residence life handbook 2012-2013 acadia university wolfville

Residence Life Handbook

2012-2013

Acadia University Wolfville, Nova Scotia

Residence Life Handbook 2

Hello and Welcome to Residence! One of the best parts of your years at Acadia will be the time you spend living on campus. You can’t help but to be surrounded by amazing people and great opportunities. Your residence life experience will offer you the chance to meet people from all over the world, participate in programming activities, and make lasting memories, while having a safe and comfortable place to live. You’ll find it is an environment that will challenge you to both develop personally and succeed academically. Students living in residence are provided a powerful resource not available to off-campus students: RAs and SRAs. It’s the job of all Resident Assistants (RAs) and Senior Resident Assistant (SRAs) to help residents succeed during their time at Acadia. We are here to connect you directly with your residence community, and to any campus resources you may need. Through the programming of residence events and a variety of information mediums, your RA will help you to develop important life skills, succeed academically, expose you to other cultures, and play an active role in shaping the community of your residence hall. There’s always a lot to soak in when you transition into a new living situation like residence. This is especially true if it’s your first time making such a move. This handbook is designed to provide you with the information that will help ease this transition into residence life. For instance, if you try to make a long distance phone call but instead keep getting that repetitive beeping noise, see page 18. If your roommate’s snoring is causing you to lose some of your hearing and you’re not sure what to do about it, see page 21. As we said, this handbook should answer any questions you’ll have during this time of transition. If it doesn’t, ask your RA or us – We’ve been in your shoes and will be happy to help you. If we don’t know the answer to your question, we’ll find the person who does. We hope you have a great year, and remember: if you need help, ask! The Senior Resident Assistants

3 Residence Life Handbook

Welcome to Residence Life! Greetings new and returning students! We are delighted that you have chosen to live in residence at Acadia University. The Residence Life experience at Acadia is one that will always be remembered and will provide you with support that will assist you in achieving your academic goals. Our residences are fully equipped with the comforts of home and only minutes from anywhere on campus. Our highly trained residence staff team is here to serve as a resource for you, and to support you by delivering fun and informative programs, as well as ensuring the safety of all residents. Beginning with Welcome Week until the conclusion of final exams, you will feel at home in residence and you will not have to worry about grocery shopping, cleaning dishes, cleaning bathrooms, cooking and having to pay numerous bills. Wheelock Dining Hall serves a variety of healthy and tasty items to satisfy all students, including a spectacular view! We would like to thank you for choosing to live in residence and we know that this experience will benefit you for years to come. Good luck in your studies! Matthew Guy Manager, Residence Life Phone: (902) 585-1861 Email: [email protected] Room 627, Old SUB


Important Contact Information Police ................................................................................ 7-911 Fire .................................................................................... 7-911 Ambulance ........................................................................ 7-911 Acadia Safety and Security ............................... Ext. 1103 / (902) 585-1103 Poison Centre ................................................................... (902) 428-8161 Valley Regional Hospital ................................................... (902) 679-1904

Department of Residence Life Matthew Guy; Manager, Residence Life ........................... (902) 585-1861 Cecilia Jacobs; Residence Don ........................................ (902) 585-1662 Adam Tucker; Residence Don .......................................... (902) 585-2170 Richelle Lubin; Residence Don ......................................... (902) 585-2170 Main Desk ......................................................................... (902) 585-1417 James Sanford, Senior Director, Student Affairs .............. (902) 585-1460 Steve Hassapis, Student Community Development ......... (902) 585-1825 Oonagh Proudfoot, Manager of Student Support ............. (902) 585-1252 Michelle Johnson, Career Services Specialist .................. (902) 585-1233

Senior Resident Assistants Chase Court—Jens Weber .................................................................... (902) 585-‐2440 Chipman House—Isaac Porter .......................................................... (902) 585-‐2301 Christofor Hall—Alison Grant ............................................................ (902) 585-‐3207 Crowell Tower—Sarah Geiwitz ........................................................ (902) 585-‐2711 Dennis House—Matthew MacLeod ................................................. (902) 585-‐3111 Eaton House—Alison Grant ................................................................. (902) 585-‐3207 Roy Jodrey Hall—Alison Grant .......................................................... (902) 585-‐3207 Seminary House—Ben Callaghan ..................................................... (902) 585-‐3300 War Memorial House—Loay Jabre ................................................... (902) 585-‐3463 Whitman House—Courtenay Vickers ............................................. (902) 585-‐3366 Cutten House—Megan Beliveau ........................................................ (902) 585-‐2819


Residence: More than Just a Bed Acadia’s strategic plan – Personalized Education for a Complex World – calls for the provision of a “Dynamic Residence Life Program that supports engaged learning, academic achievement, intellectual development, and respectful personal relationships” (May 2006). The residence experience is carefully designed to challenge students to succeed academically and develop personally. Through programming initiatives, residence staff members and house councils develop intentional opportunities for residents to learn skills, gain experience, acquire knowledge, understand themselves, and build community. The Residence Life Program seeks to integrate students’ academic and residence experience to provide an environment that facilitates transformational learning. Residents in each section and building are part of a unique living and learning community. As members of that community, students are responsible for developing community living expectations, actively contributing to a culture of self-governance, and building ownership. Through their residential communities, students develop study groups, share common interests and begin lifelong friendships. Diversity is an important element of the Residence Life Program. Acadia’s international students come from over 60 different countries, many of which are represented in the residence population. The residence program embraces cultural and ethnic differences, and works to develop an understanding and appreciation of these differences with residents. The residences are where students’ academic, personal and social experiences converge upon each other to create a seamless learning environment. Residence is a focal point of the Acadia experience.


Who Supports the Residence Life Experience?

Senior Director, Student Affairs—James Sanford University Hall | 902.585.1460 | [email protected] The Senior Director of Student Affairs oversees all of the departments within the Student Affairs Sector (Department of Residence Life, Student Resource Centre, Non-Academic Judicial, Student Health Centre and overall Campus Programs). The Senior Director is charged with the vision and mission of the sector, and is the liaison to the Vice President Enrolment and Student Affairs. Manager, Residence Life – Matthew Guy Old SUB | 902.585.1861| The Manager of Residence Life, Matthew Guy, directly oversees the residential student staff, including the SRAs and RAs. This involves training and ongoing performance evaluation. Matthew also oversees the Residence Life office and facilities issues in residence halls, and is responsible for the marketing of residence rooms to prospective and current Acadia students. Matthew also oversees the Residence Dons. Residence Dons Reporting to the Manager of Residence Life, Residence Dons play a key role in Residence Life, and have the opportunity to contribute significantly to student development at Acadia University. Residence Dons are expected to have regular interaction with residents and to ensure the needs of our on campus students are being met. Residence Dons are to promote an inclusive environment conducive to academic success, personal wellness and to the development of the whole person. Residence Dons also play a key role in providing professional customer service to current students, prospective students, parents, summer conference/group guests, staff and faculty.

