research protocols research from existing data source · physical science & engineering social...

Draft History: 9/12 at RPEC, 9/19 at CC, 9/26 at RPEC. RPEC reviewed 10/24. To College Council on 11/7, Classified Senate 11/7, Academic Senate 11/13, Academic Senate 11/20, College Council 11/21

DVC Procedure 4100.01

RESEARCH PROTOCOLS

Campus-wide research, surveys or questionnaires shall be consistent with the college’s

mission, values and Educational Master Plan goals. The purpose of this procedure is to ensure

that all research conducted at DVC will advance data-informed decision making which

improves student success and promotes quality education and improved institutional

effectiveness. Any data that can be broken to the individual student level must be kept

confidential to protect student identities. Data must be protected and stored safely.

Research from existing data source

DVC employees wanting to access data from the college or district that is not openly available

on the district website should submit the online research request form, which is then

automatically forwarded to the Dean of Institutional Effectiveness and Accreditation for

approval. The form can be found in Insite, under the Resources tab.

Research conducted within a department or program

DVC employees wanting to conduct research activities that are directly tied to their assigned

department or program are able to do so and are not required to submit a request for approval.

This includes service area evaluations of programs and special event effectiveness. (An

example of something not directly tied to an assigned department or program is research an

individual may want to conduct as part of a personal dissertation project.) All research will

require the informed consent of the participants and all people must be given the choice to opt

out of participation in the project if they desire. Individuals may contact the Dean of

Institutional Effectiveness and Accreditation for guidance.

Research conducted outside a department or program for new data acquisition

Employees wishing to conduct research beyond their individual department or program are

required to complete the On-Campus Entity Research Request Form which is available on the

Research, Planning and Evaluation Committee webpage. Materials including but not limited to

surveys and focus groups questions must be attached to the form. All research will require the

informed consent of the participants and all people must be given the choice to opt out of

participation in the project if they desire. The Dean of Institutional Effectiveness and

Accreditation will consult with the Research, Planning and Evaluation Committee (RPEC) to

review the research requests and instruments prior to approval. The RPEC will make a

recommendation to the College Council about the project. After the College Council makes a

decision, the Dean of Intuitional Effectiveness and Accreditation will inform the person who

put in the request of the outcome.

When college-wide research requires the collection of data from students and may necessitate

asking instructors to utilize portions of a class hour, efforts shall be made to limit the frequency

of the class disruptions and the and length of the research instruments.

Draft History: 9/12 at RPEC, 9/19 at CC, 9/26 at RPEC. RPEC reviewed 10/24. To College Council on 11/7, Classified Senate 11/7, Academic Senate 11/13, Academic Senate 11/20, College Council 11/21

Research conducted by a non-DVC entity

Anyone not directly affiliated with the college who would like to conduct research about

students or employees of the college must complete an Off-Campus Entity Research Request

Form. All research will require the informed consent of the participants and all people must be

given the choice to opt out of participation in the project if they desire. The form must be

submitted to the Dean of Institutional Effectiveness and Accreditation who will consult with

the Research, Planning and Evaluation Committee (RPEC) for approval. Submissions will be

considered at the first RPEC meeting in the months of September, November, February and

April. The RPEC will make a recommendation to the College Council about the project. The

Dean of Institutional Effectiveness and Accreditation will inform the researcher about the final

decision.

Accreditation Standard: I.B.4

Approval History:

ADOPTION: May 17, 2004

10/29/2018 DVC Research Request - Internal

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DVC Research Request - Internal(For internal campus employee use only)

MM

/DD

/YYYY

Today's Date *

First Last

Your Full Name *

Email *

Department/Program *

First Last

Manager/Supervisor's Name *

Yes

No

1. All research requests require prior approval from an area manager/supervisor. Has your supervisor approved

this research request? *

State or Federal reporting

Grant proposal or reporting

Program review

Accreditation

Shared governance, advisory, or committee group

Program, course, or department-level project

Learning Outcome (SLO, PLO, SAO, ILO)

Other

2. What type of project is this request for? *

3. What is/are your research question(s)? What would you like to know?

(Ex: My students pass my class or courses in learning community, but are they graduating? How long does it take

them to graduate?) *

4 This request is fulfilling which phase of your inquiry? *



Discovery. I am gathering information to better understand my program/process.

