request for proposal (rfp no.) rfp/ahbp/ftc/17/001 ... for proposal.pdf · request for...

Request for Proposal-Foundation Training Course 1

HIG HER EDUC ATION COMMISSION

To: Prospective Applicants

Subject: Request for Proposal (RFP No.) RFP/AHBP/FTC/17/001 Foundation Training Course (FTC) in

Balochistan province under Higher Education Commission (HEC) “MS/MPhil Leading to PhD

Scholarship Programme for the students of Balochistan, an initiative of Aghaz-e-Haqooq-e-

Balochistan Package (AHBP)”.

Higher Education Commission (HEC) through this Request for Proposal (RFP), intends to invite national

registered firms to participate in the selection process for selecting an executing agency that can train

students of Balochistan province through course instructors across Balochistan in attempting “Multiple

Choice Question (MCQ)” based scholarship exams consisting of Verbal, Quantitative and Analytical

sections and to improve their skills in securing admission in foreign universities.

The RFP specifies eligibility requirements and proposal submission timelines. The applicants must comply

with all instructions given in the attached RFP document. The work schedule mentioned under 3.1 of this

RFP shall be strictly complied with.

The RFP advertisement can also be downloaded from:

http://hec.gov.pk/english/news/Pages/TendersRFPs.aspx

http://hec.gov.pk/english/news/Pages/TendersRFPs.aspx


TABLE OF CONTENTS

1. INTRODUCTION TO AGHAZ-E-HAQOOQ-E-BALOCHISTAN PACKAGE (AHBP) SCHOLARSHIPS .............. 3

2. SCOPE OF SERVICES .............................................................................................................................. 4

3. INSTRUCTIONS ...................................................................................................................................... 6

3.1 Contract Term and Work Schedule ............................................................................................... 7

3.2 Bidding Procedure ......................................................................................................................... 7

3.3 Cost Heads .................................................................................................................................... 7

3.4 Required Review ........................................................................................................................... 8

3.5 Amendments ................................................................................................................................. 8

3.6 Modified Proposals ....................................................................................................................... 8

3.7 Right of Rejection .......................................................................................................................... 8

3.8 Additional Terms and Conditions .................................................................................................. 8

3.9 Contract Payment ......................................................................................................................... 8

4. PROPOSAL FORMAT AND CONTENT ..................................................................................................... 9

4.1 Understanding of the Project ........................................................................................................ 9

4.2 Experience and Qualifications....................................................................................................... 9

4.3 Mandatory Eligibility Criteria ........................................................................................................ 9

5. EVALUATION CRITERIA ........................................................................................................................ 10

5.1 Selection-Evaluation Process ...................................................................................................... 10

5.2 Evaluation Form .......................................................................................................................... 10

6. ANNEXURES......................................................................................................................................... 11


1. INTRODUCTION TO AGHAZ-E-HAQOOQ-E-BALOCHISTAN PACKAGE (AHBP)

SCHOLARSHIPS

The project is focused towards providing opportunities for access to higher education to under privileged

candidates of Balochistan, who despite possessing academic merit are unable to overcome the obstacle

of funding, which is not only restricted to tuition costs, but extends to accommodation and living

expenses.

The project is meant to provide 600 Master leading to PhD scholarships (200 overseas and 400

indigenous) to talented students of Balochistan. The current project is in line with the overall objectives

of the sector and closely linked with the other development projects under implementation for the

promotion and development of Province.

Establishment of new universities and development of existing universities are amongst the main

functions of the Higher Education Commission under Rules of Business. The current scheme would in

future be providing manpower for public sector universities.

Brief objectives of the scholarship program are as follows:

i. To provide opportunities of higher education to students belonging to Balochistan.

ii. To enhance participation rate at different levels of education.

iii. To provide opportunity to the talented students coming with less privilege background.

iv. To provide grooming & learning opportunities and better job chances to the less privileged class

of the areas.

v. To ensure a micro & macro-economic change and social uplift of the areas.


2. SCOPE OF SERVICES

The selected executing agency shall be responsible to conduct the following activities.

1. The Foundation Training Course will be conducted in two modules. Module 1 would comprise of

Verbal, Analytical and Quantitative section whereas Module 2 would comprise of learning the

skills necessary for seeking admission in foreign universities.

