request for quotation (rfq) · - legal registration documents i) business registration document ii)...

RFQ Template v6, January 2016

RequestforQuotation(RFQ)ACRCambodia/RFQ/2019-017 Commodity/Service Required: OfficeSuppliesType of Procurement: Master Services Agreement (MSA) Type of Contract: Fixed Unit Price Term of Contract: 12 months Contract Funding: USAID This Procurement supports: All Children Reading Cambodia Submit Proposal to: Procurement Committee, Submit by email to: [email protected] Date of Issue of RFQ: 05th August 2019 Date Questions from Supplier Due: 12th August 2019 at 4:00pm, Cambodia Time Date Proposal Due: 20th August 2019 at 4:00pm, Cambodia Time

NoquotationswillbeacceptedafterthistimeApproximate Date Agreements signed: 02nd September 2019 MethodofSubmittal:Bids shall be submitted in sealed enveloped that bear the name of the Proposer of the RFQ and clearly marked “RFQ-2019-017-Bidding for Office Supply”, attention to the SelectionCommittee, at RTI International-All Children Reading Cambodia Office: Location/Address: #8, Street 352, BKK1, Phnom Penh, Cambodia (the office is shared with Open Institute) here Bids should consist of: - Completed and signed RTI/RFQ - Price quotation submitted with Bidders’ company letterhead, describe the detail specifications of the product and other terms and conditions. - Legal Registration Documents

i) Business Registration Document ii) Current Tax Compliance Certificate The Bidder/Seller agrees to hold the prices in its offer firm for 60days from the date specified for the receipt of offers unless another time is specified in the addendum of the RFQ. Solicitation Number: ACR Cambodia/RFQ/2019-017

AttachmentstoRFQ:1. Attachment “A” – Statement of Work 2. Attachment “B” – Instructions to Bidders/Sellers

RFQ Template v6, January 2016

3. All PO Terms and Conditions are listed on our website atforth at: http://www.rti.org/POterms, http://www.rti.org/files/PO_FAR_Clauses.pdf or for commercial items: http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf (hereinafter the “Terms”). Supplier’s delivery of products, performance of services, or issuance of invoices in connection with this purchase order establishes Supplier’s agreement to the Terms. The Terms may only be modified in writing signed by both parties. All bidders/sellers are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement.

Attachment A RFQ Template v6, January 2016

AttachmentAStatementofWorkRTI envisages entering into a Master Services Agreement (MSA) with the successful bidder(s) for the provision of an indefinite quantity of the specified goods in support of its operations. In the event of RTI signing MSAs, the following shall apply: 1- The agreements shall be valid for 12 months from the date where both parties have signed the MSA with an option for a further extension of 12 months at RTI’s discretion. 2- RTI will not be committed to purchase any minimum quantity, and purchases will be made only if and when there is an actual requirement. RTI shall not be liable for any cost in the event that no purchases are made under any resulting MSA. 3- RTI intends to award more than one MSA to the responsive and best evaluated bidders. 4- The MSA holders must be able to provide quality and on-time services. 5- The confirmation of orders for specific requirements will be placed by issuing Purchase Orders. Typical yearly RTI requirement deliverables are listed in attached PricingTable below which bidders will need to fill out and submit to RTI.


PricingPlease complete below table on UNIT price of each item by including the cost of pick up from and delivery to RTI’s Phnom Penh office. Pricing must be submitted for a fixed 12-month contract term. If a particular brand is not available, you are instructed to include your Brand replacement. ItemNo.

