) Number of youth participating in each program. (g) Number of youth completing each program. (h) Waiting lists, if any, for each program.
The report form and instructions will be made available to grantees following the award of the grant. Progress Reports will be due no later than 30 days following the end of each quarterly reporting period of the grant period. Disbursement of Grant Funds Disbursement of grant funds will be made as follows:
Year One o Up to 50% of grant amount for Year One will be disbursed following award
of the grant and upon notification to the CDCR/DJJ that work has commenced.
o Thereafter, the remaining 50% of the grant amount for Year One will be disbursed on/after November 1, 2018 upon request of the grantee and upon confirmation by the CDCR/DJJ that satisfactory progress is being made as demonstrated by Progress Reports and reports from the Facility.
Year Two o Up to 50% of the grant amount for Year Two will be disbursed on/after
May 1, 2019, upon confirmation by the CDCR/DJJ that satisfactory progress is being made as demonstrated by Progress Reports and reports from the Facility.
o Thereafter, the remaining 50% of the grant amount for Year Two will be disbursed on/after November 1, 2019 upon request of the grantee and upon confirmation by the CDCR/DJJ that satisfactory progress is being made as demonstrated by Progress Reports and reports from the Facility.
Year Three o Up to 50% of the grant amount for Year Three will be disbursed on/after
May 1, 2020, upon confirmation by the CDCR/DJJ that satisfactory progress is being made as demonstrated by Progress Reports and reports from the Facility.
o Thereafter, the remaining 50% of the grant amount for Year Three will be
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disbursed on/after November 1, 2020, upon request of the grantee and upon confirmation by the CDCR/DJJ that satisfactory progress is being made as demonstrated by Progress Reports and reports from the Facility.
PREPARING THE APPLICATION PACKAGE
The application package for an Innovative Programming Grant consists of four parts:
1. Applicant Information Form 2. Proposal Narrative 3. Proposed Budget 4. Reference(s)
Any application that does not include all four components will be considered incomplete and will be excluded from consideration.
The applicant must submit one original and one copy of the complete application package (Applicant Information Form, Proposal Narrative, Proposed Budget, and Reference[s]). Copies of the application package must be assembled separately and individually fastened in the upper left corner. Please do not bind applications. Any costs incurred to develop and submit the application are entirely the responsibility of the applicant and shall not be charged to the State of California.
1. Applicant Information Form All applicants must complete the Applicant Information Form (Appendix B). Instructions for completing the Applicant Information Form:
A. Applicant Name: Enter name of not-for-profit organization submitting the application.
B. Telephone Number: Enter the telephone number for the not-for-profit organization submitting the application.
C. Street Address: Enter the street address for the not-for-profit organization submitting the application.
D. Mailing Address: Enter the mailing address (if different from the street address) for the not-for-profit organization submitting the application.
E. Name and Location(s) of ALL Current Program Provided by Applicant: Enter the name and location(s) of the current program(s) provided by the not-for-profit organization at California state prisons, county juvenile facilities, or in schools and communities targeting at-risk juveniles. Failure to provide complete information regarding all programs currently provided may impact grant eligibility. Attach additional sheets if necessary.
F. Division of Juvenile Justice (DJJ) Facility(s) and Types of Living Unit populations will be provided: Enter the name of the DJJ location(s) at which the program is proposed to be provided.
G. Application Summary: Provide a brief description (three to four sentences)
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describing the proposed program.
H. Applicant Contact Person: Enter the name and title of the person who will have day-to-day responsibility and working knowledge of the proposed program(s).
I. Telephone Number: Enter the telephone number for the Applicant Contact Person listed in Section H.
J. Email Address: Enter the email address for the Applicant Contact Person listed in Section H.
K. Provide the name and address of the organization authorized to receive the grant funding, if different from the applicant.
L. Provide the name and title of the person from the organization named in Section K who is authorized to sign the grant agreement.
M. Applicant’s Agreement: The applicant is to sign and date the Applicant Information Form.
2. Proposal Narrative The Proposal Narrative is the applicant’s description of the program(s) currently being provided, and the plan for program replication or modification at a DJJ Facility(s) that has been identified as being included in this project. The Proposal Narrative may not exceed a total of 10 pages, exclusive of the Applicant Information Form, Proposed Budget, and References. The Proposal Narrative (Sections I through VI) must be
on plain 8 ½” x 11” paper,
Double-spaced,
Single-sided pages,
Arial 12 point font,
Black Ink only, and
One-inch margin on all four sides.
