research @ your institution- cited more, safe forever 24 november 2008 financial & fiscal...
TRANSCRIPT
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Research @ your institution-
Cited more, Safe forever
24 November 2008
Financial & Fiscal Commission
Presented by [email protected]
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What is an Institutional Repository?What is an Institutional Repository?
“An institutional repository is a set of services that an institution offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members. It is most essentially an organizational commitment to the stewardship of these digital materials, including long-term preservation where appropriate, as well as organization
and access or distribution.”
Clifford A. Lynch, "Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age" ARL, no. 226 (February 2003): 1-7.
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Currents in Open Access MovementCurrents in Open Access Movement
“Open access (OA) is free, immediate, permanent, full-text, online access, for any user, web-wide, to digital scientific research and scholarly material.”
Two currents in OA movement:OA self-archiving in institutional repositories (“green” road to OA)
OA publishing (“gold” road to OA – see e.g. DOAJ)
Source: http://en.wikipedia.org/wiki/Open_access
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Potchefstroom Electronic Law JournalPotchefstroom Electronic Law Journal
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Items per FacultyItems per Faculty
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EMSEBITEducationHSHumanLawNSTheologyVS
EMS EBIT EDU HS HUM LAW NS THE VS
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Ways to use Institutional RepositoriesWays to use Institutional Repositories
• Scholarly communication• Electronic publishing• Managing collections of research documents• Preserving digital materials for the long term• Housing digitized collections• Knowledge management• Encouraging open access to scholarly research• Adding to the university’s prestige by showcasing its
academic research
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Types of material Types of material (printed material in pdf)(printed material in pdf)
• Research (scholarly) articles (published peer-reviewed & pre-prints)• Open lectures• Conference papers & proceedings• Image collections• Audio and audio-visual material• Digitized special collections which contain very unique material• Technical reports• Inaugural addresses• Mini-dissertations (Theses & Dissertations – currently on UPeTD)• Data sets• Newspaper clippings• E-Journals & E-Books• And many more ...
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• Research out quickly, worldwide • Increases visibility, usage, impact of research
“open access papers are read more widely, and, therefore, cited more frequently. The consequence of this is that they have greater impact” (Jones, Andrew and MacColl 2006)
• Open access to all – also those who cannot afford subscribing
• Central archive of research• Persistent URL• Preservation function
Benefits of UPSpaceBenefits of UPSpace
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Benefits (cont.)Benefits (cont.)
• Full text searchable• E-workflow for quality control• Distributed/ de-centralised input• Limit access on various levels• High level of security• Each dept. has its own repository with collections, within the
bigger UPSpace repository• Can handle ALL types of characters (Unicode encoding scheme)• Mapping• Statistics for each item• Information Model (Communities & Collections)
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Impact an IR can have on researchImpact an IR can have on research
Research on IR
Increased visibility,usage, impact
Increase in citation rate
Impact on NRF Rating, H-index etc.
Shanghai University List
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UPSpace Information Model UPSpace Information Model (3 levels or more)
Top-Level CommunityFaculty e.g. Economic and Management Sciences
Sub-CommunityDepartment e.g. Accounting
CollectionsE.g. Conference Papers & Presentations
(Accounting) Mini-Dissertations (Accounting) Research Articles (Accounting) Open Lectures (Accounting) etc.
Submit items on Collection Level
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Top-level Community
Sub-Community
Sub-Community
Collections
Collections
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Repository within a repository – independent from other Collections, with
own URL
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An Item in UPSpaceAn Item in UPSpace
Metadata
Bitstream/s (full text files)
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Using an Item in UPSpaceUsing an Item in UPSpace
Save
Read
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Searching in UPSpaceSearching in UPSpace
Search Options
Full text (also pdf)
Keyword (Basic Search)
Advanced Search
Browse
Communities & Collections
Titles
Authors
Subjects
Date
Tip: Use inverted commas to search for a specific phrase/ title/ author etc
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Subscribe to a CollectionSubscribe to a Collection
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Recommend an ItemRecommend an Item
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Supervise an ItemSupervise an Item
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Copyright & Intellectual Property RightsCopyright & Intellectual Property Rights
• Copyright should be cleared prior to submission• Acknowledge copyright owner on submission form• Prior to signing away copyright, presenting paper, broadcast on TV/
radio – obtain written permission for IR• How to obtain copyright clearance:
– Contact copyright owner via Sherpa RoMEO, publishers’ web site, DOAJ web site
– Write an e-mail to copyright owner and obtain permission– Letter of consent archived on UPSpace
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LicensingLicensing
License stored with each item – Submitter grants license
http://www.dspace.up.ac.za/defaultlicense.pdf
“By submitting this license, you (the owner of the rights, or with permission of the owner of the rights) grants to the University of Pretoria the non-exclusive right to reproduce, translate (as defined below), and/or distribute your submission (including the abstract) worldwide in print and electronic format and in any medium, including but not limited to audio or video.”