DescriptionofGoodsRequirement

DescriptionofGoodsOffered(includingbrandname,

model)CountryofOrigin Quantity Physical

UnitPriceofferedperUnitBattery

1 Battery size AA (Duracell or equivalent) 1 Pair 2 Battery size AAA (Duracell or equivalent) 1 Pair 3 Battery size AA (Panasonic or equivalent) 1 Pair 4 Battery size AAA (Panasonic or equivalent) 1 Pair

Binder Clip 1 Binder Clip Nº 108 (51 mm) (Comix or equivalent) 1 Box 2 Binder Clip Nº 109 (41 mm) (Comix or equivalent) 1 Box 3 Binder Clip Nº 110 (32 mm) (Comix or equivalent) 1 Box


4 Binder Clip Nº 111 (25 mm) (Comix or equivalent) 1 Box 5 Binder Clip (19mm) (Comix or equivalent) 1 Box 6 Binder Clip (15mm) (Comix or equivalent) 1 Box

Box File/Ring Binder/Clear Book Folder 1 Ring Binder (Comix TC532A-or equivalent) 1 Unit 2 Box file (Comix A205 or equivalent) 1 Unit 3 Box file (Comix A206 or equivalent) 1 Unit 4 Box File (Comix A207 or equivalent) 1 Unit 5 Box file (Comix A208 or equivalent) 1 Unit 6 Clear book file (10 pockets) (Comix or equivalent) 1 Unit 7 Clear book file (20 pockets) (Comix or equivalent) 1 Unit 8 Clear book file (40 pockets)-(Comix or equivalent) 1 Unit


9 Clear book file (60 pockets) (Comix or equivalent) 1 Unit 10 Box File No.690F (UD or equivalent) 1 Unit 11 Box File No.691F (UD or equivalent) 1 Unit 12 Box File No.2100F (Elephant or equivalent) 1 Unit 13 Box file No.2100A4 (Elephant or equivalent) 1 Unit 14 Ring Binder A5 1 Unit 15 Box File PLUS FL-052BF A4S (315x265x100mm) 1 Unit

Calculator 1 Calculator, 12 digits (CASIO or equivalent) 1 Unit 2 Calculator, 16 digits (CASIO or equivalent) 1 Unit


Clear Bag 1 Comix Clear Bag or equivalent (10 item/pack) 1 pack 2 Clear Holder A4-S KING JIM Simplease (50 Pieces/pack) 737-50GSV 1 pack 3 Clear Holder A4-S KING JIM Simplease (100 Pieces/pack) 737-100GSV 1 Pack 4 Sure Mark Plastic A4 sheet protector 0.1mm with 11-hole pocket 1 pack 5 Clear file 40 sheets plastic pocket file wallet sleeves A4 1 Unit 6 Clear file 60 sheets plastic pocket file wallet sleeves A4 1 Unit 7 2-POCKET Folder COMIX C3102 1 Unit Clipboard 1 Clipboard A4 (Any brand) 1 Unit

Correction Pen 1 Pentel Correction Pen ZLE52-W (Pentel or equivalent) 1 Pcs


2 Pentel Correction Pen ZL31-W (Pentel or equivalent) 1 Pcs 3 Pentel Correction Pen ZL72-W (Pentel or equivalent) 1 Pcs

Copy Holder 1 Copy Holder 1 Unit Cutter/ Cutter Blade 1 Cutter (Small) 1 Pcs 2 Cutter (Medium) 1 Pcs 3 Cutter blade (Small) 1 Pcs 4 Cutter blade (Medium) 1 Pcs 5 Cutting Pad (A4) 1 Pcs 6 Cutting Pad (A3) 1 Pcs Desk Organiser 1 Desk Organiser (Multi functions), Plastic NO. US-K159 USIGN 1 Unit


Extension Cord 1 3 meter Extension Cord (Any brand) 1 Unit 2 3.5 meter Extension Cord (Any brand) 1 Unit 3 5 meter Extension Cord (Any brand) 1 Unit Envelope 1 Envelope A3 (white) 1 Pack 2 Envelope A4 (white) 1 Pack 3 Envelope A4 555 1 Pack 4 Envelope A5 (white) 1 Pack 5 Envelop 8.5” (white) 1 Pack 6 Envelope Smallest (white) 1 Pack 7 Envelope A3 (brown) 1 Pack


