request for proposal for selection of master system integrator for implementation...

1

Request for Proposal for Selection of Master System Integrator for Implementation of Smart Solutions in Bhubaneswar City

REF:-RFP NO. BSCL/243/16/620 DATED 04/03/2017

Addendum – 1

No. 1157 Date: 25/04/2017

In accordance with the queries raised by the bidders during the pre-bid meeting held on 21st March 2017, the following additions to the RFP NO.

BSCL/243/16/620 issued dated 4th March, 2017 is being made in the form of Addendum – 1 as provided below:-

Sl. No.

Ref. Section No. to RFP Document

Additional Clause

1. 3.7.1.1. E- The following e-gov systems are added as part of MSI scope for all 4 organizations:

F Marriage registration(for BMC)

G Visitors management system

H Secretarial & Meeting schedule

I NOC

Governance System

Clause 3.3

Page number 199

2. 3.7.1.1. E- The following systems are added as MSI scope of work specifically for BDA:

3.51 Housing & Affordable Scheme Management

3.52 Enforcement

3.53 Land Acquisition, Land Bank of BDA and TDR

3.54 Park Management System

3.55 Town planning

3.56 Property allotment Information system

Governance System

Clause 3.5

Page number 199

3. 5.5.1 E-GOV

FR 5.276A

MODULE: Marriage registration

FR 5.276A1 This module is currently in existence as a stand-alone module at BMC.

FR 5.276A2 Vendor is to integrate this or develop it with access from the portal (with mobile mirroring).

FR 5.276A3 Module will include:

Application for Marriage Registration

Application for Marriage Certificate

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Addendum – 1 to the RFP for Selection of MSI for Implementation of Smart Solutions in Bhubaneswar

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RFP Document Additional Clause

Provision to capture picture of bride and groom

Capture biometric finger prints

One level approval for the registration

Document verification

Signing of the certificate

4. 5.5.1 E-GOV

FR 5.276B

MODULE: Visitor Management:

This module is to be developed and implemented in all 4 stakeholder organisations.

FR 5.276B1 Registration of the visitors (personal details, contact details, purpose of visit, whom to meet, etc.)

FR 5.276B2 Capturing the in time and out time of the visitor.

FR 5.276B3 Integration with web cam and printer.

FR 5.276B4 Generate reports as required

5. 5.5.1 E-GOV

FR 5.276C

MODULE: Secretarial & Meeting Schedule

This module is to be developed and implemented in all 4 stakeholder organizations.

FR 5.276C1 Maintain records of committees and members

FR 5.276C2 Proposal by various members to include topics in Agenda

FR 5.276C3 Preparation of Agenda for the meeting

FR 5.276C4 Preparing and printing Notice for the meeting

FR 5.276C5 Emailing the Notice to members

FR 5.276C6 Record the resolutions passed

FR 5.276C7 Preparation of Minutes of the Meeting and circulating the same

FR 5.276C8 Mapping and naming of the meeting rooms.

FR 5.276C9 Provision for checking availability of meeting rooms.

FR 5.276C10 Book/Schedule a meeting at an office for a desired location.

FR 5.276C11 Tagging the officer / group with the respective meeting.

FR 5.276C12 Provision for preparation of agenda as per the organization standards.

FR 5.276C13 Tracking of agenda as per target date, assigned officer with status.

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FR 5.276C14 Provision to upload the signed agenda in the system.

FR 5.276C15 Facilitate SMS notifications to participants and observers.

FR 5.276C16 Provision for intimating about the meeting to a particular user / group.

FR 5.276C17 Integration with Microsoft exchange server to push meeting details directly to recipient’s

outlook calendar.

FR 5.276C18 Tracking of Minutes of Meeting.

FR 5.276C19 Provision for assignment of tasks by MOM Controller as per the meeting decisions.

FR 5.276C20 Maintaining attendance records and drafting agendas, reports &minutes of meetings.

FR 5.276C21 Regular notifications to defaulters.

FR 5.276C22 All meetings to be broadly categorized like “Advisory Council Meeting”, “Authority Meeting”,

“DP&BP Committee meeting” etc.

FR 5.276C23 If any meeting or any item of a meeting is related to any project of BDA / BMC /BPTSL / BSCL, then the project name should be tagged to that meeting/specific item, so that all

decisions taken in different meetings relating to a specific projects can be fetched instantly.

FR 5.276C24 Provision for maintaining contact details with email ID, mobile No. etc. of both internal and external participants / members along with meeting hall in charge.

FR 5.276C25 While sending SMS to participants regarding the meeting scheduled, SMS also to be sent to

meeting hall in charge to make necessary arrangements.

FR 5.276C26 Provision for distributing the agenda notes & MOM, etc. to all participants through email and

sending an SMS regarding the same.

FR 5.276C27 As per MOM, target date provision to be kept along with task assigned to the officers and there should be provision for updating action taken report by them along with uploading of

supporting documents if required.

FR 5.276C28 Provision for uploading scan copy of agenda notes and proceedings with minimum metadata like meeting date, subject, name of participants etc. for old authority meetings, advisory

council meetings, etc.

FR 5.276C29 Generation of officer-wise action taken/action pending report for particular or all meetings

conducted during a date range.

FR 5.276C30 SMS alerts to concerned officer on target date for non-compliance of tasks.

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6. 5.5.1 E-GOV

FR 5.276D

MODULE: NOC

This module is to be developed and implemented in all 4 stakeholder organizations.

FR 5.276D1 The application should support setting up various services for issues NOCs by the

organization.

FR 5.276D2 Creation and categorization of NOC as per the requirement.

FR 5.276D3 Defining fees for different kind of NOCs

FR 5.276D4 Defining pre-requisites, mandatory documents for each NOC

FR 5.276D5 Provision to apply online for NOC through the system.

FR 5.276D6 Facility to upload the scanned attachments

FR 5.276D7 Online payment of fees by the Citizen/ applicant

FR 5.276D8 Defining the approval hierarchy.

FR 5.276D9 Tagging of timeline for each level of approval.

FR 5.276D10 Directing it to the respective branch for approval.

FR 5.276D11 Issuance of NOC through system.

