revised agenda packet for 07-08-2014 county commissioners meeting

8/12/2019 Revised Agenda Packet for 07-08-2014 County Commissioners Meeting

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MACON COUNTY BOARD OF COMMISSIONERS

JULY 8, 2014

AGENDA

1. Call to order and welcome by Chairman Corbin2. Announcements3. Moment of Silence4. Pledge of Allegiance5. Public Hearing(s) 6:00 p.m.

A. Community Development Block Grant Project Closeout JohnFay, Housing Director

6. Public Comment Period7. Adjustments to and approval of the agenda8. Reports/Presentations9. Old Business

A. Confirmation of additional annual leave for county employees County Manager

B. Fencing bid for Parker Meadows Recreational Complex Finance Director

10.New BusinessA. Resolution Designating Harold Corbin as an Honorary Historian

of Macon County Commissioner BealeB. Resolution Opposing the Designation of Additional Wilderness

Areas Within the Nantahala National Forest in Macon County

Jim Gray

C. Brian Jones Well Abandonment Agreement County AttorneyD.Amendments to Interlocal Agreement and Resolution Regarding

the Veterans Transportation Project County AttorneyE. Ratification of Telephone/E-mail Poll Regarding Cancelation of

Deed of Trust for Thompsons County Attorney


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F. Resolution Changing the Due Date of the Macon County RoomOccupancy-Tourism Development Tax Finance Director

G.Grant Project Ordinance and Budget Amendment #3 forHousing Department Finance Director

H.Designation of Voting Delegate to the NCACC AnnualConference

I. Continuation of Work First Electing County status11.Consent Agenda Attachment #11

All items below are considered routine and will be enacted by one motion. Noseparate discussion will be held except on request of a member of the Board ofCommissioners.

A. Minutes of the June 10 and June 16, 2014 meetingsB. Budget Amendments #1 and #2C.Tax ReleasesD.Monthly ad valorem tax collection report

12.AppointmentsA. Airport Authority (1 seat)B. Community Advisory Committee for Long Term Care (2 seats)

13.Closed session (if necessary)

14.Adjourn/Recess


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AGENDA ITEM

MEETING DATE: July 8, 2014

DEPARTMENT/AGENCY: Housing

SUBJECT MATTER: Public Hearing on Community Development

Block Grant (CDBG) project closeout

DEPARTMENT HEAD COMMENTS/RECOMMENDATION:

Per Housing Director John Fay, some of the required language was

inadvertently omitted from the public notice for the May 13, 2014 publichearing on the CDBG project closeout, thus requiring a third public hearing.

The proper public notice has been advertised and a copy of Mr. Fays reportis attached for your information. There are no changes in any of the dollar

amounts from the previous hearing. He will be at the meeting to provide any

additional details and to answer questions.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ___X__ Yes ___ No

Agenda Item 5A


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8 July 2014

Macon County

Public Hearing

CDBG

Scattered Site Housing Rehabilitation

With Local Option

10C2124

Closeout

Scattered Site Housing Rehabilitation-

7 Homes Rehabilitatedgrant funds expended: $232,329.67

Local Option

19 Homes received urgent repairsgrant funds expended: $38,307.05

Total Grant expended: $270,636.72

Total grant funds available- $400,000

Balance of grant unused due to lack of capacity in the Housing Department to rehabilitate more

homes.

Respectfully Submitted,

John L Fay

Director

Macon County Housing Department


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AGENDA ITEM


DEPARTMENT/AGENCY: County Manager

SUBJECT MATTER: Confirmation of additional annual leave


The County Manager is seeking confirmation from the board in regard to hisplan to provide an extra 16 hours of annual leave during Fiscal Year 2014-15

to all full-time employees, as discussed during the budget deliberations.


Attachments ______ Yes __X No

Agenda Item 9A


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AGENDA ITEM


DEPARTMENT/AGENCY: Finance

SUBJECT MATTER: Fencing bid for Parker Meadows Recreational

Complex


Please see the attached bid tabulation for more details. The Finance Directoris recommending that the board award the fencing bid to A&T Fence, Inc. inthe amount of $223,719.16 and to authorize the County Manager to enterinto a contract with A&T Fence, Inc.



Agenda Item 9B


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Parker Meadows - Fencing Bid TabulationBid Request No. 554057-01

Opened June 3, 2014 @ 3:00 p.m.

Asheville Fence A&T Fence, Inc.

Total Base Bid 275,341.44 199,164.16

Bid for 8 pairs of 20' tall Foul Poles 18,766.72 18,400.00

Bid for Fencing at Multipurpose Court 12,840.86 6,155.00

Total Bid 306,949.02$ 223,719.16$


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AGENDA ITEM


DEPARTMENT/AGENCY: Governing Board

SUBJECT MATTER: Resolution Designating Harold Corbin as an

Honorary Historian of Macon County


At the request of Commissioner Beale, a resolution designating Harold

Corbin as an Honorary Historian of Macon County has been prepared for theboards consideration, and a copy is attached. Pending the boards action,

the resolution would be presented to the Corbin family at the upcomingFranklin Folk Festival.



Agenda Item 10A


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RESOLUTION DESIGNATING HAROLD CORBIN

AS AN HONORARY HISTORIAN OF MACON COUNTY

Whereas, preserving the heritage and history of the County of Macon plays asignificant role in the lives of the citizens of Macon County; and

Whereas, heritage preservation can be instrumental in economic development andtourism in Macon County; and

Whereas, Mr. Harold Corbin, a lifelong resident of Macon County, was a true leader inlocal efforts to preserve and bring about a new emphasis on the countys cultural

history and heritage; and

Whereas, Mr. Corbin was a charter board member of the Folk Heritage Association ofMacon County, serving on the Executive Committee as a Co-Vice President; serving onthe planning committee for the Living Heritage Village Project; and serving as amember of the Franklin Folk Festival Committee, where he will always be rememberedas a festival demonstrator with his moonshine still exhibit.