8 Envelope A4 (brown) 1 Pack 9 Zip Lock bubblepak envelope 10x15 555 code: 01013 size: 254x372mm 1 Pack

10 Envelope A5 (brown) 1 Pack Folder 1 Plastic Folder A4 1 Sheet 2 Paper Folder A4 1 Sheet 3 Plastic Folder with Fastener A4 1 Sheet 4 Suspension Folder Elfen No. 505 Foolscap Size, orange color 1 Unit 5 Hanging Folder 1 Sheet

Flipchart 1 Flipchart (100cm x 80cm) 1 Kg Glue Stick 1 Glue (UHU Stick 21g) 1 Unit


2 Glue Stick UHU Pega pen 50ml 1 Unit 3 Glue (UHU Stick 8,2g) 1 Unit 4 Glue Stick UHU stik 40g 1 Unit 5 Glue (Elsoon) 15g (20pcs/box) 1 Unit 6 Glue (Elsoon) 22g (20pcs/box) 1 Unit 7 Glue 502 (Small box) 1 Box 8 Glue 502 (Big box) 1 Box Highlight Pen 1 Faber Castell Hi-Lighter Texliner 1 Pcs 2 Artline VIVIX Highlighter -Yellow 1 Unit 3 Pentel Gillumina Highlighter 1 Unit 4 Giraffe Bright Highlighter Yellow 1 Pcs


5 STA Highligter 1 Pcs 6 Changli Highlighter 1 Pcs

Index Tabs 1 Plastic Index 12 Tabs A4 Color 1 Set 2 Plastic Index 5 Tabs A4 Color 1 Set

Label Sticker 1 Label Printing A4 1 Ream 2 Label Sticker printing A4 105x40mm SINEL, 14 piece/A4paper 100 sheets/box 1 Box 3 Junk Label A1 (9x13mm 2940pcs) 1 Pack 4 Junk Label A2 (8x20mm 2250pcs) 1 Pack 5 Junk Label A3 (13x19mm 1680pcs) 1 Pack 6 Junk Label A4 (16x21mm 1260pcs) 1 Pack


7 Junk Label A6 (27x24mm 630pcs) 1 Pack 8 Junk Label A7 (19x38mm 600pcs) 1 Pack 9 Junk Label A10 (25x50mm 360pcs) 1 Pack

10 Junk Label A13 (38x50mm 240pcs) 1 Pack 11 Junk Label A14 (50x50mm 180pcs) 1 Pack 12 Junk Label A15 (50x80mm 120pcs) 1 Pack 13 Junk Label A17 (80x105mm 60pcs) 1 Pack Laminate Film 1 Laminating Film A4 1 Box 2 Laminating Film Card Size (66x95mm) 1 Box

Letter Tray 1 Plastic Letter Tray (3 tiers) 1 Set


2 Plastic Letter Tray (2 tiers) 1 Set 3 Steel Letter Tray (3 tiers) 1 Set 4 Steel Letter Tray (2 tiers) 1 Set

Marker 1 Permanent Marker - Bic 2000 1 Box 2 Permanent Marker - TOYO Double Head, black 1 Box 3 Permanent Marker - TOYO Double Head, blue 1 Box 4 Permanent Marker - TOYO Double Head, red 1 Box 5 Permanent Marker - TOYO Double Head, green 1 Box 6 N850 Pentel Permanent Marker- Blue 1 Box 7 N850 Pentel Permanent Marker- Black 1 Box 8 Permanent Marker - DL 1 Box


9 Permanent Marker - Staedtler Lumocolor Compact 1 Box 10 White Board Marker - Pentel EASYFLO -Black 1 Box 11 White Board Marker - Pentel EASYFLO -Blue 1 Box 12 White Board Marker - Pentel EASYFLO -Red 1 Box 13 White Board Marker - Pentel EASYFLO -Green 1 Box 14 White Board Marker - Pentel Maxiflo MWL5M 1 Box 15 White Board Marker - Pilot 1 Box 16 White Board Marker - Griffe ATB-0701 1 Box 17 Write Board Marker - Horse H-22 1 Box White Board / Pin Board 1 White board 90x120 1 Unit 2 White Board Eraser 1 Unit