2. Administer “Foundation Training Course” through trained instructors/teachers, to

approximately 3000 students for 5 weeks (Five working days per week- 3 Pm to 6 Pm). The

training is tentatively scheduled in Aug 2017.

3. Foundation Training Course (FTC) shall be conducted at multiple centers/venues in Balochistan

Province. Centers will be finalized with the approval of HEC.

4. Agency executing the “Foundation Training Course” (FTC) shall be required to brief all

teachers/instructors and the coordinators on the execution details of the course.

5. To invite interested students having domicile of Balochistan province to register themselves at

the Executing Agency’s website, to undertake a 5 weeks Foundation Training Course.

6. Eligibility Criteria for the students who can register themselves will be provided by Higher

Education Commission (HEC). (Annex-A)

7. To impart Foundation Training Course to approx. 3000 students/participants having local

domicile of the Balochistan province. Each candidate will be imparted training according to

his/her choice of center made during registration.

8. Number of students per center would be adjusted keeping in view the number of eligible

students who opted for a particular center. Maximum number of students per class would not

exceed 40.

9. In case the number of students for a particular center exceeds the standard number of students

per center, the no. of classes would be increased accordingly.

10. All the eligible registered candidates will be selected for undertaking the FTC.

11. The selected executing agency shall be responsible to intimate schedule to approx. 3000 eligible

registered students at least one week prior to the initiation of the training, through a verified

channel and ensure maximum attendance in the Foundation Training Course.

12. The selected executing agency shall also inform the candidates regarding their selection through

email, letters couriered at their addresses.


13. A coordinator nominated by the selected executing agency would be responsible to conduct

Foundation course over the designated centers. A coordinator can supervise a maximum of 3

centers.

14. The selected executing agency will be responsible for placing an advertisement (as per eligibility

criteria shared by HEC) in leading national and regional newspapers for inviting free registration

at agency’s website to students interested in undertaking the Foundation Training Course. A link

to this purpose will be mentioned in the advertisement.

15. The selected executing agency is required to send HEC the list of all eligible registered students

(Annex-B1), the instructors and coordinators that are assigned to a training center. (Annex-B2)

16. The selected executing agency shall be required to evaluate students’ progress weekly through

respective instructors, to assess the effectiveness of the “Foundation Training Course” (FTC)

17. The Course Content will be provided by the Higher Education Commission to the selected

executing agency. (Annex-C)

18. The selected executing agency will be responsible for completion of the course outline in

specified allocated time period.

19. All the training center venues where FTC would be conducted would have sufficient seating

capacity, ventilated class rooms, white/black board, multimedia facility, projector, electricity and

standby generator, electric fans, drinking water facility, washroom facility and any other facility

deemed necessary.

20. Distribution of note books, related material to all the students participating in the FTC would be

made by the selected executing agency. No charges would be collected from the students.

21. Provide a comprehensive project completion report about the Foundation Training Course (FTC)

to HEC, including (but not limited to) student roster, student progress report, names and contact

details of instructors at each training center.

22. To undertake the boarding/lodging, food and transport facility of all the instructors and the

coordinators, assigned to all the specified training centers.

23. Implement internal monitoring mechanism through respective Coordinators to ensure quality

and effective execution of the “Foundation Training Course”. Facilitate visits of Monitoring

teams, as and when required.

24. Distribution of Certificates to all candidates (having attendance not less than 90%) of the course

at the end of the training course. The certificates would be provided by HEC.


MODULE 1:

1. Training shall be imparted to eligible registered students in “how to attempt” MCQ based exam

in Higher Education Aptitude Test (HAT) sections namely verbal, quantitative & analytical, so that

the students can perform competitively.

2. Each Training Center shall have three instructors/teachers specialized in each of the FTC section

i.e. Verbal, Quantitative and Analytical. (Annex-C)

MODULE 2

1. Training shall be imparted to eligible registered students in learning the skills necessary to secure

admission in foreign universities

2. Each Training Center shall have an instructor specialized in guiding students with reference to

module 2 course outline including Resume writing, Research Proposal writing, etc. The details

are given in (Annex-C)

3. INSTRUCTIONS

1. All Technical proposals must be accompanied by a bid security (refundable) of PKR 50,000 in the

form of a Pay Order/Demand Draft in favor of Director General Finance, Higher Education

Commission. Cheque will not be accepted.