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Limiting access in UPSpaceLimiting access in UPSpace
READ
WRITE
ADD
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WorkflowWorkflow
Copyright
Digitization
Submission
Reviewing
Metadata Editing
Available on IR
IR M
anag
er
Co
llec
tio
n A
dm
inis
trat
ors
Pre-UPSpace
UPSpace
E-m
ail notification to S
ubmitter &
S
ubscribers
Reject
Other role players: Specialists, IR IS&T Manager
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Submitting an Item Submitting an Item DemoDemo
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SubmitterSubmitter
• Research assistant, secretary, postgraduate student, researcher him-/herself, contract position
• Basic computer literacy skills• Subject knowledge• Prepare item for submission: copyright & digital format• Start submitting!
Library provides training
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15 National Repositories15 National RepositoriesCollaboration with (CoP):
NRF
Stellenbosch Univ.
UJ
UNISA
CSIR
North West
Michelsen Institute (Bergen)
INASP (International Network for the Availability of ScientificPublications)
African initiatives
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Australian National UniversityAustralian National University1 200+ International Repositories (1 200+ International Repositories (openopenDOAR)DOAR)
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Simon Fraser UniversitySimon Fraser University
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University of TokyoUniversity of Tokyo
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University of CambridgeUniversity of Cambridge
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University of MichiganUniversity of Michigan
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International Harvesters & RegistriesInternational Harvesters & Registries
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Library CatalogueLibrary Catalogue
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Faculty Web PagesFaculty Web Pages
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Example only
Links to Collections/ Searches in UPSpace
Automated Search LinkingSearch will be updated automatically as new items that adhere to
search criteria become available on IR
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Research Web PageResearch Web Page
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Research ReportResearch Report
Link to full text on UPSpace
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Google ScholarGoogle Scholar
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GoogleGoogle
“Africa as a knowledge society”
IR Record
Publisher’s Record
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Links to full text item in UPSpace
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University of Pretoria institutional digital repository (UPSpace) on Wikipedia
Edit this page
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UPSpace on UPSpace on
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Training & SupportTraining & Support
• Group/ Individual training – Campus News• IT Help 8/5• Animated Online Tutorial• [email protected]• UPSpace Mailing List• UPSpace Web & Intranet• Frequent communication• Manuals & Pamphlets
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Contact DetailsContact Details
• IR Manager: [email protected] • IR IT Specialist: [email protected] • Digitization Specialist: [email protected] • Metadata Specialist: [email protected]• Training Specialist:
[email protected] • Copyright Officer: [email protected] • Copyright – research articles: [email protected] • Or contact your Information Specialist @ the Library
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“This project has transformed my life as a Dean in three ways. First, it made me aware of the power of technology in managing the
multiplicity of written tasks—media articles, media interviews, newspaper columns, intellectual pieces—that simply drift into spaces
where I can never find these original writings. Second, it made me aware of the efficiency of dissemination of ideas in this information age if one simply took the time to create
such a web space. Third, it made me aware of the power of collaboration between
academic authors and the academic information services (library)—something that I had not explored until now. I am deeply grateful to the persistence of my academic library colleagues in opening up this new
world in the life of a busy Dean” –
Prof. Jonathan Jansen, Dean of the Faculty of Education, University of Pretoria, Personal E-mail
Communication, May 08, 2006.
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Publishing a journalPublishing a journal
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Index and links to articlesIndex and links to articles
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UP Academic books UP Academic books
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Adamastor, Adamastor, Spirit of the Cape of StormsSpirit of the Cape of Storms
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AdamastorAdamastor
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Link from Wikipedia to full text e-book in UPSpace
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Conference papersConference papers
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Accredited International Conferences UP Staff Accredited International Conferences UP Staff involvedinvolved
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Student projects: PostersStudent projects: Posters
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Student projects : Campus buildings models
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Merensky II LibraryMerensky II Library
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Faculty Web PageFaculty Web Page
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Integration: Researcher’s web pageIntegration: Researcher’s web page
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Web search : 5 itemsWeb search : 5 items
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Scopus and H-indexScopus and H-index
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Events
Inaugural addresses
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UP ArchivesUP Archives
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Q-Photo FujiFilm Student Photographic Q-Photo FujiFilm Student Photographic CollectionCollection
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Item record and photoItem record and photo
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Digitization
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SA National Veterinary RepositorySA National Veterinary Repository Onderstepoort Veterinary Institute collection Onderstepoort Veterinary Institute collection
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ArticleArticle
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Video clip : Dr. Hans Merensky