reviewing and redesigning the disposal program at public record office victoria
DESCRIPTION
Reviewing and Redesigning the Disposal Program at Public Record Office Victoria. Emma Murray and Julie McCormack. Disposal Review. Background & current approach to disposal Current program – issues and limitations Project objectives Three choices evaluated Key issues . - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/1.jpg)
Reviewing and Redesigning the Disposal Program at Public Record
Office Victoria
Emma Murray and Julie McCormack
![Page 2: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/2.jpg)
Disposal Review
• Background & current approach to disposal• Current program – issues and limitations• Project objectives• Three choices evaluated• Key issues
![Page 3: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/3.jpg)
Background & Current Approach
• Retention & Disposal Authorities (RDAs)• Approx 100 current RDAs • Very popular – 59 issued since 2007 • Meagre resources
![Page 4: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/4.jpg)
Issues & limitations of current program
• Difficulty keeping pace with agency demand• Onerous and resource intensive process• Difficult to interpret and implement RDAs
![Page 5: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/5.jpg)
Project Objectives
• Investigate & consider current & possible approaches
• Identify the pros, cons & impacts of each approach
• Develop recommendations • Implementation plan and schedule
![Page 6: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/6.jpg)
Three Choices Evaluated
• As is• PROV do it all• Agency self managed
![Page 7: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/7.jpg)
Key Issues Emerged from Review
• Current approach was inefficient and ineffective
• Disposal in a digital future
• Lack of resources
![Page 8: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/8.jpg)
Re-inventing Disposal
• Major themes that emerged
• Draft recommendations• The plan• What’s next?
![Page 9: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/9.jpg)
Emerging Themes
• Clarifying the message• Appraisal objectives• Keep it simple and
sound• Stakeholder inclusion• Techniques for digital
![Page 10: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/10.jpg)
Draft Recommendations
• Appraisal & disposal determinations• Appraisal Statement• “Pre RDA”• Priority functions and
cluster agencies• Simple products• Stakeholder consultation
![Page 11: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/11.jpg)
Draft Recommendations - Implementing Disposal• Short to medium term
Simple disposal instruments Data extraction and veo creation
tools Develop staff expertise
•Long term Collaborate across professions
and jurisdictions
![Page 12: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/12.jpg)
What’s Next?
• Endorsement of recommendations
• Implementation plan• Effort v benefit• Who, what, when?• Gaining space to implement
![Page 13: Reviewing and Redesigning the Disposal Program at Public Record Office Victoria](https://reader035.vdocuments.net/reader035/viewer/2022062811/568160e5550346895dd01754/html5/thumbnails/13.jpg)
Contacts
• Keen to share ideas and experience!
• Please contact:• [email protected]• [email protected]