restoration · 3.equests for cancellation of exhibit space must be emailed or mailed to christina...

A P R I L 1 4 – 1 6 , 2 0 2 0 | N E W O R L E A N S , L A

IN T ERN AT ION A L

CO N V EN T I O N + I N D US T R Y E X P ORESTORATION

PROSPECTUSE X HIBI TOR & SP ONSOR

NO MOREA D V O C A C Y | U N I T Y | P R O G R E S S

Christina DeRose | Industry Relations Manager | [email protected] | 856-437-4742

2020.restorationindustry.org

mailto:exhibits.ria%40ahint.com?subject=

http://2020.restorationindustry.org

RIA International Restoration Convention & Industry ExpoRIA’s International Restoration Convention & Industry Expo is the premier event for those engaged in the restoration industry. With over 800 attendees and 100+ exhibitors, the expo provides our industry with the latest in restoration technology, trends, developments, and best business practices through training sessions, speaker presentations and our robust exhibit hall.

The Restoration Industry Association is the oldest and largest non-profit, professional trade association

dedicated to providing leadership and promoting best practices through advocacy, standards & professional qualifications for the restoration industry.

Representing over 20,000 cleaning and restoration professionals from 1,100-member firms, RIA provides

credibility, education and business improvement events to maximize industry exposure and advance knowledge in the cleaning and restoration industry. With an extensive network of professionals working towards similar goals, RIA has become a trusted resource of knowledge for those involved in cleaning and restoration.

Come network with the only conference that unites ALL segments

of the restoration industry!

? SHOULD YOU BE MARKETING TO RIA ATTENDEES?

If your company has a product or service that aligns with any of the following market verticals — the answer is YES!

• Asbestos Abatement• Bio/Hazmat Remediation• Content Restoration• Construction• Emergency Restoration• Indoor Environmental/

Air Quality• Lead Abatement• Mold Remediation• Smoke/Fire Restoration• Water Damage

Restoration

Christina DeRose | Industry Relations Manager | [email protected] | 856-437-4742 2

R I A I N T E R N A T I O N A L R E S T O R A T I O N C O N V E N T I O N & I N D U S T R Y E X P O P R O S P E C T U S


The RIA Restoration Convention & Industry Expo is designed to maximize opportunities to network and share information. The Exhibit Area will host all breaks, breakfasts, and receptions and provide your company with a designated space to engage with attendees.

Exhibitor BenefitsBASIC EXHIBIT BOOTH

• Includes (2) full conference registrations• 10 x 10 exhibit booth with identification

sign

• 50-word description in Program Guide

RIA VENDOR MEMBER BOOTHS ($875 upgrade includes benefits listed below)

• Includes (3) conference registrations• (2) Full and (1) Exhibit Hall only

• Attendee mailing list• Priority Placement on the show floor• 10 x 10 exhibit booth with identification

sign

• 50-word description in Program Guide• RIA Vendor member recognition• Annual subscription to C&R Update

monthly e-newsletter• Annual subscription to C&R Magazine

Exhibit Booth Options Exhibit Price

10' x 10' Exhibit Rate per booth $3,600

RIA Vendor Membership New/Renewal Upgrade $875

Corner Booth Upgrade $200

EXHIBITOR INFORMATION




Brand ExposureLet Your Brand Be Seen!

With 100+ exhibitors you’ll need to gain a competitive edge and set yourself apart from the crowd. Reach our industry leaders and buyers before, during and after the event with these branding opportunities. Contact us and we will create a custom package that will drive your branding, name recognition and booth traffic through the roof!

KEYNOTE SPONSOR ............. SOLD OUT!RECEIVE DIAMOND LEVEL BENEFITS

See your organization’s name in lights! As our exclusive Keynote Sponsor, you’ll receive signage near the Opening Keynote stage. A designated speaker from your organization will have the ability to provide a few, brief opening remarks to attendees (subject to RIA approval). Receive additional Diamond sponsor benefits as outlined in the sponsorship grid on page 7.