Whereas, Mr. Corbin played a vital role in the establishment of the folk festival, anannual celebration of the countys history that draws thousands of people to Franklinand Macon County each year to learn about and enjoy the many and varied aspects ofour mountain heritage; and

Whereas, Mr. Corbin dedicated his life to the advancement of Macon County and itspeople, but never lost touch with his roots.

NOW, THEREFORE BE IT RESOLVED,

That the Board of Commissioners of the County of Macon commends Mr. HaroldCorbin for his outstanding contribution to the citizens of Macon County, and inconjunction with the Folk Heritage Association of Macon County and in deep gratitudeof his efforts to preserve the heritage of the county, designates Mr. Corbin as anHonorary Historian of Macon County.

Adopted this the 8thday of July, 2014.

ATTEST: MACON COUNTY BOARD OF COMMISSIONERS

____________________________ __________________________________Kevin Corbin Derek RolandChairman Clerk to the Board


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AGENDA ITEM



SUBJECT MATTER: Resolution Opposing the Designation of

Additional Wilderness Areas Within the Nantahala National Forest in

Macon County


Jim Gray has requested the boards consideration of the above-referencedresolution, a copy of which is attached. Mr. Gray has indicated that he will

attend the meeting and will have additional information to present to theboard at that time.



Agenda Item 10B


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RESOLUTION OPPOSING THE DESIGNATION OF ADDITIONAL WILDERNESS AREAS

WITHIN THE NANTAHALA NATIONAL FOREST IN MACON COUNTY

WHEREAS the U. S. Department of Agriculture, Forest Service is revising the 1987 Land and

Resources Management Plan (revised 1994) under which the Nantahala and Pisgah National Forests

(NF) are managed; and,

WHEREAS the Forest Service has put forth criteria for designating additional areas within theNantahala and Pisgah NF as wilderness areas or scenery where no timber management may occur; and,

WHEREAS the additional areas where no timber management can occur will further reduce jobs

related to timber harvesting/timber products in Macon County; and,

WHEREASit is acknowledged by the Forest Service, North Carolina Wildlife Resources Commission,

Ruffed Grouse Society, National Wild Turkey Foundation and numerous other wildlife agencies and

organizations; that early successional habitat (regrowth of forest following timber cutting or natural

disturbance) is much more productive of wildlife than is mature, old growth forest; and,

WHEREAS the current assessment of the Nantahala/Pisgah National Forest identifies that only 1.8%

of NF lands have undergone timber cutting within the past 15 years and that 77% of the NF lands are

covered by forests older than 60 years; and,

WHEREAS timber cutting/timber products jobs and hunting are both important economic, cultural

and historical activities in Macon County; and,

WHEREASthe Macon County Commission believes that the Forest Service can preserve the nature of

the Nantahala/Pisgah National Forest for trail hiking, bird watching, fishing, camping, tourism, species

preservation and other important activities; without further decreasing the acreage that is available for

timber management.

NOW, THEREFORE, BE IT RESOLVED that the Macon County Board of Commissioners dohereby stand as one body politic with the statement that we are opposed to any additional

wilderness/designated areas where no timber management can occur within Forest Service lands

within Macon County.

ADOPTED THIS __th DAY OF JULY, 2014.

_______________________ ________________________

Kevin Corbin, Chairman Ronnie Beal, Commissioner

__________________________ __________________________

Jimmie Tate, Commissioner Ron Haven, Commissioner

__________________________

Paul Higdon, Commissioner


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AGENDA ITEM


DEPARTMENT/AGENCY: County Attorney

SUBJECT MATTER: Brian Jones Well Abandonment Agreement


The County Attorney will provide a copy of the agreement and additionaldetails at the meeting on Tuesday. He has also asked that Solid Waste

Director Chris Stahl be available to provide a brief explanation.


Attachments ______ Yes _X_ No

Agenda Item 10C


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AGENDA ITEM


DEPARTMENT/AGENCY: County Attorney/Transit

SUBJECT MATTER: Amendments to Interlocal Agreement and

Resolution Regarding Veterans Transportation Project


Attached are two documents, both prepared by the County Attorney, with

the first one being amendments to the interlocal agreement and contract forthe Veterans Transportation Project, and the second is a resolution

concerning the entry and execution of those amendments. He and TransitDirector Kim Angel can provide additional details at the meeting.

Essentially, the primary purposes of the amendment are to add Jackson

County as a party to the agreement and to adjust each partys respective

financial obligation to the project. The Board will likely need to waive anyconflict of interest as the County Attorney does legal work for both Macon

and Clay counties.