Planning/Designing/Redesigning. I am designing my program/process and would like the researchto inform the development.

Implementation. I have implemented a program/process and would like to know how it is doing.

Evaluation. The program/process has been in place for some time and I want to identify gaps andareas to improve.

4. This request is fulfilling which phase of your inquiry?

I need to gather and/or analyze data

I need to develop a questionnaire for a survey or focus group

I need a student list for outreach or recruitment

I need training to use an online tool or database

I need help identifying potential funding sources for my research

Nothing

Other

5. What do you need help with? *

a. Student characteristics (gender, ethnicity, first time college student, returning student)

b. Time period being assessed (e.g., fall 2015 - fall 2017)

c. Course tracking (specify the term, course name, course section number, and CRN)

d. Desired outcome (retention, persistence, graduation, degree, transfer)

6. What are the parameters of your project?

Check All That Apply *

One time only

Each term

Annually

Other

7. How often will you be conducting this research? *

8. How will you get the informed consent of your particpants? *

9. How will you safely store the data you acquire? *



10. Please list other departments or areas that may be impacted by this data. Is it necessary to coordinate your

research project with other departments or areas? If yes, have you contacted the other areas? *

11. Attach files of your instruments here: *

No file chosenChoose File

10/29/2018 DVC Research Request - External

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DVC Research Request - External(For use by non-DVC employees)

MM

/DD

/YYYY

Today's Date *

First Last

Your Full Name *

Email *

Affiliation *

###

-###

-####

Phone Number *

1. What is/are your research question(s)? What would you like to know? *

2. Describe your methodology for this research. *

3. Who will be the participants of your research? *

4. How will you get the informed consent of your particpants? *

10/29/2018 DVC Research Request - External

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Yes

No

5. Has your research been approved by an Institutional Review Board at another institution? (If yes, please upload

your IRB approval from your home institution).

6. How will you safely store the data you acquire? *

Historical Annotation:

Adopted: 11/5/96

Revised: 11/11/03

Revised and Approved by Faculty Senate Council: 3/22/05

1

Diablo Valley College Curriculum Committee By-Laws

1. Name: The name of the committee shall be the Curriculum Committee. This committee is a

standing sub-committee of the Faculty Senate. 2. Goals: The primary goal of this committee shall be to oversee curriculum to sustain quality

instruction and standards, to conform to Title 5 of the California Code of Regulations statutory requirements for programs and courses, and to implement the Contra Costa Community College District's adopted Governing Board Policy 4004 on course prerequisites, corequisites and advisories on recommended preparation.

3. Meetings: a. The committee meets Mondays 2:00PM until 3:30PM, or as agreed upon by a

majority of voting members b. The chair or members of the committee may request an extension of time. A

majority vote of those present can extend the meeting time in 15-minute increments as long as a quorum can be maintained.

c. Non-members may participate in discussions through recognition by the chair. d. Meetings are open and subject to the provisions of the Brown Act.

4. Responsibilities: The committee shall oversee the college curriculum and make recommendations to the vice president of academic affairs regarding courses and programs, degrees, majors, certificates and transfer requirements including General Education requirements, course revisions, disciplines and other matters which concern curriculum. In these matters, the vice president of academic affairs shall rely primarily upon the advice and judgment of the Curriculum Committee acting in its capacity as a representative of the Faculty Senate.*

* Pursuant to Board Policy 1009, the Governing Board shall rely primarily on the advice and

judgment of the Faculty Senate for items 1 - 3 as listed in Title 5, Section 53200 (c). Item 1 from this

list includes ‘curriculum, including establishing prerequisites and placing courses within disciplines'.

Item 2 from this list includes ‘degree and certificate requirements’. Item 3 from this list includes

‘grading policies’. Title 5, Section 53203 (d) further states, “in instances where the governing board

elects to rely primarily upon the advice and judgment of the academic senate, the recommendations of

the senate will normally be accepted, and only in exceptional circumstances and for compelling

reasons will the recommendations not be accepted. If a recommendation is not accepted, the

governing board or its designee, upon request of the academic senate, shall promptly communicate its

reasons in writing to the academic senate.” Note, faculty senate and academic senate have the same

meaning pursuant to Title 5, Section 53200 (b).


