revalidation of wic checks season 2012. 1/21/2016template copyright 2005 901: definition of...

Revalidation of WIC ChecksRevalidation of WIC Checks

Season 2012Season 2012

05/03/23 Template copyright 2005 www.brainybetty.com 2

901: Definition of Revalidation901: Definition of Revalidation Revalidation is the process whereby

the WIC State Agency:Reviews and approves payment, by the WIC bank of a previously rejected WIC check at the request of a WIC vendor.


902: Reasons for Revalidation902: Reasons for Revalidation

Price altered checks that have no other check error.

Checks that are Rejected Over the Max Price.

Checks with no vendor stamp that have no other check error.

All stop payments initiated by the State Agency that were processed correctly by the store will be revalidated.


903: Revalidation Policy903: Revalidation Policy Price-Altered Checks:Price-Altered Checks:

Vendors are responsible for initiating requests for Vendors are responsible for initiating requests for revalidation.revalidation.

Approval of revalidation requests is linked to the Approval of revalidation requests is linked to the vendor's performance during the current and previous vendor's performance during the current and previous quarters.quarters.

The policy applies to vendors who have not been The policy applies to vendors who have not been designated as high risk due to check errors during designated as high risk due to check errors during quarterly billing. quarterly billing.

Vendors may request revalidation of a maximum of ten-Vendors may request revalidation of a maximum of ten-(10) price altered checks: annually(10) price altered checks: annually

Per store Per store Per fiscal yearPer fiscal year


904: Revalidation Procedure904: Revalidation Procedure

Checks that are Rejected for Over the Checks that are Rejected for Over the Max Price:Max Price: The Vendor submits the check to the The Vendor submits the check to the

WIC State Agency to review for WIC State Agency to review for payment.payment.

The State Agency will make the price The State Agency will make the price adjustment if necessary to meet the adjustment if necessary to meet the allowable amount.allowable amount.


903: Revalidation Policy903: Revalidation Policy

The State Agency will stamp the check with an override stamp and send it back to the vendor.

The Vendor will resubmit the check to the bank for payment within 60 days of the first day to spend.



Checks with no vendor stamp that have no other check error: The Vendor stamps the check and resubmits

the check to the bank for payment. Do not send checks to the State Agency for

revalidation.


904: Revalidation Procedure904: Revalidation ProcedureProcess Outline:

Complete the Revalidation Request Form (See Attachment 14-Revalidation Request Form) and

Mail the Revalidation Request Form along with the rejected checks to the WIC State Agency at the following address:

ATTN: WIC Vendor ManagerATTN: WIC Vendor Manager899 North Capitol Street, NE899 North Capitol Street, NEThird FloorThird FloorWashington, DC 20002.Washington, DC 20002.


904: Revalidation Procedure904: Revalidation Procedure The State Agency will process Altered Checks, Over

the Max Price Checks and Stop Payments for revalidation requests as follows: Accept a maximum of ten checks per vendor per

fiscal year for checks that were price altered with no other check errors.

Revalidate each check for the dollar amount shown.

Charge an administrative fee for processing each check submitted for revalidation that is price altered.


The State Agency will process Altered Checks, Over the Max Price Checks & Stop Payments for revalidation requests as follows:

Submit the revalidated checks and request forms to the bank for payment within 30 days.

The bank will process a check for the amount revalidated to the store within 30 days of receipt of approval from the State Agency.

Notify the vendor of the amount revalidated on the Vendor Information Report.



Further QuestionsFurther Questions

Please contact:Please contact:RenRenéé Simms Simms oror Jacqueline ProctorJacqueline [email protected]@dc.gov jackie. [email protected]. [email protected]

(202) 442-9397 Office(202) 442-9397 Office

(202) 535-1017 Fax(202) 535-1017 Fax

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