review on structure mandates and functions

Deped Order No. 52 S. 2015New Organizational Structures

Of theCENTRAL, REGIONAL, and SCHOOLS

DIVISION Offices of The Department of Education

Review on Structure Mandates and Functions

ITS STRUCTURES AND FUNCTIONS

CENTRAL OFFICE

Central Office

A.Office of The Secretary• Advise the President on matters

related to education• Establish policies and standards

for the operation• Formulate and enforces

management control system

• Prepare and submit to the President thru DBM the budget

Office of the Undersecretaries• Advise and assist the Secretary

in the formulation and implementation of Dept policies• Oversee all the operational

activities• Coordinate the programs and

projects

Office of the Assistant Secretaries• Advise and assist the Secretary

or Undersecretary in the formulation and implementation of Dept policies• Oversee all the operational

activities• Coordinate the programs and

projects

Legislative Liaison Office• Develop and recommend to the

Secretary the legislative agenda• Draft legislation (bills, laws) for

basic educationInternal Audit Service• Watchdog; appraising related

matters as to efficiency and adequacy; detecting frauds or dishonesty

Teacher Education Council Secretariat• Provide technical and

administrative assistance to the Council and coordinating with various teacher education advisory bodies.

B. Strategic Management Strand• Planning Service – develop

nat’l framework on planning, research and policy dev’t

Policy Research and Dev’t Planning and Programming

Educational Management Info System (EMIS)

• Public Affairs Service– develop advocacy and public affairs strategies. It functions as clearing house of all materials for public release in print and non print media.

Communications DivisionPublications Division

• Information and Communications Technology (ICT) Service– enable process efficiencies & service delivery effectiveness in education governance thru the use of ICT• Support education specialists in

developing ICT-enabled solutions

Solutions Dev’t User SupportTech Infrastructure

• External Partnership Services– enhance participation and cooperation in bilateral an multilateral programs by serving as focal point for DepEd in planning and coordinating of internat’l and regional programs of SEAMEO, APEC, ASEAN, Australian Aid, USAID, UNESCO

• Disaster and Risk Reduction & Mngt (DRRM) – monitor activities related to DRRM, Education in Emergencies, and Climate Change Adaptation.

C. Curriculum and Instruction Development• Bureau of Curriculum Dev’t-

develop national curriculum standards for basic education and special curriculum programs for all types of learners. Formulate policies relevant to management, contextualization & localization.

• Bureau of Learning Delivery – design learning management & delivery models for different learning groups/types of learners in accordance with the learning system. It develops standards for learning management and delivery systems.

It includes Student Inclusion like: Madrasah EducationIndigenous People (IP)

EducationEducation for Learners with

Special Needs

• Bureau of Education Assessment – develop national education policy for educational assessment and quality assurance. It links with international/national agencies for networking and benchmarking relevant to educ’l assessment and education research.

• Bureau of Learning Resources– formulate policies on the design, development, evaluation, production, utilization, acquisition, allocation, procurement and equitable distribution of learning resources across all levels.

D. Governance and Operations Strand• Bureau of Learner Support –Learner readiness in physical

health, character formation, towards leadership and civic service, mental discipline, psychomotor skills and social values

• Bureau of Human Resource and Organization Development –

Develop and implement an Organization Dev’t (OD) Framework that is responsive to support the delivery of basic education.

Employee WelfareHuman Resource Dev’t

Organization Effectiveness

School Effectiveness

• National Educators Academy of the Philippines (NEAP)

Provide & manage needs-based and demand-driven professional dev’t for the continuing professional education of the human resources of the department like scholarship programs.

Link with the CHED and teacher education institutions for the dev’t and recognition of NEAP training programs for credit units at the graduate level.

Professional DevelopmentQuality Assurance

• Project Management Services

Develop strategic framework and standards on program/project development, management, monitoring, evaluation

F. Finance & Administration• Finance Service-

operationalization of Finance services; accounting of the department’s funds

Accounting DivisionBudget Division

Employee Account Management

• Administrative Service- provide with economical, efficient, and effective services relating to personnel, information, records, delivery and receipt of correspondence, buildings, school furniture, supplies, equipment, collections, disbursements, security and custodial work.

Asset ManagementCash Division

Education Facilities DivisionGeneral Services

Personnel DivisionRecords Division

Baguio Teachers Camp

• Procurement Management Services

Direct all the activities whether in central or regional level, pertaining to procurement planning, purchasing, contract management, and monitoring.

Procurement & PlanningContract Management

Bid & Awards Committee


REGIONAL OFFICE

Regional Office

1. Office of The Regional Director

Ensure access, promote equity and improve the quality of basic education in the region and schools division under his/her care by leading in policy and direction setting, standard setting and enforcement, partnership building

and networking with stakeholders of education as well as by effectively and efficiently managing the financial human and physical resources of the region.

