request for quotation 2

8/11/2019 Request for Quotation 2

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Annex C

REPUBLIKA NG PILIPINAS

REPUBLIC OF THE PHILIPPINES KAGAWARAN NG EDUKASYON

DEPARTMENT OF EDUCATION

BIDS AND AWARDS COMMITTEE

Request for Quotation

Date: July 28. 2014Quotation No.

To all Eligible Suppliers:

I. Please quote your lowest price inclusive of VAT on the item/s listed below, subject to theTerms and Conditions of this RFQ, and submit your quotation duly signed by yourrepresentative not later than ____ August 8, 2014 ____ at _____Bayog ElementarySchool_____ , Tagpuan St.Bayog Los Baos, Laguna . For more information please

call ___ Bayog Elementary School at Telefax Nos.: 530-9095____________________.Prospective supplier shall be responsible to verify the quoted items from above-stated School and Telephone No/s. __ 530-9095 _______.

(Sgd.) RAUL M. VOLANTEBAC Chairperson

LotNo. ITEMS & DESCRIPTION QTY Packaging

Statement ofCompliance

(State Complyor Not Comply)

UNIT PRICE

1

Supply and Delivery of food stuffrequirements for the School-BasedFeeding Program for SY 2013-2014 of

Bayog Elementary School

Vegetables & other food items Budget : Php 48,482.28 (see attached Annex A for Items in this lot)

See Annex A - C

Packed by qty.as required

(see Scheduleof

Requirements)

2 Grocery Items Budget : Php 75,879.62 (see attached Annex B for Items in this lot)

3 Fish, Meat and Poultry Budget : Php 79,040.46 (see attached Annex C for Items in this lot)

Delivery: __(indicate terms)______

This is to submit our price quotations as indicated above subject to the terms and conditions ofthis RFQ.

Suppliers Company Name: TIN No.:

Address:

Telephone No.: Fax No.: e-mail:

Suppliers Authorized

Representative Signatureover Printed Name: Date:


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II. Terms and Conditions

A. Submission of Requirements

1. Sealed quotations and other requirements stated below shall be submitted to the Bids and Awards Committee(BAC) at Bayog Elementary School, Tagpuan St., Bayog, Los Baos, Laguna_______.

2. Supplier shall submit the following requirements:

a. Duly signed Request for Quotation. Prices shall be quoted in Philippine Peso. Statement of Compliance must beaccomplished by supplier.

3. For submission prior to Award

a. 1) Valid Mayors Permit, 2) Tax Clearance Certificate, & 3) PhilGEPS Registration Certificate.Bidders failure to submit such documents within three (3) calendar days from receipt by the bidder of noticeshall be ground for disqualification.

B. Award

The supplier who submitted the lowest calculated responsive quotation shall be awarded the Purchase Order afterevaluation by the BAC.

C. Delivery

1. Delivery of Goods shall be made within 7 calendar days from date of receipt of Purchase Order. To ensure thequality of vegetables, fish, poultry, meat products and other perishables, delivery shall be made on a staggeredbasis : (_indicate here quantity and mode of delivery (e.g. weekly, every two weeks, etc. depending on thestorage capacity of the school)

2. Deliverables shall be delivered to the School site, (name and complete address of school) hereto defined asProject Site, costs to the account of supplier. Risk and title shall pass from the supplier to the purchaser uponreceipt and final acceptance of the Goods at Project Site.

3. Upon delivery of the Goods to the Project Site, the supplier shall notify the Purchaser and present the followingdocuments to the Purchaser:

i. Original and 4 copies of the Suppliers Invoice showing the Goods description, quantity, unit price, and totalprice.

ii. Original and 4 copies of Delivery Receiptsiii. Original Statement of Accountsiv. Approved Purchaser Orderv. Warranty Certificate, if applicable.

For the purpose of these conditions, Purchasers representative at the Project Site is (Name and designation ofauthorized representative) .

D. Evaluation of Quotations

Quotations shall be compared and evaluated on the basis of the following criteria:

1. Completeness of Submission2. Compliance with Technical Specifications3. Price

E. Instructions

1. Supplier shall be responsible for the source(s) of its Goods/equipment, and shall make the deliveries in accordancewith the schedule, and specifications of the award or purchase order. Failure of the supplier to comply with thisprovision shall be ground for cancellation of the award or purchase order issued to the supplier.

2. Supplier shall pick-up the purchase order issued in its favor within three (3) calendar days from date of receipt ofnotice to that effect. A telephone call or fax transmission shall constitute an official notice to the Supplier.Thereafter, if the purchase order remains unclaimed, the purchase order shall be cancelled. To avoid delay in thedelivery of the requesting agencys requirements, all defaulting suppliers shall be precluded from proposing orsubmitting substitute quotation(s) or item(s).

3. Supplier who accepted a purchase order but failed to deliver the required Goods within the time called for in thepurchase order shall be disqualified from participating in DepED or any of DepED units future procurementactivities. This is without prejudice to the imposition of other sanctions prescribed under R.A. 9184 and its IRR-Aagainst the supplier.

4. Rejected deliveries shall be construed as non-delivery, and shall be replaced by the supplier subject to liquidateddamages for delayed deliveries.

5. All duties, excise, and other taxes, and revenue charges shall be paid by the supplier.

6. As a pre-condition to payment, Importation Documents specifically showing the conditions and serial numbers ofthe imported equipment purchased shall be submitted by the supplier to the Department of Education.