Proposal Narrative Instructions:
Section I: Need and Benefits of Program (50 points) Provide a description of the unique needs and benefits of the current program, the criteria for participation, and the benefit of the program to the at-risk juveniles that participate, as well as the benefits to the facility and organization at which the program is provided. Include information regarding the length of time the program has been provided, the frequency (i.e., number of times per week or month) the program is currently provided, the duration of the program (i.e., 12-week program cycles), the number of at-risk juveniles currently participating, and the number of at-risk juveniles participating since program inception.
Provide a plan for the proposed program and the location(s) at which it will be implemented. Include a description of how the proposed program is appropriate for and will benefit the specific DJJ youth population at the proposed Facility location(s), and living unit type(s) (detail summaries above). Identify DJJ youth participation criteria, where the program may be provided (area/setting preferred), the frequency
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(i.e., number of times per week or month) the program will be provided, the duration of the program (i.e., 12-week program cycles), and the number of DJJ youth projected to participate during the grant cycle given the overall population of the DJJ, Facility, Program Type population. This Plan must address how proposed program aligns with DJJ Mission and IBTM Guiding Principles. This plan must also identify day(s) and time(s) of day that the program can be delivered to accommodate both High School student and vocational day schedules; as well as, graduate needs that may require some days/hours other than Monday-Friday 8am-4pm to address all segments of the targeted population of youth.
Section II: Funding Resources and Self-Sufficiency Sustainability (50 points) Describe the measures and strategies that will be employed during the grant period to identify and develop any long-term donations, additional resources and/or source of ongoing funding to sustain the program beyond the grant period without additional funding by the CDCR/DJJ. Provide specific information regarding individuals and organizations that will be utilized to develop and sustain additional resources and/or funding.
Section III: Program Evaluation and Outcomes (20 points) Identify the project goals and measurable objectives that will be implemented with the grant funds. Define the specific variables that will be evaluated, the outcomes that will be measured, and the methodology that will be used to determine outcomes (strategy for determining project success/failure). At a minimum, this must include number of grants provided, description of each program and level of funding provided, by facility, DJJ youth participation criteria, start date of each program, feedback from youth participating in the programs on the value of the programs, feedback from the program providers on their experience with each facility, number of youth participating in each program, number of youth completing each program, and waiting lists, if any, for each program.
Important note: The California Penal Code and Title 15 of the California Administrative Code establish standards and requirements for research, including a formal research review process. If the program evaluation process included in the grant application will include some level of research beyond collection of program participation data described above, approval must be obtained in advance of any research activities being initiated. The fact that the grant application includes statements regarding the applicant’s intention to conduct some level of research does not relieve the applicant of the obligation to obtain advance approval for the research. Additionally, applicants should be aware that the CDCR Office of Research is prohibited from passing California Department of Justice (DOJ) arrest and conviction data to any third party per the data sharing agreement in place between the CDCR and the DOJ. In all cases where research is approved, the applicant must provide the CDCR with a copy of any report or publication based upon the research.
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Section IV: Implementation Plan (25 points) Describe the specific sequence of steps that will be used to implement the program at the proposed DJJ Facility location(s) and youth population on the targeted program type (s) with the identified Facility, including a timeline for the proposed project and all project activities.
Section V: Project Management Capability, Qualifications and Readiness to Proceed (25 points) Provide names of all individuals who will be involved in project management, oversight, and decision making processes. Describe applicant’s experience and capability to conduct the project, experience of other individuals who will be involved, and the history of conducting and managing similar projects of all who will be involved.
Section VI: Cost/Value Effectiveness and Budget Review (30 points) Provide a brief description of the cost/value effectiveness of the proposed program, including reasons for the amount of funding requested, how the funding will cover the entire grant period, and the reasonableness of the funding request. This must address the total proposed budget in relation to the projected number of participants in the proposed program during the grant period. (Note that this is separate from and in addition to the information required in Section 3 – Proposed Budget, which addresses what each of the budget expenditures will actually be used for.)
