request for proposals - seapahydro.org · request for proposals . swan lake reservoir expansion...

1900 1st Avenue, Suite 318 Ketchikan, Alaska 99901

Ph: (907) 228-2281 | Fax: (907) 225-2287 www.seapahydro.org

SOUTHEAST ALASKA POWER AGENCY

(‘SEAPA’)

REQUEST FOR PROPOSALS

Swan Lake Reservoir Expansion Project (Engineering Services)

May 11, 2015

http://www.seapahydro.org/

Request for Proposals May 11, 2015 SWL Reservoir Expansion Project | Engineering Services of 17 pages

THE SOUTHEAST ALASKA POWER AGENCY

Request for Proposals for

Swan Lake Expansion Project | Engineering Services

Solicitation

The Southeast Alaska Power Agency (SEAPA) is seeking proposals from qualified firms to provide engineering services to bring the partially complete design process from 30% up to 100% and to provide procurement and construction oversight assistance during 2015 and 2016 for its Swan Lake Reservoir Expansion Project.

GENERAL PROJECT INFORMATION

Owner: Southeast Alaska Power Agency 1900 First Avenue, Suite 318 Ketchikan, Alaska 99901 P 907.228.2281 | Fax 907.225.2287 | www.seapahydro.org For the purposes of this solicitation, the Southeast Alaska Power Agency may be referred to interchangeably as Owner, SEAPA, or Agency and the terms bidder, consultant, contractor, offerer, proposer, respondent, and vendor are used interchangeably and mean a person(s) or firm(s) submitting a response. Any proposal or modification to a proposal received after the due date will not be considered and will be deemed non-responsive. The bidder is responsible for all costs and expenses of bid preparation. Submission of Proposals: Bidders shall deliver their bid and are responsible for assuring receipt of their bid by Owner prior to the deadline for submittals no later than:

Monday, June 1, 2015 at 4:00 p.m. Alaska Daylight Time (AKDT)

All submittals shall be transmitted electronically in .pdf format using direct computerized conversion to .pdf files. To preserve legibility in reproduction, printing and rescanning shall only be used for the signing of documents or similar occurrences and only with the original document. All submittals shall be clear and legible for further reproduction by the Owner. Scanned copies of original signatures will be treated in all aspects as having the same effect as an original signature. Submittals shall be emailed to:

[email protected] The e-mail subject field shall be marked with the following project name: Engineering Services for Swan Lake Reservoir Expansion Project. SEAPA will not accept faxed or hard copies of bids. CONFIRMATION OF RECEIPT BY OWNER OF BIDDER’S ELECTRONIC SUBMITTALS ARE THE RESPONSIBILITY OF THE RESPONDENT.

mailto:[email protected]


Southeast Alaska Power Agency Background The Southeast Alaska Power Agency (‘SEAPA’, ‘Agency’ or ‘Owner’) is a joint action agency organized and existing pursuant to the laws of the State of Alaska. The members of the Agency are the City of Ketchikan, the City and Borough of Wrangell, and the Petersburg Borough. Prior to restructuring of the Agency in 2009, the name of the joint action agency was the Four Dam Pool Power Agency. Copper Valley Electric Association, Inc. and Kodiak Electric Association, Inc. were also members. SEAPA’s member utilities (Ketchikan, Wrangell, and Petersburg) provide electric utility services to their respective service areas utilizing power generated by components of the Agency facilities and purchased from the Agency under a Power Sales Agreement, which was executed in February 2009 as part of the Restructuring transaction. The Agency’s headquarters is located in Ketchikan, Alaska. The Agency facilities are principally comprised of the Swan Lake and Tyee Lake hydroelectric projects in southern southeast Alaska and approximately 175 miles of transmission lines spanning from Ketchikan to Petersburg. Power and energy from the Agency’s hydroelectric projects are dedicated to Ketchikan, Wrangell, and Petersburg pursuant to conditions in the Power Sales Agreement. In 2009, the Agency completed the Swan–Tyee Intertie Project which connected the Swan Lake and Tyee Lake hydroelectric projects. With the completion of that 57-mile segment, Ketchikan, Wrangell, and Petersburg became interconnected for the first time. Site Information The Swan Lake Hydroelectric Facility is located approximately 22 miles NE of Ketchikan, Alaska at the head of Carroll Inlet on Revillagigedo Island, and is only accessible by boat, plane, or helicopter. The SWL site is isolated. It has guest quarters where contracted personnel will be staying during the on-site work. These facilities are not maintained by plant personnel and vendor personnel are expected to follow site policy for cleaning, laundry, cooking, etc. The guest quarters may also be shared with other personnel who are on site for other work that may be occurring in parallel. The quarters include a full kitchen. Vehicles are provided at Swan Lake for commutes to the dam. Otherwise, all other facilities are available by foot traffic.

