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REQUEST FOR WEBTENDER:

Quotation Number: ERW202008/020

Description: SUPPLY, DELIVERY AND ERECTION OF NEW CARPORTS AT JAN SMUTS

CIDB Requirement: 1CE or GB DTI provision (refer MBD 6.2 form)

N/A

Bid Closing Date: 24/08/2020 @ 12:00

Compulsory Briefing Session:

N/A

Date Posted 17/08/2020

Plant/Site Address:

ERWAT R25 Bronkhorstspruit/ Bapsfontein Rd Norkem park Kempton Park 1618

Contact Person Thuthula Mpokeli

Contact Number 011 929 7155 E-mail thuthula.mpokeli@erwat.co.za

Bidders prices must be valid for a period of 30 days from closing

Only firm prices will be accepted

Name of Bidder:

Tel Number:

National Treasury CSD Number : MAAA. .

Bid Amount Incl VAT

ERWAT STAMP

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1. OBJECTIVE

Accredited, experienced and registered Service providers are hereby invited for the Supply, Delivery and

Erection of New Carports at Jan Smuts

SCOPE OF WORK

Installation of carports will consist of the following works:

• Provision for preliminary and general: Fixed Charges and Value Related Items: Contractual Requirements, Facilities of Contractor, Supply program of schedule and Safety Plan.

• Provision for supply, installation and erection of new covered carports. Provide for -Vertical Tubing of 76mm x 76mm x 3m, Horizontal Support 76mm x 76mm x 5m, Curved/(Burned) tubing Roofing support 76mm X76mmX 6.2m. Rolling of 76mm by 76mm roof support tubing must be taken to account.

• Miscellaneous and Finishing: Supply roof nail 550, Supply roof nail washers 550 and Provision for Consumables.

• Concrete Foundation: Concrete work should be in line with the SABS 1200G regulations. Concrete foundation must be a 25 MPa.

• Provision for Earthworks: The proposal to provide and supply for ground preparation prior ground development. The contractor must make provision for ground preparation.

• Project Completion: Handover will be applicable when the project is in complete working order and all work and services as set out in an orderly manner. During the handover the contractor should provide ERWAT with the results of the tests and further provide concrete tests results (the slump test and the cube test). The contractor must also provide documentation on guarantee of work completed.

• Project Completion; Supply results of concrete strength tests and provision for Handing over procedures.

• Provide for Environmental Management Plan; cater for Occupational Health and Safety to comply with the regulations.

• Provision for storage, ablution facilities

Extent of the Works

The works described below will not be limited to the above description. These will be in line with the BOQ for

the entire project scope. Liaison with the Client Representative throughout this construction by means of

written site instructions will be an acceptable form of communications.

The extent of the work is as follows:

• Project documentation and drawings

• Site Establishment and preparation of site office and site personnel

• Site clearance, provision for earthworks.

• Survey, design and preparation of construction drawings.

• Ordering and procuring of material.

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• 25 MPa compressive strength is required, (Delivery notes to be captured and share with the Client

upon pouring).

• Cut and fills for preparations of construction of platforms where specified.

• Laying and compaction of 150mm G5 material.

• Laying and compaction of sharp sand screed.

• Laying of 200mm x 100mm x 80mm

• Trench preparation. 400mmX400mmX600mm

• Concrete foundation pouring and preparation for supporting column erection. (25 MPa concrete).

Commissioning & hand-over. The contractor is to issue As-Build drawing, included into the entire completion

report. Final payment will be dependent on the acceptance of the completion

Note: The proposed carports area position shall be pointed out to you on site during site briefing

and upon start of contraction appointment.

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2. CONDITIONS OF THE TENDER

a) Tenderers must complete the Bill of Quantities in full.

b) All the relevant product information and warranties must be submitted with the Tender.

c) The successful tenderer must adhere to the stipulations and regulations of the OHS Act.

d) Successful tenderer must submit a safety file before commencement of the project

e) Successful tenderer must submit a project execution plan with activities and dates 2 working days after

official appointment

3. GENERAL REQUIREMENTS

• The maximum delivery period shall be specified by the contractor

• The defects liability period shall be 52 Calendar Weeks

• The Bill of Quantities shall be completed in full

• Copy of Bidder shall submit BBBEE Compliance Certificate

• Copy of Tax Clearance Certificate

• Copy of Latest Municipal Account and Certification

• Declaration of Interest (Download form ERWAT website/Procurement/Service Provider

Registration).