2. Return Mailing Address, Contact Person, Telephone, and deadline for receipt of Proposals:

Dy. Project Director Aghaz-e-Haqooq-e-Balochistan Package Scholarships Higher Education Commission H-9 Islamabad Phone No. +92-51-90408062 Email: [email protected]

Proposals must be received not later than 3:30 PM PST on July 20, 2017. Proposals via courier,

postal mail or by hand are acceptable. A soft copy (word document) must be submitted with the

actual technical proposal.

3. A bidder’s failure to submit a proposal prior to the deadline will cause the proposal to be

disqualified. Late proposals or amendments will not be accepted for evaluation.

4. Bid submitted should remain valid for a period of 06 months from the last date of submission of

bids.

mailto:[email protected]


5. As per PPRA Rule 39, successful bidder shall submit a performance guarantee amounting to ten

percent (10%) of the bid amount in the form of a Pay Order/Demand Draft in favor of “Director

General Finance-Higher Education Commission”

3.1 Contract Term and Work Schedule

The contract term and work schedule set out herein represent the organization’s best estimate of the

schedule that will be followed. If a component of this schedule, such as the opening date is delayed, the

rest of the schedule will be shifted by the same number of days.

The approximate contract schedule is as follows:

S.No Activity Venue Dates

a. TOR issue date - July 04, 2017

b. Proposal submission deadline Reference instructions,

clause 2. July 20, 2017 till 3:30 PM PST

c. Opening of Technical Proposals Mural Hall, HEC H-9, ISB July 20, 2017 till 4:00 PM PST

d. Opening of Financial Proposals Mural Hall, HEC H-9, ISB Applicants would be informed

in advance.

3.2 Bidding Procedure

A Single Stage-two envelope procedure, single package containing two separate envelopes will be

followed. Both envelopes should be clearly marked “Technical Proposal” and “Financial Proposal”.

3.3 Cost Heads

The participating firms quote price based on following cost heads.

a. Advertisement for Registration

b. Lecture Delivery by Instructors

c. Course coordination (Coordinator/Principal)

d. Travelling

e. Boarding and Logistics

f. Venue Charges

g. Project Management Fee (Admin charges, communication, printing, stationary, IT support etc.)

h. Course Material (Reference books, note books and preparatory material)

Note: Separate price to be quoted for each cost head.


3.4 Required Review

Questions and concerns regarding this RFP must be made in writing and received by the concerned officer

mentioned above at least seven working days before the proposal submission deadline.

3.5 Amendments

Any amendment, if made will be made at all locations where RFP was originally placed.

3.6 Modified Proposals

Bidders can only submit one proposal for evaluation. Alternate or modified proposal submitted after due

date will not be acceptable.

3.7 Right of Rejection

Higher Education Commission reserves the right to refrain from making an award if it determines that to

be in its best interest.

3.8 Additional Terms and Conditions

Higher Education Commission reserves the right to add terms and conditions during contract negotiations.

3.9 Contract Payment

All costs associated with the contract must be stated in Pak Rupees. Under no condition will the HEC be

liable for the payment of any interest charges or taxes related with the cost of the contract.


4. PROPOSAL FORMAT AND CONTENT Proposals must include the complete name and address of bidder’s registered national firm and the name

mailing address and telephone numbers of the person, the HEC should contact regarding the proposal.

A certified copy of the certificate of incorporation or registration or an equivalent document for proof of

registration of the bidding entity must be attached with the proposal. Furthermore, provision of a

documentary proof of the competent and authorized signatory on behalf of the entity to enter into

contract with HEC is mandatory at the time of proposal submission.

Proposals must confirm that the bidder will comply with all provisions in this RFP. Proposals must be

signed by a company officer empowered to bind the agency. A bidder’s failure to include these items in

the proposal may cause the proposal to be determined as non-responsive and the proposal may be

rejected.

4.1 Understanding of the Project

Bidders must provide comprehensive information illustrating their understanding of the requirements of

the project. Bidders must understand that their qualification for consideration for award of the contract

depends upon their ability to deliver all services, as mentioned under the scope of work.

4.2 Experience and Qualifications

Bidders must show that they have the capacity and the team to execute such course in geographically

dispersed locations of Balochistan Province.