The successful contractor will be expected to arrange and pay for the costs for their travel to Ketchikan. SEAPA will arrange and pay for contractor’s lodging while in Ketchikan, and for travel by plane or boat from Ketchikan to the job site.

Since there are no restaurant accommodations at the job site, contractors must purchase their food in advance and arrange for delivery to SWL. Alaskan & Proud Market (907.225.1279) in Ketchikan, Alaska is open from 6 a.m. to 10 p.m. seven days a week and will accept phone-in grocery lists with boxed pickup or delivery services using Taquan Air for transport of the groceries to Swan Lake. A region map is provided on the following page: .


Project Purpose and Background The Southeast Alaska Power Agency (SEAPA) sells wholesale renewable energy to the communities of Wrangell, Petersburg, and Ketchikan Alaska. The three communities, connected by Agency transmission reside on islands along Alaska’s Inside Passage and comprise the SEAPA control area. As control area coordinator, SEAPA identified the need for additional hydropower storage and selected Swan Lake as this site provides the greatest storage and electrical dispatch benefit for the least environmental and financial impact. These benefits are system-wide as increasing reservoir capacity at Swan Lake which dispatches last, improves overall system efficiency by allowing the interconnected hydro resources of SEAPA and municipal members to avoid spill. During the spring of 2012, SEAPA contractor, McMillen LLC, conducted a feasibility study, and during the summer and fall of 2012, SEAPA and contractors, Tetra Tech and Long View Associates, conducted FERC consultation meetings and environmental studies; resource reports were filed and commented on by agencies during 2013-2014, and SEAPA filed for a non-capacity amendment on July 21, 2014. Also during 2014, SEAPA retained Jacobs Associates to conduct geotechnical, hydraulic, and structural analysis and to conduct FERC Board of Consultant meetings. At this time the project was envisioned as a design-build or Engineer Procurement Construct (EPC) type project where a future contractor would take the project from roughly 30% design through construction. Jacobs Associates (now McMillen Jacobs Associates) completed the 30% engineering work during April 2015, and SEAPA secured funding for the project with an electric revenue bond issue on April 22, 2015. The license amendment is still pending. During the 30% design process, changes in concept from the feasibility study reduced the scope of the construction effort. SEAPA now will organize the project around a traditional design then construct process; thus this RFP is a request for services to complete the design; and to provide technical services to assist SEAPA in procurement and construction efforts. The 30% design effort is documented and available on the SEAPA website ShareFile at: Drawings & Design Summaries: https://seapahydro.sharefile.com/d-s0d541ef85014295b RFP Attachments: https://seapahydro.sharefile.com/d-s263390028e7416fa

Design Draw(Click on link, enter your email address, name, and company name; download files) where the following can be found:

Design Reports-Available later in Project

Available Now-Drawings & Design Summaries

Static & Seismic Structural Analysis Analysis Summary Geotechnical Analysis Drawings Hydraulic Analysis Design Criteria Hydraulics Analysis Summary Geotechnical Analysis Summary Structural Model Summary

https://seapahydro.sharefile.com/d-s0d541ef85014295b

https://seapahydro.sharefile.com/d-s263390028e7416fa


Technical Background The Swan Lake Hydroelectric Project, which is owned by SEAPA was constructed in 1980. The facility is operated by Ketchikan Public Utilities (KPU) personnel. The primary facility components include a 174-foot tall dam, an 86,000 acre-foot reservoir, a 2,217-foot-long power tunnel, and a powerhouse with a generating capacity of 25 MVA. The increase in storage capacity will be achieved by modifying the existing, 100-foot wide, ungated ogee spillway to increase the active storage pool elevation by 15 feet. The dam is a thin concrete arch construction, thus any mass additions should be kept to a minimum to preserve seismic response factor of safety. Additionally, the modified gate structure to fill the existing ogee spillway must pass the PMF while also providing adequate storm debris passage.