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4. PRICING INSTRUCTIONS

The quantities set out in the schedule of quantities are only approximate quantities. The quantities of work

finally accepted and certified for payment, and not the quantities given in the schedule of quantities, will be

used to determine.

BILL OF QUANTITIES:

ITEM NO

DESCRIPTION UNIT QTY RATE AMOUNT

1. PROVISIONAL SUMS

1.1. Repairing of existing underground services Prov-Sum 1 R30 000.00 R30 000.00

2. PRELIMINARY AND GENERAL

2.1. Fixed Charge and Value Related Items

2.2. Contractual Requirements No 1

2.3. Facilities of Contractor

2.3.1. a) Offices and storage Sum 1

2.3.2. b) Ablution facilities Sum 1

2.3.3. c) Water supplies Sum 1

2.3.4. d) Safety Plan Sum 1

3. SITE CLEARANCE

3.1 Clearing and grubbing

3.1.1. All spoil to be removed and disposed at an approved Waste disposal site. Transport and dumping costs for the disposal of rubble and spoil to be included in the clearance rates

m2 60

4. BULK EARTHWORKS

4.1. Cut and removal of unstable material (Excavate in all material for trenches, backfill, compact and dispose of surplus. Mechanical excavation in all soils and hard ground.

m3

18

4.2. Cost for transport and dumping costs for the disposal of rubble to the nearest municipal approved transfer statio/landfill and spoil to be included in the removal rates.

m3

18

4.3. Import, laying and compaction of G5 (Suitable) material for fill purposes (Earthwork must be properly compacted (93% Mod AASHTO))

m3

12

5. PROVISION FOR SURVEY

5.1. Levelling the ground (cut and fill)

5.1.1. Cut at point A m2 60

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6. Provision for Supply, Installation and Erection of 8 new covered Carports

6.1 Laying and compaction of G5 material (2 layers, 75mm & 75mm)

m3 18

6.2 Laying and compaction of sharp sand screed bed (30 mm (thickness)

m3 2

6.3 Lay 80mm thick interlocking pacers m2 60

6.4 Trench preparation. 400mmX400mmX600mm m3 2.00

6.5 Removal & Reinstallation of pavement. 0.5x0.5 x20

m2 5.00

6.6 Concrete foundation pouring and preparation for supporting column erection. (20 MPa concrete)

m3 2.00

7. Erection carport supporting structure

7.1 Vertical Tubing of 76mm X76mm x3m No 10

7.2 Horizontal Support 76mm X76mm X5m No 5

7.3 Curved/(Burned) Roofing support 76mm X76mm Rolling of 76mm by 76mm roof support tubing

No 14

7.4 Erection roof sheeting / chromadek type: of 5m long (As per existing roof covering)

m2 100

8. Miscellaneous and Finishing

8.1. Supply roof nails/bolts 200 No 100.00

8.2. Supply roof nails/bolts washers 200 No 100.00

8.3. Provision for Consumables Sum 1.00

8.4. Paint, thinner , brushes, disc and weld Sum 1.00

8.5. Extra additional items Sum 1.00

9. Project Completion

9.1 Supply results of all procedural tests e.g. Concrete testing, Certificate for structural compliance of the carports

Sum 1

9.2 Commissioning and Handover Sum 1

TOTAL AMOUNT CARRIED FORWARD TO SUMMARY OF SCHEDULES

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ERWAT

CONSTRUCTION OF CARPORTS AT JAN SMUTS WCW

DESCRIPTION AMOUNT

SUMMARY OF SCHEDULES

PROVISIONAL SUMS R

PRELIMINARY AND GENERAL R

SITE CLEARANCE R

BULK EARTHWORKS R

PROVISION FOR SURVEYING R

PROVISION FOR SUPPLY, INSTALLATION AND ERECTION OF 8 NEW COVERED CARPORTS

R

ERECTION CARPORT SUPPORTING STRUCTURE R

MISCELLANEOUS AND FINISHING R

PROJECT COMPLETION R

SUB-TOTAL 1 R

Add 15% of SUB-TOTAL FOR VAT R

TOTAL CARRIED TO FORM OF OFFER R

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5. EVALUATION CRITERIA SCORING CRITERIA FOR CIDB CONTRACTS: The score for the Technical/ Functionality Evaluation will be calculated in accordance with the table below:

CRITERION CRITERION DETAILS POINTS

Company Experience in construction (inclusive of carports) projects:

Portfolio of evidence should be provided as Completion Certificates/Letters or Reference letters

Portfolio of evidence should be provided with five (5) completion certificate or reference letters for construction (inclusive of carports) projects. Number of letters to be used and interpolated if less than five (5).