WELCOME RECEPTION SPONSOR ................................... $15,000RECEIVE DIAMOND LEVEL BENEFITS

Be the life of the party! The Welcome Reception is the premier social event of the conference. Don’t miss being in the spotlight at this prestigious networking event taking place opening night in the Exhibitor Hall. This exclusive sponsorship will include yourorganization’s logo projected on the wall, branded cocktail napkins, and bar signage. Receive additional Diamond sponsor benefits as outlined in the sponsorship grid on page 7.





Brand Exposure (Continued)

BRANDED CONFERENCE WI-FI ..$10,000RECEIVE PLATINUM LEVEL BENEFITS

Partner with RIA and become our exclusive Annual Meeting Wi-Fi sponsor! Conference Wi-Fi is a crucial productivity tool for all conference attendees. Wireless users will learn about the Wi-Fi network in the program guide and onsite signage. A quick search for nearby networks will produce the conference Wi-Fi network name accessed by using the sponsor’s custom password (character restrictions may apply). Receive additional Platinum sponsor benefits as outlined in the sponsorship grid on page 7.

BRANDED CONFERENCE BACKPACKS ...............................$10,000RECEIVE PLATINUM LEVEL BENEFITS

Put your message in the hands of over 800 attendees and guarantee that it’s seen everywhere. All registrants will receive an official convention backpack featuring your organization’s exclusive branding. The backpacks not only display your support for RIA but are also a favorite keepsake of attendees – guaranteed to provide a lasting impression. Receive additional Platinum sponsor benefits as outlined in the sponsorship grid on page 7.

BRANDED CONFERENCE LANYARDS ............................ SOLD OUT!RECEIVE PLATINUM LEVEL BENEFITS

Convention attendees are always required to wear their conference badge, providing optimal visibility for your brand. This exclusive sponsorship includes co-branded sponsor and RIA logos printed on over 800 attendee identification lanyards. Receive additional Platinum sponsor benefits as outlined in the sponsorship grid on page 7.

SPEED NETWORKING SPONSOR ............................ $5,000 each (5 AVAILABLE)RECEIVE GOLD LEVEL BENEFITS

Be seen as an industry expert! This vendor-led networking opportunity will take place in the General Session room before the RIA Awards Reception on Wednesday, April 15th. The event will pair your company representative with an RIA volunteer to lead a round table discussion. Attendees will network through a rotation of our sponsors highlighting their areas of expertise. Sponsor will receive a branded station at the reception and the ability to partner with RIA on this opportunity to consult with and educate attendees. Receive additional Gold sponsor benefits as outlined in the sponsorship grid on page 7.

MEAL BREAK SPONSOR ...... $5,000 each (5 available)RECEIVE GOLD LEVEL BENEFITS

This is an ideal opportunity for you to provide hospitality to convention attendees. Designate your support to either a breakfast or lunch function and help fuel our attendees throughout the day. Sponsorship includes branded cocktail napkins and food station signage at your choice of meal break. Receive additional Gold sponsor benefits as outlined in the sponsorship grid on page 7.




Brand Exposure (Continued)

BRANDED HOTEL KEY CARDS .....$5,000RECEIVE GOLD LEVEL BENEFITS

Make an impression from the time attendees check-in. Unlock a huge range of exposure by providing an exclusive custom key card with your company name and logo prominently displayed and provided to conference attendees staying in the official hotel venue(s). Receive additional Gold sponsor benefits as outlined in the sponsorship grid on page 7.

INDUSTRY PARTNER ....................$2,500RECEIVE PARTNER LEVEL BENEFITS

Looking for some brand exposure without a huge investment? Show your support for the restoration industry by becoming one of our Industry Partners or pair the sponsorship with your booth to expand your presence at this year’s event. The Industry Partner sponsorship directly supports the RIA conference educational program. Receive additional Partner Sponsor benefits as outlined in the sponsorship grid on page 7.

LIVE! DEMO SPONSOR ................. $1,500RECEIVE PARTNER LEVEL BENEFITS

Want to drive traffic to your booth? Schedule a LIVE! Demo alert to notify attendees of interactive demonstrations going on in your booth on the show floor. RIA will schedule and promote the demonstrations to attendees through our text messaging app and social media channels. Receive additional Partner sponsor benefits as outlined in the sponsorship grid on page 7.




