RESISTVIR

Work Package 1(Project Management & Further Development)

Mid-Term Meeting7th July 2006

Damian Cooper-SmithChalex Research

Objectives of Work Package 1

Project co-ordination and development

•To enable network cohesion and co-operation

•To co-ordinate and manage project’s resourcesResponsible for travel budget for all participants

•To monitor progress of the co-ordination action Tasks Deliverables Milestones

•To report on the project to the EC

•To establish communications between project partnersProject web site (www.resistvir.org and www.resistvir.net)

Meeting: Host: Planned Activities: Date:

Kick-Off Meeting

(Month 1)

ISPAVE – Rome, Italy

• Project Introduction

• Network MeetingFebruary 2005

Month 6 Meeting University of Ankara – Ankara, Turkey

• Expert Groups 1 & 2 Meeting

• Network Meeting

July 2005

Month 12 Meeting

(1st Annual)

CSIC-CEBAS – Alicante, Spain

• Advances in sources, mechanisms & durability of resistance against plant viruses

• Network Meeting

February 2006

Month 18 Meeting

(Mid-Term)

MTT – Helsinki, Finland

• Technology Transfer Workshop.

• Legislation Workshop

• Expert Groups 3, 4 & 5 Meeting

• Network Meeting

July 2006

ResistVir Meetings - Past

Meeting: Host: Planned Activities: Date:

Month 24 Meeting

(2nd Annual)

ICGEB – Venice, Italy

• Innovative Approaches including transgenic resistance

• Network Meeting

February 2007

Month 30 Meeting Chalex – Cambridge, UK

• Technology Transfer Workshop.

• Legislation Workshop

• Expert Groups 6, 7 & 8 Meeting

• Network Meeting

July 2007

Month 33 International Conference

CSIC-CEBAS – Toledo, Spain

Use of Genetic Resistance as a Tool to Control Plant Pathogenic Viruses

October 2007

Month 36 Meeting

(Final Meeting)

INRA – Bordeaux, France

• Network Meeting February 2008

ResistVir Meetings - Planned

Review - First Annual FinancialStatements (Year 1: February 2005–January 2006)

Periodic Review and Financial Statements submitted in June 2006 .

EC analyse contractors financial statements and conclude;

• Correct – ResistVir Payment will arrive in approximately 8 weeks and Chalex will distribute this in a further 2 weeks.

• Incorrect - Chalex will be asked to re-contact contractors to reprocess forms and payment will be received upon arrival of correct reprocessed forms.

Complete

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2

3

Review - Second Annual FinancialStatements (Year 2: February 2006–January 2007)

Periodic Review and Financial Statements to be submitted in April 2007.

EC analyse contractors financial statements and conclude;

• Correct – ResistVir Payment will arrive in approximately 8 weeks and Chalex will distribute this in a further 2 weeks.

• Incorrect - Chalex will be asked to re-contact contractors to reprocess forms and payment will be received upon arrival of correct reprocessed forms.

Complete

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2

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Contractors Financial Documentation MUST be available to Chalex by 31st January 2007

Mid-Term Assessment Stop / Go

Financial Audit Certificates• Required from every ResistVir Contractor

• Period covered: 1st February 2005 – 31st January 2008 (3 years)

• What’s being audited;1. Personnel Costs – verified through timesheets and payroll system2. Travel Expenses – verified through receipts (Chalex task)3. Other costs – verified through receipts, costs must be directly associated

with the project. (for example, if you have purchased computer equipment, you must have used this solely for the project to claim full cost).

• Who is the auditor;• Nationally Registered Auditor (EC specify details in ‘Guidance Notes’) in

your country.

• When must Audit Certificates be provided; WAIT!!!• March 2008 • DO NOT provide these until instructed to by Chalex. REASON; only €1000

per contractor is provided for Audit Certificates. If your Audit Certificate is incorrectly, your organisation will have to pay for the 2nd Audit Certificate at their own cost.

ResistVir Newsletter – available July 2006

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