Agenda Item 10D


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WHEREAS, the transportation agencies of each of the parties hereto have decided upon tryingto cooperatively procure, implement and operate a system to provide better and more efficientpublic transportation services to the Veterans and their families within Macon, Clay, Cherokee,, Swain and Jackson Counties to medical services and other purposes; and

WHEREAS, toward that end, the transportation agencies of each of the parties hereto

acknowledge that Macon County, NC, has applied for a Grant in order to aid and assist it insecuring a Grant for the purposes of procurement, implementation and operation of theSoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation project inMacon County, North Carolina, Clay County, North Carolina, Cherokee County, North Carolinaand Swain County, North Carolina, and with the option to add Jackson County in such project,as proposed in the Grant Proposal prepared by Kim Angel, Transit Director for Macon CountyTransit, dated April 19, 2012, ( hereinafter referred to as the Grant Proposal a copy of which ison file with Macon County Transit and the same is incorporated herein by reference; and

WHEREAS, Macon County, NC, has been able to secure a Grant to aid and assist in theprocurement, implementation and operation of the SoNCVet: Southwestern NC One-Call OneClick Center for Veterans Transportation in Macon County, North Carolina, Clay County, North

Carolina, Cherokee County, North Carolina and Swain County, North Carolina, and with theoption to add Jackson County in such project, in accordance with the Public TransportationSection 5309 Capital Grant Agreement between the State of North Carolina and Macon County,DOT Number: DOT-19, and Project Number: 13-04-0052( hereinafter referred to as the Grant

Agreement ) a copy of which is on file with Macon County Transit and the same is incorporatedherein by reference; and

WHEREAS, the SoNCVet: Southwestern NC One-Call One Click Center for VeteransTransportation project in Macon County, North Carolina, Clay County, North Carolina, CherokeeCounty, North Carolina, Swain County, North Carolina, and Jackson County, North Carolina willhave an anticipated total project cost of $_________________ rather than the anticipated totalproject cost set forth in Interlocal Agreement referenced hereinabove in the sum of

$479,134.00; and

WHEREAS, under said Grant Agreement, Macon County, North Carolina, has secured throughthe North Carolina Department of Transportation, Federal Funds in the amount of 80% of theactual net cost of the SoNCVet: Southwestern NC One-Call One Click Center for VeteransTransportation project in Macon County, North Carolina, Clay County, North Carolina, CherokeeCounty, North Carolina and Swain County, North Carolina, ), and with the option to add JacksonCounty in such project, not in excess of $459,873.00; and

WHEREAS, under said Grant Agreement, local share is anticipated in the amount of 20% of theactual net cost of the SoNCVet: Southwestern NC One-Call One Click Center for VeteransTransportation project in Macon County, North Carolina, Clay County, North Carolina, Cherokee

County, North Carolina, Swain County, North Carolina, and Jackson County, North Carolina;and

WHEREAS, the parties hereto contemplate sharing the obligation for such local share asprovided for herein; and

WHEREAS, the procurement, implementation and operation of the SoNCVet: Southwestern NCOne-Call One Click Center for Veterans Transportation in Macon County, North Carolina, ClayCounty, North Carolina, Cherokee County, North Carolina and Swain County, North Carolina,

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will require the full cooperation and assistance of each party hereto and all parties hereto desireto fully cooperate and assist in the effective and efficient procurement, implementation andoperation of the SoNCVet: Southwestern NC One-Call One Click Center for VeteransTransportation in Macon County, North Carolina, Clay County, North Carolina, CherokeeCounty, North Carolina, Swain County, North Carolina, and Jackson County, North Carolina, asprovided for herein; and

WHEREAS, in order to comply with said Grant Agreement and in order to begin theprocurement process for said SoNCVet: Southwestern NC One-Call One Click Center forVeterans Transportation, Macon County has duly advertised for Requests for Proposals for theSoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation project inMacon County, North Carolina, Clay County, North Carolina, Cherokee County, North Carolinaand Swain County, North Carolina, and with the option to add Jackson County in such project,and has entered into a contract with the vendor and all parties hereto are satisfied with thesame; ; and

WHEREAS, all parties hereto do desire to enter these Amendments to the Interlocal Agreementand Contract above-referenced, to signify their respective agreements to follow this the

Interlocal Agreement and Contract as referenced hereinabove and as amended hereby and tofully cooperate and assist in the effective and efficient procurement, implementation andoperation of the SoNCVet: Southwestern NC One-Call One Click Center for VeteransTransportation in Macon County, North Carolina, Clay County, North Carolina, CherokeeCounty, North Carolina, Swain County, North Carolina, and Jackson County, North Carolina, inaccordance with the terms and conditions provided for herein.

NOW THEREFORE, IN CONSIDERATION OF THE PREMISES AND THE COVENANTS ANDCONDITIONS CONTAINED HEREINAFTER, THE PARTIES HERETO DO AGREE TO AMENDTHE INTERLOCAL AGREEMENT AND CONTRACT FOR THE PROCUREMENT,IMPLEMENTATION AND OPERATION OF THE SoNCVet: Southwestern NC One-Call One-Click Center for Veterans Transportation Project, on or about March 13, 2014, a copy of which

is attached hereto and incorporated herein by reference AS FOLLOWS:

1. That Jackson County, North Carolina, is hereby made a party to and a Principal in saidInterlocal Agreement and Contract.

2. Section 1. Designation of Lead Agency., of said Interlocal Agreement and Contract isamended and rewritten to read:

The parties hereto hereby designate Macon County as the Lead Agency for theSoNCVet: Southwestern NC One-Call One-Click Center for Veterans Transportationproject in Macon County, North Carolina, Clay County, North Carolina, Cherokee

County, North Carolina, Swain County, North Carolina and Jackson County, NorthCarolina. Macon County Transit and its Director shall lead the procurement,implementation and operation thereof in cooperation with the Transit Directors of theTransit Agencies of the other parties hereto. All other parties hereto and their Transit

Agencies and Transit Directors shall work cooperatively with Macon County Transit asthe Lead Agency and its Director in connection with the procurement, implementationand operation of the SoNCVet: Southwestern NC One-Call One-Click Center forVeterans Transportation project in Macon County, North Carolina, Clay County, North

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Carolina, Cherokee County, North Carolina, Swain County, North Carolina, and JacksonCounty, North Carolina.