Senior Resident Assistants SRAs are students with previous RA experience who lead a residence staff team of his/her peers. The SRA plans staff meetings and training sessions, communicates the needs of the residence staff team to the Residence Dons and Department of Residence Life. The SRA also collaborates with the House Council President to develop the unique identity of the residence, and an environment of self-governance within the house; creates intentional opportunities for faculty members to connect with students in residence.

Resident Assistants RAs are peer role models responsible for developing a community within a residence. To accomplish this task, RAs specialize in understanding the unique needs of each student in their section. RAs have an appreciation of diversity and understand that residents’ needs vary. RAs address those diverse needs through personalized interaction with each resident, creating inclusive programming and empowering residents to be engaged citizens within their larger residence community by getting involved in residence events and House Council meetings. They also act as an academic resource for students. RAs are aware of campus resources and intentionally involve faculty and staff to provide expertise in order to help students succeed academically and personally.

Welcome Week Leaders Welcome Week Leaders are volunteers who are recruited and trained by the Department of Student Affairs to assist new students with their transition in to university life at Acadia. To this end, these leaders’ primary responsibility occurs during Welcome Week. The leaders are here to help new students in all capacities with their move in and preparation to university life. Residents will see them actively involved, full of energy and ready to help them get involved.

House Councils The Residence councils are comprised of students who have been elected by their fellow residents to assume leadership positions within the residence. The executive members are elected toward the end of the academic year, and the floor/section representatives are elected in September. The House Council members work parallel to and in collaboration with the ASU VP Programming and Residence lLfe student staff members to provide programming, develop house


identity, and build a culture of ownership and self-governance. The Residence House councils have access to funds from the ASU to purchase capital items for the house, and fund programming initiatives. Additionally, the House Council President is a member of the ASU Residence Committee, attends House Council Presidents meetings which are led by the ASU VP Programming and represents the concerns of the residents.

Principles Governing Residence Life Each member of the Acadia residence community has certain rights and responsibilities, as described below. The embodiment of these rights and responsibilities within the individual and the residence culture is critical to a positive experience for all members of the residential community. The policies and procedures outlined in the following sections of this handbook are designed to provide structure to these values, while encouraging an atmosphere of self-governance and ownership within the residence. The Acadia Residence Life Program encourages students to make healthy, positive choices; accept responsibility for their own actions; and to be active members of the residential community.

Residents have the right to:

• Have reasonable access to their living accommodations based on a published schedule of occupancy. • Live in a clean and secure environment. • Facilities and programs that support the pursuit of academic success. • Have access to written copies of university housing rules and regulations, or individual building policies that

govern individual and group behavior. • The respect and safety of personal property. • Study without interruption or interference. • Be free from unreasonable noise. • Be free of intimidation or harassment. • Express themselves freely within established guidelines. • Expect enforcement of housing agreement/contract. • Have direct access to staff that provide assistance, guidance, and support as needed. • Host guests, within established guidelines. • Receive equitable treatment when behavior is in question. • Enjoy individual freedoms regardless of skin colour, ethnicity, gender, national origin, disability, age, religion,

sexual orientation, or political affiliation. • Have access to individual and group social, educational, and developmental opportunities in their living

community.


Residents have the responsibility to:

• Adhere to rules and regulations. • Comply with reasonable requests made by staff, university officials, or fellow residents. • Meet payment schedules for room, board, and other required housing fees. • Monitor and accept responsibility for behavior of guests. • Report violations of rules and regulations to appropriate staff. • Respect the rights of others, as stated above. • Respect the diverse backgrounds and interests of those others who are different from them. • Treat others in a civil manner and manage conflict in a mature manner. • Be serious in their academic pursuits. • Participate actively in self-governance. • Express themselves individually, or by association with groups. • Participate in judicial proceedings to determine appropriate standards of behavior. • Contribute positively to the community by participating in educational and developmental activities.

Any questions or concerns regarding residents’ rights and responsibilities should be directed to the Manager, Residence Life.

Dining Services Acadia recognizes that food service is a critical component of the Residence Life Program, and seeks to provide residence students with quality dining options marked by flexibility and value. This section discusses the student dining options, plans, and other aspects of the residence life food service program.

Meal Plan Changes Though the meal plan is non-refundable, students may change their dining plan through the Residence Life website by contacting the Department of Residence Life by October 1. Please note that after October 1, students may only increase their dining plan until the winter semester begins. Students and Parents may purchase Axe Cash, which provides additional flexibility. Axe Case may be used to purchase food items at any on Campus food outlet. Axe Cash may be purchased online at the registrar’s website using a credit card. Please note that Axe Cash purchases may not be applied to the Student Account.

Campus Dining Facilities Acadia has a number of dining service facilities, which are highlighted below.

Wheelock Hall Wheelock Dining Hall has become a versatile and personalized space for Acadia students to enjoy. Enjoy Wheelock Dining Hall and make it your destination for meals, group meetings, casual coffee or study. Specifically, students can look forward to:

• A diverse seating plan, which includes booths, smaller round tables and raised, bar-like seating. • An Unlimited Dining Plan that allows students to eat and visit as often as they like during operational hours. • The development of living room-like areas, which will feature sofa seating and plasma televisions.

If a resident requires special meal accommodations box lunches and sick trays are available upon request.

Where did this list of rights and responsibilities come from? The Association of College and University Housing Operations—International (ACUHO—I) first published the ‘Statement of Resident’s Rights and Responsibilities’ in 1987, and updated it in 2002. ACUHO—I is a collection of post-‐secondary housing professionals from around the world that support the development of Residence Life Program, and establish accepted standards to guide housing operations. For more information about ACUHO—I, visit: http://www.acuho.ohio-‐state.edu/


The following retail outlets are also available on campus:

Chartwells’ Outlets*:

Huggins Café Located in Huggin’s, the Café provides a modest selection of sandwiches, soup, drinks, and snack foods to staff, students and faculty.

Upper Crust / Quizno’s Sub Located in the Beveridge Arts Centre, this premium sandwich brand delivers freshly baked, hot and cold submarine sandwiches filled with the best and freshest ingredients.. *Anyone on a 7-day Plus or 7-day Max plan may use their meal card for snacks and lunches at Chartwells’ outlets only.

Acadia Student Union Outlets:

Perkin’s Perkin’s is a food service retail outlet located on the main level of the Student Union Building, and offers a bright seating area/coffee shop atmosphere. Perkin’s serves soups, sandwiches, muffins, drinks and smoothies.