Legal UnitProvide legal advice and render

legal opinions to the Regional Director

Interpret laws and rules affecting the operation; prepare contracts and its provision

ICT UnitManage the ICT System and

infrastructure to effectively support operations, ICT-related plans and programs of the division/units

Public Affairs UnitManage the communication

system, processes and mechanisms to strengthen relationship with external partners, media, organizations, and inform the public

2. Curriculum & Learning Management Division

To ensure full implementation of the articulated basic education curriculum (pre-school, elementary, secondary & ALS), its localization/indigenization and increase access to quality and varied learning resources towards improvement in the quality learning outcomes.

3. Education Support ServicesTo support the delivery of basic

education programs, projects and needed resources to the School Divisions in order to create an environment conducive to learning and ensure learner readiness to learn through:• School Health and Nutrition• Education Facilities• Program & Services (DRRM, School

Sports, Guidance & Counselling)

4. Field Technical Assistance (FTA)

To coordinate and integrate the provision of technical assistance (TA) to schools division with the purpose of facilitating the delivery of quality basic education and create an enabling environment for schools and learning centers.

5. Quality AssuranceTo ensure compliance with

standards of quality basic education by assessing, monitoring and evaluating the region and schools division performances to inform decision making and guide policy directions in the region toward continuous improvement

6. Policy, Planning & Research

To facilitate the implementation of education plans, policies and standards in all areas of basic education in the region through the conduct of research studies and maintenance of Regional Education Planning and Data Management Systems

7. Human Resource Development

To ensure competent personnel and staff in the regional and schools division offices through efficient and effective training towards professional competencies and organizational performanceNational Educators Academy of

the Philippines At The Region

8. Administrative ServicesTo provide the regional office

with efficient, economical and effective services relating to personnel, records, receipt of correspondence, supplies, equipment, collection, disbursement, security and custody of property, and reportorial work to oversight agencies.

9. FinanceTo provide advice to the Regional

Director on the financial resource of the region and provide services in budgeting, accounting, reporting and coordinating with government oversight agencies.


SCHOOLS DIVISION OFFICE

Schools Division Office

1. Office of The Schools Division Superintendent (SDS)

Ensure access, promote equity and improve the quality of basic education in schools division under his/her care by leading in the development and implementation of the division’s education

development plans (DEDP), building partnerships and networking with stakeholders of education as well as by effectively and efficiently managing the financial, human, and physical resources of the schools division

Legal ServicesProvide legal advice and render

legal opinions to the SDS, ASDS, officials of the schools division

Interpret laws and rules affecting the operation; handles legal and investigation matters concerning schools division

ICT ServicesManage the ICT System and

infrastructure of the schools division

Administrative ServicesComposed of Cash, Personnel,

Records, Asset Management, and General Services

To provide management with efficient, economical and effective services administrative services on personnel, properties, cash, facilities

Finance ServicesTo provide SDO management

with economical, efficient, and effective accounting and budgeting services to ensure the cost-effective utilization of financial resources of the schools division

2. Curriculum ImplementationTo ensure full implementation of

the articulated basic education curriculum (pre-school, elementary, secondary & ALS), its localization/indigenization and innovations in teaching towards improvement in the quality learning outcomes.

To improve the provision and availability of quality learning and teaching resource materials for students and instructional support materials for teachers in the division

To provide technical assistance to schools in the area of:

curriculum implementation Instructional supervision Resource generation & social

mobilization SIP ImplementationTo improve access to

basic/functional literacy skills and raise the level of literacy in the deprived, disadvantaged and underserved areas.

Instructional ManagementLearning Resource ManagementDistrict Instructional Supervision

3. School Governance and Operations Division

3.1 Office of the Division Chief

3.2 School Management Monitoring & EvaluationQuality Management System

ImplementationAssessment

Technical Assisstance

3.3 Social Mobilization & Networking

To ensure provision of resources needed by the schools division office, schools, and learning centers and compliance to standards towards good governance & effective operations.

3.4 School Health & NutritionTo serve the Division and School

Populace thru implementation of health programs of basic health, nutrition services and establishment of a healthful school environment

To develop a healthy lifestyle habits and practices among teachers and non teaching personnel

3.5 Educational FacilitiesTo provide services to ensure

structurally and physically safe buildings, grounds and facilities for the Division Office, schools, learning centres to maintain a conducive physical environment.

3.6 Human Resource Development

To implement efficient and effective Human Resource Development Systems to ensure availability of competent education leaders, teaching and non teaching personnel for the schools, learning centers and schools division at all times

3.7 Planning And ResearchTo facilitate the formulation &

implementation of education plans, standards, policies and guidelines in all areas of basic education in the division

To develop and maintain Division Education Planning and Data Management Systems and conduct research studies to provide critical inputs as bases

for management’s strategic and operational decisions.

Thank You !

Prepared byYhelmar Delos Reyes Bait