Adopted: 11/5/96

Revised: 11/11/03


2

5. Membership:

The Senate president as chair or the president’s designee

The DVC articulation officer

The DVC vice-president of academic affairs or designee

One librarian selected by the Library Department

One student representative selected by the ASDVC (see #6 below)

One representative from the San Ramon Campus

One representative from each of the following divisions, selected by the area/division:

Applied & Fine Arts Biological & Health Sciences Business Education Counseling English Math & Computer Science Physical Education, Athletics & Dance Physical Science & Engineering Social Science

Co-representatives from a division are allowed. Duties of the co-representatives

should be detailed in the by-laws of the areas/divisions involved.

Any newly formed academic division shall elect a representative to serve as a member of the committee.

6. Voting: All members of the committee may cast a vote except the vice president of academic

affairs. Administrative or instruction office personnel participating in committee affairs are ex-officio and do not have a vote. The student representative may vote when qualified (see #6 below). In the case of co-representatives, only one (1) representative vote will be allowed. The chair may only vote to break a tie.

7. Term of Office:

The chair, if a designee, serves at the pleasure of the Faculty Senate Council for a two-year term, renewable or extendable. In the temporary (single-meeting) absence of the chair, the senate president or the articulation officer shall serve as chair.

8. Student Representative: The ASDVC representative has a voice in all meetings. The representative may vote

after attending at least 2/3rds (e.g. 10) of the meetings in a single semester or a total of 14 meetings in an academic year. ASDVC may also ask to have attendance of a single intern understudy recorded in the minutes. For the purposes of committee discussion the intern shall be considered a non-committee observer.


Adopted: 11/5/96

Revised: 11/11/03


3

9. Reporting: The chair of the committee or a designated alternate shall attend Faculty Senate

Council meetings and report to the Faculty Senate Council as needed, but not less than once per semester.

10. Changes To These By-Laws: Changes to the by-laws may be made by 2/3rds majority of the Curriculum Committee

membership. Changes are subject to approval by the Faculty Senate Council. 11. Sub-committees:

There will be two Subcommittees: 1. The General Education Subcommittee is a standing committee of the Curriculum Committee. This subcommittee will provide technical review for courses proposed to the Curriculum Committee by divisions to add or delete a course from existing DVC General Education areas. Recommendations will then be made to the Curriculum Committee. This subcommittee will also provide technical review and make recommendations to the department and division regarding General Education at transfer institutions (IGETC and CSU). 2. The Contract Education Subcommittee is a standing committee of the Curriculum Committee. This subcommittee will deal with issues that arise concerning Contract Education. Absent their own by-laws, the Subcommittee procedures shall be guided by the Curriculum Committee By-Laws. Recommendations for additional sub-committees, task forces, and committees pro-tem may be forwarded to the Faculty Senate Council by a majority vote of the Curriculum Committee members present.

12. Procedure:

Robert’s Rules of Order, the most recent edition, shall answer parliamentary questions.

Changes to Curriculum Committee By-Laws

2005 to present

1. Changed all references from Faculty Senate to Academic Senate

2. Due to compressed calendar schedule – changed meeting time to 2:30 until

4:00 pm

3. Split #4 into parts a and b

4. Updated “Pursuant to Board Policy” to current language

5. Adjusted Membership to current practice. Removed student representative.

6. Added section referring to duties of chair and division representatives

7. Edited terms of office to current practice

8. Edited voting to include clarification of ex-officio

9. Removed Contract Education Subcommittee

10. Added Technical Review Subcommittee

DVC Procedure 4001.05

CREDIT BY EXAMINATION ADOPTION: April 18, 2005 REVISED: REFERENCES: Education Code 66700, 70901, 70902 Title 5, sec. 55753

Board Policy 4001 College credit may be granted to any student who satisfactorily passes an examination approved or conducted by the proper authorities of the college. Credit may be granted only to a student who is registered at the college and in good standing and only for a course listed in the catalog of the community college. Examination Guidelines • The nature and content of the examination shall be determined solely by the faculty in the discipline that normally teaches the course for which credit is to be granted. • Faculty shall determine that the examination adequately measures mastery of the course content as set forth in the outline of record. • Faculty may accept an examination conducted at a location other than the community college for this purpose. • A separate examination shall be conducted for each course for which credit is to be granted. Restrictions • A maximum of 12 units toward an associate degree or 6 units toward a certificate may be earned by courses for which credit has been earned by examination. • Credits earned by examination cannot be used to satisfy the 12-unit residence requirement for the associate degree. • The student’s academic record shall be clearly annotated to reflect that credit was earned by examination. • A student may challenge a course for credit by examination only one time. Curriculum Committee Approval In order for courses to be eligible for credit by examination, approval of the Curriculum Committee must be obtained. The Curriculum Committee will ensure that: •

o The course is listed in the catalog of the college.