3 Pin Board 90x120 1 Unit 4 Board Set Jinyuan BS-178 For Kid (25.8cm width x 18.8cm High) plastic Double face that able to write on marker & chalk 1 Unit

Magazine Holder 1 Plastic Magazine Holder 1 Unit 2 Paper Magazine Holder 1 Unit

Note book 1 Notebook 120 pages 15.8cm (W) x 20.5cm (H) 60g-(Khmer brand) 1 Unit 2 Notebook 160 pages -(Khmer brand) 1 Unit 3 CAMPAP Exercise Notebook CW2502 100 pages 1 Unit 4 Notebook 200 pages 1 Unit 5 Note Book A4 size (thin) 1 Unit 6 Spiral Note Book A4 size (thin) 1 Unit


7 Note Book A4 size (thick) 1 Unit 8 Spiral Note Book A4 size (thick) 1 Unit 9 Note Book B5 size (thin) 1 Unit

10 Spiral Note Book B5 size (thin) 1 Unit 11 Note Book B5 size (thick) 1 Unit 12 Spiral Note Book B5 size (thick) 1 Unit 13 Note Book A5 size (thin) 1 Unit 14 Spiral Note Book A5 size (thin) 1 Unit 15 Note Book A5 size (thick) 1 Unit 16 Spiral Note Book A5 size (thick) 1 Unit 17 Journal Book 200 pages 1 Unit

Name Card Holder


1 Name Card Folder, Big (320p) 1 Unit 2 Business Card Holder DATAMATE 300 pot Xin De Li 1 Unit 3 Name Card Folder, Small (120p) 1 Unit

Paper 1 Color Paper 80g A4 (Blue, Yellow, Green, Red, Pink, Orange) 1 Ream 2 Color Paper 230g A4 (Blue, Yellow, Green, Red, Pink, Orange) 1 Ream 3 Mixed Color Paper 80g A4 1 Ream 4 White Paper 230g A4 (for certificate printing) woodfree 1 Ream 5 White Paper 250g A4 (for certificate printing) woodfree 1 Ream 6 White Paper 280g A4 (for certificate printing) woodfree 1 Ream 7 Double A Copy Paper A4 80g 1 Ream


8 Double A Copy Paper A3 80g 1 Ream 9 CAMPAP deep color paper A4 80gm 100 sheets 1 Ream

10 Campap Cyber color paper A4 100 sheets 1 Ream 11 B5 Paper 80g 1 Ream

Paper Clips/Fastener 1 Paper Clips No.1 Double Made in Thailand 1 Unit 2 Paper Fastener 1 Unit

Paper Spindle 1 Suremark Paper Spindle 1 Pcs Pen 1 Pen Cello Butterflow- Blue 1 Pcs 2 Pen Cello Butterflow- Black 1 Pcs 3 Pentel EnerGel 0.7 Red 1 Pcs


4 Pentel EnerGel 0.7 Blue 1 Pcs 5 Pen Giraffe Z-5 Blue 1 Pcs 6 Desk pen 1 Pcs

Pencil 1 Faber Castell Blacklead Pencils 2B 1 Unit 2 Giraffe Pencil HB-2013 1 Unit

Pencil Eraser 1 Pentel Hi-Polymer Pencil Eraser ZEH10 1 Unit 2 Pentel Hi-Polymer Pencil Eraser ZEH20 1 Unit 3 Pentel Clic Eraser ZE11 1 Unit

Pencil Sharpener 1 Pencil Sharpener (Big) 1 Unit 2 Pencil Sharpener (Small) 1 Unit


3 Faber-Castell double head Pencil Sharpener 1 Unit 4 CARL CP-300 pencil sharpener 1 Unit

Punch Hole 1 2 Paper Punch hole MAX SCOOVA 20 sheet 1 Unit 2 3 Paper punch hole Kangaroo A4 or equivalent 1 Unit 3 4 hole paper punch A4