35

5 letters or more = 35

4 letters = 28

3 letters = 21

2 letters =14

1 letter = 7

No submission = 0

Work Plan

(Detailed Programme of

works)

Note: For programme:

Three (No3) components must be stated in writing/or be visible on a programme and cash flow spreadsheet

(1) Milestones,

(2) Critical Path

(3) Resource allocation

The bidder must clearly write/ show all these three (3) components on their submission. (The bidder should not only rely on Microsoft visual illustration).

45

Submitted work plan Inclusive of 3 components = 45

Submitted work plan Inclusive of 2 components = 30

Submitted work plan Inclusive of 1 components = 15

Tenderer did not submit the work plan and the cash flow = 0

Delivery Period

Delivery Period = (𝑀𝑖𝑛 𝐷𝑒𝑙𝑖𝑣𝑒𝑟𝑦. 𝑃𝑒𝑟𝑖𝑜𝑑

𝐵𝑖𝑑𝑑𝑒𝑟𝑠 𝐷𝑒𝑙𝑖𝑣𝑒𝑟𝑦 𝑃𝑒𝑟𝑖𝑜𝑑.) ∗ 20

20

TOTAL Bidder must score a minimum of 75 points to be considered for further

evaluation 100

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6. PENALTIES

The Tender/Contract shall be evaluated on Lead Time. 7.1. Lead Time

The Effective Contract Value will be calculated as follows: ALT: Actual Lead Time (weeks)

CLT: Claimed Lead Time (weeks)

PEN: % Penalty of the Total Contract Value – Excl. VAT

%𝑃𝐸𝑁 = (𝐴𝐿𝑇 − 𝐶𝐿𝑇

𝐴𝐿𝑇) ∗ 100

7. DELIVERY PERIOD

8. TERMS OF PAYMENT

30 days from date of official invoice.

Amount in numbers (VAT Incl.):

Amount in words (VAT Incl.):

Signed (Bidder):

Date:

• Bidders should note that, should there be a discrepancy (on the contract price) between the amount in words and the amount in numbers. The amount in words will be adopted as the final contract price.

Item No. Description Specified: Engineer Offered: Contractor (Bidder)

1 Delivery Period (Client specified time: 14 days)

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9. TERMS OF TERMINATION

The contracted parties (ERWAT (The Client) and (The

Supplier/ Contractor/ Bidder) reserves their rights to terminate the contract. Prior to contract termination, both

parties are compelled to make prior notice of termination. Both parties are to make a month (30 Day) notice

before they decided to end this contract.

Confirmation of termination for contract: representation

ERWAT: NAME ____________________ CONTRACTOR: NAME_________________

CAPACITY ____________________ CAPACITY ____________________

SIGNATURE ____________________ SIGNATURE ____________________

COMPANY ____________________ COMPANY ____________________

10. SITE INFORMATION

Plant Address GPS Co-ordinates

Jan Smuts Corner Escombe and Wanderers Street, Brakpan

26°13’24.45’’S 28 22’33.01’’E

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Preference points system (PPS) as included in the Preferential Procurement Policy Framework Act, Regulations of 2017:

PPS Contract value Formula Additional Considerations

80/20 Equal to or above R 30 000.00 and up to R 200 000

Ps = 80(1-(Pt-P min/P)) Where Ps = Points scored for price of bid under consideration. Pt = Rand value of bid under consideration. P min = Rand value of lowest acceptable bid.

• Bidders may be subjected to a pre-compliance stage and functionality scoring and only bidders who score the stipulate minimum points will be illegible to proceed to PPPFA evaluation.

• Maximum of 20 points may be awarded for BEE level. Bidders are required to tick the relevant box in the table below to claim their points according to their BEE level.

• Above points must be added to points scored for price.

• Only bidder scoring the highest points will be selected for award.