Item Existing Dam Proposed Configuration Construction Completion

Date 1984 -

Dam Type Concrete Compound Arch

-

Dam Height 159 feet / 174 feet above foundation base

159.4 feet / 174.4 feet above foundation base

Spillway Elevation 330 feet 330 feet (no change) Dam Crest Elevation 344 feet 344.4 feet

Parapet Wall Elevation 347.5 feet 347.5 feet (no change) Crest Length 430 feet 430 feet (no change)

Spillway Type/Length Ungated ogee / 100 feet 20-foot-wide Vertical Lift Gate + 82-foot-wide Flashboard Gate

Normal Maximum Reservoir Pool 330 feet 345 feet

Minimum Reservoir Pool 271.5 feet 271.5 feet (no change) PMF Maximum Pool 343.3 feet 347.1 feet

Attachments:

30% drawings Design Analysis summary Construction Schedule

[Remainder of page intentionally left blank]


Scope of Services The following (Figure 1) is the Plan & Elevation view of the ogee spillway section. This contract is for the non-flashboard elements such as the vertical gate, concrete modifications, and vertical gate pier, parapet wall sealing and auxiliary components associated with the vertical gate. See the 30% design drawing set listed in the attachments. (Flashboard design provided by the Owner.)

This RFP is for engineering services to complete the design of all non-flashboard components, prepare construction documents for bid and execution, assist with procurement of major components such as the vertical gate, and provide construction oversight with quality assurance, and/or quality control personnel as needed. Final design of the flashboard system is underway, and the designs will be coordinated into a construction bid package authored by the successful engineering proposer of this RFP process. Construction is scheduled to start on January 4, 2016.

Flashboard Design Provided by Owner


SCOPE OF SERVICES TASKS

Task 1 Design Summary and Drawing Review, Site Visit and Scope Clarification Meeting

Prior to a site visit, review the design summaries, 30% design drawings, and construction schedule. Liaison with the Owner, and prepare an engineering scope clarification document consistent with the attached Construction Schedule. During the site visit, amend that document in a scope clarification meeting. This document will be the basis for developing the detailed engineering tasks schedule and detailed scope definition. Also during this meeting be prepared to discuss a construction plan with regard to access, possible crane pad or crane location, crane and barge sizing, barge access and mooring, laydown, storage, and assembly areas. See Tasks 11 and 12, below, for related construction planning tasks required as part of these engineering services.

Task 2 Attend the FERC Part 12 Potential Failure Mode Analysis (PFMA)

A FERC Part 12 PFMA exercise is scheduled August 19, 2015. Attend this meeting and incorporate any necessary design modifications that result from this meeting.

Task 3 Design, Specification, Procurement and Construction Oversight of Nominal 20 ft Vertical Gate

At completion of the 30% design process, the vertical gate located on the right side of the existing spillway slot was 20 feet wide (20 ft clear passage). For greater mid-flood flow passage the gate may need to be as wide as 23 feet. Review the hydraulics analysis report and the 30% drawing set and consult with SEAPA regarding design criteria, constructability and operation of the vertical gate. Following the review, design, specify and oversee procurement and construction of the gate. Integrate the gate design with the civil, mechanical, and electrical aspects of the project. A partial list of examples of the gate review and design process are listed immediately below: Review gate power requirements, gate lift rate (6in/min), redundant power supply plan

and specify gate lift details with respect to the proposed electric power requirement

Design the gate access platform structural steel, handrails, gate support and housing structures; design the gate slots in both the new parapet wall and existing right side spillway wall; design and/or specify how the gate is to fit into the slot, the roller (if required) details, side steel, gate seals, set spring details; make provisions for the electrical conduit in the concrete plans and how and where to attach conduit to the existing structure; and, design an appropriately lighted area to monitor gate operation

Design provisions on the structure for a local, independent float mechanism that will automatically raise the gate and provide contacts to drive plant alarming; the float mechanism is to have three (3) settings. Normal automatic control of the gate will be a PLC based system provided by Owner; the float system is a redundant back-up measure.