FR 5.276D12 SMS and email notification to the applicant once the NOC is approved

7. Page 522

FR 5.1465A

Additional detailing for the document & file management system is given as under:

FR 5.1465A1 DAK and File Management system should comply with the Manual of Office Procedure

(MOP), published by the Department of Administrative Reforms and Public Grievances (DARPG).

FR 5.1465A2 The system should have an Interface for uploading the scanned copies of documents / letters.

FR 5.1465A3 The system shall provide an integrated scanning engine with capability for centralized and decentralized Scanning & Document Capturing. The scanning solution should directly upload

DAKs/Correspondences in Document management system/File Management System.

FR 5.1465A4 The system shall provide facility to view all letters/documents at the right hand side (RHS) with note-sheet on left hand side (LHS). The system should have mobile app for Dak and file

capture.

FR 5.1465A5 Scanning - Both bulk and web scan capabilities, Automatic extraction of data using OCR,

Automatic file and document separation using blank separator, barcode separator and fix,

Automatic correction of parameters like improper resolution, format/ compression not proper,

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skew, wrong orientation, error in automatic cropping, punch hole marks etc. during scanning

FR 5.1465A6 The system shall provide an advanced search interface for tracing & searching a

correspondence (DAKs) based on dates, subject, pending with, completed by, pending since etc.

FR 5.1465A7 The system shall provide facility to users to append their notes, which shall be automatically

stamped with user name, date and time

FR 5.1465A8 The system shall have an In-built Web based Text Editor with basic functionalities such as

bold, alignment, font, color etc. for writing the notes.

FR 5.1465A9 File/DAK Management System should be based on Manual of office Procedure (MOP from

DARPG- Department of Administrative Reforms And Public Grievances)

FR 5.1465A10 Module should include DAK/File Management with features like online DAK/File register etc.

FR 5.1465A11 Module should support Green Note sheet

FR 5.1465A12 The Document Management System would have a simplified and standardized way to access the documents, using an Industry standard and best of the breed solution complying

to industry level open standards for Document Management System.

FR 5.1465A13 The Office Note module should have features such as an In-built Web based Text Editor with

basic functionalities such as bold, alignment, font, color etc. and a draft folder to save Office Notes that are created through in-built text editor, The ability to route the Office Note for

approval, Search and check the status of a Note in workflow, Facility to add the approved

Office Note in a File.

FR 5.1465A14 Creation of new file and attaching any letters to it.

FR 5.1465A15 Generation of unique number for the respective file.

FR 5.1465A16 Defining user privilege for accessing any file.

FR 5.1465A17 Provisions to limit the access of the file / document which will help maintain its security.

FR 5.1465A18 Provision to send file to respective user / group.

FR 5.1465A19 Tracking and monitoring of files.

FR 5.1465A20 Meta-tagging of the files for easier search.

FR 5.1465A21 Mechanism for effective and efficient search for all the old records.

FR 5.1465A22 Appropriate storage structure for the files.

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FR 5.1465A23 Provision for marking files as; Urgent, Most Urgent etc.

FR 5.1465A24 Similarly files put up for RTI, Grievance, Court matters to be highlighted accordingly.

FR 5.1465A25 Provision for giving notes through the system.

FR 5.1465A26 Employee-wise MIS report on total number of files generated, number of files disposed or

pending during specific period, which may be helpful for proper distribution of work.

FR 5.1465A27 Reports on average days taken for disposal of files, un-disposed files pending since average

no. of days which may present performance of the employee.

FR 5.1465A28 Alerting the employee on marking of new files by blinking indicator on screen as well as through SMS only for Urgent & Most Urgent marked files.

FR 5.1465A29 Alerting the employee time to time for non-disposal of files within permitted time limit.

FR 5.1465A30 Integration with existing Document Management System software.”FineDOC” under which

number of old files are scanned & stored.

8. Page 487

FR 5.1053A

Additional details to be added to HR module:

FR 5.1053A1 Provision to capture the daily attendance of all employees. – interface with time attendance system – manual (BMC) & biometric (BMC, BDA, BSCL, BPTSL)

FR 5.1053A2 Provision to manage the tour details of respective employee.

FR 5.1053A3 Management of the service book records for each employee of BDA. – employee life cycle management

FR 5.1053A4 Submission of CCR of subordinate BDA cadre staff to appropriate authority through the system

FR 5.1053A5 Similarly submission of PAR by BDA cadre officer

FR 5.1053A6 Provision for property declaration by individual employees in prescribed format.

FR 5.1053A7 To keep information on suspension period/dismissal information along with charge frame,

punishment etc.

FR 5.1053A8 Keep information on assignment for enquiry, enquiry disposed/pending status

FR 5.1053A9 Submission of TA bills through the system.

FR 5.1053A10 Payroll:

Provision to employees where they can declare the savings and other expenses to ensure automatic reduction of tax deductions value.

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MIS Reports on deductions like; LIC deposits, Bank Loans, CPF deposits etc.

Option to forward required salary data in specific format to OBC (Bank) through email for posting of gross salary to individual employee’s accounts automatically.

Consolidated report on Annual salary particular including arrear drawn during the year for distribution among employees for facilitating income tax assessments.

All existing payroll data which is in dbase format (4th Pay, 5th Pay, 6th pay etc.) to be transferred to the new system so that, whenever required the arrear calculation

and other reports of respective period can be generated.

Option to be there for configuring the salary calculation as per 7th pay as well.

9. Page 420:

FR: 5.269A

Addition functionality on Legal (case) module:

FR: 5.269A1 Creation of master database of all cases (Both pending & closed cases) & empaneled

advocates.

FR: 5.269A2 Linking of project, branches & user with case master.

FR: 5.269A3 Provision for registering new cases.

FR: 5.269A4 Categorization of cases as per the nature.

FR: 5.269A5 Provision to forward the cases to empaneled advocate.

FR: 5.269A6 Provision for uploading case related document.

FR: 5.269A7 Creation of Para-wise-comment (PWC) by branches those are tagged to that particular case and sending it to legal section of BDA.

FR: 5.269A8 Consolidation of all the PWC and sending it to the respective empaneled advocate.

FR: 5.269A9 Preparation of counter affidavit by empaneled advocate on basis of PWC collected.

FR: 5.269A10 Provision for updating case status through the module.

FR: 5.269A11 Monitoring of the case result.

FR: 5.269A12 Provision of advance search option to track the case details. Search option should have

provision to search any case by name / case number /mauza number / year etc.