3. Section 2. Purposes of Agreement., of said Interlocal Agreement is amended andrewritten to read as follows:

The purposes of this Agreement ("Agreement") are threefold as follows:

(a). To allow the Procuring Agent to obtain proposals for demand responsescheduling and routing software, tablets, web portal, interactive voice responsetelephone system as part of the One Call One Click initiative for the SoNCVet:Southwestern NC One-Call One-Click Center for Veterans Transportation projectin Macon County, North Carolina, Clay County, North Carolina, CherokeeCounty, North Carolina, Swain County, North Carolina, and Jackson County,North Carolina, in accordance with applicable Federal and State law, and toenable procurement of the same by the Procuring Agent for itself and thePrincipals as provided for herein. All parties hereto understand and agree thatthe Procuring Agent has now obtained such a proposal and contracted with the

vendor for the same and with the option to add Jackson County in such project.All parties hereto are satisfied with the same;

(b). For the Procuring Agent and the Principals to agree to cooperatively implementwithin Macon County, North Carolina, Clay County, North Carolina, CherokeeCounty, North Carolina, Swain County, North Carolina, and Jackson County,North Carolina, the SoNCVet: Southwestern NC One-Call One-Click Center forVeterans Transportation project in Macon County, North Carolina, Clay County,North Carolina, Cherokee County, North Carolina, Swain County, NorthCarolina, and Jackson County, North Carolina, in accordance with applicableFederal and State law, as provided for herein; and

(c). For the Procuring Agent and the Principals to agree to cooperatively operatewithin Macon County, North Carolina, Clay County, North Carolina, CherokeeCounty, North Carolina, Swain County, North Carolina, and Jackson County,North Carolina, the SoNCVet: Southwestern NC One-Call One-Click Center forVeterans Transportation project in Macon County, North Carolina, Clay County,North Carolina, Cherokee County, North Carolina, Swain County, NorthCarolina, and Jackson County, North Carolina, in accordance with applicableFederal and State law, as provided for herein.

4. Section 3. Delegation of Authority., of said Interlocal Agreement is amended andrewritten to read as follows:

The Principals hereby delegate unto the Procuring Agent the authority to conduct aRequest for Proposal for the Principals and the Procuring Agent for the purchase,delivery and installation of demand response routing and scheduling software, includingregional coordination, tablets, web access and interactive voice response telephonesystem (referred to hereafter as "Goods and Services") for the SoNCVet: SouthwesternNC One-Call One-Click Center for Veterans Transportation project in Macon County,North Carolina, Clay County, North Carolina, Cherokee County, North Carolina andSwain County, North Carolina, and with the option to add Jackson County in such

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project, and in accordance with the Public Transportation Section 5309 Capital GrantAgreement between the State of North Carolina and Macon County, DOT Number: DOT-19, and Project Number: 13-04-0052( hereinafter referred to as the Grant Agreement )a copy of which is on file with Macon County Transit and is incorporated herein byreference, and do hereby ratify in full its efforts in that regard. The Principals do furtherdelegate unto the Procuring Agent the authority to enter into procurement a contract for

the purchase of the Goods and Services on behalf of the Procuring Agent and on behalfof the Principals for the SoNCVet: Southwestern NC One-Call One-Click Center forVeterans Transportation project in Macon County, North Carolina, Clay County, NorthCarolina, Cherokee County, North Carolina, Swain County, North Carolina, and JacksonCounty, North Carolina, in accordance with the Public Transportation Section 5309Capital Grant Agreement between the State of North Carolina and Macon County, DOTNumber: DOT-19, and Project Number: 13-04-0052( hereinafter referred to as the Grant

Agreement ) a copy of which is on file with Macon County Transit and is incorporatedherein by reference. This Agreement does not obligate the Procuring Agent or thePrincipals to purchase any of the Goods or Services. All parties hereto understand andagree that the Procuring Agent has now obtained such a proposal and contracted withthe vendor for the same and with the option to add Jackson County in such project. All

parties hereto are satisfied with the same

5. Section 6. Award of Contract.., of said Interlocal Agreement is amended and rewrittento read as follows:

The proposals shall be reviewed by the Transit Director for Macon County Transit andthe Transit Director will present a recommendation to the Macon County Commissionersfor the award of the procurement contract for the SoNCVet: Southwestern NC One-CallOne-Click Center for Veterans Transportation project in Macon County, North Carolina,Clay County, North Carolina, Cherokee County, North Carolina, and Swain County,North Carolina. All parties hereto shall comply with the provisions of N.C. Gen. Stat.

143-128.8 (d) which provides that such proposals shall not be subject to publicinspection until a contract is awarded. The Macon County Board of Commissioners mayconsider, but is not bound by the recommendation. Macon County, within its solediscretion, will award any procurement contract. Once the procurement contract hasbeen executed by the Procuring Agent for the benefit of the Procuring Agent and thePrincipals and the vendor, a copy of procurement contract shall be forwarded to thePrincipals. All parties hereto understand and agree that the Procuring Agent has nowobtained such a proposal and contracted with the vendor for the same and with theoption to add Jackson County in such project. All parties hereto are satisfied with thesame

6. Section 8. Procurement., of said Interlocal Agreement is amended and rewritten to

read as follows:

Macon County as the Lead Agency for the SoNCVet: Southwestern NC One-Call One-Click Center for Veterans Transportation project in Macon County, North Carolina, ClayCounty, North Carolina, Cherokee County, North Carolina, Swain County, NorthCarolina, and Jackson County, North Carolina, and through Macon Transit Agency andits Director shall lead the procurement of the Goods and Services needed for theSoNCVet: Southwestern NC One-Call One-Click Center for Veterans Transportationproject in Macon County, North Carolina, Clay County, North Carolina, Cherokee