Advise Owner if a smaller valve or flap gate within the vertical gate would be practical to


pass flows from 200 cfs to 800 cfs without lifting the gate

The gate will have an alarmed bubbler system to prevent icing; design and specify this bubbler such that the entire spillway length (105 ft) remains ice-free

Write a complete vertical gate specification and bid document and evaluate gate proposals with Owner to coincide with the construction schedule

Provide vertical gate procurement quality assurance guidance to SEAPA staff and provide gate construction QA/QC as requested by SEAPA personnel

Task 4

New Parapet Walls, Pier Extensions, 344.4 Dam Slab Review the 30% drawing set showing the pier wall extensions, parapet wall modifications, and dam slab. Verify structural design and develop construction plans and drawings for these elements that include all aspects of construction: concrete mix and placement specification, reinforcement and water stop details, anchoring & pilaster details, expansion joint filler and miscellaneous metals. Review the existing left abutment parapet rock-concrete interface and the right abutment 344 elevation to parapet wall seam and design appropriate waterstop/seal measures.

Task 5 New Vertical Gate Pier

The pier wall is to withstand the same magnitude and duration of seismic event as the dam with the access walkway support structure thought to provide lateral bracing; verify this concept. The pier wall is to withstand a horizontal 70k lb. load from the flashboard trigger, and be designed to minimally obstruct the ogee crest (2’-9” wide at this time). Verify and improve on these characteristics and at the same time strive to make the wall as light and thin as possible to retain spillway capacity and reduce gate, gate structure, and pier wall mass. Specify all aspects of the wall for construction including the embedded pipe for conveying water from the spillway face to the trigger bucket; the pipe inlet is to have provisions to prevent freezing, anchor and reinforcement details, embedded steel and anchor details for the trigger, side seal block-out and second stage concrete or grout specification

Task 6 Vertical Gate Bottom Seal and Embedded Metal Design

The vertical gate will require a bottom seal set downstream from the ogee crest. Specify these placement dimensions consistent with the gate design and design all details of this bottom seal plate including material type (consistent with side seal plate) embedment details, and construction procedures. Design the bottom seal to keep concrete disturbance of the ogee surface to a minimum while also maintaining the existing spillway capacity when the gate is fully open.

Task 7 Gate Hydraulics, Gate Sizing and PMF Analysis

The existing 30% design uses a 20 ft wide gate with a fully open discharge capacity per foot equal to the ogee crest. Verify that entrance losses do not reduce the discharge capacity,


review the owner provided Falls Creek data, and determine at what point a wider gate causes the pier wall to increase in width, and find the optimum gate width, pier wall combination such that a larger vertical gate support does not reduce the overall spillway capacity necessary to pass the PMF. Final vertical gate design, pier wall width, and flashboard bottom seal elevation must pass the PMF without exceeding elevation 347.5 ft. Conduct the PMF routing and document this work in the final construction drawings.

Task 8 Log Boom, Boat Dock & Tree Removal Aspects

The existing log boom has failed. Redesign a new log boom acknowledging the new spillway configuration, specify and assist with the procurement and installation as requested by Owner. Design the log boom such that logs can be moved to the right abutment area downstream of the intake. Make provisions to fortify the parapet wall in this location. Design and specify how to raise the existing boat dock to elevation 346.5 ft.

Task 9 Intake Structure

Review the proposed intake modifications listed on Drawing 17 of 17 of the 30% design drawing set. Verify structural and sealing considerations; verify the feasibility of moving controls and equipment located within the intake building, and make construction plans and specify construction details for the final modifications.

Task 10 Tunnel Cable Termination and Transfer Switch

The original design for power supply to the intake structure used cables in conduit running from the powerhouse to the intake embedded in the tunnel construction. During the Task 1 site visit, inspect both ends of this cable and lead the effort using an Owner provided megger to verify insulation integrity of these cables. Using data from the insulation tests provide a scope, schedule. and budget to restore this power source. Depending on the site visit test results and the replacement costs (if needed), incorporate this power supply in the design of the overall power supply for the primary and redundant power supplies to the intake and vertical gate. Power to the intake at present is supplied from an overhead line along the dam access road which is subject to landslides. The early reintroduction of this power source in the construction sequence has an additional benefit as overhead crane interference with the existing power line is eliminated. After the project, the overhead line could be replaced for a short distance with underground cable to eliminate log removal interference. During review of the intake and vertical gate power supply plan, inspect and make recommendations regarding the back-up battery source located in the intake. Replacement of these batteries should be done with the new battery back-up required for vertical gate controls.