FR: 5.269A13 Provision to check the status of particular case of BDA in ODA court or any higher court.

FR: 5.269A14 Integration with payment gateway to make case related payments.

FR: 5.269A15 Integration with File Tracking Application.

10. 5.5.1 E-GOV Housing Scheme Management

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FR 5.276E FR 5.276E1 Definition of scheme master.

FR 5.276E2 Provision to upload the PPR (Pre Project Report) prepared for the respective scheme.

FR 5.276E3 Integration with meeting schedule for conducting a meeting regarding the scheme.

FR 5.276E4 Defining approval hierarchy for the same.

FR 5.276E5 Registration of beneficiaries identified for the scheme under this module.

FR 5.276E6 Database creation for the beneficiaries of this particular scheme.

FR 5.276E7 Authentication of beneficiaries through Aadhar card.

FR 5.276E8 House Allotment to the beneficiaries.

FR 5.276E9 Intimation to the beneficiaries through SMS/email.

11. 5.5.1 E-GOV

FR 5.276F

Enforcement

FR 5.276F1 Requisition from BDA / other Government body / public for notifying BDA for any encroachment / unauthorized construction.

FR 5.276F2 Provision to receive the requisition by authority of enforcement department.

FR 5.276F3 Assigning central enforcement monitoring committee for verifying and authenticating the complaint and updating the status.

FR 5.276F4 Forwarding the case to ODA section for filing case against the opposition party.

FR 5.276F5 Provision to print “show cause” notice received by the ODA court for sending it to the opposition party.

FR 5.276F6 Updating the status of hearing for the same (Stay order / demolition)

FR 5.276F7 Defining the squad master and tagging the squad for demolition purpose.

12. 5.5.1 E-GOV

FR 5.276G

Land Acquisition, Land Bank of BDA and TDR

FR 5.276G1 Land Acquisition

Requisition to respective government body (BMC, tehsil, etc.) for acquiring the land that comes under their jurisdiction.

Provision to generate and print notice that will be sent to the respective citizen for

acquisition of his / her land.

Provision for definition of land and GIS integration with land master data.

Submission of project proposal along with land detail. (Khata no., Plot no., Recorded

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tenant, location details, etc.)

Defining escalation mechanism for necessary approval.

Assigning sub-ordinate to carry out land acquisition activity.

Integration with “Bhulekh” for authenticating the details of the land.

Provision to upload field verification report.

Generation of public notice for grievance related queries.

Upload of grievance & resolution details.

Tracking of progress of the acquisition of land.

Provision of uploading physical possession details.

Generation of office order.

Intimation to the applicant through SMS / email.

FR 5.276G2 Land Bank of BDA

Integration with the land acquisition for getting the information of land acquired.

Database creation for all the land acquired or land already available with BDA.

Integration with GIS and Mapping of the land acquired.

Provision to add any further acquired land details.

Categorization and sub-categorization of the land by the help of which the BDA officials can search for any specific land.

Integration with GIS as per the business requirement of BDA.

Defining the categories of land such as residential, commercial, etc.

Provision to allocate the land to the respective entity in the specific category defined.

FR 5.276G3 Transfer of Development Rights (TDR)

Requisition for land to be acquired.

Identification and Registration of Beneficiaries for TDR.

Defining approval hierarchy for approval.

Document Submission, verification and authentication.

Verification of land.

Identification and allocation of land to the concerned person.

Provision for generation of TDR certificate.

Provision for tracking the status of application for TDR.


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Provision to apply for renewal of TDR after five years for one time.

Provision to sale the TDR certificate to any other beneficiary.

FR 5.276G4 About Odisha Transferable Development Right (TDR) Rules

The Odisha TDR Rules, 2015 has been notified by the State Government. This will facilitate the land owner to surrender the land affected by the amenities/infrastructure proposed in the

Development Plan in exchange of development rights which can be utilized in the non-

affected part of the plot or any other development rights may also be sold to anyone who

wishes to construct beyond the applicable base FAR.

The proposals of CDP 2010 for BDPA can be implemented through the provisions of Odisha

TDR Rules, 2015. For this purpose the authority in its 132nd meeting held on 20.02.2016

decided to notify TDR Schemes for Drains no.1-10 and four roads namely; Madanpur to

Ringroad, JaydevVihar –Nandankanan Road, Palasuni-Dadha canal side road and Ring Road.

BDA has organized a Workshop in this regard with the Stakeholders. Preparation and

validation on land schedule and maps for notification of the scheme is under process to

implement the decision of the Authority.

13. 5.5.1 E-GOV

FR 5.276H

Park Management System

FR 5.276H1 Defining the land for park.

FR 5.276H2 Geo-tagging of parks in the map

FR 5.276H3 Identifying different features of Park.

FR 5.276H4 Allocating budgets to the parks in accordance with respective feature.

FR 5.276H5 Monitoring of development and maintenance activity.

14. 5.5.1 E-GOV

FR 5.276 I

Town Planning Scheme

Preparation and implementation of T.P. Scheme in Bhubaneswar has been taken up under the provisions

contained in Chapter-VI of ODA Act, 1982 and Rules made there under in Chapter-VI of ODA Rules, 1983.

T.P. Scheme P.M.U has been constituted in BDA as separate branch under Planning Section. BDA has

executed an agreement with Stantec Consulting Pvt. Ltd., Ahmedabad on 02.03.2015 to provide technical consultancy for preparation and implementation of T.P. Scheme.

S.M. Consultants has been engaged for taking up topographical survey in the T.P. Scheme area and collection

of land records basing on which T.P. Schemes are to be prepared.


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BDA has declared its intention u/s 23 (1) of the ODA Act, 1982 to take up 8 T.P. Schemes in Bhubaneswar on the alignment of proposed Ring Road. BDA has proposed to take up 45 T.P. Schemes in parts of 58 villages

covering an area of Ac. 9623.28 in the alignment of Ring Road. BDA in Its 132nd meeting held on 20.02.2016

has taken in principle decision to take up the remaining 37 T.P. Schemes involving part of 46 villages with an

area of Ac 7063.75 in a phase manner.

Bidder is expected to automate the processes of the schemes and give visibility to the citizens.