Conference AdvertisingLet your message set you apart from the crowd!

Select a single item, combination or add items to your sponsorship or exhibit package!

FULL-PAGE PROGRAM GUIDE AD ...... $1,500

RIA CONVENTION WEBSITE DIGITAL BANNER AD ......................... $1,500 (Homepage)

HALF PAGE PROGRAM GUIDE AD ...... $1,000

RIA CONVENTION WEBSITE BUTTON AD ....................................... $1,000 (Interior pages)

Complimentary Registration(s) Two (2) One (1)

Complimentary Drink Tickets Ten (10) Five (5)

Advance Copy of Attendee List Sent on or about April 1, 2020

One (1) piece of promotional literature included in attendee registration packets

Sponsor Highlight in E-blast Promotion (Based on availability)

Complimentary Program Guide Ad Full-Page Priority placement Full-Page Half-Page Half-Page

Sponsor Recognition in Program Guide; Website; and Onsite Signage

Sponsor Recognition Ribbons

SPONSOR BENEFITS GRID DIAMOND PLATINUM GOLD PARTNER




PRIMARY CONTACT INFORMATION (Handles all Conference/Marketing Logistics)

CONTACT NAME CONTACT TITLE

CONTACT EMAIL

CONTACT OFFICE PHONE CONTACT MOBILE PHONE

COMPANY INFORMATION

COMPANY NAME

ADDRESS

CITY STATE ZIP COUNTRY

MAIN PHONE WEBSITE

EXHIBITINGq 10' x 10' Exhibit Rate per

Booth: $3,600Number of Booths Requested:

q RIA Vendor Member New/Renew upgrade: $875

q Corner booth upgrade: $200

EXHIBITING TOTAL:

1ST

2ND

3RD

1ST

2ND

3RD

SPONSORSHIPq Keynote: Sold outq Welcome Reception:

$15,000q Wi-Fi: $10,000q Backpacks: $10,000q Lanyards: Sold out

CONFERENCE ADVERTISINGq Full Page: $1500q Half Page Horizontal: $1,000q Convention Website Banner Ad: $1500q Convention Website Button Ad: $1000

PAYMENT INFORMATIONq Invoice me for

payment by checkq Invoice me for

payment by credit cardRIA charges a flat fee of $25.00 USD for all payments being made by wire transfer to cover fees.

Credit Card: q Visa q Master Card q American Express

NAME ON CARD

CREDIT CARD NUMBER

EXP DATE SECURITY CODE TOTAL $

By submitting this application, my organization agrees to abide by the 2020 RIA Exhibitor & Sponsor Rules and Regulations (outlined on the next two pages).

SIGNATURE

2020 EXHIBIT & SPONSOR PAYMENT TERMS1. Pleasereserveexhibitspaceontheofficialfloorplanforthe2020RIAInternationalRestoration

Convention & Industry Expo as selected above. We acknowledge we have read the Contract Terms andConditions and understand that this space is subject to those terms and conditions. We understand that upon approval by RIA, this serves as a binding agreement between our company and RIA. We understand that all exhibit space and sponsorships must be paid in full in accordance with the NET Terms set forth on the invoice sent to the primary contact indicated on this application unless otherpayment arrangements are made and approved through RIA. Any company requesting to pay later thanNET30daysafterreceiptofinvoiceagreestopayadepositintheamountequivalenttothecancellation processing fee.

2. RIAreservestherighttoreleaseorreassignexhibitspaceonanyboothswithinvoices60dayspastdue or more without approved payment arrangements.

3. Requests for cancellation of exhibit space must be emailed or mailed to Christina DeRose, Industry RelationsManager,onorbeforeJanuary13,2020.ExhibitspacecancellationsreceivedbyJanuary13,2020willreceivearefundequalto50%ofthetotalboothfee.NorefundswillbegivenafterJanuary13,2020andfullcontractamountisdue.