3. Proposed Budget All program costs must be directly related to the objectives and activities of the program. The budget must cover the entire grant project cycle of May 1, 2018 through April 30, 2021. Grant funds can be used for the following items:
Salaries and Benefits
Operating Costs o Equipment (Computers, Office Equipment) o Instructional Materials and Supplies o Office Supplies o Travel o Training o Research o Youth Reinforcements and Recognition o Specified program overhead (must be specific)
Complete a Budget for Grant Program form (Appendix C) for the grant funds being requested. In addition to the Budget for Grant Program form, provide a narrative detail in each category below to sufficiently explain what each of the budget expenditures will actually be used for.
Salaries and Benefits: Provide the job classifications, number of positions, monthly salary rate, percentage of project time, actual monthly salary, number of months, and staff benefits amount for all personnel required for the program.
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Operating Costs:
Equipment: Computers and/or other office equipment necessary to perform program activities.
Instructional Materials and Supplies: Instructional materials, classroom/program supplies
Office Supplies: General office supplies not directly related to classroom or setting requested for delivery.
Travel - Program: Mileage, air fare, lodging, etc., related to provision of the program. This should also include travel related to the mandatory grantee meeting at the DJJ Facility location where program will be provided.
Travel – Annual Grant Recipient Meeting: Mileage, airfare, lodging, etc., related to travel for up to three program representatives to attend one mandatory grant recipient meeting per year in the Sacramento area.
Training: Curriculum materials and trainings.
Research: All costs associated with research that is proposed to be conducted in conjunction with the grant program. (Refer to “Important Note” on page 8 regarding requirement for advance approval of all research activities).
Youth Reinforcements and Recognition: All cost for recognition of participation, positive reinforcement, and graduation/completion to support DJJ’s Mission and Guiding Principles and DJJ Behavior Management System.
Specified program overhead: Must be specific. Any costs not covered above that are required to enable facilitation and delivery of service.
4. Reference(s) The applicant shall provide at least one, but no more than three references of an administrator where the applicant is currently providing a program. Name, title, work location, name of organization, and current contact information for the reference(s), including telephone number(s), must be included. Actual letters of reference are not to be submitted, and will not be accepted in lieu of a list of references. TECHNICAL APPLICATION REVIEW
The CDCR/DJJ staff will review each application to determine if it meets all eligibility and technical compliance requirements. The review will include verification of the following:
Applicant is a not-for-profit organization currently providing in either California state prisons, county juvenile facilities, or in schools and communities targeting
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at-risk juveniles that have demonstrated success and focus on offender responsibility, reduction in criminal behavior, resiliency, and restorative justice principles.
The Applicant Information Form contains all required information and signatures.
The Proposal Narrative meets all format requirements.
The Proposed Budget contains all required information.
The applicant has provided at least one, but no more than three reference(s).
To avoid having otherwise worthy proposals eliminated from consideration due to relatively minor and easily corrected errors/omissions, applicants will have one (1) opportunity to respond to deficiencies identified during this review process and to make non-substantive changes that would bring the proposal into technical compliance. Applications that fail to meet all technical requirements will be excluded from further consideration for funding. MERIT APPLICATION REVIEW
All applications that are found to meet all technical requirements will be reviewed and rated by an Application Review Committee. The rating factors that will be used and the maximum rating points allocated to each factor are shown below. Omission or lack of clarity for any section is likely to result in a reduction of allowable points. Following this rating process, the rating committee will forward funding recommendations to the Director of the Division of Juvenile Justice for review. Applicants are not to contact members of the rating committee, the Office of the Director of Juvenile Justice about their application.
Application Evaluation Rating Factors
Evaluation Factor Maximum Points
I. Need and Benefits of Program 50
II. Funding Resources and Self-Sufficiency Sustainability 50
III. Program Evaluation and Outcomes 20
IV. Implementation Plan 25
V. Project Management Capability, Qualifications and Readiness to Proceed
25
VI. Cost/Value Effectiveness and Budget Review 30
Total Possible Points 200
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AWARD OF GRANTS
Grants will be awarded based on the needs of the three DJJ Facilities, subject to the maximum $500,000 in grants funds available annually.
The CDCR reserves the right not to award a Grant.
GROUNDS FOR REJECTION OF APPLICATION
An application may be rejected whenever the determination is made that the application is not competitive, when the cost is not reasonable for statewide needs, or when the cost exceeds the amount expected. Additionally, an application may be rejected if:
It is received after the due date and time for submittal;
The application is unsigned;
The applicant is currently providing a program at a Division of Juvenile Justice ;
Any items required by the Request for Applications are not included with the submittal.