PROGRESS OF TOWN PLANNING SCHEME 01 TO 08

15. 5.5.1 E-GOV

FR 5.276J

Property Allotment Information System

FR 5.276J1 Functionality

Applicant Database

The citizens have to register themselves, Online through BDA website as per

designed format. On registration a Unique-Account-No (UAN) will be assigned for

future correspondence.

The online registration should have the provision of capturing / linking bio-metric data

from UIDAI/AADHAAR number of all family members (above age of 5) at the time of

Town planning Scheme Number

Mouza Covered under the T.P

Scheme

Area of Schemes in

Acre

Ring Road Length (Falling

in TPS) (In. Km)

STATUS

TP- Scheme -1 Sahajpur, Naragoda, Sijuput, Paikarapur

746.70 2.955 To be submitted to the

Government by September, 2016

TP- Scheme -2 Tamando, Bijipur, 199.00 0.881 Draft Publication has been

done on 18th June, 2016 TP- Scheme -3 Paikarapur, Nugaon 280.00 1.267

TP- Scheme -4 Shyamsundarpur 371.00 1.762

TP- Scheme -5 Shampur, Malipada 168.00 1.442 Intension Declaration done on 20th February, 2016 TP- Scheme -6 Shampur, Malipada 222.00 0.631

TP- Scheme -7 Shampur, Malipada 242.35 1.384

TP- Scheme -8 Daspur, Andharua 330.48 2.462


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registration.

Allottee Database

The application so received will be first checked for any pre-existing property from

the existing allottees from the Allottee Database

Validation of the Allottee Database

Advertisement and publications about a specific scheme

Applicants eligible for a particular Scheme will apply online

The brochure cost, application fee and EMD amount will be received online through e-Payment Gateway.

Processing of the Application as per Allotment Policy & Brochure Conditions.

Lottery (provision for IT – Randomization Technique)/ Manual Mode / Auction of properties and online intimation of drawls result through instant message (SMS) /

email to the Allottees

Online - instant refund of the EMD amount to the bank accounts of the unsuccessful applicants through e-Payment gateway.

Instant Printing of Allotment Letters intimation through seed post as well as e- Dispatch system

Generation of Dues statement and online intimation – RULE Engine to be developed.

Auto generation of default notices and intimation

Auto generation of notice for determination of agreement.

Generation of Cancellation Notices as per brochure conditions.

Generation of Demand-Collection-Balance (DCB), Scheme wise – category-wise

and allottee wise.

MIS Reports

Payment and Receipt Database

All most all payments / Receipts should be online and posted to concerned ledger / account.

Provision may be kept for offline payments also as there are Allottees of EWS & LIG categories.

Online dues statement should be generated from the BDA website in order to enable Allottees to pay their dues timely and online.

FR 5.276J2 TRANSACTION MODULE

Online Application for issue of NOC / Tripartite-Agreement / Lease-Deed / Sale-Dead


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/ Transfer of Properties/ Conversion / Mutation

Issue of the above orders.

FR 5.276J3 ESTATE AND PROPERTY MODULE

Property Database

Location and Area

Nos. and Category of Property developed

House No/Flat No/ Plot No/ Shop No/ Office Space No assigned with area of that

particular property.

Other relevant data about the property.

FR 5.276J4 User and Characteristics

Following are the base layout of category of Users of PAIS Application and its

Admin user

This type of user is both Server and Application level user is responsible for

Creating necessary rules around the PAIS application

Creating various Master data Definition required for PAIS

Creating different users required to operate the system

Ensuring smooth day-to-day functioning of the server and manages the following configuration

o PAIS Middleware Service Application

o PAIS Server Configuration Application

o Integration Module of PAIS

FR 5.276J5 Functional User (Allotment Section, Finance Section, Engineering Section, Information Counter, MIS Section)

This type of user is Application user and will have the privilege to access various application level functionality of PAIS

UAN Registration

Estate and Property Module

Allotment Process

Online and Offline Payment

MIS

FR 5.276J6 MIS User

This type of user is Application user and will have the privilege to access


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Dash board featuring Key Performance Indicators, Alerts etc.

Special dashboard featuring Strategic Performance Indicators.

FR 5.276J7 Customer of BDA & Citizen

This type of user will have the privilege to access various e-services provided by the BDA

To register for UAN

To apply online for Allotment of Asset, Transfer of Properties, NOC, Tripartite

Agreement and Mutation etc.

To make online payment, which are outstanding against the allotment

To check the status of payments made till date.

To deal with BDA for any other transaction related to properties which are allotted

16. Page 488:

FR 5.982A

Additional functionality for asset management:

(Movable and Non-movable Assets)

FR 5.982A1 Defining IT and not-IT asset master.

FR 5.982A2 Codification of assets as per the organization standards.

FR 5.982A3 Categorization of the assets as per there nature (IT / Non-IT Asset).

FR 5.982A4 Mapping and tracking of asset (Fixed Assets, Damaged Assets and Assets to be returned)

FR 5.982A5 Provision for asset depreciation processing from time to time.

FR 5.982A6 Provision for sending the details to Finance for depreciation processing.

FR 5.982A7 Allocation of asset to particular user/group.

FR 5.982A8 Provision to raise requisition for a particular asset by an individual user / group.

FR 5.982A9 Provision to monitor the maintenance of the particular asset.

FR 5.982A10 Provision for request of asset location transfer in & transfer out.

FR 5.982A11 Auction for assets and base price.

FR 5.982A12 Receive payment (Online, Offline).

FR 5.982A13 Integration with Finance, Procurement, Sales, etc.

17. Page 456:

FR 5.610A

Additional Functionality for Accounts Management System

FR 5.610A1 Provision for defining new cost heads (GL, CC, SL, etc.)

FR 5.610A2 Defining and configuring budget heads & sub-heads and tagging them with respective section

of BDA.

FR 5.610A3 Entering the forecast details as per the organization standards.


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FR 5.610A4 Provision to define timeline for budget forecast submission date.

FR 5.610A5 Provision of Voucher configuration screen for regular voucher entries and defining respective voucher types.

FR 5.610A6 Manage Accounts Receivable and Payables.

FR 5.610A7 Provision to open accounts and enter transactions as per the standard accounting practice.

FR 5.610A8 Preparation of the financial statement from transaction like Trail Balance/ Profit & Loss

Account/ Balance Sheet as per the standard of the client.