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County, North Carolina, Swain County, North Carolina, and Jackson County, NorthCarolina. All other parties hereto and their Transit Agencies and Transit Directors agreeto and shall work cooperatively with Macon County Transit as the Lead Agency and itsDirector in connection with the procurement of goods and services necessary for theSoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation inMacon County, North Carolina, Clay County, North Carolina, Cherokee County, North

Carolina, Swain County, North Carolina, and Jackson County, North Carolina, asproposed in the Grant Proposal prepared by Kim Angel, Transit Director for MaconCounty Transit, dated April 19, 2012, ( hereinafter referred to as the Grant Proposal ) acopy of which is on file with Macon County Transit and is incorporated herein byreference, and in accordance with the terms of the Public Transportation Section 5309Capital Grant Agreement between the State of North Carolina and Macon County, DOTNumber: DOT-19, and Project Number: 13-04-0052( hereinafter referred to as the Grant

Agreement ) a copy of which is on file with Macon County Transit and is incorporatedherein by reference.

7. Section 9. Implementation., of said Interlocal Agreement is amended and rewritten to

read as follows:

Macon County as the Lead Agency for the SoNCVet: Southwestern NC One-Call One-Click Center for Veterans Transportation project in Macon County, North Carolina, ClayCounty, North Carolina, Cherokee County, North Carolina, Swain County, NorthCarolina, and Jackson County, North Carolina, and through Macon Transit Agency andits Director shall lead the implementation thereof in cooperation with the TransitDirectors of the Transit Agencies of the other parties hereto. All other parties hereto andtheir Transit Agencies and Transit Directors agree to and shall work cooperatively withMacon County Transit as the Lead Agency and its Director as well as the vendorselected in connection with the implementation of theSoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation in Macon County, North Carolina,

Clay County, North Carolina, Cherokee County, North Carolina, Swain County, NorthCarolina, and Jackson County, North Carolina, as proposed in the Grant Proposalprepared by Kim Angel, Transit Director for Macon County Transit, dated April 19, 2012,( hereinafter referred to as the Grant Proposal ) a copy of which is on file with MaconCounty Transit and is incorporated herein by reference, and in accordance with theterms of the Public Transportation Section 5309 Capital Grant Agreement between theState of North Carolina and Macon County, DOT Number: DOT-19, and Project Number:13-04-0052( hereinafter referred to as the Grant Agreement ) a copy of which is on filewith Macon County Transit and is incorporated herein by reference.

8. Section 10. Operation., of said Interlocal Agreement is amended and rewritten to readas follows:

Macon County as the Lead Agency for the SoNCVet: Southwestern NC One-Call One-Click Center for Veterans Transportation project in Macon County, North Carolina, ClayCounty, North Carolina, Cherokee County, North Carolina, Swain County, NorthCarolina, and Jackson County, North Carolina, and through Macon Transit Agency andits Director shall lead the operation thereof in cooperation with the Transit Directors ofthe Transit Agencies of the other parties hereto. All other parties hereto and their Transit

Agencies and Transit Directors agree to and shall work cooperatively with Macon CountyTransit as the Lead Agency and its Director in connection with the operation of the

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SoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation inMacon County, North Carolina, Clay County, North Carolina, Cherokee County, NorthCarolina, Swain County, North Carolina, and Jackson County, North Carolina, asproposed in the Grant Proposal prepared by Kim Angel, Transit Director for MaconCounty Transit, dated April 19, 2012, ( hereinafter referred to as the Grant Proposal ) acopy of which is on file with Macon County Transit and is incorporated herein by

reference, and in accordance with the terms of the Public Transportation Section 5309Capital Grant Agreement between the State of North Carolina and Macon County, DOTNumber: DOT-19, and Project Number: 13-04-0052( hereinafter referred to as the Grant

Agreement ) a copy of which is on file with Macon County Transit and is incorporatedherein by reference.

9. Section 11. Miscellaneous., of said Interlocal Agreement is amended and rewritten toread as follows:

(a) Duration. This Agreement shall be 60-monthsunless terminated earlier by mutualagreement. The Agreement may be extended for such additional time as the parties alldeem appropriate. The governing body of each party hereto has determined that this

duration is reasonable by their approval and execution hereof. On such termination,obligations of either side that are still executory are hereby discharged, but any rightsbased on prior breach or performance survive.(b) Amendment and Termination. This Agreement may be amended by mutualagreement of the parties. This Agreement is terminated at the end of its duration asprovided for herein or as hereinafter modified or may be terminated in accordance withthe Agreement of all of the parties hereto.(c) Benefit of Agreement. This Agreement is for the benefit of only the parties heretoand not any other person, firm, or corporation.(e) Nature of Agreement and Transaction. Macon County has the responsibility underthis Agreement to conduct a procurement as described in this Agreement and to enterinto the procurement contract for the benefit of the Procuring Agent and the Principals,

also as described in this Agreement. In performing under this Agreement, the ProcuringAgent is acting as the agent on behalf of the Principals, and on its own behalf and theProcuring Agent may also purchase Goods and Services for itself from the sameprocurement contract. The Procuring Agent does not warrant, or give any opinion, thatthis procedure, by which the procuring Agent solicits proposals and enters intoprocurement contract on behalf of the Principals, will be successful or effective. ThePrincipals shall not hold the Procuring Agent liable for any deficiencies in, or failure of,this procedure. The Principals shall indemnify the Procuring Agent for, and hold theProcuring Agent harmless from, any claim by any person, firm, or corporation regardingthis procedure or regarding the sale or purchase of the Goods and Services. ThePROCURING AGENT SHALL NOT BE LIABLE TO THE PRINCIPALS ON ANYEXPRESS OR IMPLIED WARRANTIES (INCLUDING BUT NOT LIMITED TO