Bidders must provide an evidence of their past experiences and proven track record of executing similar

training courses. Preference will be given to the bidder who is willing to commit certain degree of success

in ensuring that the participants would be able to secure an admission abroad.

Bidders must submit resumes of all the potential instructors and coordinators assigned for the purpose

detailed in section “Scope of Services”

Bidders must provide supporting documents that they meet the minimum responsive criteria listed above,

else the submitted proposal will be declared unresponsive.

4.3 Mandatory Eligibility Criteria

All proposals must meet the following criteria. i. Proof of Certificate of Incorporation or valid Registration or equivalent ii. Proof of NTN Certificate iii. Signed Statement that the Bidder has not been black listed or debarred by Public Procurement

Regulatory Authority (PPRA)


5. EVALUATION CRITERIA Envelope containing Technical bid will be opened first and all submitted proposals will be reviewed to

determine if they are responsive. They will be evaluated using the criteria given below.

5.1 Selection-Evaluation Process

a. An Evaluation Committee will review in detail all proposals that are received to determine the

extent to which they comply with RFP document requirements.

b. Proposals that fail to meet RFP document requirement or contain false or misleading statements

regarding the requirements may be rejected.

c. Envelope containing financial bid will be checked only if a proposal (technical) is determined to

be otherwise qualified.

5.2 Evaluation Form

The total number of scoring points for this contract is 100. Ratio of technical to financial score is 70:30.

Evaluation Form for technical score is attached at Annex-D1.

In order to determine the financial score the following procedure would be considered.

STEP I:

For example, three firms have quoted the following prices.

Bidder A Bidder B Bidder C

Rs. 6200 Rs. 6000 Rs. 5000

STEP II:

Convert cost to points using this formula:

𝑃𝑜𝑖𝑛𝑡𝑠 = (𝑃𝑟𝑖𝑐𝑒 𝑜𝑓 𝐿𝑜𝑤𝑒𝑠𝑡 𝐹𝑖𝑛𝑎𝑛𝑐𝑖𝑎𝑙 𝑃𝑟𝑜𝑝𝑜𝑠𝑎𝑙) × (𝑀𝑎𝑥𝑖𝑚𝑢𝑚 𝑃𝑜𝑖𝑛𝑡𝑠 𝑓𝑜𝑟 𝐹𝑖𝑛𝑎𝑛𝑐𝑖𝑎𝑙 𝐸𝑣𝑎𝑙𝑢𝑎𝑡𝑖𝑜𝑛)

𝑉𝑎𝑙𝑢𝑒 𝑜𝑓 𝐸𝑎𝑐ℎ 𝐵𝑖𝑑𝑑𝑒𝑟′𝑠 𝐹𝑖𝑛𝑎𝑛𝑐𝑖𝑎𝑙 𝑃𝑟𝑜𝑝𝑜𝑠𝑎𝑙

Being the lowest, Bidder C receives 30 points.

Hence, points for Bidder C: (Rs. 5000/5000) * 30 = 30 points

Bidder B: (Rs. 5000/6000) * 30 = 25 points

Bidder A: (Rs. 5000/6200) * 30 = 24.2 points

STEP III:

The score of financial bid will be added to technical score and the final award of contract decision will be

based on total of technical score plus financial score.


6. ANNEXURES ANNEXURE-A

ELIGIBILITY CRITERIA:

Age Male/Female candidates with maximum age as 35 years on 1st July

2017.

Domicile/Local

Certificate Balochistan

Academic

Qualification Minimum 16 years education or equivalent degree


ANNEXURE-B1

TEMPLATE FOR LIST OF ELIGIBLE REGISTERED STUDENTS

S. No Name Father Name CNIC No. Domicile District Qualification

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30


ANNEXURE-B2

TEMPLATE FOR LIST OF INSTRUCTORS ASSIGNED

S. No Name CNIC No. AGE QUALIFICATION SUBJECT EXPERIENCE

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20


FOUNDATION TRAINING COURSE-SCHEDULE ANNEXURE-C

31-Jul 1-

Aug 2-

Aug 3-

Aug 4-

Aug 7-

Aug 8-

Aug 9-

Aug 10-Aug

11-Aug

14-Aug

15-Aug

16-Aug

17-Aug

18-Aug

21-Aug

22-Aug

23-Aug

24-Aug

25-Aug

28-Aug

29-Aug 30-Aug

31-Aug

Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri Mon Tue Wed Thu

Verbal Section

Grammar Review (Tenses)