FR 5.610A9 Provision for uploading Bank Challan Receivable.

FR 5.610A10 Generation of Costing & Analysis reports is facilitated through the proposed system.

FR 5.610A11 Provision to enter the different type of taxes and report the tax payment details.

FR 5.610A12 Provision to generate various accounting reports as per the Organization standard.

18. Appendix B

Exhibit 26

INFORMATION ON BDA:


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19. Appendix B

Exhibit 27


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20. Appendix B

Exhibit 28

BPTSL:

The Bhubaneswar-Puri Transport Services Limited (BPTSL) is the sole public bus transport provider for

Bhubaneswar city. It’s a very new system that started its operation from 10th Oct, 2010. Within its short period of

services it achieved rapid success by covering 73% area of Bhubaneswar city and connecting Bhubaneswar with its surrounding cities like; Cuttack, Puri and Khurda. The operation of buses is being done as Public Private Partnership (PPP) basis the partner being Dream Team Shahara (DTS). In an effort to modernize its services

for increasing commuter comfort, BPTSL is looking forward to introduce modern technologies and improve its

operation through intelligent transport solution, make capacity enhancement by developing Infrastructure, fleet up-gradation and augmentation, apart from its core activities, which includes route network optimization,

planning and monitoring.

Current staff strength: 7

Expected to increase to: 50

21. Appendix B

Exhibit 29

BMC: Please refer to BMC website for population & other figures

22. Appendix B

Exhibit 30

Staff Position of Bhubaneswar Municipal Corporation

L.F.S ( Group-C) 122

Non-LFS ( Group - C) 85

Non-LFS ( Group - D) 930

Totals 1137

NMR 72 ( Conservancy - 67 + General - 5)

DLR 552 ( Conservancy - 260 + General - 292)

CLR 790 ( Conservancy - 700 + General - 90)

Total 1414 ( Conservancy - 1027 + General - 387)

Grand Total 2551 ( Regular - 1137 + Other- 1414 )

23. Appendix B

Exhibit 31

BSCL:

Bhubaneswar Smart City Company Ltd., a Special Purpose Vehicle (SPV) and a company registered under the Companies Act, 2013. The Company, an independent legal identity, has designated and dedicated officials

from diverse backgrounds for managing the initiative in a time-bound manner with target oriented

implementation schedules. The Company is formed by the State Government and has Bhubaneswar Municipal Corporation (BMC) as the leading partner. The other stake holders are Bhubaneswar Development Authority


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and Bhubaneswar Puri Transport Services Limited.

Current staff strength: 10

Expected staff strength: 50

24. Appendix B

Expected user

concurrency & Peak

load

Bidders to use population figures and user base together with information given in Appendix B of the RFP and

the addendum to estimate application load and work out the concurrency based on bidders experience.

25. Appendix B

Data Migration

BDA

Existing Data

(Legacy Data for transfer)

1. Property Allotment Information System (PAIS) data in My-SQL Community edition format:

2. Monthly receivable (Bank deposits/challan data) in dbase format :

Details of Challan Records

Sl. No Year Volume in BYTES Total No. of Records

1 1994 1628474 16284

2 1995 3588660 29898

3 1996 4082612 32921

4 1997 3428572 27413

5 1998 3367961 28231

Sl. No Entity No of Records

1 Scheme data 66

2 Unique Account Number (UAN) data 10880

3 Asset data 17618

4 Allotee’s data 17602

5 Payment data 267498

6 Submitted application form data for Allotment of assets 1007

Current DB Size 2228.33 MB


19

Sl.

No.

Ref. Section No. to


6 1999 2830081 23711

7 2000 5139029 30985

8 2001 4207260 22692

9 2002 5694535 25949

10 2003 4473509 20699

11 2004 4890749 19939

12 2005 4278684 19230

13 2006 5875131 20607

14 2007 10302372 21905

15 2008 25990549 34009

16 2009 17370212 36925

17 2010 12794760 27190

18 2011 10375546 21866

19 2012 9917317 20846

20 2013 11732289 24667

21 2014 10437913 21942

22 2015 6097064 12895

23 2016 6482147 13877

24 2017 975942 2086

Total 175961368

(168 MB)

556767

3. PAY-ROLL related monthly data in dbase format:

Relating to

period

Sl. No.

dbase files Total no. of

records (approx.)

Exist in no. of

files (approx.)

Volume of data

(approx.)

April 1994 to

December

1 Monthly Pay-bill data - - 50176 KB


20

Sl.

No.

Ref. Section No. to


1999

January 2000 to

June 2008

1 Monthly Pay-bill data 81973 102 75814 KB

For the

period from July 2008 to

February

2017

1 Bank Master 36 1 7 KB

2 Branch code master 33 1 1 KB

3 Monthly loan data 103738 104 7249 KB

4 Monthly employee data

107743 104 37354 KB

5 Monthly pay-bill data 84927 106 67468 KB

6 Monthly recovery data 84191 104 24102 KB

7 Monthly savings data 86621 104 21454 KB

Total: 277 MB

26. Data Migration BMC

BMC Digitization Need Analysis

Sl. #

Component Total Records

Digitized Records

Pending Records

Remarks

1 Property Information

96000 96000 Complete information not available. Information like exact address etc.

missing

2 Street Light Poles 18000 18000 Record available in excel format

3 Hoarding

Information

2744 2744 Record available in excel format; Out of 2744, 898 is Government Hoardings

and rest 1846 is privately held. This

figure will go up as BMC has started a self-declaration drive for such hoardings

in private plots.

4 Employee Records 1381 1381 1074- Regular employees, 126-general

staff, 181-conservancy


21

Sl.

No.

Ref. Section No. to


5 Infra Assets

a Roads 1624.3 km

b Drains 461.73 km

c Vehicles 165 165

d Dust Bins 1808 1808 PMR-416, JAGRUTI-616, BMC-451,

RAMKY-325

e Engineering Projects

31 Engineering projects like Water ATMs, Abattoir, Kine Houses etc.

6 IT Assets

a Desktop 155 155

b Laptop 6 6

c UPS 150 150

d Mobile Phone Sets 70 70

e Biometric Devices -

Wall Mounted

3

f Biometric Devices - Hand held

70 70

g CCTV Cameras 30

h Network switches 41 41

i Wi-Fi Dongle 30 30

j Wi-Fi Access Points Devices

16 16

27. Appendix B

Existing HR systems

1. BDA - The employee payroll processing is a basic module in dbase.

Relating to

period

Sl.