B-BBEE Status Level of Contributor

Number of points (80/20 system)

Kindly tick the applicable level and points

1 20

2 18

3 14

4 12

5 8

6 6

7 4

8 2

Non-compliant contributor 0

Failure on the part of a bidder to submit a B-BBEE Verification Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS), or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or a sworn affidavit confirming annual turnover and level of black ownership in case of an EME and QSE together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

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11. QUOTATION REQUIREMENTS: Work offered that DO NOT comply with the specifications will not be evaluated. Any works completed will PLEASE NOTE THAT FAILURE TO MEET ANY OR ALL OF THESE REQUIREMENTS WILL LEAD TO DISQUALIFICATION

• Valid Certified copy or original BBBEE Compliance Certificate to verify the above claimed points;

• Valid Tax Clearance Pin issued by SARS on e-filing Bidders are required to submit their SARS pin and certificate as prescribed by SARS effective from 01 April 2016. Please visit www.sars.gov.za or ERWAT Website: www.erwat.co.za/procurment for more information;

• Copy of Latest Municipal Account (not older than three months from date of closing);

• Declaration of Interest – MBD 4.2 (Download form ERWAT website/Procurement/Service Provider Registration).

• Bidders must be registered with National Treasury’s Centralised Supplier Database (CSD) and can visit www.csd.org.za for more information and registration procedures.

• CSD Registration Number: MAAA__________________________

• Valid Construction Industry Development Board Registration (CIDB): Valid CRS number: _________ GENERAL NOTES: SUBMISSION OF BIDS: WEB TENDER BOXES SUBMISSION SITUATED AT ERWAT HEAD OFFICE: Completed tenders / quotations must be in a sealed envelope clearly marked with bid number and description may be hand delivered and deposited in the stipulated TENDER BOX (marked Monday, Tuesday, Wednesday, Thursday, Friday) at ERWAT Head Office, Hartebeestfontein Office Park, Bapsfontein Road, Kempton Park. No faxed bids/proposals shall be accepted. In the event of uncertainty, kindly visit the receptionist situated at the FOYER of the main building for clarity. Please note that bids not received on the specific time and date will be marked as late bids/proposals and such bids/proposals will, in terms of the Supply Chain Management Policy of ERWAT, not be considered by ERWAT as valid bids/proposals. Complete quotations with supporting documents must be sealed and externally endorsed with BID NUMBER and marked with the full DESCRIPTION and placed in the relevant Bid Box as stipulated in the advertisement and/or bidding document. Bidders may attend the web-tender opening sessions in the event of submitting a tender in the web-tender boxes. ELECTRONIC SUBMISSIONS:

• Bidders may submit their web-bids via e-mail: webtenders@erwat.co.za in a PDF format only.

• Bidders must complete the SUBJECT BOX with the relevant web-tender number and full description as advertised.

• Failure to include this may render your bid invalid.

• Please note that bids submitted electronically must be in the above e-mail address on or before 12:00 of the stipulated closing date. No electronic submissions received after 12:00:00 will be considered for recording and or evaluation.

• Bidders may submit documents and attachments up to 10MB.

• Bidders will be required to compress their file to a compact PDF format.

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• In the event that larger files are sent to the e-mail address, it will be received in ERWAT’s Mimecast site.

• Bidders must please note that the Mimecast does not accept zipped files, only PDF files.

• In the event that bidders are required to submit samples, it is advised that they submit electronically and submit in the tender boxes and attend the opening session. PLEASE NOTE: MIMECAST ONLY RETAINS THE MAILS RECEIVED WITH ATTACHMENTS LARGER THAN 10MB FOR 3 DAYS. PLEASE ENSURE THAT YOUR SUBMISSION FALLS WITHIN ACCESS TO SUCH WITHIN THIS TIMEFRAME.

NB. In the event that an electronic version and a hard copy is delivered for a respective bid, the signed hard copy submitted in the tender box will prevail and the electronic copy will be disregarded.

Please note that the web-tender boxes will be opened first and recorded in the web-tender register on the date and time stipulated in the advertisement and or bid documents. The relevant buyer responsible for the placement of the ad on the web-tender folder will directly thereafter peruse the web-tender e-mail and download the relevant web-tender, print and record such in the same register. ERWAT will access the e-mail thread from the individual e-mail responses received for audit trail that will be attached to the relevant bidder’s response received.