o The course has been designated as eligible for credit by examination by the

faculty in the discipline.

o The examination has been approved or prepared by faculty in the course or

program involved. Upon approval by the Curriculum Committee, a course catalog note will be entered designating the course as eligible for credit by exam. The course ‘credit by exam’ status will be reviewed as part of the regular course review cycle to ensure that current exams are available in the department. Administration Students must submit a “Petition for Credit by Examination” form to the department chair at least six weeks before the end of a fall or spring term. The department chair approves or denies the petition within five days and returns the form to the student. The student submits the form and pays the course fee to admissions and records. Admissions and records forwards the form to the department chair. Arrangements for administration of the examination will be determined by department faculty. The examination itself may take any appropriate form such as written, oral, portfolio, demonstration, or a combination of methods.

Awarding of Credit Upon completion of the examination, the administering faculty member will complete the “Petition for Credit by Examination” form, verifying the course and number of units to be received, and assigning an appropriate grade. If a student passes the examination, a grade is recorded on his or her permanent record with the notation “credit by examination”. If a student fails, that failure is recorded on the permanent record and the student is not allowed to take the examination again. Substandard grades may be remediated by enrolling in the course. The petition form is retained in the student’s permanent file. The form is returned to the division dean, who distributes copies appropriately. Admissions and records adds the equivalent DVC college course to the student’s permanent record with the annotation “credit by examination” to indicate that the college credit was granted by examination.


Adopted: 11/5/96

Revised: 11/11/03


1

Diablo Valley College Curriculum Committee By-Laws

1. Name: The name of the committee shall be the Curriculum Committee. This committee is a standing sub-

committee of the Academic Senate. 2. Goals: The primary goal of this committee shall be to oversee curriculum to sustain quality instruction, meet

accreditation standards, conform to Title 5 of the California Code of Regulations statutory requirements for programs and courses, and implement the Contra Costa Community College District's adopted Governing Board Policy 4004 on course prerequisites, co-requisites and advisories on recommended preparation.

3. Meetings:

a. The committee meets Mondays 2:30 until 4:00 PM, or as agreed upon by a majority of voting members.

b. The chair or members of the committee may request an extension of time. A majority vote of those present can extend the meeting time as long as a quorum can be maintained.

c. Non-members may participate in discussions through recognition by the chair. d. Meetings are open and subject to the provisions of the Brown Act.

4. Responsibilities:

a. The committee shall oversee the college curriculum process. b. The committee shall make recommendations to the vice president of instruction regarding

courses and programs, transfer and general education requirements, and other curricular matters. The vice president of instruction shall rely primarily on the advice and judgment of the Curriculum Committee acting in its capacity as a representative of the Academic Senate*

* Pursuant to Board Policy 1009.02, the Governing Board shall rely primarily on the advice and judgment of the Academic Senate for items 1 - 3 as listed in Title 5, Section 53200 (c). Item 1 from this list includes ‘curriculum, including establishing prerequisites and placing courses within disciplines'. Item 2 from this list includes ‘degree and certificate requirements’. Item 3 from this list includes ‘grading policies’. Title 5, Section 53203 (d) further states, “in instances where the governing board elects to rely primarily upon the advice and judgment of the academic senate, the recommendations of the senate will normally be accepted, and only in exceptional circumstances and for compelling reasons will the recommendations not be accepted. If a recommendation is not accepted, the governing board or its designee, upon request of the academic senate, shall promptly communicate its reasons in writing to the academic senate.”