No. dbase files

Total no. of

records (approx.)

Exist in no. of

files (approx.)

Volume of data

(approx.)

April 1994 to

December 1999

1 Monthly Pay-bill data - - 50176 KB


22

Sl.

No.

Ref. Section No. to


January 2000 to

June 2008

1 Monthly Pay-bill data 81973 102 75814 KB

For the period

from July 2008

to February

2017

1 Bank Master 36 1 7 KB

2 Branch code master 33 1 1 KB

3 Monthly loan data 103738 104 7249 KB

4 Monthly employee data 107743 104 37354 KB

5 Monthly pay-bill data 84927 106 67468 KB

6 Monthly recovery data 84191 104 24102 KB

7 Monthly savings data 86621 104 21454 KB

Total: 277 MB

2. BMC – They don’t have any HR Module available. They are using Betan software of Govt. of Odisha for

their payroll processing.

3. BSCL – No such provision.

4. BPTSL – No such modules.

28. Page 237, Develop Training Material

Training

# Type of Training Training Content Number of Days /group

6

Awareness and

sensitization to

Accessibility

Requirements and

Standards for Persons

with Disability

This module shall cover need for inclusive societies,

challenges faced by disabled persons, sensitization

of their needs and plight, accessibility standards

awareness and SOPs for the group to deal with

accessibility needs.

0.5

City of Bhubaneswar intends to redefine itself as friendly city to children, elderly and disabled. To this end, the MSI shall be responsible for about half-day trainings that focus on sensitizing various groups (stakeholders and

residents) on accessibility needs and approach for addressing the challenges that the disabled face. Training

examples include: Capacity building of all drivers/conductors to understand challenges of travelers with disabilities, and treat passengers with dignity; sensitization of the decision makers to challenges faced by

visually impaired in our current city designs, etc.

29. Section 3.2, General All citizen facing portals, apps and documents shall be made disabled friendly and accessible as per the

norms adhering to national standards as notified by Government from time to time.


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Ref. Section No. to


30. Section 5.7.4.7, Data

Security

End point Advanced Persistent Threat Solution

FR 7.318A1

The solution shall support endpoint based solution to protect systems across all locations from targeted attacks and advanced persistent threats (APTs)

FR 7.318A2

The proposed solution shall work independently without depending on any other endpoint or network systems for its functionality

FR

7.318A3

The proposed solution shall support detection of all malware types. Necessary subsequent actions

to fix malwares shall be supported.

FR 7.318A4

The proposed solution shall support root cause analysis for security incidents.

FR

7.318A5

Root cause analysis shall have capabilities of sequential and chronological trace of events with

details and details on affected files/services.

FR 7.318A6

Proposed solution shall have capability to quarantine the malicious Application/program/ file automatically without quarantining the entire user machine.

Anti-Advanced Persistent Threat (APT)

FR 7.318B1

Anti-APT shall be appliance based and support minimum throughput of 2 Gbps with required ports as per Bidder solution.

FR

7.318B2

Solution shall be capable of working in inline blocking mode without dependency on other network

components .

FR 7.318B3

Proposed solution's detection rules shall be based on extensible, open language that enables users to create their own rules per requirements.

FR 7.318B4

Proposed solution shall be capable of gathering active directory user identity information, mapping IP addressed to username and making this information available for event management purposes

and access control policy decisions

FR 7.318B5

The proposed solution shall be able to whitelist trusted applications from being inspected.

Firewall and IPS

FR 7.318C1

The hardware based platform shall be capable of providing firewall, application visibility and IPS functionality in a single appliance

FR 7.318C2

The solution shall support multiple ports as per bidder's detailed design.


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No.

Ref. Section No. to


FR

7.318C3

Proposed firewall shall not be proprietary with open architecture based on multi-core cpus to

protect and scale dynamic latest security threat.

FR 7.318C4

It shall support over 5 million concurrent sessions with at least 500 VLANs.

FR 7.318C5

It shall support application detection for DNS, FTP, HTTP, SMTP, ESMTP, LDAP, MGCP, RTSP, SIP, SCCP, SQLNET, TFTP, H.323, SNMP.

FR

7.318C6

It shall support static RIP, OSPF and BGP.

FR 7.318C7

It shall support manual NAT, auto NAT, static and dynamic NAT, and dynamic PAT.

FR

7.318C8

It shall support multicast protocols like IGMP, etc

FR 7.318C9

It shall support multiple security policies.

FR

7.318C1 0

It shall support active/standby failover.

FR 7.318C1

1

IPS shall have capability of passively gathering information about virtual machine traffic, network hosts and their activities such as operating system, services, open ports, client applications and

vulnerabilities and assist in activites like intrusion data correlation.

FR

7.318C1

2

IPS shall have capability of dynamically tuning IDS/IPS sensors with minimal human intervention.

FR

7.318C1

3

Detection engine shall support capability of detecting and preventing wide variety of threats along with geo-identification of attack locations

31. 4.12.5. City-Wide Wi- Fi

For powering of Wi-Fi Access points mounted on streetlight pole, Bidder shall tap electrical connections from the nearest feeder panel of the streetlight pole. All one time installation costs including cost of connection,

metering, cabling, and coordination shall be under Bidder scope.

32. 4.12.3. Multi-Services Digital Kiosks

Integrated Multi-Services Digital Kiosk shall be connected with the nearest electricity panel for raw power and shall also be connected to fibre optic network for connectivity needs. For budgeting purposes, Bidder


25

Sl.

No.

Ref. Section No. to


shall assume that Integrated Multi-Services Digital Kiosk shall be 200m (average distance) away from the

fibre optic backbone.

In case Multi-Services Digital Kiosk is installed at a private property, Client shall pay for RoW costs and monthly rentals. However, all necessary coordination in getting RoW permit to be under Bidder scope.

33. 5.5.4. Multi-Services

Digital Kiosk

Standalone Multi-

Services Digital Kiosks – Technical

Requirements – TR

5.134

Connectivity requirements of Stand-alone Multi-Services Digital Kiosks shall be met by Ethernet as well as

3G/LTE.