LOCATE ME AWAY FROM

REQUESTED BOOTH LOCATIONSAssignments of space are at the sole discretion of RIA

q Speed Networking Sponsor: $5,000

q Meal Break Sponsor: $5,000q Hotel Key Cards: $5,000q Industry Partner: $2,500q Live! Demo Sponsor: $1,500

q Please charge my credit card below

q Invoice me for payment by wire transfer


Exhibit, Sponsor & Advertising Application

R I A I N T E R N A T I O N A L E X P O S I T I O N & A N N U A L C O N F E R E N C E & E X H I B I T I O N 2 0 2 0 P R O S P E C T U S


Terms and ConditionsFollowing its submission by Exhibitor, the Contract for Exhibit Space shall become binding upon acceptance by the management (hereinafter referred to as “RIA”) of the International Convention and Industry Expo (hereinafter referred to as the “Show”). References to RIA herein shall be deemed to include any duly authorized representative, agent or employee of RIA.

1. No one other than the officialcontractor (hereinafter referred to as“Show Contractor”), as designatedby the RIA, or such contractorsas have been approved in writingby RIA or the Show Contractor,shall connect or disconnect utilityservice(s), install wiring, spotlightsor do other electrical or carpentrywork, and all such work shall be atthe Exhibitor’s expense.

2. No Exhibitor shall exhibit or permitto be exhibited in the space allottedto him any merchandise, productor service other than that whichrelates to the businesses of cleaning,restoration, or environmentalremediation and as specified by theExhibitor in the contract. Space shallnot be sublet without the writtenpermission of RIA and the sharingof space by the Exhibitor or use ofthe space by persons or in a mannernot authorized by RIA is prohibited.Neither shall Exhibitor market,advertise or promote any product orservice which may directly competewith those of RIA without priorwritten permission from RIA.

3. RIA shall have the right to adoptsuch rules and regulations as tothe conduct of parties prior to,during and after the Show which inits discretion it deems to be in thebest interest of the Show, and theExhibitor agrees to abide by and bebound by all rules and regulationsadopted by RIA as well as all

rules and regulations of general application that may be issued by the Show venue and all laws and regulations of municipal, county and state authorities as may apply to the Show.

4. The Exhibitor’s property shall beplaced on display and exhibited atits own risk and neither RIA, ShowContractor nor Show Venue shallbe responsible for any loss sufferedby Exhibitor for any reason; andneither RIA nor Show venue shallbe responsible for the death orinjury to any person or for damage,including consequential damages,or loss of property of the Exhibitor,its officers, agents, employees, orinvitees resulting from any causewhatsoever and the Exhibitorhereby indemnifies and holds RIAand/or the Show venue harmlessfor any suit, action or claim arisingout of any act of commission oromission by the Exhibitor; andthe Exhibitor shall secure andfurnish upon demand evidence ofcomprehensive general liabilitycoverage adequate, therefore.

5. If the Exhibitor fails to comply in anyrespect with the terms, conditions,rules or regulations of this contract,all rights of the Exhibitor hereundershall cease and terminate. Anypayment made by the Exhibitoron account hereof will be retainedby RIA as liquidated damages forbreach of this contract and RIA may

thereupon rent the space. Once the contract has been signed by both parties, the entire rental for the space becomes payable under terms as stated herein or elsewhere in Show documents. All and any moneys paid are non-refundable.

6. Should any contingency interruptor prevent the holding of the Showincluding but not limited to acts ofGod, labor disputes, individual orcivil disturbances, acts of terror,failure to secure materials or labor,fire, lightning, tempest, flood,explosion, government orderimpacting the Show either directlyor indirectly, or any other cause,then RIA shall in no way whatsoeverbe liable to the Exhibitor, otherthan to return such portion ofany amounts paid as may bedetermined to be equitable by RIA,in its sole opinion, after deductionof such amounts as may benecessary in RIA’s sole opinion, tocover all expenses incurred by RIAin connection with the Show and/orpromotion and publicity.