Union Market Union Market is located on the main level of the Student Union Building. Union Market offers a selection of beverages, candy, pre-packaged food items, basic household supplies, a small selection of hygiene items, and basic groceries.

Axehandle Located in the Student Union Building, the Axehandle features a variety of grill and healthy items.

The Axe The Axe is a full service pub for student’s of legal age. There are designated times that underage students are permitted. Special Dietary Needs Special dietary needs are accommodated by the university’s dining service provider. Residents requiring assistance coordinating their special dietary needs should contact the Residential Dining Manager at (902) 542-3049.

Sick Trays Sick trays can be prepared for students unable to make it to meals. Residents requiring a sick tray must first have their ARD or RA prepare a ‘Sick Tray Request Form.’ After the form has been prepared, the resident must arrange for somebody to take the completed form to the Wheelock Dining Hall staff, and bring the tray back to them.

Box Lunches Box lunches are available to residence students through the food service program. The lunches are prepared by custom order first thing in the morning, and are available for pick-up at Wheelock Dining Hall. Bag lunches must be ordered in advance through the Residential Dining Manager at (902) 542-3049. Healthy Eating

Acadia recognizes Canada’s Food Guide to Healthy Eating as an appropriate tool to guide residents’ dietary choices. The Guide places foods into four food groups – grain products, vegetables and fruits, milk products, and meat & alternatives – and assigns appropriate daily serving amounts. The full food guide is available online at: http://www.hc-‐sc.gc.ca/fn-‐an/food-‐guide-‐aliment/index_e.html


Food Service Concerns Students having concerns related to on-campus dining should speak with Becky Kennedy, who is located at Wheelock Dining Hall.

Residence Life Policies The following section outlines the policies of the Residence Life Program. The policies are designed to reflect the values of the Residence Life Program, and to ensure each resident’s comfort and safety. Each resident has the responsibility to adhere to all of these policies, and the larger policies governing the Acadia community. Any questions regarding the policies outlined in this handbook should be directed to the Department of Residence Life. The policies in this handbook are reviewed annually. Residents interested in making recommendations on any of the policies should contact the Department of Residence Life. Acadia University and the Department of Residence Life reserve the right to adjust these policies as needed to better match the values of the University and Department of Residence Life. Any policy changes will be communicated to the residence population through electronic messages. The Residence Life program is also governed by Acadia University’s Non-Academic Judicial Program. The policies of this program are outlined in the Non-Academic Judicial Handbook, available through the Student Affairs Office, or online at: http://http://studentaffairs.acadiau.ca/non-academic_judicial.html.

Community Living

Self-Governance The Residence Life Program’s value of self-governance calls each resident to participate in creating a positive community atmosphere. Residents are encouraged to adopt a sense of ownership over their residence, and honour the policies and expectations governing residence life. Each resident is encouraged to remind other community members of the residence life policies and section expectations when necessary. The Resident Assistants and Senior Resident Assistants are available to facilitate this atmosphere, and assist residents in understanding the values of the Residence Life Program.

Section Meetings Each resident has the responsibility to actively contribute to the community of their residence section and residence. An important part of this contribution is attendance at regular section meetings where important information is shared, program ideas are discussed and a sense of community is developed. Section meetings are also an appropriate time for residents to share concerns about their residential community, and to discuss and reach solutions as a section. Through section meetings residents will develop and agree on section expectations for which all members of the community are responsible.

Alcohol Policy Acadia University strives to create an environment in which those of legal age (19 years and older) who choose to drink, do so safely and responsibly and those who choose not to drink do so without penalty or pressure. The Acadia University Alcohol Management Policy has been established to ensure that the health and safety of all members of the Acadia University community; students, faculty, staff and other campus guests is our priority. Acadia University recognizes that the appropriate use of alcohol is ultimately the responsibility of the individual. It is important to note that intoxication in no way releases any individual from full responsibility for his or her behaviour and its consequences. The terms of the Acadia University Alcohol Management Policy identifies the responsibility of the Department of Residence Life in managing alcohol use in all residence buildings. The Department of Residence Life will be responsible for developing, communicating, and enforcing rules, procedures, and guidelines associated with:

• Approved areas for consumption of alcohol • All event management in residence

• All advertising and promotion of events


• Alcohol consumption by guests • Transport of alcohol • Behaviours associated with the consumption of alcohol • Acceptability of containers and disposal of all containers

Alcohol use in Residence Buildings

• All individuals who are nineteen (19) years of age or over may possess and consume alcohol in residence rooms under conditions approved by Acadia University

• Use, sale and/or service of alcohol in any other residence area or at any residence social event is governed by the Nova Scotia Liquor Control Act, and the following:

o Alcohol possession and consumption will be permitted in the areas designated by the Department of Residence Life only for residents and guests who are nineteen (19) years of age or over

o No underage (under 19 years of age) drinking is permitted • Alcohol and drug paraphernalia (including kegs and brewing equipment) are not permitted in residence

• Games, tests and challenges involving alcohol are not permitted at any time • No stockpiling of alcohol is permitted in residence rooms at any time during academic year • Parents will be advised that stockpiling of alcohol is not permitted and are asked to not bring alcohol

into residence at any time through the academic year • No trophies (alcohol bottle displays) or window displays of full, partially full, or empty bottles are

permitted at any time through the academic year • Empty alcohol containers must be placed in the appropriate recycling container and may not be stored in

residence rooms at any time through the academic year • No alcohol containers made of glass are permitted in any public (open) space in residence at any time

through the academic year • Individuals must be prepared to produce identification upon request.

In addition to the ongoing rules in residence for 2012-13 the following rules will apply during the period identified.

• August 20-September 8 inclusive

o no consumption in residence rooms by residents of any age o residents 19 years of age and over may consume in the designated supervised lounge space in

each residence • September 9-April 24

o residents and their guests 19 years of age and over may consume in residence rooms and the designated lounge space in each residence unless otherwise noted

Tobacco Free Acadia University is a tobacco-free environment. Use of tobacco products (such as cigarettes, chewing tobacco, cigars, etc.) is ONLY permitted in the smoking stations located along the campus perimeter. This means that the use of tobacco products is absolutely not permitted in residence rooms.