MERCHANTIABILITY OR FITNESS FOR A PARTICULAR PURPOSE) with respect toany of the Goods and Services. The parties hereto agree to procure, implement andoperate the SoNCVet: Southwestern NC One-Call One-Click Center for VeteransTransportation project in Macon County, North Carolina, Clay County, North Carolina,Cherokee County, North Carolina, Swain County, North Carolina, and Jackson County,North Carolina, as provided for hereinabove.(f) Method of Financing the Undertaking, Including the Apportionment of Costs andRevenues. The procurement of the Goods and Services for the SoNCVet: SouthwesternNC One-Call One-Click Center for Veterans Transportation will be financed as follows:

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Federal Funds in the amount of 80% of the actual net cost of the SoNCVet:Southwestern NC One-Call One Click Center for Veterans Transportation, not in excessof $459,873.00 from the Grant Agreement above-referenced;

Macon County shall pay the sum of $___________ unto Macon County as its share ofthe local share for the remaining 20% of the actual net cost of the SoNCVet:

Southwestern NC One-Call One Click Center for Veterans Transportation. In addition,Macon County shall provide in-kind contributions to the project having a value of$___________, and such in kind contributions must be approved by the FTA;

Clay County shall pay the sum of $ ___________unto Macon County, upon its executionof this Agreement as it share of the local share for the remaining 20% of the actual netcost of the SoNCVet: Southwestern NC One-Call One Click Center for VeteransTransportation. The same shall be held by Macon County and used by it solely for thisproject. In addition, Clay County shall provide in-kind contributions to the project havinga value of $___________, and such in kind contributions must be approved by the FTA;

Cherokee County shall pay the sum of $ ___________unto Macon County as it share of

the local share for the remaining 20% of the actual net cost of the SoNCVet:Southwestern NC One-Call One Click Center for Veterans Transportation. The sameshall be held by Macon County and used by it solely for this project. In addition,Cherokee County shall provide in-kind contributions to the project having a value of$____________, and such in kind contributions must be approved by the FTA;

The State of Franklin Health Council, Inc., a North Carolina Non-Profit Corporation, shallpay the sum of $ ______________unto Macon County as it share of the local share forthe remaining 20% of the actual net cost of the SoNCVet: Southwestern NC One-CallOne Click Center for Veterans Transportation. The same shall be held by Macon Countyand used by it solely for this project. In addition, The State of Franklin Health Council,Inc., shall provide in-kind contributions to the project having a value of

$____________, and such in kind contributions must be approved by the FTA;

Jackson County shall pay the sum of $______________ unto Macon County as it shareof the local share for the remaining 20% of the actual net cost of the SoNCVet:Southwestern NC One-Call One Click Center for Veterans Transportation. The sameshall be held by Macon County and used by it solely for this project. In addition, JacksonCounty shall provide in-kind contributions to the project having a value of$___________, and such in kind contributions must be approved by the FTA;

Each party hereto shall pay for all its employees which are required to implement andoperate the SoNCVet: Southwestern NC One-Call One-Click Center for VeteransTransportation project cooperatively with the other parties hereto.

Each party hereto shall be entitled to the fares that it charges for the rides that itprovides through the SoNCVet: Southwestern NC One-Call One-Click Center forVeterans Transportation project cooperatively with the other parties hereto.

(g) Each party hereto shall at its sole expense during the term of this Agreementmaintain, repair and if necessary replace such equipment placed into service in its homeCounty for use in connection with this project. Each party hereto shall be responsible for

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payment of all maintenance and service fees, hosting fees and data charges incurredwithin their County for years 2-5.(h) Each party hereto shall ratify this Agreement by resolution of the its Governing Boardand spread the same upon its minutes.

These Amendments to the Interlocal Agreement and Contract for the Procurement,Implementation and Operation of SoNCVet: Southwestern NC One-Call One-Click Center forVeterans Transportation Project, on or about March 13, 2014, a copy of which is attachedhereto and incorporated herein by reference have been executed by the Principals and theProcuring Agent by and through duly authorized representatives.

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Macon County

By: ___________________________

___________________________ Name and Title

ATTEST:______________________________ __________________________Clerk

PREAUDIT CERTIFICATE

This instrument has been preadudited in themanner required by the Local Government Budgetand Fiscal Control Act.

This the ___ day of ___________, 2014.

________________________________Macon County Finance Officer

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Clay County, NC

By:______________________________

______________________________ Name and Title

ATTEST:__________________________________________________________Clerk



This the ___ day of ___________, 2014.

________________________________Clay County Finance Officer

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Cherokee County, NC

By:____________________________

_______________________________ Name and Title

ATTEST:

_______________________________

___________________________Clerk


This instrument has been preadudited in themanner required by the Local Government Budget

and Fiscal Control Act.

This the ___ day of ___________, 2014.

________________________________Cherokee County Finance Officer

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The State of Franklin Health Council, Inc.A North Carolina Non-Profit Corporation

By:_______________________________ _______________________________ Name and Title

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Jackson County

By: ___________________________

___________________________ Name and Title

ATTEST:______________________________ __________________________Clerk



This the ___ day of ___________, 2014.

________________________________Jackson County Finance Officer

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RESOLUTION CONCERNING APPROVAL OF THE ENTRY AND EXECUTION OF

THE AMENDMENTS TO THE INTERLOCAL AGREEMENT AND CONTRACT

CONCERNING THESoNCVet: Southwestern NC One-Call One Click Center for

Veterans Transportation project.

