Research management in Research management in Higher Education InstitutionsHigher Education InstitutionsA process management experience A process management experience

in Italian Universitiesin Italian Universities

Nicola BertazzoniMarta Zaetta

www.u-gov.eu

1)Cineca Overview

2)CRIS for the Italian Ministry of HigherEd & Research

3)CRIS for Italian Universities

www.u-gov.eu

University ConsortiumNo-ProfitFounded in 1969

43 Members:• 40 Universities• 2 Research institutes• Italian Ministry of

University and Research

Total turnover: 60 mil.Employees: 400

CINECA for Higher Education

Cineca’s main activities

Studentsand learning

Research Accounting HRPlanning &Controlling

Studentsmanagement

Coursesmanagement

Research Projectmanagement

Professorsmanagement

Ministry of University and Research

University

www.u-gov.eu

1)Cineca Overview (short)

2)CRIS for the Italian Ministry of HigherEd & Research

3)CRIS for Italian Universities

www.u-gov.eu

CRIS for Italian HigherEd & Research Ministry

National Project Management

National Research Assessment Exercise

Two National Research Processes

www.u-gov.eu

• Annual process• Personal workspace for each

researcher/applicant• Funding opportunities list• Application submission• Application assessment

(bibliometrics and peer review) and ranking

• Periodical reports & Financial data monitoring during project life-cycle

• Final reports/statements• Data are not publicly

accessible

Researchers

1) National Project Management

Ministrerial officies

www.u-gov.eu

1) National Project Management

Facts and figures

• >4.000 project proposals (applications) submitted each year

• 219.144 registered users, curricula, carreers and results

• >6.500 international experts for review of applications

www.u-gov.eu

• Covers from 3 to 5 years• Universities send only their

best research results (Universities run an internal assessment before)

• National Assessment based on bibliometric indicators + peer review

• University final ranking

• % of Public Funding delivered according to this ranking(Each year the Ministry of Higher Edu delivers funding to Italian public universities based on a set of key indicators. This set of indicators will be widen to include performance indicators about research and learning activities)

Universities

2) National Research Assessment Exercise

Ministrerial officies

www.u-gov.eu

Last National Exercise – Final Ranking

Trento 10,69%Politecnico Torino 5,22%Politecnico Milano 4,14%Bergamo 2,82%Genova 2,52%Milano-Bicocca 2,51%Roma ‘Foro Italiaco 2,35%Torino 2,18%Udine 1,95%Tuscia 1,80%Milano 1,69% Venezia 1,65%Chieti 1,50%Padova 1,37% Insubria 1,36% Bologna 1,33%

…

….

Bari -1,94% Parthenope di Napoli -2,03% Cagliari -2,08% Roma ‘La Sapienzà -2,11% Teramo -2,17% Cassino -2,21% Molise -2,29% Camerino -2,42% L’Orientale di Napoli-2,50% Seconda Università di Napoli -2,82% Basilicata -2,90% Sassari -2,95% Messina -3% Palermo -3% Foggia -3% Macerata -3%.

This ranking was released in 2009.

The percentages identify the increase in public funding for

each institution.

www.u-gov.eu

2) National Research Assessment Exercise

Facts and figures• First exercise was successfully concluded in 2006

• 17.329 products were evaluated by 151 panelists, assisted by 6.661 international experts

• At least 2 blind reviews per research product

• Final ranking calculated by scientific area and by structure

• A new (bigger!) exercise will start very soon

www.u-gov.eu

Ministerial CRIS interoperability

• Universities’ CRISs and the Ministerial CRIS exchange data via:

– Web services– File upload/download– OAI-PMH (work in progress)

• Researchers’ curricula are in Europass format.

• We are working to provide national research project data according to CERIF.

• Re-engineering of Ministerial CRIS expected in the future

www.u-gov.eu

1)Cineca Overview (short)

2)CRIS for the Italian Ministry of HigherEd & Research

3)CRIS for Italian Universities

U-GOV Solution Map

U-GOVU-GOV

An Interconnected System

RIRI

ResearchCatalog

ResearchProject

RURU

Carriers

People

Remunerations Payroll

Org. Structure

DIDI

Course Planning

StudentManagement

StudentServices

COCO

Accounting Sys.

Sales and Purchases

Inventory

CSA

ESSE3

MinisterialDatabase

MinisterialDatabase

DocumentManagement

DocumentManagement

3° party Apps3° party Apps

ID management systems

ID management systems

PortalPortal

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U-GOV Research

U-GOV Research Repository and Assessment

UNIMC

UNICAM

UNIVE

UNISAL

UNICH

FBK

UNITN

UNIPR

POLITO

CASSINO

URBINO

IOR

CEINGE

UNINA

UNISALENTO

INSUBRIA

UNITS

POLIMI

S.ANNA

UNIBS

UNIME

UNIPG

UNITO

UNIPV

UNIBOCCONI

UNIVR

UNIFE

UNIMORE

UNIFI

Assessment and Project Management

Assessmentfunctions

UNIBOCCONI

UNISALENTO

POLIMI

UNINA

UNIFE

UNITN

UNIPV

UNIVE

POLITO

UNIFE

UNITO

UNICAM

UNITS

www.u-gov.eu

Repository of Research Results

• Research outputs management(publications, patents, products, ecc.)

• Statistics/Reporting about publication, researcher, research unit, area, ecc.

• Data import and export using standard metadata formats (e.g. MODS, qDC, ISI, BibTex, Endnote, Pubmed, ...) towards university library, institutional repository, university portal, national systems and web sites

• System interoperability (e.g. OAI-PMH publication metadata harvest, other web services, ...)

• Researchers unique data entry point (for portals and ministerial systems)

• Duplication detection(by an automatic recognition)

• Attachment management (e.g. full text) and copyright management

• Integration with U-GOV HR data for authority control management

• Focus on management needs, while the university portal distributes access and use to research data

www.u-gov.eu

Assessment Process

Assessment Session Types:– Automatic

– Peer reviewed

– Mixed

Configuration steps:– Selection of results grouped by attributes (e.g.

tipology, year, ...)

– Definition of assessment rules and criteria per each result group

More assessment sessions (based on different criteria) can simultaneously run on the same result group.

www.u-gov.eu

www.u-gov.eu

Project Management

Project Configuration– Project type– Cost prospect model– Work package model (if required)

Project informations– Total budget and annual budget– Work Packages definition

– People and resources Real Time Reporting

– For internal control management (about work in progress and results)

– For funders

Timesheet submitting by researchers

Business Intelligence facilities for Indirect Cost Allocation

www.u-gov.eu

Research Asset Management

This module is in development stage

It aims at a more accurate management of these data:

• Labs and equipments• Research Groups (members, research areas,

strategies...) • Researchers (skills, expertise, experiences,

CVs, ...)• Collaborations (partners, links to

business/industry, ...)• Offering (research services, consulting, ..)

www.u-gov.eu

U-GOV Research Interoperability

Future goals:

• CERIF Wrap

• Developed following CERIF guidelines

www.eunisresearch2010.it (videos + photos)

www.u-gov.eu

Thank you for your attention

Nicola BertazzoniMarta Zaetta

Cineca - Solutions for Higher Education

n.bertazzoni@cineca.it