Illegal Substances In accordance with provincial and federal legislation, marijuana and other illegal drugs are prohibited from the residences and the Acadia campus, along with any drug paraphernalia, such as bongs or pipes. Scent Policy In consideration of the difficulties that exposure to scented products causes individuals with sensitivities and allergies, we encourage all employees, students and visitors present on campus to refrain from wearing scented personal care products such as perfumes/aftershave, lotions, hair spray and deodorant. In addition, the University in consultation with its contracted cleaning staff, have agreed to use products that do not leave residual odors that may cause difficulties for individuals with sensitivities. Climate Responsible Campus


Recognizing that the burning of fossil fuels is the primary source of greenhouse gases and air pollutants contributing to climate change, Acadia University commits to becoming a climate responsible campus. (a) Automobile Idling - As part of this commitment, Acadia became an idle-free campus on 21 October 2009. Those operating motor vehicles on the Acadia campus are required to refrain from allowing the vehicle to idle for more than two (2) consecutive minutes. Exceptions will be permitted as follows:

• public transport vehicles engaged in the embarking or disembarking of passengers • when the engine is required to provide power or heat for defogging or de-icing thewindshield and no reasonable

alternative is available to clear the condensation or ice • under extreme weather conditions or any other time when the health and safety of the employees or others may

be jeopardized • emergency response vehicles • vehicles engaged in work where the engine is required to provide power for auxiliary equipment being used • armored vehicles in which a person remains inside the vehicle while guarding thecontents • mechanical difficulties over which the driver has no control

Noise Guidelines During courtesy hours, residents are expected to respect each other’s right to be free from unreasonable noise, and to sleep or study without interference or interruption. During study and quiet hours, the sound in any residence room should not exceed a level that penetrates the walls, floor, ceiling, or doorway into another student room or common space. Additionally, sports of any kind should be played outside the residence. Amplified musical equipment, such as sub-woofers, amps, etc. are prohibited. Residence Life has the right to confiscate any amplified musical devises if noise violations occur. One week before exam periods, 23 hour quiet hours are in effect. Courtesy hour will be 9:00pm-10:00pm. Additionally, 23 hour quiet hour sections are available in some residences. Residence courtesy and quiet hours are as follows:

When their ability to sleep or study is impeded by the sound of another resident, residents are encouraged to address the concern directly with the other resident. In the event that the resident does not adjust their sound level appropriately, the situation should be brought to the attention of their Resident Assistant or Senior Resident Assistant.

Musical Instruments In consideration of residents’ right to sleep and study in quiet environment, musical instrument practice is only permitted during non-quiet hours in residence, but Residence Life has the right to refrain you from playing your instrument if other residents express concerns. Practice rooms are available in Denton Hall for students who wish to practice outside of these hours.

Harassment and Discrimination Each member of the Acadia community has the right to learn, work, live, and play in an environment free of discrimination and harassment. Participants in the Residence Life Program are responsible to uphold the principles of Acadia’s Policy Against Harassment and Discrimination, located online at: http://hr.acadiau.ca/tl_files/sites/hr/Policies%20and%20Procedures/Harassment%20&%20Discrimination.pdf

Sunday to Thursday 9:00 am to 11:00 pm Courtesy Hours 11:00 pm to 10:00 am Quiet Hours Friday and Saturday 10:00am-‐2:00am Courtesy Hours

2:00 am to 10:00 am Quiet Hours 23 Hour Quiet Sections 9:00pm-‐10:00pm Courtesy Hour 10:00pm-‐9:00pm Quiet Hours Exam Time (23 Hour) 9:00pm-‐10:00pm Courtesy Hour 10:00pm-‐9:00pm Quiet Hours


Pets To ensure each resident’s comfort and safety and to prevent residence damage, pets of any kind are not permitted in the residence, including fish. University Professional Staff living in apartments on campus (ie. Residence Dons) may be permitted to have a pet in residence at the discretion of the Manager, Residence Life.

Businesses and Solicitation Residents are not permitted to operate a business, or conduct business from their residence room. In addition, solicitation, advertising or campaigning is prohibited in the residences, with the exception of campus events and student union and house council elections. Students participating in house council or ASU elections are governed by the election policies of the Acadia Students’ Union.

Sustainability The Residence Life Program values sustainability. Residents are encouraged to contribute to a sustainable environment by turning off unnecessary lights, conserving heat & water, and by using the university’s five-stream waste management system. Information on the five-stream waste management system is available online at: http://admin.acadiau.ca/affairs/aware/. Under the Annapolis Valley Region Solid Waste-‐Resource Management By-‐Law [2004], a person who fails to source-‐separate waste is guilty of a summary offense and liable to a fine of at least $100.

Guests During Welcome Week: During welcome week, new students are only allowed to have guests who are other new students during courtesy hours. In order to maintain a safe and secure environment, overnight guests are not permitted until after Welcome Week concludes. After Welcome Week: Guests of residents are welcome into the residence. Residents may accommodate overnight guests in their room for a maximum of three consecutive nights. In exceptional circumstances the Department of Residence Life may grant extensions. If discussed and agreed to by roommates, residents may accommodate overnight guests in their room for a maximum of three consecutive nights. In exceptional circumstances the Department of Residence Life may grant extensions. Residents in double rooms and suites must have the permission of their roommate(s) or Suitemates prior to hosting an overnight guest. Guests must sleep in the same room as their host, and are not permitted to sleep in any common area. Residents should identify all overnight guests to their Resident Assistant. Residents hosting two or more guests must register their guests with an RA upon the guests’ arrival. In order for a guest to gain access to their host’s room they must be registered. To maintain the comfort and safety of each resident, guests are responsible for upholding the policies of the Residence Life Program and Acadia University, as well as the unique community standards of each section and residence. Residents are responsible for educating their guests of the aforementioned policies and expectations, and are responsible for their guest’s behavior and its consequences. Guests can also be held responsible for their actions. The Department of Residence Life and Safety and Security Department reserve the right to refuse entry, remove, or ban temporarily or permanently any guest who fails to meet the policies governing the Residence Life Program. Any person who is invited or admitted to the residence by a resident will be considered to be a guest of that resident. In the case that an individual follows a resident into the building against their will, the resident should contact a Resident Assistant or Safety and Security as soon as possible.

Residence Rooms and Common Areas

Cleaning The Residence Life Program values a clean living environment. The residence common spaces (hallways, washrooms, kitchens, lounges, etc.) are cleaned regularly by university custodial staff. Respect for the next user and custodial staff should guide residents’ use of residence common areas. Residents are responsible for maintaining the cleanliness of their own residence room. Basic cleaning supplies and access to a vacuum are provided, when necessary.

Student Rooms Residents are expected to maintain the physical quality of their residence room and furnishings. Upon arrival on campus, each resident will complete a residence room inspection form to evaluate the physical quality of the room and its


furnishings. No aspect of a residence living environment should interfere or diminish the quality of another’s experience (i.e. excessive cologne, room cleanliness, or personal grooming). Upon departure, the residence room will be inspected again. The cost of repair for any new damage, over and above expected ‘wear and tear’, will be applied to the resident’s student account.