7. All transactions are subject to withholding of credible Value Added Tax and/or Expanded Value Added Tax perrevenue regulation(s) of the Bureau of Internal Revenue.

F. Packing

The supplier shall provide such packing of the Goods appropriate to prevent their damage or deterioration duringtransit to the Project Site. Goods shall be packed in appropriate containers with label identifying the content andquantity per package with t he name of the Purchaser and marked Not for Sale Government Property

Inner packaging of grocery items must have Food-Grade Plastic Lining, label to include the following : 1) Batch/Lotnumber, 2) Manufacturing date, 3) Expiry date, 4) Name of Manufacturer, 5) Address (where manufactured), 6)License to operate number, if applicable.

G. Inspection


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1. All deliveries by suppliers shall be subject to inspection, and acceptance by the DepED Inspection Team and theend-user. All costs of the necessary laboratory tests undertaken by DepED on the Goods shall be to the account ofsuppliers.

2. For the purpose of this condition, Purchasers representative at Project Site is (name and designation ofauthorized representative)____.

H. Liquidated Damages

A penalty of one-tenth of one percent (0.001) of the total value of the undelivered Goods shall be charged asliquidated damages for every day of delay of the delivery of the purchased Goods.

I. Warranty

Warranty shall be for a period of six (6) months for supplies and materials, and one year in case of equipmentreckoned from date of acceptance of the Goods at Project Site.

J. Payment

One hundred percent (100%) of the Contract Price shall be paid to the supplier after acceptance of the Goods atProject Site and submission of the documents provided under C. Delivery.

After having carefully read and accepted your Request for Quotation and its Terms and Conditions, I/We quote you onthe item/s at price noted in the RFQ. The quotation shall be binding upon us for thirty (30) calendar days reckoned fromlast day of submission indicated in the Submission Requirements. The corresponding Award on Purchase Order shall beaccepted by us at any time before expiration of this period.


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RFQ Annex A

SCHOOL-BASED FEEDING PROGRAM

RFQ/MARKET FORM

Lot 1 : Vegetables and Other Items

Item Quantity(in grams)

Quantity(in kilos)

Unit Cost Total

1 Ampalaya 10,902 10.902 Baguio Beans 24,000 24.003 Banana heart 26,064 26.064 Banana Saba 123,696 123.705 Bell pepper (pimiento) 6,372 6.376 Bell pepper (red) 18,588 18.597 Cabbage 40,164 40.168 Carrots 46,242 46.24

9 Coconut meat, grated 108,804 108.8010 Coconut milk 1st extract 27,162 27.1611 Corn, fresh 37,968 37.9712 Eggplant 9,354 9.3513 Gabi 014 Gabi leaves, whole 16,002 16.0015 Garlic 23,604 23.6016 Ginger 4,698 4.7017 Kinchay 5,316 5.3218 Lumpia wrapper 29,832 29.8319 Malunggay Leaves 154,368 154.3720 Munggo, green 18,306 18.3121 Mungo sprouted 022 Okra 5,424 5.4223 Onion 68,802 68.8024 Rice, glutinous 13,560 13.5625 Rice, well-milled 13,560 13.5626 Sili haba 978 0.8027 Sitaw 15,732 15.7328 Spring onion 4,176 4.1829 Squash 250,344 250.3430 Sweet corn, young 40,680 40.6831 Sweet potato/kamote 107,064 107.0632 Toge (newly sprout) 26,886 26.8933 Tokwa 7,134 7.1334 Tomato 87,600 87.60

TOTAL

After having carefully read and accepted your General Conditions,I/We quote you on the item at prices noted above.

Printed Name and Signature

Tel. No./Cellphone No.


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RFQ Annex B


RFQ/MARKET FORM

Lot 2 : Grocery Items


Quantity(in kilos)

Unit Cost Total

1 Arina (all purpose flour) 84342 84.342 Bread crumbs 27696 27.703 Bread white loaf 35880 35.884 Calamansi juice 6000 6.005 Cheese 1494 1.496 Chicken cubes 1626 1.637 Coconut oil 12474 12.478 Cornstarch 5424 5.42

9 Green peas 13560 13.5610 Malunggay powder 1980 1.9811 Margarine 3390 3.3912 Milk, evaporated 1188 1.1913 Oil 70188 70.1914 Pancit canton 16950 16.9515 Pepper, black 624 0.6216 Pepper, ground 2712 2.7117 Pickle relish 3252 3.2518 Raisin 10032 10.0319 Salt, iodized 57234 57.2320 Soy sauce 7998 8.0021 Tomato sauce 8490 8.4922 Tuna flakes 80484 80.4823 Rice 1,174,000 1174.00

TOTAL





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RFQ Annex C


RFQ/MARKET FORM

Lot 3 : Fish, Meat and Poultry


Quantity(in kilos)

Unit Cost Total

1 Bagoong dilis 4068 4.072 Bagoong hipon 1896 1.903 Chicken 41,358 41.364 Chicken egg (in pcs) 175,848 175.855 Chicken Wings 54,000 54.006 Dilis 3798 3.807 Galunggong 26,970 26.978 Pork boston butt 44,400 44.409 Pork liempo 12,000 12.00

10 Pork, ground 79,590 79.5911 Quail eggs 15,402 15.4012 Shrimp 106,890 106.89131415161718192021222324252627282930313233343536373839

TOTAL