Paper Remover 1 KW-triO paper remover 1 Unit 2 deli No.0233 paper remover 1 Unit 3 MAX Remover RZ-A 1 Unit

Plastic Book Cover 1 Plastic Book Cover (Normal) 1 Ream 2 Plastic Book Cover (Colors) 1 Ream


Ruler 1 Plastic Ruler 30cm (Thin) 1 Unit 2 Plastic Ruler 30cm (Thick) 1 Unit 3 Plastic Ruler 50cm 1 Unit 4 Plastic Ruler 100cm 1 Unit 5 Steel Ruler 30cm 1 Unit 6 Angel Stationery Acrylic Ruler Art 4100 100cm 1 Unit

Sheet Protector 1 Sheet Protector (Thin) 1 Pack 2 Sheet Protector (Thick) 1 Pack

Scotch 1 Scotch Magic Tape 3M 36Y Cat.810 1 Roll 2 Scotch Transparent 3M 36Y Cat.600 1 Roll


3 Double sides Tape (Thin) 1 Roll 4 Double sides Tape (Thick) 1 Roll 5 Clear Tape (Big/5cm) 1 Roll 6 Clear Tape (Medium/3cm) 1 Roll 7 Clear Tape (Small/2cm) 1 Roll 8 Cloth Tape for book cover (Big/5cm) 1 Roll 9 Cloth Tape for book cover (Medium/3cm) 1 Roll

10 Cloth Tape for book cover (Small/2cm) 1 Roll 11 Paper Tape (Big/5cm) 1 Roll 12 Paper Tape (Medium/3cm) 1 Roll 13 Paper Tape (Small/2cm) 1 Roll 14 Black Electrical Tape (Small) 1 Roll


Scissor 1 Scissor (Small) 1 Unit 2 Scissor 7" COMIX B2768 1 Unit 3 SureMark scissor SQ-8808 210mm 1 Unit 4 COMIX Scissors 8 1/4" B2717 1 Unit 5 Scissor (Big) 1 Unit

Staple 1 Kangaroo Staples No.10 1 Box 2 Kangaroo Staples 24/6 1 Box 3 Kangaroo Staple No. 23/10 (1000 Staples/box) 1 Box 4 Kangaroo Staple No. 23/13 (1000 Staples/box) 1 Box 5 Kangaroo Staple No. 23/15 (1000 Staples/box) 1 Box


6 Kangaroo Staple No. 23/17 (1000 Staples/box) 1 Box 7 Kangaroo Staple No. 23/20 (1000 Staples/box) 1 Box 8 Kangaroo Staple No. 23/24 (1000 Staples/box) 1 Box 9 Kangaroo Staple No. 23/6 (1000 Staples/box) 1 Box

10 Kangaroo Staple No. 23/8 (1000 Staples/box) 1 Box Stapler

1 Kangaroo Stapler No.10 1 Unit 2 Deli Stapler No. 10 1 Unit 3 Kangaroo Stapler HP45 1 Unit 4 Max Stapler HD-10 1 Unit 5 Stapler 50SCN KW-Trio 1 Unit


6 Stapler 50LA KW-Trio 1 Unit Stamp Pad/ Ink 1 Stamp pad (Blue) 1 Pcs 2 Stamp pad (Red) 1 Pcs 3 Stamp ink (Blue) 1 Box 4 Stamp ink (Red) 1 Box

Stick Note 1 Stick Note Pad Yellow (3" x 3") 1 Unit 2 Stick Note Pad Yellow (3" x 4") 1 Unit 3 Stick Note Pad Yellow (3" x 5") 1 Unit 4 COMIX Easy Stick D6002 1 Unit 5 Post-it Notes 3M 3IN x 3IN ( Mixed color 5 unit/pad) 1 Pad


6 Stick Note Pad Mixed Colors (3" x 3") 1 Unit 7 Stick Note Pad Mixed Colors (3" x 4") 1 Unit 8 Stick Note Pad Mixed Colors (3" x 5") 1 Unit 9 Stick Note Pad - Flag 4 Colors (4 in 1) 1 Unit

10 SureMark Stick Page Marker 40 sheets/pad (Sign Here) 1 pad 11 Post-it Flag Sign (Sign here) 1 Unit 12 DL Dingli Practical Notes DLC32 sticky note small piece mixed color 1 Unit

Textbook 1 Khmer Language Grade 1 Textbook 1 Copy 2 Khmer Language Grade 2 Textbook 1 Copy 3 Khmer Language Grade 3 Textbook 1 Copy Tape Dispenser


By signing this attachment, the bidder confirms he has a complete understanding of the specifications and fully intends to deliver items that comply with the above listed specifications.