Residence Damage Residents are encouraged to adopt a sense of ownership over their residence; treating the building and its furnishings with respect. While regular ‘wear and tear’ is expected, other damage is not. Students causing accidental or intentional damage to the residence or furniture are responsible for their actions and must notify their SRA or RA. Students who do not accept responsibility for their actions may face judicial sanctions and be held responsible for the cost of any repairs. The Residence Care Committee is responsible for assessing damage caused by unknown individuals and charging it to the respective residence’s Residence Care Account or charging it as general ‘wear and tear.’ Any damages that are not deemed as wear and tear, or for those damages where the culprits are unknown, the damage charge will come out of the damage deposit account for your residence. At the end of each semester, each residence student’s account will be charged the amount of the Residence Care account split equally between all residents of that specific residence. The Residence Care Committee meets regularly to assess and evaluate unacknowledged damages. Following each meeting, the residents of each residence are e-mailed the results of the care committee’s decisions. Residents are able to appeal any care account decisions in writing within 10 working days from when the results were distributed if the decisions are viewed to be arbitrary and/or unfair, new information becomes available that may alter the decision, or it is determined that there was an error of procedure or process. Appeals should be directed to the Department of Residence Life, and include a thorough explanation of the grounds on which the appeal is being made. Please contact the Department of Residence Life for more information on the Residence Care Account and the Residence Care Committee.

Maintenance Request Proper residence and student room maintenance is important to providing a safe, comfortable environment for residents. All maintenance requests should be submitted online at: http://residencelife.acadiau.ca/workorderform.html.

Common Spaces Common spaces in the residences (i.e. lounges, study rooms, game rooms, dining rooms, etc) are provided for the use and enjoyment of all residents. Each resident should self-monitor their use of the spaces accordingly. To respect the next users and custodial staff these spaces should always be left in the condition in which they were found. Students wishing to reserve a common space for a meeting, event, program, etc. should make arrangements with their Senior Resident Assistant. To maintain a safe environment within and outside the residences, residents are not allowed to drop or throw any item through any common space, down stairwells, or out of residence windows.

Bicycle and Hockey Equipment Rooms Most residences have space for residents to store bicycles and hockey equipment. Residents requiring use of these rooms should arrange access through their Senior Resident Assistant.

Hallways and Stairways It is important that hallways and stairways be kept clear of items to ensure safe passage by all users, especially in the event of an emergency evacuation when navigation may be impaired by smoke or darkness. Residents are asked to store hockey gear, bicycles, drying racks, shoes, etc. either in their residence room or the appropriate storage room in their residence.

Elevators Elevators are provided to facilitate transportation between floors in the residence for users with disabilities. Elevators will also be available for use during designated move-in and move-out periods. Use of elevator at other times may only be available upon request. They are easily rendered unusable by misuse and horseplay; repairs to elevators are very costly and can take some time to complete. For these reasons elevators should be treated with respect. Additionally, elevator alarms and stop buttons are for emergency situations only, and should only be used appropriately.


Kitchen Kitchen facilities are provided for the use of all residents in the residences and their use should be guided by respect for the next user. Residents are responsible for cleaning their own dishes, as well as general cleaning after use (wiping counters, stoves, microwaves, etc.) and for removing expired food items from the fridge.

Washrooms It is important that washroom facilities are kept in a state that ensures the safety and hygiene of all residents. Clean-up of excessive mess is not expected of the custodial staff as part of their regular duties and will be treated as damage to the residence. Residents should remove all personal items from the washrooms after their use to be considerate of the next user and to facilitate the work of the custodial staff.

Furniture Common room furnishings are provided for use by all residents, and belong in the space that they were originally placed. Students wishing to temporarily move furnishings to facilitate an event, program, etc. should seek permission from their Senior Resident Assistant, and are responsible for replacing all items upon completion of the use for which permission was given. In addition, the furniture designated to each student room must remain in that room.

Tenants Insurance While the residences are insured, residents’ personal belongings are not. Residents are advised to secure their own contents’ insurance either through an extension of their parents’/guardians’ policy or through their own policy.

Alcohol Free and Quiet Sections Some sections are designated as alcohol free or quiet sections. Students living in these sections have agreed to the conditions of these living environments, and they (as well as other residents) should be respectful of the other students in that environment. Lounges attached to Alcohol Free or Quiet sections are also treated with these restrictions.

Safety

Electrical Appliances All electrical appliances being used in the residence must be CSA approved. In addition, it is prohibited to use any appliance or device with a heating element or that draws more than 500 watts of power in residence rooms; such appliances and devices should only be used in the common kitchen area of the section. Such items include, but are not limited to, microwaves, coffee machines, tea pots, irons, toasters, frying pans, hotpots, kettles, etc.

Fire Safety Equipment and Systems In accordance with provincial and federal building codes and to ensure residents’ safety, the residences are outfitted with the necessary fire safety equipment and systems (i.e. sprinklers, smoke detectors, exit signs, emergency exits, fire extinguishers, etc). Residents are expected not to tamper with, or misuse any of this equipment, and have a responsibility to bring malfunctioning or missing equipment to the attention of their Resident Assistant or Assistant Residence Director as soon as possible.

Fire Sprinklers To avoid extensive water damage, residents are not to hang any item from sprinkler heads/pipes. The water released from fire sprinklers is normally blocked by a thin glass tube (smaller than the width of a pencil) that melts under heat. This tube is extremely fragile and can be fractured easily. Do not hang any items from the sprinkler pipes, as this blocks the spray of the pipe during an emergency.

Spring Loaded Door Hinges Certain doors in residence are spring loaded for fire safety. This is done to make sure that the rooms are secure and to stop a fire from spreading rapidly. Tampering with these hinges could result in judicial processing and residents could be charged for hinge repairs.

Fire Alarms and Evacuations In the event of a fire alarm or residence evacuation, all residents are to evacuate the residence as quickly as possible, following the posted evacuation procedures. Residents should feel their doors for heat before entering the hallway to exit the building. Once residents have exited the building, they should head directly to the designated meeting place and


check-in with their Resident Assistant or Senior Resident Assistant. In the event that a resident is not able to exit their room for any reason (smoke, flames, obstruction, etc) they should close the room door (sealing the base with an article of clothing or a towel), open their window to ensure fresh air supply, and alert Safety and Security.

Room Decorations Residents are encouraged to make their rooms feel like home through decorations. To maintain the physical quality of the walls, residents should use only ‘paint-friendly’ adhesives (i.e. sticky tack, 3M Command Strips/hooks) to hang posters, pictures, etc. In addition, to ensure the proper operation of life safety systems (lights, smoke detector and sprinklers) residents should ensure that no decoration directly covers, or indirectly affects their proper functioning. String Lights and Extension Cords LED decorative lights are permitted only in common areas where they can be inspected by residence and facilities staff for signs of cord damage. Extension cords are not to be used unless for temporary purposes. CSA approved power bars, however, are an acceptable alternative provided that they are turned off at the power bar when the connected equipment is not in use.