Task 11 Vertical Gate Power Supply

If deemed necessary after completion of Task 8, design and specify all aspects of the propane generator: building, switching, controls, storage, such that the vertical gate has a reliable, auto-start redundant power supply. The generator is to start automatically if the gate receives a lift command and the primary electrical supply has failed. The generator is to have a local start capability with SCADA monitoring to be provided by the Owner, but analog and status contacts


and provision for these contacts to be specified by the work required by this RFP.

Task 12 Plant Emergency Diesel Parallel Operation

Two sources of power supply to the intake rely on emergency diesel generation as back-up when plant or line sourced supply is unavailable. These generators need an electrical engineering review and design change to improve auto start and parallel switching capability.

Task 13 Intake Gate, Inlet Valve, & Turbine

During 2013 and 2014, SEAPA staff conducted load rejection, rough load zone, and performance testing on Swan Lake Unit #2 when reservoir elevations were between mid-level (elevation 315) to full (spilling). Review this data with Owner to verify little to no modifications to these hydraulic components with the exception of control timing will result after the reservoir expansion. Review rough load zone and penstock pressure variations in this zone and advise SEAPA as to the expected change in rough load zone range, magnitude, and effects on synchronization. Review original design criteria and commissioning reports for the turbine inlet valve to verify closure will occur during a turbine runaway event at the new full pool elevation.

Task 14 Develop Detailed Construction Plan and Construction Bid Documents

Verify and advise Owner on the proposed construction plan (determined from the construction schedule), develop bid documents, specifications, detailed designs and advise Owner on the appropriate level of QA/QC. As an example, the proposed dam 344.4 slab construction must be placed such that the sealing and reinforcement and anchoring of the parapet walls can be economically and efficiently placed. Would a slab placement print provided by the contractor be appropriate or in lieu of a slab print, or would a general placement plan suffice for a project of this scope?

Task 15 Construction QA/QC and Vertical Gate Commissioning Plan

Develop a construction quality assurance and quality control plan consistent with the scope of this project. Develop the necessary measures to ensure quality construction and quality construction oversight measures for the project. Examples of this plan include: concrete testing, rebar inspection, mix submittals, submittals for concrete sealing measures (both new and for existing joints), vertical gate installation inspection measures (side seal block out & embedded parts, measurement and verification of side seal geometry prior to secondary embedment concrete or grout, conduit, misc. metal, specialty anchoring placement verification prior to concrete placement, form type and use, form stability and form height/lift height for the vertical gate pier wall.

Task 16 Construction Safety and Construction Environmental Measures

During the site visit of Task 1, obtain the COE, DNR, & TNF construction permits from Owner and write a construction mitigation measure report for this project. Identify any missing gaps with the permits in time for issuing the construction bid document request. Devise a complete construction safety plan recognizing the difficulty for emergency evacuation during inclement


weather from this remote site.

Task 17 Write the Final Construction Report and Provide the Necessary

Documents and Drawings to Amend the Part 12 STI Develop as-built construction drawings; compile construction reports, concrete test and placement records, reinforcement records, construction photographs, vertical gate commission report into a final construction report. Revise FERC license drawings and update the FERC Part 12 STI with the revised drawings, results of the PMFA, and 30% design analysis reports. Specific Proposal Requirements 1. Identify the Project Manager and their contact information, and attach their resume. 2. Fill out the Cost Estimate Table provided in Excel as Attachment No. 1 hereto, which is in

the format shown below:

3. Write a schedule for these tasks listed above that meets the objective for start of

construction on January 4, 2016. The schedule and durations of engineering effort should be consistent meaning the tasks can be completed in the time available to issue construction bid documents. At this time construction bid documents are planned for publication by October 23, 2015 with vertical gate procurement by SEAPA in parallel with the later design and early construction process. Splashboard final design is underway and splashboard system installation will be merged with the construction design of this project for one construction RFP in time for the October publication.


