resources update
DESCRIPTION
Resources Update. Geoff Perry- Product Manager. Areas to be covered. Spring 2013 Summer 2013. FMS 6.150 – Spring 2013. CFR 2012/2013 New line I18. FMS 6.150 – Spring 2013. FMS 6.150 – Spring 2013. FMS 6.150 – Spring 2013. FMS 6.150 – Spring 2013. Cash Flow R eporting. - PowerPoint PPT PresentationTRANSCRIPT
Resources Update
Geoff Perry- Product Manager
Areas to be covered
• Spring 2013
• Summer 2013
FMS 6.150 – Spring 2013
Feature Note
CFR 2012/2103 – NEW I18 CFR Heading Statutory Change
CFR 2012/2013 New line I18
FMS 6.150 – Spring 2013
Feature Note
CFR 2012/2103 – NEW I18 CFR Heading Statutory Change
Periodic Depreciation Academy requirement
FMS 6.150 – Spring 2013
Feature Note
CFR 2012/2103 – NEW I18 CFR Heading Statutory Change
Periodic Depreciation Academy requirement
Summary Cash flow Report Academy requirement
Detailed Cash flow Report Academy requirement
Budget Variance Report Academy requirement
FMS 6.150 – Spring 2013
Feature Academy Maintained Note
CFR 2012/2103 – NEW I18 X √ Statutory Change
Periodic Depreciation √ X Academy requirement
Summary Cash flow Report √ √ Academy requirement
Detailed Cash flow Report √ √ Academy requirement
FMS 6.150 – Spring 2013
Feature Academy Maintained Note
CFR 2012/2103 – NEW I18 X √ Statutory Change
Periodic Depreciation √ X Academy requirement
Summary Cash flow Report √ √ Academy requirement
Detailed Cash flow Report √ √ Academy requirement
Budget Variance Report √ √ Academy requirement
Cash Flow Reporting
Cash Flow Reporting will assist the Finance Office to predict future cash balances in their bank account(s).
Reports > General Ledger > Bank
Cash Flow Report Summary – predict next 3 months
Cash Flow Report Detailed – predict next 3 months
Budget Variation Report – calculate remainder of selected financial year
FMS 6.150 – Spring 2013
Feature Note
CFR 2012/2103 – NEW I18 CFR Heading Statutory Change
Periodic Depreciation Academy requirement
Summary Cash flow Report Academy requirement
Detailed Cash flow Report Academy requirement
Budget Variance Report Academy requirement
Support for STARTTLS for sending BACS Remittances i.e. Gmail Change Request
FMS 6.150 – Spring 2013
Feature Academy Maintained Note
CFR 2012/2103 – NEW I18 X √ Statutory Change
Periodic Depreciation √ X Academy requirement
Summary Cash flow Report √ √ Academy requirement
Detailed Cash flow Report √ √ Academy requirement
Budget Variance Report √ √ Academy requirement
Support for STARTTLS for sending BACS Remittances i.e. Gmail
√ √ Change Request
FMS 6.150 – Spring 2013
Feature Note
CFR 2012/2103 – NEW I18 CFR Heading Statutory Change
Periodic Depreciation Academy requirement
Summary Cash flow Report Academy requirement
Detailed Cash flow Report Academy requirement
Budget Variance Report Academy requirement
Support for STARTTLS for sending BACS Remittances i.e. Gmail Change Request
Balances and Reserves Report – ability to break down “Other Balance Sheet A/c’s” into ledger code types Change Request
FMS 6.150 – Spring 2013
Feature Note
CFR 2012/2103 – NEW I18 CFR Heading Statutory Change
Periodic Depreciation Academy requirement
Summary Cash flow Report Academy requirement
Detailed Cash flow Report Academy requirement
Budget Variance Report Academy requirement
Support for STARTTLS for sending BACS Remittances i.e. Gmail Change Request
Balances and Reserves Report – ability to break down “Other Balance Sheet A/c’s” into ledger code types Change Request
Accounts Payable Credit Notes – appear at top of a suppliers transactions in both Cheque Printing and BACS Processing.Date of Credit Note used as the “Pay By Date”
Change Requests
FMS 6.150 – Spring 2013
Feature Note
CFR 2012/2103 – NEW I18 CFR Heading Statutory Change
Periodic Depreciation Academy requirement
Summary Cash flow Report Academy requirement
Detailed Cash flow Report Academy requirement
Budget Variance Report Academy requirement
Support for STARTTLS for sending BACS Remittances i.e. Gmail Change Request
Balances and Reserves Report – ability to break down “Other Balance Sheet A/c’s” into ledger code types Change Request
Accounts Payable Credit Notes – appear at top of a suppliers transactions in both Cheque Printing and BACS Processing.Date of Credit Note used as the “Pay By Date”
Change Requests
Support for Windows 8 Technical requirement
Summer 2013
Email Purchase Orders
Most voted Change Request
Current process
• Orders are printed
• Authorised / signed by a user with a signature
Email .pdf orders
• Authorisation within FMS
• Print button changed to “Print / Dispatched”
• Change to Financial Regulations?
Web services
• No change for orders transferred via web services i.e. Buy4School, xChangewales
Demonstration
Demonstration of emailing .pdf orders
Email .pdf Orders
• Ability to activate email .pdf orders
• Ability to include a signatories name into the .pdf
• Ability to embed a scanned signature into the .pdf
• Email address required for supplier
• Render an order on screen prior to authorisation
• Order method & email destination held in order header
• Order dispatched using FMS default order format - not any user configuration
• Generate and attach .pdf order to email
• NEW support for email systems using STARTTLS i.e. gmail
Email .pdf Orders
School Type Orders per week
Weeks per year
No. of orders per year
Savings per year – 2nd class stamp £
Primary 5 40 200 100
Email .pdf Orders
School Type Orders per week
Weeks per year
No. of orders per year
Savings per year – 2nd class stamp £
Primary 5 40 200 100
Secondary 10 40 400 200
Email .pdf Orders
School Type Orders per week
Weeks per year
No. of orders per year
Savings per year – 2nd class stamp £
Primary 5 40 200 100
Secondary 10 40 400 200
LA:-
Primary (100) 20,000 10,000
Secondary (10) 4,000 2,000
BACS Payments
Invoices per week
Hourly Rate
No. of hours per week
No. of weeks per
year
Savings per year
£
Admin time 15 5.0 20 1,500
SLT signature 35 2.0 20 1,400
Postage @ 50p 50 20 1,000
Purchase of stationery
200
4,100
BACS Payments
Invoices per week
Hourly Rate
No. of hours per week
No. of weeks per
year
Savings per year
£
Admin time 15 5.0 20 1,500
SLT signature 35 2.0 20 1,400
Postage @ 50p 50 20 1,000
Purchase of stationery
200
4,100
Preparing BACS payments
15 1.0 20 -300
Authorising BACS payments
35 0.5 20 -350
BACS charge @ 18p – may be free?
-360
BACS Payments
Invoices per week
Hourly Rate
No. of hours per week
No. of weeks per
year
Savings per year
£
Admin time 15 5.0 20 1,500
SLT signature 35 2.0 20 1,400
Postage @ 50p 50 20 1,000
Purchase of stationery
200
4,100
Preparing BACS payments
15 1.0 20 -300
Authorising BACS payments
35 0.5 20 -350
BACS charge @ 18p – may be free?
-360
Potential saving 3,090
Thank you for your time
Questions?
For more information visit: http://support.capitaes.co.uk
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