Adopted: 11/5/96

Revised: 11/11/03


2

5. Membership: a. Faculty chair as appointed by the Academic Senate president and approved by the Academic

Senate Council b. One faculty representative from each academic division selected by the area/division and

approved by the Academic Senate Council c. The Articulation Officer d. Senior Dean, Curriculum and Instruction representing the Vice president of Instruction (ex-

officio) e. Representative from Admissions and Records department (ex-officio) f. Program Coordinator, Senior (curriculum) (ex-officio and recording secretary)

6. Duties:

Committee Duties: a. Chair

i. Comply with all duties of membership ii. Ensure timely dissemination of meeting materials

iii. Convene and chair scheduled meetings iv. Provide liaison to the Academic Senate, Faculty Senate Coordinating Council, and

Deans and Department Chairs v. Coordinate professional development activities for the committee

vi. Attend regional and statewide curriculum meetings b. Division representatives

i. Attend scheduled meetings ii. Review agenda and related materials prior to scheduled meetings

iii. Complete reviews of assigned courses/programs prior to scheduled meetings iv. Request departmental representation at tech review meetings v. Communicate across departments/division regarding curricular matters

The duties of the division representatives delineated above should be detailed in the by-laws of their respective divisions. Additional duties may be assigned at the discretion of the division.

7. Terms of Office:

a. Chair: The chair serves at the pleasure of the Academic Senate Council for a two-year term. This appointment may be extended by the Academic Senate Council on an annual basis. In the temporary (single-meeting) absence of the chair, the the Articulation Officer shall serve as chair. b. Division Representatives: Each division representative serves for a minimum two year term. Division representation may be shared between two faculty members – one serving each semester.

8. Voting:

Only members of the committee may cast a vote. An exception is made for the Chair, who votes only in case of a tie. Administrative or classified personnel participating in committee affairs are ex-officio and do not have a vote.


Adopted: 11/5/96

Revised: 11/11/03


3

9. Reporting: The chair of the committee or a designated alternate shall attend Academic Senate Council meetings

and report to the Academic Senate Council as needed. 10. Changes To These By-Laws: Changes to the by-laws may be made by two-thirds majority vote of the Curriculum Committee

membership. Changes are subject to approval by the Academic Senate Council. 11. Sub-committees:

Absent their own by-laws, the Subcommittee procedures shall be guided by the Curriculum Committee By-Laws. Recommendations for additional sub-committees, may be forwarded to the Academic Senate Council by a two-thirds majority vote of the Curriculum Committee members present. There will be two standing Subcommittees: 1. Technical Review

The Technical Review Subcommittee is a standing committee of the Curriculum Committee. This subcommittee provides review of the courses and programs submitted to the Curriculum Committee after approval of the representatives, Curriculum Committee pre-check (if required), department, and division but before the full Curriculum Committee approval. The purpose of this review is to ensure Title 5 compliance, appropriate coding, and standardization of the course outlines of record and programs. Membership shall consist of the Curriculum Committee Chair, the Articulation Officer, the Senior Dean, Curriculum and Instruction, and the Program Coordinator, Senior (curriculum). Review is conducted in consultation with a member of the discipline faculty. Recommendation for a course or program to go to the full Curriculum Committee is by consensus.

2. The General Education Subcommittee is a standing committee of the Curriculum

Committee. This subcommittee will provide review for courses proposed to the Curriculum Committee by divisions to add or delete a course from existing DVC General Education areas. Recommendations will then be made to the Curriculum Committee. This subcommittee will also provide review and make recommendations to the department and division regarding General Education at transfer institutions (IGETC and CSU). Membership shall consist of the Articulation Officer, Curriculum Committee Chair, and three Curriculum Committee Representatives, all of whom may vote.

12.Procedure: Robert’s Rules of Order, the most recent edition, shall answer parliamentary questions.