Schedule of RFP Events The following is a list of projected dates/times with respect to this RFP: RFP Release Date May 11, 2015 Bidder Pre-Registration N/A Pre-bid Conference Call N/A Final Date for Bidder Inquiries May 28, 2015 @ 2:00 P.M. AKDT Proposals Due June 1, 2015 @ 4:00 P.M. AKDT Notice of Recommendation of Award June 3, 2015 Estimated Board Meeting Date for Contract Approval June 10, 2015 Project Completion Date February 2017 Proposer Inquiries Proposers shall submit all general questions about this RFP in writing via email to:

Sharon Thompson, Executive Assistant [email protected]

and all technical questions in writing via email or via telephone to:

Eric Wolfe, P.E., Project Manager [email protected] Telephone 907.230.1424

on or before the May 28, 2015 at 2:00 p.m. AKDT deadline for proposer inquiries. Preparation of Proposal | Proposal Requirements Before submitting a proposal, each proposer must (a) examine the bid documents thoroughly, (b) become familiar with any weather and shipping conditions that may, in any manner, affect cost and/or delivery, and (c) study and carefully correlate proposer’s observations with the bid specifications. Failure to do so will not relieve the successful proposer of the obligation to complete the contemplated work in strict accordance with the Proposal Specifications. Each proposal must be submitted as required by these instructions and include the forms prescribed herein. Proposals shall be submitted complete, including all proposal forms and other documents as required. Complete sets of proposal documents shall be used in preparing proposals; Owner assumes no responsibility for error or misinterpretations resulting from the use of incomplete sets of proposal documents. The successful consultant shall be an independent consultant, not an employee or subsidiary of the Owner. Nothing in the contract documents shall create any contractual relationship between Owner and any of consultant’s subconsultants, suppliers, or other persons or organizations, nor shall it create any obligation on the part of Owner to pay or see to the payment of any monies due any such subconsultant, supplier, or other person or organization except as may otherwise be required by regulatory requirements. Owner will not undertake to settle any differences between or among the consultant, subconsultant, suppliers, or other persons or organizations. Before proposal submission, proposers shall carefully examine the Drawings and attachments provided. The bid proposal must include the following items:




1. General Information Form. Bidder must complete and submit the attached

General Information Form (Attachment 2 hereto). 2. This project will be a time and materials contract. Proposers shall submit their

current rate sheet, which lists employee names, titles, and hourly rates, and Cost Schedule. (Note: Owner does not pay markup on goods.)

3. Proposer’s Experience Record. Proposers must submit descriptions of at least

four (4) previously completed projects similar in scope as indicated for this Project, with a record of successful in-service performance on the attached Proposer Experience Record Form (Attachment 3 hereto). Attach additional sheets as necessary for further explanations and to describe relevant experience and unique qualifications of your firm to accomplish the work.

Submit evidence of experience working on projects that are remotely located and required intense logistical coordination. Submit a company résumé that identifies three (3) similar projects successfully accomplished in the past. For each experience project submitted, provide the following information:

a. Project name and description b. Project location c. Date of completion d. Owner e. Owner’s representative and phone number f. Description and dollar value of the completed project g. Name and responsibility of key employees involved with the

project 4. List of Subcontractors. Proposers must submit a list of subcontractors who will

be used on the Project on the List of Subcontractors Form (Attachment 4 hereto). All subcontractors doing work on the Project are subject to SEAPA approval and insurance requirements.

5. The proposal submittal shall include any assumptions, clarifications, and

exceptions made in the development of the proposal. 6. Addendum Acknowledgment and RFP Signature Page Form. Proposers must

complete and submit the Addendum Acknowledgment and RFP Signature Page Form (Attachment No. 5 hereto).

Alcohol and Drug Free Work Place Acknowledgment of Policy

The successful proposer and its subconsultants, if any, within ten (10) days of receipt of a Notice of Award shall submit to Owner their acknowledgment that they have an alcohol and drug abuse policy. A typical Alcohol and Drug Free Workplace Acknowledgent of Policy Form is attached as Attachment 6 hereto. Bidders do not need to submit this form with their bid. It will only be required by the successful bidder. The Swan Lake Hydroelectric Project is a drug and alcohol free facility. Accordingly, the possession and/or use of drugs, alcohol and other


controlled substances are prohibited on all areas of the Swan Hydroelectric Project. Violation of this requirement will result in immediate removal of involved personnel from the project.

