residency application submitted_now what
TRANSCRIPT
Jessica Chavez, MiM Lee Ann Cunningham Kimberly Warfield AACOM – April 24, 2015
New Program- Residency Application Submitted! Now What? Putting our ‘s in a row!
Our Goal
Hope you… Ø Gain added knowledge of the GME application/
implementation phases
Ø Gain awareness that time management heavily drives your program success
Ø Are able to adapt our tools to make it your own
New Developments
Application Assistance through Approval!
GME Goal! • *New Development • Expand Existing
Guided Assistance
• Conduct a reassessment meeting -areas of needs -available resources -advise to contact CMS
• Facilitate networking
Consultant
• GME Finance Workshop for New Teaching Hospitals - Introduction to GME World!
• Consultant Assignment - Medicare GME Payments (Direct vs. Indirect) - CAP - Residency cost analysis
• Hospital administration decision making
New Program Application
• Guided assistance • Sharing of information
- Templates • Review of completed application • Continuous pulse checking!
Web Based Requirements
• National Mandatory Coordinator, Director, Administrator responsibilities. All notifications come through email.
Program Objectives Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct
WEB-BASED REQUIREMENTS
AOA Program Opportunities Update X
AOA TIVRA Update X
ACGME Resident/Faculty Survey X
ACGME Milestone Evaluations X
ACGME Annual Program Update X
Web Based Requirements
• Challenges/Possible Solutions • Adhering to a set timeline/Time Management • Loss of viable candidates • Fines could apply thru accrediting organization
Program Objectives
• Program Substance
Program Objectives O-Going Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct
PROGRAM SUBSTANCE
Teaching Faculty - Credentialing X X X
PLA’s and Affiliation Agreements X X X
Clinic Logistics – Where, when, who? X
Rotation Schedule X X X
Didactic Schedule X X X
Manual Update(s) X X X X
Forms X X
Program Reports (Annual) X
Curriculum Update X X X X
Program Upload(s) – Program Information X
Program Objectives/Program Substance • Challenges/Possible Solutions
• Time Management
• Internal/External Processing Structure • Network building
• Be Aware of Due Dates
• Legal Department Processing • Plan B
Program Objectives
• Recruitment Program Objectives O-Going Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct
RECRUITMENT
Program Registration (Match) X
ERAS Set-Up X
Interview Invitations X X X X X X
Interview Set-Up X X
Interviews X X X X
ERAS Rank X X
NMS/NRMP Match X X
SOAP (Formerly Known as SCRAMBLE) X X
Program Objectives/Recruitment
• Challenges/Possible Solutions • Budget
• Wants vs. Needs • Time Management/Due Dates
• Set parameters in ERAS • What are your interview and institutional minimum requirements
• Faculty Coordination/Participation • Plan as early in advance as possible – room reservations, etc.
• Pre/Post Match
Program Objectives
• Onboarding Program Objectives O-Going Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct
ON-BOARDING
Program Upload (s) – Resident Information X X X
Program Edits X
Letter of Intent X X
Resident Contract X X
Permit(s)/PIT - 120 days prior start date X
Resident Checklist X X X X
HR Onboarding – 60 days prior to start date X X
Program Objectives/Onboarding
• Challenges/Possible Solutions • Human Resource Coordination (60 Days)
• Physician In Training Licensure (120 Days)
• Health Insurance (90 days) • Outside Institutional coverage • Pre-existing conditions, pregnancy
Program Objectives
• Orientation
Program Objectives O-Going Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct
ORIENTATION
Develop Orientation 1 to 2 weeks X X X
ITS/Computer Training X
Required Certification Training (ACLS/BLS, etc) X
Manual Review/Attestation(s) X
Mal-Practice Vendor/Resident Approval X
Program Overview X
Program Objectives/Orientation
• Challenges/Possible Solutions • All ducks in a row..
• Checklist review
• Time Management
• What and how much to teach • Coordinating with other hospital/academic systems
• Choose dates as early as possible
Program Objectives
• Miscellaneous
Program Objectives O-Going Nov Dec Jan Feb Mar Apr May June July Aug Sept Oct
MISCELLANEOUS
In-Service Set-Up X
In-Service Exam(s) X
Evaluations X
Graduation X
Resident – Outboarding X X
Resident Demographic(s) X
Out Boarding at end of program
Program Objectives/Misc.
• Challenges/Possible Solutions • Milestone progression incorporation
• Signing on preceptors
• In-service Exam Set Up • Wifi, Onsite vs. Offsite
• Time Management
USB Provided
Timeline GME Calendar Onboarding Checklist Sample forms Contacts list Helpful links
Exchange of Information
DUCKS IN A ROW!!
Contacts Jessica Chavez, MiM OPTI Administrator [email protected] LeeAnn Cunningham Academic Program Coordinator [email protected]
Kimberly Warfield Academic Program Coordinator [email protected]