1 Small Tape Dispenser (for small clear tape) 1 Unit 2 Elsoon LS 250 Tape dispenser 1 Unit 3 Elsoon LS350 Tape dispenser 1 Unit 4 SureMark Mini Tape dispenser SQ 9230 1 Unit 5 Large Tape Dispenser (for big brown tape) 1 Unit

TOTALBeforeVAT(USD): VAT10%

GrandTotal(USD)


Name of Bidder Contact person: Contact number: Title: Date: Signature:

Attachment B — Page 1 RFQ Template v6, January 2016

Attachment“B”InstructionstoBidders/Sellers1. ProcurementNarrativeDescription: The Buyer (RTI) intends to purchase commodities and/or services identified in Attachment A. The Buyer intends to purchase the quantities (for commodities) and/or services (based on deliverables identified in a Statement of Work). The term of the Ordering Agreement shall be from Award Date to the Delivery date of the Offeror unless extended by mutual agreement of the parties. The Buyer intends to award to a single “approved’ supplier based on conformance to the listed specifications, the ability to service this contract, and selling price. We reserve the right to award to more than one bidder. If an Ordering Agreement is established as a result of this RFQ, supplier understands that quantities indicated in the specifications (Attachment A) are an estimate only and RTI does not guarantee the purchase quantity of any item listed. 2. ProcuringActivity: This procurement will be made by ResearchTriangleInstitute(RTI

International), located at ResearchTriangleInstitute,AllChildrenReadingProject.Office Address:#8, Street 352, Boeung Keng Kang 1, Chamkar Morn, Phnom Penh, Cambodia.

who has a purchase requirement in support of a project funded by USAID/Cambodia RTI shall award the initial quantities and/or services and any option quantities (if exercised by RTI) to Seller by a properly executed Purchase Order as set forth within the terms of this properly executed agreement. 3. QuotationRequirements. All Sellers will submit a quote which contains offers for all items and options included in this RFQ. All information presented in the Sellers quote will be considered during RTI’s evaluation. Failure to submit the information required in this RFQ may result in Seller’s offer being deemed non-responsive. Sellers are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach RTI’s office designated in the RFQ by the time and date specified in the RFQ. Any offer, modification, revision, or withdrawal of an offer received at the RTI office designated in the RFQ after the exact time specified for receipt of offers is “late” and may not be considered at the discretion of the RTI Procurement Officer. The Seller’s proposal shall include the following: (a) The solicitation number: ACR Cambodia/RFQ/2019-017 (b) The date and time submitted: (c) The name, address, and telephone number of the seller (bidder) and authorized signature of same: (d) Validity period of Quote: (e) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary.