Open Flames and Combustible Gasses To maximize each resident’s safety and prevent accidental fires, open flames are prohibited from residence. This includes, but is not limited to, candles, incense, Bunsen burners, gas equipment, and lit cigarettes. Propane is also prohibited from residence.

Emergency Exits Emergency exits are to be used only in the event of an emergency or a residence evacuation. These exits are both clearly indicated by an exit sign and alarmed. In the event that an alarm is set-off, residents should notify a residence life student staff member who will reset the alarm and investigate the situation. Residents are responsible for ensuring that these doors are secured at all times.

Building Access and Cameras The front doors of each residence are secured and monitored by a live security feed to ensure each resident’s safety and comfort. Guests must use the courtesy phone to call the resident they are visiting, who then must come to the door to admit them to the building. Residents are responsible for the actions of any person they admit to the building, including people they do not know who they allow to follow them through the front door. Residents are responsible to assist in maintaining the security of the residence by ensuring security cameras remain unobstructed and doors remain secured.

Keys/Access Cards Keys and access cards are issued to residents by the Safety and Security department. To maintain security of the residence and their student rooms, residents should know where their key and/or access card is at all times. In the event that a resident loses their key or access card, they should report it to Safety and Security as soon as possible. Key and/or swipe card access is intended only for the person to whom it was provided by the Safety and Security department. Residents are responsible for the costs associated with lost and/or unreturned keys and access cards.

Building/Room Lockout Residents who are locked out of their room may ask an RA to let them back into their room. If it is after courtesy hours residents must go to the RA on duty or Safety & Security to regain access to their room. If Issues a temporary card, after it is used, the resident must return it to Safety and Security and have their permanent card recoded. If students repeatedly lock themselves out Residence Life/RAs reserve the right to charge $5 per lock-out. Funds raised in this manner will be used for programs in that residence. Students are also always required to have a working Acadia Access card in their possession.

Resident Room Security Each resident’s room is equipped with a lock to provide residents with security and privacy. Residents are responsible to protect their belongings from theft and damage by ensuring they close and lock their room door when they are not in their room or able to effectively monitor their room. For additional privacy, residents with swipe-card locks can deploy a deadbolt by lifting their interior door handle upward, or their exterior door handle upward after inserting and removing their key card.


Theft Residents should report all thefts to their Resident Assistant as soon as possible. To aid in the identification of stolen goods, residents should record and store in a safe place the serial numbers of all valuable items. Such items include, but are not limited to, cameras, any computer equipment, stereo equipment, televisions, bicycles and watches.

Resident Room Entry by University Staff Acadia University reserves the right for authorized officials to enter resident rooms without resident consent for the purpose of attending to an emergency (health, fire, safety or mechanical) situation, assessing a potential policy violation and routine maintenance and safety inspections.

Balconies and Rooftops Residence balconies and rooftops were not designed for safe student use. Students are not permitted to access them from inside or outside of a building. Students requiring assistance to hang banners retrieve items, or access a balcony or rooftop for any other reason should contact the Department of Residence Life.

Windows and Screens Windows and screens are provided to protect residents and their belongings from falls, weather conditions, insects, intruders, etc. Residents are not permitted to remove or tamper with any element of their window or screen. Windows must be shut and secured when residents leave their room for extended periods of time such as, overnight. This is to prevent theft, unauthorized entry and weather damage. This is especially during the winter season to protect the pipes located next to windows from freezing.

Mechanical/Service Rooms and Attics Residents are not permitted to enter mechanical & service rooms or attics for any reason. The doors leading to these spaces should be secured. Residents noticing an unsecured door should bring it to the attention of their Resident Assistant as soon as possible.

Prohibited Items There should be no item in the residence that compromises the safety of any resident or can be used (by design) to injure, discomfort, or disturb any resident. This includes, but is not limited to, weaponry or imitation weaponry of any type; flammable or explosive liquids, gases, and solids; or hazardous materials. Students wishing to hunt must make arrangements through Safety and Security to store any prohibited items outside of the residence. To maintain a safe environment, residents are not permitted to suspend any item of furniture above the ground of their residence room. This includes lofts/bunk beds, which can be created by raising residence beds. Acadia Identification Card Your Acadia student identification card is the property of Acadia University and card abuse will be treated through the non-academic judicial process. The following infractions are not permitted: lending your ID card to another person, including the purpose of obtaining access to your residence/room as well as for obtaining meals from meal hall.

Connecting to the Outside World

Telephone Service Residents are provided with telephones and local telephone service. When dialing a campus telephone number (ex. 585-1234), residents need only dial the last four digits (1234). To access an outside line, residents must first dial 7. The telephones are also equipped with a number of 1-touch dial buttons, connecting residents directly to Safety and Security and select community services. Questions and concerns regarding telephone service should be directed to the Telecommunications department at extension 1245.

Long Distance Calling Each resident is automatically enrolled in the Acadia student long distance calling program.


To make a long distance call, residents must first dial 816 and then their unique PIN as provided to them on Acadia Central, on their Residence Assignment tab. Rates are $0.05 per minute to Canada and US. Other Country rates are available here: http://ts.acadiau.ca/tl_files/sites/ts/resources/forms/OverseasRates.pdf. Long-distance calls are billed directly to student accounts. Residents with questions and concerns regarding long-distance calling should contact the Telecommunications department at extension 1245.

Voicemail As part of the telecommunications package, each resident is provided with a private voicemail account. Residents’ voicemail login information (i.e. account number and PIN) is available through Acadia Central, under Residence Information. To reset your PIN, please contact Technology Services.

Internet Access Residents are provided with high-speed internet through network jacks in their residence room and common spaces, and wireless networks are set up throughout all residences as well. Residents’ internet and computer use is guided by Acadia’s computer use agreements. For information on Acadia’s computer use agreements, residents should contact Technology Services at extension 4357.

Online Safety To maintain their personal safety, residents are encouraged not to post personal information (class schedules, contact information, social insurance numbers, travel plans, etc) on their instant messaging applications, web forums, online communities, etc.

Cable Television The Residence Life Department provides cable television service to the main lounge in each residence. Residents desiring cable service in their room should contact Eastlink Cable at http://www.eastlink.ca.

Mail Students must opt-in to obtain a mailbox from the Acadia Students Union (ASU). There is a charge of $40 per year to rent a mailbox, and all student mailboxes are located in the Student Union building. To register for a mailbox, please contact the ASU information desk in the Student Union Building (902-585-2110). To send mail, residents can use the services provided by the Info Desk in the Student Union Building, or the Canada Post Outlet on Main Street.