Preposition

Articles

Sentence Correction

Analogies

Vocabulary

Synonyms & Antonyms

Reading Comprehension

Idioms & Phrases

One Word substitution

Critical Reading/Reasoning

Analytical Section

Logical Puzzle

Scenario based questions

Statement based questions

Strategies to solve/How to Attempt

Assumption, Inference, Conclusion, Central point, Support, Argument Evaluation

Quantitative Section

ARITHEMATIC

Fractions

Percentage

Average

Ratio & Proportion

Proportional Parts and Partnership

Profit and Loss

Speed, Distance, Time

Work and Time

Sequence and Series

Measurement problems


31-Jul

1-

Aug

2-

Aug

3-

Aug

4-

Aug

7-

Aug

8-

Aug

9-

Aug

10-

Aug

11-

Aug

14-

Aug

15-

Aug

16-

Aug

17-

Aug

18-

Aug

21-

Aug

22-

Aug

23-

Aug

24-

Aug

25-

Aug

28-

Aug

29-

Aug 30-Aug

31-

Aug

Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri Mon Tue Wed Thu Fri Mon Tue Wed Thu

Solving by Factoring

Square Root

GEOMETRY

Square

Rectangle

Triangle

Circle

Diameter, Radius, Perimeter.

Degrees and Angles

Area and Volume

ALGEBRA

Linear Equations

One Unknown

Simplifying Algebraic Equations

Algebraic Formulas

STATISTICS

Probability

Career Development

Skills

Research Proposal writing, Statement of Purpose, Resume writing, Motivation Letter

Admission guidelines for reputable foreign universities.

General application procedures and requirements

Communication and correspondence with potential supervisor, professors and assessors.

Practice Exercises

Review

Tips & Tricks (Time Management, How to spot a question, How to attempt)

Practice Exercise I

Practice Exercise II

Practice Exercise III


ANNEXURE-D1

EVALUATION FORM:

S.No Criteria Points Points

Obtained

Remarks/Justifica

tion

TECHNICAL

1 Evidence depicting that such trainings have already

been conducted by the agency. 10

2 Evidence confirming that such trainings have been

conducted in multiple Balochistan districts/areas. 5

3 Agency’s expertise and experience in record keeping

and report writing for similar trainings. 5

4 Availability of Instructors & Coordinators (as

required) to execute the Foundation Training Course. 10

5

Qualification, Experience and competence of

Instructors & Coordinators, who will be conducting

Foundation Training Course.

10

6 Capacity & Capability of the agency to perform the

project effectively. 10

7

Availability of reference material, guides, Text Books,

Notes, Manuals to be used by the instructors, as per

course outline shared by the HEC.

5

8

Existing and operational state of the art website of

the agency, where prospective students can register

themselves for Foundation Course.

5

9 Enlistment of the agency with any educational or

Govt. department of Balochistan 5

10

Performance of the agency with previous clients in

projects of similar nature based on quality, cost and

time.

5

Sub Total 70

FINANCIAL 30

GRAND TOTAL 100


ANNEXURE-D2

EVALUATION CRITERIA:

Assessment Description Score

Excellent

Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

5

Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4

Acceptable Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3

Limited

Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2

Inadequate

Response is partially relevant but generally very poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

1

Not Eligible for Consideration

Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

0

Note: On a scale of 10 the score obtained will be the multiplication of 2.


ANNEXURE-E

DELIVERABLES:

a. Copy of Advertisement placed in leading /regional newspapers inviting registration.

b. List of Eligible Students with choice of center, CNIC and Domicile.

c. List of Instructors & Coordinators assigned to each Training center/cluster

d. Test Result prior to Foundation Course of all students with names and CNIC Nos.

e. Test Result of Post Foundation Course of all students with names and CNIC Nos.

f. Attendance Sheet of Each Test Center Students for the whole duration of FTC

g. Instructors and Coordinators Attendance Record

h. Project Completion Report

request for proposal (rfp no.) rfp/ahbp/ftc/17/001 ... for proposal.pdf · request for...

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