Course Name

ADJUS-120

ADJUS-121

ADJUS-122

ADJUS-130

ADJUS-221

ADJUS-222

ADJUS-230

ARCHI-119

ARCHI-126

ARCHI-127

ARTDM-105

ARTDM-117

ARTDM-165

BUS-100

BUS-102

BUSAC-181

CARER-100

CARER-101

CIS-100

CIS-101

CIS-105

CIS-106

CIS-107

CIS-108

CIS-115

CIS-116

CIS-117

CIS-118

CIS-119

CIS-120

CIS-130

CIS-132

CIS-133

CIS-160

CIS-170

CIS-180

Criminal Law

Criminal Procedure

Cultural Diversity in Criminal Justice

WCS Courses with Credit by Exam

Title

Introduction to the Administration of Justice

Introduction to Technical Drawing

Computer Aided Design and Drafting - AutoCAD

Introduction to Revit

Legal Aspects of Evidence

Criminal Investigation

Juvenile Procedures

Keyboarding

Applied Business Math Calculations

Applied Accounting

Introduction to Digital Imaging

Digital Illustration

Cartoon Drawing for Digital Animation

Apple Mac Operating System

Introduction to Web Design

Adobe Dreamweaver - Comprehensive

College and Career Readiness I

College and Career Readiness II

Microsoft Windows - Comprehensive

Microsoft Excel - Comprehensive

Microsoft Access - Comprehensive

Microsoft PowerPoint - Comprehensive

Introduction to Web Databases

Introduction to WordPress

Microsoft Word - Comprehensive

Adobe Premiere Elements - Comprehensive

Developing Video Content for the Web

Introduction to MySql

Microsoft Outlook - Comprehensive

iPhone and iPad App Development for Beginners

Adobe Photoshop Elements

Networking for Non-IT Professionals

Introduction to Project Management

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CIS-185

CONST-135

CULN-105

CULN-110

CULN-153

EDUC-120

ELECT-110

ELTRN-107

ELTRN-116

ENGIN-110

ENGTC-119

ENGTC-126

ENGTC-129

MUSIC-122

NUTRI-115

Construction Processes: Residential

Introduction to the Kitchen

Orientation to Hospitality

Project Management Tools

Introduction to Robotics

Electronics I

Introduction to Engineering

Safety and Sanitation

Introduction to Teaching in Elementary Schools

Survey of Electricity

Theory and Musicianship I

Nutrition and Health: Personal Applications

Introduction to Technical Drawing

Computer Aided Design and Drafting-AutoCAD

Product Design I Using SolidWorks

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Yes

Yes

Yes


Credit by Exam

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

10/30/2018 9:57:59 AM 3 of 4


Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

Yes

10/30/2018 9:57:59 AM 4 of 4

1

Institutional Effectiveness Partnership Initiative Partnership Resource Teams

Institutional Innovation and Effectiveness Plan Date: December 7, 2018

Name of Institution: Diablo Valley College

Area of Focus Objective Responsible

Person

Target Date for Achieve-ment Action Steps Measure of Progress

Status As of Date:

A. Develop and implement an integrated instruction, student services and marketing strategy to improve communication to students in the entry and connection stages of the student experience. .

1. Create student-facing publications/technology

Integrate instruction, student services and marketing in student messaging strategies.

Establish a cross-functional review process to ensure consistent messaging throughout the entry and connection student experience.

Create student publications and messaging that are student-friendly with an as-needed timeline.

Develop new and/or enhance existing web page content to support the student experience

2. Increase student voices to redesign and improve student-friendly communications.

3. Design and implement structures to

improve communication

Planning structure o Establish through governance o Identify meta major entry messaging

Electronic structure o Implement Web improvements. o Develop discipline web pages to

Director of Marketing and Communications

Guided Pathways Chair(s) Director of Marketing and Communication

Spring 2020 Spring 2019 Spring 2020

1a. Hire a consultant to assist with analysis of existing publications and electronic communications to students around entry and connection

1b. Survey, review, and evaluate existing publications/electronic communications to students around entry and connection

1c. Conduct a terminology audit 1d. Ensure cross-functional stakeholders are engaged in providing input

throughout the analysis 1e. Disseminate analysis of existing student communications through

governance 1f. Hire a consultant to assist with developing student-friendly

communication 1g. Develop a student-centered language and terminology strategy to

improve consistency with student communication 1h. Design, disseminate and implement top priorities 1i. Provide professional development training for student-friendly

communication 1j. Provide training and technical support for web page content contribution 1k. Deploy new marketing materials 2a. Develop and implement a Student Advisory Council to provide input on

student communication. 2b. Establish membership, tasks and timelines for the Student Advisory

Council. 2c. Identify employee to facilitate the Student Advisory Council work. 3a. Establish a Communication Committee with membership from student

services, instruction and marketing 3b. Hire facilitator to work with Communication Committee to develop a

Student Communication Plan. 3c. Develop a student communication strategy and implementation plan 3d. Vet and endorse the plan through college governance 3e. Hire consultants for meta major web page design 3f. Coordinate the support for faculty design of meta major web pages 3g. Provide training for meta major web pages and related student