No application may be rejected arbitrarily or without reasonable cause. SUMMARY OF KEY EVENTS
Activity Date (36 month Total Grant Period)
Release Request for Applications November 21, 2017
Notice of Intent to Apply Due December 18, 2017
Grant Application Due January 23, 2018
Technical Application Review January 24 – 31, 2018
Merit Application Rating February 1-18, 2018
DJJ Director Review/Approval February 15-19, 2018
Secretary Review/Approval February. 20-23, 2018
Notification of Intent to Award Grants February, 26- March 2, 2018
Grant Agreement Processing March 5- April 30, 2018
Begin Grant Period – Year 1 May 1, 2018
Grantee Meetings at Institutions May 1-31, 2018
Ramp Up and New Volunteer Orientation May 14 - June 15, 2018
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New Programs Begin May 1, 2018 –June 18, 2018
End Grant Period – Year 1 April 30, 2019
Begin Grant Period – Year 2 May 1, 2019
End Grant Period – Year 2 April 30, 2020
Begin Grant Period – Year 3 May 1, 2020
End Grant Period – Year 3 April 30, 2021
APPENDIX B
APPLICANT INFORMATION FORM Revised November 1, 2017
Page 1 of 2
A. Applicant Name B. Telephone Number
C. Street Address City State Zip
D. Mailing Address City State Zip
E. Name and Location(s) of ALL Current Programs Provided by Applicant. Failure to provide information regarding all programs currently provided may impact grant eligibility. Attach additional sheet if necessary.
Program Name Location At-Risk Juvenile
Population/Age Funding Source
F. DJJ Facility and Living Units at Which Proposed Program Will Be Provided.
G. Application Summary (Three or four brief sentences describing the proposed program.)
APPENDIX B
APPLICANT INFORMATION FORM Revised November 1, 2017
Page 2 of 2
H. Applicant Contact Person (Name and Title)
I. Telephone Number J. Email Address
K. Name and Address of Organization Authorized to Receive Funding, if Different from Applicant
L. Name and Title of Person Authorized to Sign Grant Agreement
M. Applicant’s Agreement By signing this application the applicant verifies that the applicant meets the eligibility criteria for the grant program, and agrees that the grantee will abide by the laws, policies, and procedures governing this grant funding. Applicant Signature Date
APPENDIX C
BUDGET FOR GRANT PROGRAM – DJJ INNOVATIVE PROGRAMMING GRANTS FISCAL YEARS 2017/2018 to 2019/2020
(May 1, 2018 through April 30, 2021)
Page 1 of 2
Applicant’s Name: __________ _____________________________________________________
Program and Location: ____________________________________________________________
A. PERSONNEL
Job Classification
A B C D E F G H Total Grant
Amount
(F + G + H)
Number of Positions
Monthly Salary Rate
% of Project Time
Actual Monthly
Salary (B x C)
Number of
Months
Year 1 Total Amount
A x (D x E)
Year 2 Total Amount
A x (D x E)
Year 3 Total Amount
A x (D x E)
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
$ $ $ $
Total Staff Salaries $ $ $ $
Total Staff Benefits for Total Staff Salaries $ $ $ $
TOTAL PERSONNEL COSTS (A) $ $ $ $
APPENDIX C
BUDGET FOR GRANT PROGRAM – DJJ INNOVATIVE PROGRAMMING GRANTS FISCAL YEARS 2017/2018 to 2019/2020
(May 1, 2018 through April 30, 2021)
Page 2 of 2
B. OPERATING COSTS
Year 1 Year 2 Year 3 Total Grant
Amount
Equipment (Computers, Office Equipment) $ $ $ $
Instructional Materials and Supplies $ $ $ $
Office Supplies $ $ $ $
Travel - Program $ $ $ $
Travel – Annual Grant Recipient Meeting $ $ $ $
Training (Curriculum materials and Trainings) $ $ $ $
Research $ $ $ $
Youth Reinforcements and Recognition $ $ $ $
Specified program overhead (specific) $ $ $ $
Additional Line Items: $ $ $ $
$ $ $ $
$ $ $ $
TOTAL OPERATING COSTS (B) $ $ $ $
TOTAL PROPOSED BUDGET FOR PROGRAM (A+B) $ $ $ $