Modified Proposals Any proposal may be modified provided such modification is received prior to the due date for submission of proposals and submitted in the same manner as the original proposal. Provide a cover letter with the modified proposal, indicating it is a modified proposal and that the original proposal is being withdrawn. Addendums Changes or amendments to this RFP made prior to bid opening shall be issued in writing via addendum through direct e-mail transmission to potential respondents. No oral statement of any person shall modify or otherwise change or affect the terms, conditions or specifications stated in the RFP. Bidder is responsible for ensuring that the attached RFP Signature Page and Addendum Acknowledgment Form reflects any addenda that may issue prior to the proposal due date regardless of when the proposal is submitted. SEAPA recommends that proposers consult with SEAPA prior to the bid due date to assure that all addenda have been received. If any addenda issue and proposer fails to acknowledge their receipt on the proposal form, the failure to acknowledge shall render the proposal non-responsive. Contract Type This contract will be a time and materials contract. SEAPA’s standard Professional Services Agreement is attached as Attachment 7 hereto. The final agreement may be negotiated between the successful proposer and SEAPA.

Evaluation Criteria Proposals timely received by SEAPA will be carefully reviewed and a shortlist may be created. The following criteria will be used, in no particular order, in the evaluation process:

Experience with Alaska generally and Southeast Alaska in particular in carrying out similar projects.

Appropriateness of the proposed general approach to the work as described in the written proposal.

Capacity to respond to the required work in a timely and efficient manner. Competitive pricing. Completeness and quality of bid proposal documents.

Owner will evaluate and rank all proposals received based on the above criteria. Although price will be ranked equally with the other criteria, in the event of an equal ranking between proposals, the lowest price will prevail. The highest ranked proposal will receive a recommendation for contract award. Agency’s staff will present their recommendation of award to SEAPA’s Board of Directors at the next scheduled board meeting. The Board of Directors will determine whether the contract will be awarded to the recommended proposer. In the event the selected proposer is unable or unwilling to alter the scope or budget or key personnel proposed or any other aspect of the proposal necessary to meet the Agency’s requirements, or is not agreeable to the terms and conditions of the Agency’s contract for services, negotiations will then be initiated with the next ranked proposer. Proposers are advised that the Project may not


be awarded to the lowest-price bidder. Term of Proposal Submission of a proposal signifies that the quoted services and prices are valid for one hundred twenty (120) calendar days from the bid due date. Contractor’s Licensing Laws All proposers and their subcontractors shall be licensed at the time of submitting a bid in accordance with the laws of the State of Alaska and any proposer or subcontractor not so licensed is subject to the penalties imposed by such laws and their proposal may be rejected. The successful proposer and any of its subcontractors that are engineering firms will be required to certify that they are authorized to do business in the State of Alaska. Requirements of Laws, Regulations, Licenses, Permits, and Taxes It is the proposer’s responsibility to be familiar with all Federal, State, Borough and City laws, ordinances, statutes, and regulations, which in any manner may affect the work, and they will be deemed to be included in the bid documents the same as though herein written out in full. The proposer shall not be excused in the performance of the work or any part thereof because of the proposer’s misunderstanding or lack of familiarity with such laws. All required Federal, State, and local sales and use taxes shall be paid by the proposer as required by the laws and statutes of the State and of any of its political subdivisions, and shall be included in the prices quoted in the bid. The successful proposer shall, at no cost to SEAPA, procure all necessary licenses, permits, applications, variances, approvals and other documents needed to conduct the work under this contract. Additionally, the successful consultant shall ensure that all subcontractors procure all necessary licenses and permits needed to conduct their respective jobs under the Project contract. Reservation of Rights The Agency reserves the right to accept other than the apparent lowest-priced bid, and to reject any bid in whole or in part, or to reject all bids, with or without notice or reasons, waive any informalities, and if no bid is accepted, to abandon the work or to have the work performed in such other manner as the Agency may elect. SEAPA also reserves the right to terminate this RFP, and issue a subsequent solicitation and/or remedy technical errors in the RFP process. This RFP does not commit SEAPA to enter into any contract, award any services related to this RFP, nor does the RFP obligate SEAPA to pay any costs incurred in preparation or submission of a proposal or in anticipation of a contract. If selected, respondent will be required to comply with the requirements established herein, unless otherwise agreed to in writing by SEAPA and respondent. The successful respondent must be able to formally invoice SEAPA for services rendered.


Link to Attachments: https://seapahydro.sharefile.com/d-s263390028e7416fa 1. Cost Estimate Table (Excel format) 2. General Information Form 3. Proposer’s Experience Record 4. List of Subcontractors 5. Addendum Acknowledgment and RFP Signature Page Form 6. Alcohol and Drug Free Work Place Acknowledgment Form 7. Agency Standard Professional Services Agreement

https://seapahydro.sharefile.com/d-s263390028e7416fa