1a Consultant hired 1b Analysis completed 1c Audit completed 1d Cross-functional stakeholders engaged,

reflecting integration goal 1e Analysis rolled out for college vetting 1f Consultant hired 1g Strategy completed 1h Design rolled out for college vetting;

assignments for implementation; top priorities completed

1i PD training completed and evaluated 1j Web page content standards established;

training and support provided 1k. Marketing materials deployed as completed 2a Council developed and up and running 2b Membership, charge and timelines document

produced 2c Employee tasked with assignment 3a Committee developed and up and running 3b Facilitator hired; communication plan

completed 3c Strategy and plan completed 3d Plan endorsed 3e Web page templates designed by consultant 3f Staff assigned to coordinate faculty work on

meta major web pages 3g PD training completed

2

Area of Focus Objective Responsible

Person

Target Date for Achieve-ment Action Steps Measure of Progress

Status As of Date:

support the meta majors, identify requirements pathways etc.

Physical structure o Increase student communication

access

publications 3h. Install charging stations in student services buildings 3i. Increase digital messaging on campus

3h Charging stations installed 3i Monitors mounted in targeted locations

Request for IEPI Resources to Support Institutional Innovation and Effectiveness Plan

Applicable Area(s) of Focus (Copy from table above.)

Applicable Objective(s) (Copy from table above.)

Description of Resource Needed (Refer to Action Steps above as appropriate.)

Cost of Resource

A. Develop and implement an integrated instruction, student services and marketing strategy to improve communication to students in the entry and connection stages of the student experience.

1. Create student-facing publications/technology

Integrate instruction, student services and marketing in student messaging strategies.

Establish a cross-functional review process to ensure consistent messaging throughout the entry and connection student experience.

Create student publications and messaging that are student-friendly with an as-needed timeline.

Develop new and/or enhance existing web page content to support the student experience

2. Increase student voices to redesign and improve student-friendly

communications. 3. Design structures to improve communication

Planning structure o Establish through governance o Identify meta major entry messaging

Electronic structure o Implement Web improvements. o Develop discipline web pages to support the meta majors, identify

requirements pathways etc.

Physical structure o Increase student communication access

1. Consultants for publication and electronic analysis and student-friendly communication training and development

2. Reassign/release time to facilitate the development and coordinate the work

of the Student Advisory Council 4 hours a week 16 weeks Spring 2019, Fall 2019, Spring 2020 Students serving on Student Advisory Council compensation 15 students at $15 per hour for 4 hours a month Spring 2019, Fall 2019, Spring 2020

3. Consultant to facilitate the development of a plan for communication to students. Additional staffing hours to coordinate with faculty the development of web page content 10 hours a week beginning Spring 2019, Fall 2019, Spring 2020 Professional development and faculty time to develop web page content Plug in stations for cell phones and laptops 10 monitors specializing in program and meta major information

$78,000

$7,500

$12,000

$4,000

$23,500

$60,000 $5,000

$10,000

Total IEPI Resource Request (not to exceed $200,000 per college)

$200,000

Approval Collegial Consultation with the Academic Senate

Chief Executive Officer Academic Senate President

(As applicable; duplicate if needed for district-level I&EP)

Name: Susan Lamb Name: Beth McBrien

Signature or E-signature: Date:

Signature or E-signature: Date:

Student Athlete Grade Checks:Starfish

• Christine Worsley, Dean/Athletic Director

• Kyle Whitmore, Student Athlete Success Coordinator, Head Track Coach and Communication Studies instructor

• Terry Armstrong & Jamie Bailey, DVC Student Athlete Academic Counselors

• Katy Agnost, DVC Tutoring Coordinator & English faculty

• Carissa Urbalejo, DVC Retention Coordinator

Starfish View: My Students

On this screen you can view your course rosters and raise flags/kudos for all students at once by hovering over the student’s name and checking the box for “Raise Flag” or “Add Kudo”.

Click on a student’s name to view the student’s profile.

The default is to view all of your students at once, but you can limit the list by selecting a connection (advisor, instructor, or specific class) and term.

The Request to Faculty Senate

• District audit of athletic programs has mandated a systematic early alert approach for student athletes.

• College will be using Starfish for all students in subsequent semesters.

• Phase One rollout of Starfish - Athletics will be utilizing Starfish for their “grade check” requests beginning Spring 2019.