(f) If RTI informs Seller that the Commodity is intended for export and the Commodity is not classified for export under Export Classification Control Number (ECCN) “EAR99” of the U.S. Department of Commerce Export Administration Regulations (EAR), then Seller must provide RTI the correct ECCN and the name of Seller’s representative responsible for Trade Compliance who can confirm the export classification. (g) Lead Time Availability of the Commodity/Service. (h) Terms of warranty describing what and how the warranties will be serviced. (i) Special pricing instructions: Price and any discount terms or special requirements or terms (special note: pricing must include guaranteed firm fixed prices for items requested. (j) Payment address or instructions (if different from mailing address) (k) Acknowledgment of solicitation amendments (if any) (l) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including points of contact with telephone numbers, and other relevant information) (m)SpecialNote: The Seller, by his response to this RFQ and accompanying signatures, confirms that the terms and conditions associated with this RFQ document have been agreed to and all of its attachments have been carefully read and understood and all related questions answered.4. Forms:Sellers (potential bidders or suppliers) must record their pricing utilizing the format found on Attachment “A”. Sellers must sign the single hardcopy submitted and send to address listed on the cover page of this RFQ. 5. QuestionsConcerningtheProcurement. All questions in regard to this RFQ to be directed to The ACR Procurement at this email address: [email protected] The cut-off date for questions is 12th August 2019 6. NotificationsandDeliveries: Time is of the essence for this procurement. Seller shall deliver the items or services no later than the dates set forth in the contract that will be agreed by both parties as a result of this RFQ. The Seller shall immediately contact the Buyer’s Procurement Officer if the specifications, availability, or the delivery schedule(s) changes. Exceptional delays will result in financial penalties being imposed of Seller. 7. Documentation: The following documents will be required for payment for each item: (a) A detailed invoice listing Purchase Order Number, Bank information with wiring


instructions (when applicable) (b) Packing List (c) All relevant product/service documentation (manuals, warranty doc, certificate of analysis, etc.) 8. PaymentTerms: Refer to RTI purchase order terms and conditions found in www.rti.org/poterms, http://www.rti.org/POterms, http://www.rti.org/files/PO_FAR_Clauses.pdf, or http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf. Payment can be made via wire transfer or other acceptable form.Sellers may propose alternative payment terms and they will be considered in the evaluation process. 9. AlternativeProposals: Sellers are permitted to offer “alternatives” should they not be able to meet the listed requirements. Any alternative proposals shall still satisfy the minimum requirements set forth in Attachment A Specifications. 10. InspectionProcess: Each item shall be inspected prior to final acceptance of the item. All significant discrepancies, shortages, and/or faults must be satisfactorily corrected and satisfactorily documented prior to delivery and release of payment. 11. EvaluationandAwardProcess:The RTI Procurement Officer will award an agreement contract resulting from this solicitation to the responsible Seller (bidder) whose offer conforms to the RFQ will be most advantageous to RTI, price and other factors considered. The award will be made to the Seller representing the bestvalueto the project and to RTI. For the purpose of this RFQ, price, deliverytime, quality and pastperformance are of equal importance for the purposes of evaluating and selecting the “bestvalue” awardee. RTI intends to evaluate offers and award an Agreement without discussions with Sellers. Therefore, the Seller’s initial offer should contain the Seller’s best terms from a price and technical standpoint. However, RTI reserves the right to conduct discussions if later determined by the RTI Procurement Officer to be necessary. 12. AwardNotice. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful supplier within the time acceptance specified in the offer, shall result in a binding contract without further action by either party. 13. ValidityofOffer. This RFQ in no way obligates RTI to make an award, nor does it commit RTI to pay any costs incurred by the Seller in the preparation and submission of a proposal or amendments to a proposal. Your proposal shall be considered valid for 60 days after submission. 14. RepresentationsandCertifications.Winning suppliers under a US Federal Contract are required to complete and sign as part of your offer RTI Representations and Certifications for values over $10,000.15. Anti-KickBackActof1986. Anti-Kickback Act of 1986 as referenced in FAR 52.203-7 is hereby incorporated into this Request for Proposal as a condition of acceptance. If you have reasonable grounds to believe that a violation, as described in Paragraph (b) of FAR 52.203-7 may have occurred, you should report this suspected violation to the RTI’s Ethics Hotline at 1-877-212-7220 or by sending an e-mail to [email protected]. You may report a suspected violation anonymously.


Acceptance: Seller agrees, as evidenced by signature below, that the seller’s completed and signed solicitation, seller’s proposal including all required submissions and the negotiated terms contained herein, constitute the entire agreement for the services described herein. By: _____________________________________________ Name of Company Signature: _________________________________________ Contact person: ______________________________ Title: _____________________________________________ Date: _____________________________________________