Faxing Residents can send and receive faxes through the Information Desk in the Student Union Building for a nominal fee. Incoming faxes should be clearly labeled, and sent to (902) 542-3901. Residents must display valid ID to pick up a fax.

Room Assignment & Arrival Information

Check-In Students are permitted to gain access to their residence and room as of 9am on the designated arrival date. Students scheduled to arrive on Saturday, September 1 should proceed directly to the Welcome Centre at the Acadia Students’ Union Building to obtain their student ID card and to gain access to their room. You may also proceed directly to your residence and your RA will provide access to your room and you can then go to the Welcome Centre to get your ID and room access. Returning students can proceed directly to their residence upon arrival on Monday, September 3. Lastly, when moving into their residence room each resident must contact their Resident Assistant to review their room inspection form and sign the check-in portion. The bottom copy is for the student, and the top two sheets are to be returned to the Residence Life office.

Check-Out Each resident should notify their Resident Assistant of their departure date for winter break and at the end of the academic year. Once their room is empty in April, each resident will complete a room check-out form with their RA to assess the condition of their room and its contents. It is the responsibility of every student to sign up in advance with their RA for a room inspection. Before a RA will inspect a room, all personal belongings must be removed and the room should be clean. Failure to leave the room in a clean and damage-free condition will result in a charge that will be removed from the refundable damage deposit. Residents must leave the building in April within 24 hours of their last exam. Upon departure, residents must return any keys (building, room, mailbox, etc.) to their Resident Assistant.


Room Changes Room change requests must be directed to the Department of Residence Life. The granting of a request is dependent on room availability and the status of other waiting lists. Requests to change rooms because of roommate difficulties will not be granted until residents attempt to work through difficulties with their roommate or with the help of a residence life staff member. Room changes will not be accepted until the September Room Freeze is concluded (you will be notified via election mail when this occurs), and will be arranged on a first come, first served basis that day. We will not hold rooms by phone or email so you must visit our office to arrange for a room change.

Winter Break Residents may be able to stay on campus for the winter break in December for an additional charge as outlined in the University Calendar. One residence may remain open for the winter break, pending availability, to accommodate students needing to stay and students will be required to move to the winter break residence. There is a charge for winter break, which will be released at a later date. Students may be asked to vacate their room for the winter break to accommodate students needing to stay for the break. Wheelock Dining Hall is not in operation over the Winter Break. Residents staying are able to use the kitchen in residence, or visit the restaurants in the surrounding area. A number of meals and events will be planned for residents staying for the winter break.

Room Draw Residents wishing to return to residence the following academic year have the opportunity to participate in room draw; a process allowing them to select their preferred room in a lottery format. An email will be sent to all students during the academic year indicating the procedures for Same-Room Buy-out, and for In-House Room Draw and General Room Draw dates. The Same-Room Buy-out allows students to select their current room for next year. Students in double rooms may only select their room as a double for the next year, not a single room. Both students must agree to buyout the double. The In-House Room Draw allows returning students to select a room in their current residence for the following academic year. At the In-House Room Draw, all the names of those students in their 4th year or above are drawn in random order,. Once a resident’s name is drawn they review the list of available rooms and select the room they would like. Then, all 3rd year students do the same, followed by 2nd year students, and finally the 1st year students. Students interested in drawing a room in a different residence or moving into residence from off-campus may participate in the General Room Draw after the In-House Draw. All rooms not reserved during the In-House Room Draw are available for selection in General Room Draw, and are assigned in a similar manner as the In-House Room Draw. Residents who are unable to participate in the room draw process may have another student select a room for them when their name is called by filling out the appropriate proxy form.

Special Sessions

Intersession Residences are available to students participating in intersession courses. Students wishing to stay in residence during this time must contact the Department of Residence Life. Due to the nature of the variability of the operating hours of Wheelock Dining Hall, student dining plans are not available during the summer months. Residence kitchen facilities are still available to residents during the summer months.

Graduation Residences are available for graduating students from the date the residences close to the date of their Convocation. Arrangements must be made by early winter semester through the Department of Residence Life. Residents are responsible for paying the established room-rate in advance. As only one residence will remain open for graduation stay-over, residents will have to change to a room in the selected residence, unless they are already living in the selected residence. Guests of graduates are permitted to stay in residence during Convocation. Guests are permitted to stay for a maximum of four nights prior to the graduation date, and one day after the graduation date. Students must make arrangements through the Box Office, and pay the appropriate room-rate before their guests arrive.


Cancellations Room cancellations must be made in writing or in person to the Department of Residence Life. Students withdrawing from University must remember to notify Residence Life. Students are responsible for any cancellation or withdrawal fees outlined in the Academic Calendar.

Withdrawing from Residence Residents may withdraw from residence at any time by notifying the Department of Residence Life in writing or in person. At the time of notice, the Department of Residence Life will provide a date by which the resident must vacate the residence, and complete the check-out process. After damages, any refunds will be made on a sliding-scale basis. If you wish to withdraw from your meal plan as well, please let our staff know.

Trunk Rooms Trunk room storage is provided to students living in residence to store items during the academic year, and to students returning to residence the next academic year to store items over the summer months. Due to space limitations, residents are able to store a maximum of:

• 3 items weighing no more than 50 pounds each if they reside in the Maritimes; • 5 items weighing no more than 50 pounds each if they reside in Newfoundland and Labrador, Quebec, Ontario or

New England; • 8 items weighing no more than 50 pounds each if they reside anywhere else.

Take note that Residence Life Staff members are not responsible for lifting students’ items onto storage shelves. Storage is not available for carpeting or furniture, and refrigerators will only be stored if they are defrosted and clean. Items must be sealed in storage containers, and each item must be clearly identified with the students name, home address, Acadia ID number, a brief description of the contents, and their room assignment. Any item that could result in the growth of fungus or bacteria, and any item capable of starting a fire will not be stored. Trunk room access will be provided by appointment with your RAs or SRA. Acadia University will not be responsible for the theft, damage or loss of any stored items; residents must make their own arrangements to insure their belongings. Items not claimed by the end of September of each academic year will be disposed of at the discretion of the University. Roommates: For most students, living in residence is the first time a student will share a room. Living with a roommate can be one of the most challenging and rewarding experiences residents will have while at Acadia. Living successfully with another person involves ongoing communication, trust, courtesy, willingness to share, mutual respect, and genuine concern for that person. Residents need to consider the impact of the decisions they make on the person(s) they live with.