THAT WHEREAS, Macon County, NC, Clay County, NC, Cherokee County, The State ofFranklin Health Council, Inc., and Jackson County, NC, through their respective transportation

agencies have indicated to one another that each desires to enter into the Amendments to the

Interlocal Agreement and Contract concerning the SoNCVet: Southwestern NC One-Call One Click

Center for Veterans Transportation project; and

WHEREAS, Amendments to the Interlocal Agreement and Contract concerning the

SoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation project has

been prepared for execution by Macon County, NC, Clay County, NC, Cherokee County, The State

of Franklin Health Council, Inc., and Jackson County, NC, and a copy of the same is attached hereto

and incorporated herein by reference as if more fully set forth herein; and

WHEREAS, the Macon County Commissioners desire to by this Resolution authorize the

entry and execution of these Amendments to the Interlocal Agreement and Agreement concerning

the SoNCVet: Southwestern NC One-Call One Click Center for Veterans Transportation project, a

copy of which is attached hereto and incorporated herein by reference as if more fully set forth

herein.

NOW THEREFORE, upon motion of Commissioner_____________________________,

seconded by Commissioner_____________________________, and approved, be it hereby resolved

that:

1. The Macon County Board of Commissioners do hereby specifically approve and authorizethe entry and the execution of these Amendments to the Interlocal Agreement and Contract

concerning the SoNCVet: Southwestern NC One-Call One Click Center for Veterans

Transportation project for Macon County, NC, Clay County, NC, Cherokee County, The

State of Franklin Health Council, Inc., and Jackson County, NC, a copy of which is attached

hereto and incorporated herein by reference as if more fully set forth herein; and

2. That the Macon County Board of Commissioners specifically authorize the Chairman of the

Macon County Board of Commissioners and the Clerk to the Board to execute these

Amendments to the Interlocal Agreement and Contract concerning the SoNCVet:

Southwestern NC One-Call One Click Center for Veterans Transportation project for Macon

County, NC, Clay County, NC, Cherokee County, The State of Franklin Health Council, Inc.,

and Jackson County, NC, a copy of which is attached hereto and incorporated herein by

reference as if more fully set forth herein;

3. That this Resolution and the Attachment hereto shall be included in and spread upon the

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minutes of the Meeting at which this Resolution is approved.

Read and approved by vote of those members in attendance, and adopted, in this July

___ , 2014, Regular Meeting of the Macon County Board of Commissioners.

_______________________________________

Chairman, Macon County Board of Commissioners

ATTEST:

_________________________________________Clerk to Macon County Board of Commissioners

( County Seal )

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AGENDA ITEM


DEPARTMENT/AGENCY: Finance

SUBJECT MATTER: Resolution Changing the Due Date of the

Macon County Room Occupancy-Tourism Development Tax


Please see the attached resolution provided by the Finance Director, who can

provide additional details at the meeting. The resolution would change thedue date for the payment of the tax from the 15 th to the 20th day of each

month.



Agenda Item 10F


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RESOLUTION CHANGING THE DUE DATE OF THE MACON COUNTY

ROOM OCCUPANCY-TOURISM DEVELOPMENT TAX

WHEREAS, Chapter 969, Senate Bill 948, ratified on July 11, 1986, authorized Macon

County to levy a room occupancy and tourism development tax; and,

WHEREAS, Macon County adopted a resolution levying a 3% room occupancy and

tourism development tax on August 18, 1986; and,

WHEREAS, Session Law 2007-527, Senate Bill 540, Section 21.(k) Subsection (c) of

Section 1 of Chapter 969 of the 1985 Session Laws reads as rewritten:

"(c) Administration. The county shall administer a tax levied under this act. A tax

levied under this act is due and payable to the county finance officer in monthly installments on

or before the 15th 20th day of the month following the month in which the tax accrues. Every

person, firm, corporation, or association liable for the tax shall, on or before the 15th 20th day of

each month, prepare and render a return on a form prescribed by the county. The return shall

state the total gross receipts derived in the preceding month from rentals upon which the tax is

levied. A return filed with the county finance officer under this act is not a public record as

defined by G.S. 132-1 and may not be disclosed except as required by law."

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS

OF MACON COUNTY, NORTH CAROLINA:

That Macon County change the due date for the room occupancy and tourism

development tax to the 20th

day of the month following the month in which the tax accrues in

accordance with Session Law 2007-527, Senate Bill 540 to be effective immediately uponadoption of this Resolution.

Adopted this 8th

day of July, 2014.

Kevin Corbin, Chairman

Macon County Board of Commissioners

ATTEST:

Derek Roland, County Manager

Ex Officio Clerk to the Board


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AGENDA ITEM


DEPARTMENT/AGENCY: Finance/Housing

SUBJECT MATTER: Grant Project Ordinance and Budget

Amendment for Housing Department


Please see the attached Grant Project Ordinance prepared by the Finance

Director, which appropriates funds for weatherization services provided bythe Macon County Housing Department. An accompanying budget

amendment is being prepared and will be presented in conjunction with thisproject ordinance.



Agenda Item 10G


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MACON COUNTY, NORTH CAROLINA

GRANT PROJECT ORDINANCE

#1521WA GRANT

BE IT ORDAINED by the Macon County Board of Commissioners, Macon County, NorthCarolina, that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following grant project ordinance is hereby adopted:

SECTION 1. The project authorized is the Weatherization Services and HARRPServices administered through the NC Department of Environment and Natural Resources,Division of Energy, Mineral and Land Resources.