34. 4.11.Comprehensive

Maintenance for System and Services

All one-time and recurring costs associated with SMS and e-Mail gateway to be borne by the MSI. For

budgeting purpose MSI shall assume 2 Crore SMS will be made yearly as part of Bhubaneswar Smart City Solution. Maintenance cost of toll-free numbers and contact centre solution shall also be borne by the MSI. For

budgeting purpose, Bidder shall assume 1200 Crore seconds worth of call traffic will be done yearly through

smart city solutions. In addition, all payment transactions to be done through CPC or cash during maintenance period for Smart City Solutions.

35. MSI Scope of Services

4.4. Hardware

Supply and

Installation Stage

MSI shall only provide energy efficient equipment as per the best practices. All air conditioning shall be 5 star rated as per BEE ratings.

36. MSI Scope of Services

4.4. Hardware

Supply and Installation Stage

During installation of any smart city solutions component, MSI to ensure all safety precautions to safeguard Bhubaneswar citizens are provided. For instance, during fibre installation, proper taping around the trench

shall be done to avoid any accidents. All safety precautions shall have a high visibility.

37. Bid Data Sheet – ITB

Clause 31 (c) (iii) (1)

Technical Presentation in front of Evaluation Committee shall also cover the proposed solution and architecture for the Project along with the overall approach, methodology, implementation, deployment plan,

USP, Innovation of Proposal and the proposed OEMs.

38. Section 1: Bid Data Sheet, 5.1(c)(n)

Storage Devices

39. Section 1: Bid Data As a proof of documentary evidence, in lieu of the completion certificate by the Authority, the Bidder can also


26

Sl.

No.

Ref. Section No. to


Sheet, 5.1 (a), 42 submit the following documents: -

Self-Certification from the Bidder signed by Authorized Signatory, Certified by Chartered Accountant

and Supported with the work order or contract agreement.

40. Section 5:

6. Roles and responsibilities- 6.1-

Master System

Integrator (MSI)

The maintenance of DC and DRC at STPI shall be in the scope of MSI.

41. Section 5:


Client

RoW expense for laying of Optic Fibre Cable network and other hardware shall be borne by the Client.

However the MSI shall coordinate with respective agencies for all necessary RoWs , approvals, permits, civil works.

42. Section 5:

6. Roles and

responsibilities- 6.2- Client

The MSI shall be required to adhere to all the Govt. of India rules and regulations, including of TRAI and DOT; if there is any statutory requirement to sign an additional contract, BSCL shall enter into a tri-partite agreement

subject to no additional financial implication on the contract.

43. Section 5:


Master System Integrator (MSI)

Cost like laying of cabling, installation, ducting and associated civil and other costs shall be MSI scope.

44. Section 5:

6. Roles and

responsibilities- 6.1- Master System

Integrator (MSI)

MSI shall be responsible for implementation and maintenance (including diesel cost) of DG set at ICOMC and temporary command and control centre.

45. Section 5:


Client

The cost of electrical meters and recurrent electricity cost associated with installed system components shall be borne by the Client. However, all one time electricity cost till the commissioning of the system components

and sub-components forming the part of the Smart Solution Project including electrical connections,

installation, cabling, trenching etc. shall be under MSI scope.

46. Section 5:

6. Roles and

Powering of field device: BSCL shall ensure that the average distance of field device shall be within 50m range from the nearest electrical tapping point.


27

Sl.

No.

Ref. Section No. to


responsibilities- 6.2-

Client

47. Section 5.6, Layer 3

Industrial grade Distribution Switch

TR 6.214A Each of the Layer 3 switch (Distribution Switch) at the field cabinets shall support at least 1 Gbps

Tx/Fx port for distribution with backhaul uplinks of 10 Gbps copper/SFP/SFP+

Note that all fibre optic SFPs shall be ordered to support minimum 25 km distance for distribution

and combination of 25km and minimum 50 km for backbone depending on the distance requirements. This shall be validated by the MSI during the design stage.

TR 6.214B The distribution switches i.e. switches installed inside field cabinets shall be industrial grade

Layer 3 Ethernet switches and shall have at least 16 10/100/1000 Base TX/FX ports with at least two (2) 10 Gigabit Ethernet Fibre SFP/SFP+ ports for backhaul connectivity.

TR 6.214C The industrial grade switches shall at a minimum carry IP30 rating.

TR 6.214D The industrial grade switches shall support –

• IEEE 802.3, 802.3u, 802.3ab, 802.3z, 802.3x protocols.

• IEEE 802.1D for STP, 802.1s for Multiple Spanning Tree Protocols.

• IEEE 802.1q for VLAN tagging, 802.1p for CoS, and 802.3ad for port trunk LACP.

• Broadcast storm protection, port lock/port security, RADIUS, TACAS+, SSL/SSH security.

TR 6.214E The industrial grade switches shall support –

IPv4/v6, SNMP v1/v2/v3, LLDP, Server/Client, DHCP, TFTP, Telnet, Flow control, IGMP v1/v2.

TR 6.214F All distribution switches shall be capable of working in the harsh environmental conditions with immunity to EMI and heavy electrical surges. They shall support:

• EN-60950-1 or equivalent

• EN 55022/24 or CISPR 22

• FCC Part 15B Class A

• IEC 60068-2-27 and 2-32 or equivalent

• IEC 60068-2-6 or equivalent

TR 6.214G The distribution switches shall be powered by 12/24/48VDC or 24VAC input as per the design

requirements with dual redundant inputs and integrated power supply. The terminal blocks for the power supply options shall support reliable, maintenance-free connections.

TR 6.214H The industrial grade distribution switches shall support operating temperature range of 0°C to +65°C (without any fans) with ambient relative humidity of 5-95%, non-condensing.

TR 6.214I The distribution switches shall be managed switches and shall comply with the following as a


28

Sl.

No.