Roommate Agreements Roommates can complete a roommate agreement with the assistance of a Residence Life staff member as needed. The roommate agreement process is important because it allows residents to discuss and establish expectations and potential areas of conflict at the beginning of the year (before they creep up). A roommate agreement may not be necessary in all cases and can be requested from an RA at any time. Some of these areas include:

• Room Cleanliness • Study Time • Shared Items • Music, Sound Level of • Sleeping • Guests • Phone Use • Private Time • Room Temperature

Roommates or Best Friends? Many residents make the error of thinking they and their roommate will become best friends. While in some cases roommates do become close friends, in some cases they do not. Residents who try to force a friendship with their roommate may make their roommate feel uncomfortable; lasting friendships occur naturally over time. Being friends is not required to live successfully with another person; though respect, trust, and communication are.


Addressing Roommate Conflicts Learning how to positively resolve conflict is an important life skill that will benefit residents in countless situations. Residents experiencing conflict with their roommate are encouraged to follow the three step conflict resolution process outlined below. Residents who approach a Resident Assistant or the Department of Residence Life without completing the prior step(s) in the process will be directed to the appropriate step.

Conflict Resolution Process 1. When conflict begins to occur it is important that residents be assertive in raising the issue(s) for discussion with their

roommate before it/they grow(s). It is much easier to work through problems before they grow too large. When discussing problems, it is important that roommates exercise empathy, be honest, respectful, specific in their requests and attempt to clarify misunderstandings.

2. After roommates have tried without success to work through the problems themselves, their Resident Assistant can

assist in the discussions. The Resident Assistants will only mediate after residents have attempted to resolve dispute(s) on their own. The Resident Assistant will establish a meeting time in a neutral area, lay the ground rules for the mediation, and ask the residents to prepare a list of items they wish to discuss. It is important that residents approach the mediation process with an open mind, and are prepared to listen to their roommate and communicate their issues openly and honestly.

3. If mediation fails, the Resident Assistant will refer the residents to the Department of Residence Life who will explore other options with them, including reassignment.


Residence Care Committee Handbook Purpose: To provide a fair and timely process for evaluating and implementing charges for unacknowledged damages in common areas of residences not attributed to general wear and tear. Mission: The Committee is responsible for evaluating all residential damage charges not addressed through voluntary acceptance or through the judicial process. The Committee members will determine whether the damage is to be assigned to the Residence Care Account for a building or allocated to general building “wear & tear” or to vandalism through a standardized review process. Review Process The Residence Care Committee will take the following approach to matters brought before it:

• ·The Committee will schedule meetings once a month during the regular academic year (day and time to be determined during meetings) to assess and evaluate damages in residences.

• Damages are reported to Physical Plant by having the Senior Resident Assistant (SRA), Resident Assistant (RA) – only when SRA is not available, or Physical Plant staff member submit a work order.

• The Committee will not process/evaluate damages that have already been acknowledged by a student (for example, through the judicial process). The Committee will assess damages where the cause or responsible party is not clear or determined.

• Damage assessments are the responsibility of Physical Plant and will be based on standardized costing. Having a consistent price list may reduce future discrepancies and minimize students’ complaints.

• Physical Plant will be responsible for presenting information about damages in a format determined by the Committee along with supplemental information where necessary.

• The Committee will review damage reports, based on the information provided, and assess whether the item is considered damage (cost assigned to students), wear and tear (allocated to the building) or vandalism.

• Committee decisions will be forwarded to the residence in review. • All damages, whether or not their costs have been determined by the Committee, are to be forwarded to Finance

and Operations. A summary spreadsheet will be used to communicate the outcome. • Physical Plant is expected to report the costs of damages requiring further investigation within 30 calendar days. • Each department will have one vote (except for the student representatives who each have a vote). A decision will

be determined by majority vote. If there are doubts about the facts of a situation, the final decision may be deferred to a second meeting of the Committee or to the Appeal Committee.

• If a member is absent during a meeting, his/her vote will not be counted (unless s/he delegates voting rights to a designee). A meeting will not take place if fewer than three voting members are present.

• Damage updates are to be communicated to the residents of each building by the Chair of the committee at least twice a semester.

Appeal Process Students in residence may appeal a Committee decision within 10 working days of receiving the decision by completing the residence care appeal form on our website. A link to the form will be included on the damage updates that will be sent to students. Appeal requests will be reviewed by the Residence Care Committee. If the appeal is deemed legitimate, it will be reviewed by the Residence Care Appeal Committee and the student submitting the appeal may be invited to meet with the Appeal Committee. The appeal meeting will be scheduled within 10 working days of the notice of appeal being received. The decision of the Appeal Committee is final.


Terms and Conditions of Appeal A student in residence has the right to appeal if:

• New information pertaining to the decision becomes available (for example, an individual student or group of students have come forward to claim responsibility for the damages).

• The decision or the proceedings of the Committee meeting can be proven to have been arbitrary or unfair. • It has been determined there is a flaw in the Committee’s procedure/process when the decision was made (for

example, an incorrect damage assessment has been made). Revised Aug 2012


Appendix 1: Campus Resources Academic Support ............................................................. (902) 585-1252 Access Control ................................................................... (902) 585-1736 Aquatic Programs .............................................................. (902) 585-1824 Building Services ............................................................... (902) 585-1839 Career Services ................................................................. (902) 585-1233 Disability Resources .......................................................... (902) 585-1246 Facility Bookings ................................................................ (902) 585-2665 Fitness and Instructional Programming ............................. (902) 585-1610 Health Services .................................................................. (902) 585-1238 Information Desk (SUB) ..................................................... (902) 585-2110 International Centre ........................................................... (902) 585-1780 International Student Advisor ............................................. (902) 585-1690 Library, Vaughan Memorial ................................................ (902) 585-1249 Non-Academic Judicial ...................................................... (902) 585-1825 Residence Life ................................................................... (902) 585-1417 Registrar’s Office ............................................................... (902) 585-1222 Safety and Security ............................................................ (902) 585-1103 Student Accounts ............................................................... (902) 585-1297 Student Resource Centre .................................................. (902) 585-1246 University Chaplain ............................................................ (902) 585-1203 Technology Services ......................................................... (902) 585-4357 Writing Centre – Coordinator, Stephen Ahern ................... (902) 585-1517

Acadia Students’ Union President: Matthew Rios ........................................................................................................ (902) 585-2131 VP Communications: Grant Oyston ....................................................................................... (902) 585-2125 VP Academic: Kyle Power ..................................................................................................... (902) 585-2127 VP Programmng: Coltan Fagan ............................................................................................. (902) 585-2126 VP Finance: Michael Tattersall .............................................................................................. (902) 585-2124

residence life handbook 2012-2013 acadia university wolfville

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