• Endorsement and recommendation to all faculty to learn and utilize Starfish, the college’s online early alert system.

Bold, Thoughtful, Decisive Action

Academic/service reforms of DVC Athletics began about 10 years ago.

Educational planning process for student athletes - guides

COUNS-096/KNICA-098 – engaging student athletes EARLY and teaching the educational planning process AND rules and regs.

Hard copy grade reports requested of instructors for student athletes

NEW! Early Alert interventions – (i.e. Starfish) to make coaches and counselors aware, & to get assistance quickly. First phase rollout.

NCAA and CCC Academic Reforms

• Division 1 Eligibility: Increased GPA requirement from 2.0 overall to 2.5 in academic coursework.

• Division 2 Eligibility: Increased GPA requirement from 2.0 overall to 2.2 in academic coursework.

• Students must complete 24 units between seasons with a 2.0 GPA.

• Sports that operate over Fall and Spring terms (i.e., basketball). In the fall term students must pass a minimum of 6 units with a GPA of 2.0 to be eligible to continue in spring.

Effects of Direct Planning through GoalA guided pathway approach used with COUNS 096 compared to COUNS-095(includes combined student cohorts of 2013/14-2015/16)

Student Type Completion Rate(3 years)

Success Rate(3 years)

Degree/CertificateCompletion Rate (3 years)

Couns 096/Knica-098

90.5% 77.7% 25.0%

Couns -095 88.0% 74.3% 13.0%

Note: All student athletes work with the same “guided pathway” approach to the educational plan which is the major difference in approach between COUNS-095 and COUNS-096. There appears to be a positive impact of the COUNS-096 approach on degree acquisition, which in part could be because of the intense emphasis on the degree outcome for student athletes generally not offered in COUNS-095 and the students’ personal engagement in the development of comprehensive ed plans through degrees. Also note that degree acquisition for student athletes completing in the spring 2018 was 27.3%

Effects of Direct Planning through GoalA guided pathway approach used with DVC student athletes(includes combined student cohorts of 2013/14-2015/16)

Student Type Completion Rate(3 years)

Success Rate(3 years)

Degree/CertificateCompletion Rate (3 years)

Athlete 90.4% 78.6% 24.5%

Non-Athlete 86.0% 71.6% 10.6%

Athletic Success Team Study Hall

• In Spring 2016, we were open 12 hours per week in the evening, with 2 tutors and a PT program coordinator.

• Currently, study hall is open 28 hours per week, morning , afternoon, and evening.

• We have four tutors and a full-time program coordinator.

• In less than 3 years, over 1,700 documented study hall visits by student athletes.

• This includes over 2,800 study hall hours utilized by student athletes.

• Built relationship with athletic tutors, with TAC, and with tutoring coordinators across the college so that students have access to all support services they need.

Study Hall in Action

What We Need from Faculty

• BUY IN!!

• We have on average 350 student athletes, and all will need grade check forms completed via Starfish.

• Instructors may have one or two student athletes in a class.

• It is imperative that instructors take the grade check process seriously and take the time to open the email, complete the link, and give progress report on student athlete.

• There are interventions in place to help the students, but we can only help the students access these after the completion of the grade check.

• Know that once the grade report is completed, students will be guided to resources, which should lead to better success.

Join Us for the Northern California Regional OER Summit

Friday, Feb. 22, 2019, 8:30 to 3 p.m. Diablo Valley College, Diablo Room

321 Golf Club Road, Pleasant Hill, CA 94523 More Information and Registration at Eventbrite.com: https://bit.ly/2DW1MOp

Take part in the conversation on Open Educational Resources

& Zero Textbook Costs!

• Program Includes:

• Light Breakfast, Lunch, & Ice Cream Social

• Presentations from Leaders in the OER community: James Glapa-Grossklag, Una Daily, Ron

Oxford, & Barbara Illowsky

• Candid Conversations with Faculty & Students

• OER & ZTC Workshops including “Building OER in Your Discipline”; “Libraries & OER”; “OER

Canvas Course Shells”; & “Continuing the Conversation: Fears, Challenges, & Opportunities”

Sponsored by the Contra Costa Community College District, in collaboration with Los Rios Community College District.

https://bit.ly/2DW1MOp

https://bit.ly/2DW1MOp

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