Ref. Section No. to


minimum:

• IEEE:

802.3u (fast Ethernet, 100Mbps)

802.3z (Gigabit Ethernet)

802.3ae (10 Gigabit Ethernet)

802.3x (Full Duplex with flow control)

802.1q (VLAN)

802.3p (CoS)

802.1d (spanning tree protocol), and 802.1s (multiple spanning tree protocol)

802.3ad (link aggregation control protocol)

802.3 (Management)

• IPv4/v6IGMP v1/v2/v3

• Multicast

• Safety:

EN/IEC/UL CSA 60950-1 or equivalent

• Electromagnetic emissions:

• FCC Part 15 Class A

TR 6.214J The distribution switches at a minimum shall support the following:

• IPv4/IPv6

• CoS

• IP Multicast

• Security

• Storm Control

• Spanning Tree

• Secure Sockets Layer (SSL)/SSH

• Network Management

• Non-Blocking Type

• Support Auto-Sensing

• Support Auto-Negotiation

TR 6.214K The fibre optic ports shall support the required distance i.e. between switches at different locations.


29

Sl.

No.

Ref. Section No. to


TR 6.214L All switches shall support standard 19” rack mount or DIN rail mounting options.

TR 6.214M All switches shall have the function to enable/disable ports for limiting unauthorized access to the network.

TR 6.214N All switches shall support SNMP (v1/v2/v3) to allow for management using common network management tools.

TR 6.214O All switches shall support Network Time Protocol (NTP) for time synchronization.

TR 6.214P All switches shall support multilevel user passwords for prevention against unauthorized

configuration.

TR 6.214Q All switches shall support SSH or SSL based security and MAC based port security.

TR 6.214R All switches shall support RADIUS authentication service.

TR 6.214S The device shall have LED indicators for Power, LAN, Signal, RS-232, and Ethernet Link &

Activity.

TR 6.214T All switches shall have a Mean Time Between Failure (MTBF) of at least 250,000 hours.

TR 6.214U The distribution switches shall be configurable up to a minimum of 16K MAC addresses and 4000 multicast routes.

48. Section 2.6.1 GIS platform

In line with overall approach for smart city initiative, BSCL has implemented City level GIS that will be a base

platform for smart City with respect to city physical, social, economic & valuable infrastructure along with city planning & operations. Objective is to:

Use GIS system as a backbone for the Bhubaneswar smart City tracks and modules

Use City level GIS platform, infrastructure & application as a foundation for Smart City solution, city operation centers & Command & control centers

Build, implement & deploy City level GIS in short duration as an initial phase with immediate use for

citizens

Collaboration of various city stakeholders & departments together and to have a connect and

engagement via a common GIS window for all operations

Use GIS as spatial planning and analysis for various operation within city

Use GIS as a Decision support system to prioritize actions

To have a location based services to citizens of Bhubaneswar for better transparency & quick actions

GIS based spatial and non-spatial queries for citizens and administrators and departmental stakeholders


30

Sl.

No.

Ref. Section No. to


Provide administrators, citizens, tourists, businesses real time, and actionable information to aid their day-to-day decision-making.

In line with BSCL’s approach of engaging citizen, an easy to use GIS based city level portal as BhubaneswarOne is implemented. It enables citizens to know their city better and understand geographically

the nature and type features existing in the city; such as natural features, heritage areas, public amenities,

transportation networks, location based grievances and other services.

BhubaneswarOne is an enterprise wide web-based GIS solution created using ArcGIS platform and

seamlessly functions across various web & mobile devices. The application includes unprecedented array of

geo-info analytics (Know Your Ward, know your Plot, Around Me, and Themes) to enable citizens of Bhubaneswar to be aware of the public amenities and infrastructure related components available for them in

the city. GIS System will provide the complete visualization of Bhubaneswar City area with various point of

interest (POI) layers that will help city administrators & citizens to locate POI’s and get information associated with it. This solution made government data more accessible for the citizens; it not only comprises of different

map data representations for citizens to view and scrutinize but also provides citizens with avenues to truly

participate by providing feedbacks & report their grievances. To illustrate Heritage sites in the city, the power of

maps and location combined with images and narratives to create a Story Map were harnessed.

49. Section 5.7.2. GIS

Platform, Page 680

FR

7.245A

City Level GIS (BhubaneswarOne) shall be a foundational app for Smart city tracks & modules for

city operation center and command & control room operations. It shall cater various functionality that:

Provides an interface to the public to access details regarding the wards, services/facilities available, and heritage sites in the city.

Make intelligent map data representations (such as, Revenue, Utilities, Amenities, and Streets) available to the citizens of Bhubaneswar.

Provides seamless functionality across various devices. The website shall be accessed from mobile devices like smartphones and tablets as well as from the computers.

Provides citizens’ a system to give feedback and report grievance any time with workflows.

Make Bhubaneswar’s development data transparent, giving citizens access to current and authentic information.

Public crowd sourcing & Citizen engagements

Up-to-date information about the city & associated point of interest feature information to citizens.

FR 7.245B

MSI shall provide various engagement categories for implementation as (not limited to):

Application Enablement that cover public engagement and information sharing as well as

tools and capabilities for internal /departmental stakeholders Platform Enablement that

enable city to host update and manage both GIS data and application. All GIS layers and


31

Sl.

No.

Ref. Section No. to


geo spatial function shall be utilized by all other systems for better decision support system

and data will be in centralized data repository.

Capacity Building of organizational staff on GIS tools and capabilities to ensure long term sustainability and continuity in GIS assimilation and mainstreaming of GIS for efficient use

of GIS technology.

Data update mechanism to maintain its GIS data updated. Tools and apps on both desktop

and Mobile devices shall be enabled for authorized users to update data pertaining to their role and department.

FR 7.245C

Improving City Level GIS through Functionalities:

Management Dashboards to monitor and track the smart city ongoing project status on web and mobile devices.

Centralized GIS infrastructure, platform & database for on boarding various departmental application such as water, solid waste management, property tax, transport & traffic

management, Emergency response system, city surveillance, etc.

GIS system for integration with other Smart City solution for real time integrated analysis and information

To have a GIS Dashboards that shall highlight status from real time information from all devices like sensors setup across the city for analysis and prompt response at the time of

emergencies

Use GIS system to develop a mechanism for monitoring & tracking status

To make Bhubaneswar a better place by increasing safety, livability of the people in the city; and to effectively provide the delivery of urban services via means of collaborated mapping application

Improve the situational awareness of the city administrators and residents.

Utility management system with asset mapping and consumer indexing with control room operations and field crew management.

Sd/-

Chief Executive Officer,

BSCL

request for proposal for selection of master system integrator for implementation...

Documents