7. Exhibitor agrees that RIA may makeany changes deemed, in RIA’ssole and unfettered discretion,necessary to the best interests ofthe Show, including reassignmentof contracted exhibit space,changes of show hours, or suchother changes as exigencies maydemand and that in such casesthe contract remains in full forceand effect. If for any reason RIAdetermines that the location of theShow should be changed or thedates of the Show postponed orchanged, no refund will be madebut RIA shall assign to the Exhibitor,in lieu of the original space,such other space as RIA deemsappropriate and





the Exhibitor hereby agrees to use such space under the same rules and regulations. Exhibitor further agrees that RIA shall not be liable for unforeseen expenses incurred by Exhibitor due to terms of RIA’s contract with Show Venue. Exhibitor will exhibit in a proper manner, and will keep the Exhibit Space open and staffed at all times during the Show hours. RIA reserves the right to restrict exhibits to a maximum noise level and to suitable methods of operation and display. RIA shall have the final decision as to what constitutes a proper exhibit and such decision shall be final and binding. If for any reason an exhibit or its contents are deemed objectionable by RIA, the exhibit will be removed without refund of any amounts paid. This provision includes persons, things, conduct, printed matter or any item or attire that RIA might consider objectionable to the Show’s intent. RIA further reserves the right to relocate exhibits or exhibitions when in its opinion such relocations are necessary to maintain the character and/or good order of the Show.

8. Exhibitor agrees that no display may be dismantled or goods removed during the entire period of the Show by same. The booth display must remain intact until the closing hour of the last day of the Show. Exhibitor agrees also to remove its exhibit, equipment and appurtenances from the Show Building by the final move-out time limit, or, in the event of failure to do so, Exhibitor agrees to pay for such additional costs as may be incurred by RIA consequential to Exhibitor’s failure to vacate in a timely fashion.

9. Exhibitor shall not insert nails, hooks or screws into the Building and the Exhibitor shall be liable for any damage caused by same to the Building floors, walls, or columns or to the property of other exhibitors. Exhibitor may not apply paint, lacquer, adhesive or other coatings to Building components nor shall he use any flammable decorations or covering for display fixtures. All fabrics or other decorative or covering material used by Exhibitor for any purpose shall be flameproof and shall meet all requirements of fire safety authorities.

10. Exhibitor shall abide by the terms and conditions of any agreements and/or contracts existing between RIA, the Show venue, the Show Contractor and such other parties as may be contractually bound or entitled to service the Show and any of the aforementioned entities.

11. The Exhibitor shall not:a. Commit any nuisance.b. Cause any unusual or

objectionable odor to emanate from its Space.

c. Do anything which would interfere with the effectiveness of any utility, electrical, gas, heating, ventilating, air-conditioning, or conveyance systems in the Building or interfere with free access or passage to the public areas of the Building or areas adjoining thereto.

d. Overload any floor, ceiling or wall.e. Do or permit to be done any

act which might invalidate any insurance policy carried by RIA or the Show Venue.

f. Sell, market, or solicit outside of Exhibitor’s contracted space.

g. Take up a collection or solicit on the premises of the Show, including within the Exhibitor’s contracted space, without the written permission of RIA.

12. In the event the Exhibitor has failed to complete installation of its display prior to the time set out by RIA, then RIA has the sole and unfettered discretion to determine whether the Exhibitor may be deemed to be in breach of this contract and may be thereby prohibited from entering the Building and setting up its display. RIA may at its sole discretion retain the monies paid as liquidated damages.

13. The Exhibitor will confine its activities to the Exhibit Space that is defined as the lateral dimensions of the contracted space up to but not exceeding a height of 8 feet above the floor (inline/corner linear booths), 12 feet above the floor (perimeter booths) and 20 feet above the floor including signage (island booths); and will not solicit beyond the boundaries thereof. No signs or advertising devices shall be displayed in areas of the Building other than those specifically assigned to Exhibitor or set aside for such purposes and all such signs shall be subject to the approval of RIA.

14. Exhibitor acknowledges receipt and understanding of Exhibitor Information, Rules and Policies, General Information, and Rental Agreement information and the inclusion of same by reference within the terms and conditions of the Exhibit Space Contract. No oral representations or statements have been made by of Management, nor shall any such be binding upon Management.

15. Exhibitor agrees to abide by all terms of this agreement as well as all Rule and Policies set forth by RIA and/or the Exhibit Decorator and facility.

TERMS AND CONDITIONS (CONTINUED)





restoration · 3.equests for cancellation of exhibit space must be emailed or mailed to christina...

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