SECTION 2. The officers of this unit are hereby directed to proceed with the grantproject within the requirements of G.S. 159-26 and the budget contained herein.

SECTION 3. The following amounts are appropriated for the project:

Weatherization Services DOEWeatherization Services DHHS

HARRP Services DHHSTotal

$ 30,42483,976

44,321$158,721

SECTION 4. The following revenues are anticipated to be available to complete theproject:

DOE FundsDHHS FundsTotal

$ 30,424128,297

$158,721

SECTION 5. The Finance Director is hereby directed to maintain within the grantproject fund sufficient specific detailed accounting records to satisfy the requirements of G.S.159-26.

SECTION 6. Copies of this grant project ordinance shall be furnished to the CountyManager and the Finance Director for direction in carrying out this project.

ADOPTED this 8thday of July, 2014.

______________________________Kevin Corbin, Chairman

Board of Commissioners


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AGENDA ITEM


DEPARTMENT/AGENCY: Department of Social Services

SUBJECT MATTER: Continuation of Work First Electing County

status


Please review the explanation and recommendation from DSS Director JaneKimsey below:

Notification was received from the state after close of business on July 3rd, that the Boardof County Commissioners must decide by August 4thif a Work First Electing County willcontinue or discontinue their Electing County status. Board of County Commissioners isnot scheduled to meet again before the deadline for the designation status to be receivedby the state.

Recommendation is made that Macon County continue as a Work First Electing County

for Federal Fiscal Years (FFY) 2016-2019. By being an Electing County, Macon Countyis block granted the cash component of the Work First Program to be spent in accordancewith a Board of Commissioner and a state approved plan. Historically, Macon Countyhas utilized the Electing County cash savings, the money not directly paid in the form ofa monthly check to eligible recipients, to meet the needs of families with children incrisis. For FY 11-12, $106,361 was spent for housing and utilities. For FY 12-13,$86,400 was spent for intensive family preservation services. For FY 13-14, $41,506was spent on utilities and $76,328 was spent on foster care payments. Electing Countycash savings can also be used for child protective services needs.

Assuming Macon County will elect to continue the Electing County status, a proposed

Macon County Work First Electing County Plan will be developed and submitted forBoard of County Commissioner approval in September. The Board of Commissionerapproved plan must be submitted to the NC Division of Social Services for their reviewand approval by September 30th.


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Thank you for your favorable consideration of this recommendation to continue as a

Macon County Work First Electing County.


Attachments ______ Yes _X_ No

Agenda Item 10I


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AGENDA ITEM



SUBJECT MATTER: Consent Agenda


A. Minutes Consideration of the minutes from the June 10th and June 16th

meetings, per attachment 11A.

B. Finance Consideration of Budget Amendment #1 and #2, per attachment 11B.

C. Tax releases Consideration of tax releases in the amount of $41.06, perAttachment 11C. The supporting documentation is on file in the Deputy Clerksoffice.

D. Monthly Tax Collection Report For the boards information, the monthly advalorem tax collection report is attached as attachment 11D. It does not requireboard action.



Agenda Item 11(A), (B) (C) and (D)


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Minutes06.10.14

Page 1of 6

MACON COUNTY BOARD OF COMMISSIONERSJUNE 10, 2014

MINUTES

Chairman Corbin called the meeting to order at 6:01 p.m. All Board Members,the County Manager, Deputy Clerk, Finance Director, County Attorney,members of the news media and interested citizens were present.

ANNOUNCEMENTS: Chairman Corbin recognized Commissioner Beale, whowas one of 22 county officials from across the nation who attended the CountyLeadership Institute June 1-5, 2014 in Washington, DC. Chairman Corbinalso recognized Dakota Holland, an eighth grader at Union Academy, who cameto the aid of a fellow student who suffered a head injury when the school busin which they were riding came to an abrupt stop. Chairman Corbin praisedMr. Holland for his actions and presented him with a small gift on behalf of theboard.

MOMENT OF SILENCE: Chairman Corbin asked those in attendance toobserve a moment of silence.

PLEDGE TO THE FLAG: Led by Commissioner Higdon, the pledge to the flagwas recited.

PUBLIC HEARING ON THE RECOMMENDED FISCAL YEAR 2014-2015BUDGET: Chairman Corbin opened the hearing at 6:08 p.m. and noted thatno one had signed up to speak. He recognized the County Manager, who useda PowerPoint presentation to review changes that had been made to theoriginal proposed budget following adjustments that were requested by the

board during its May 31st

budget work session. He explained that the updatedbudget contained an additional $200,000 in recommended expenditures,including: $10,600 for perimeter fencing at the county detention center, a$100,000 increase in school capital outlay funding, $30,000 for REACH,$15,000 for the Community Care Clinic, an additional $39,400 forSouthwestern Community College, and $5,000 more for Highlands recreation.Following a brief discussion of security issues at the detention center, the


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County Manager said that he had found $201,358 in additional operatingrevenue to balance the additional expenditures. Of that total, $133,358 willcome from the difference in the allocation to the Parker Meadows RecreationalComplex project, with the remaining $68,000 resulting from the renovations tothe Molar Roller being switched from operating funds to an appropriation

from fund balance. He also outlined changes in the EMS budget as thepurchase of a new ambulance will be delayed, allowing for the hiring of twoadditional full-time EMTs for the Franklin base and the addition of shiftsupervisor duties for four employees. According to the County Manager, thecountys fund balance position has been stabilized, all of the recommendationsfrom the work session have been included in the budget, expenditures aresustainable, there is no tax increase or reduction in the budget and servicecontinues to be provided at the same high level. The end result is arecommended budget of $45,721,122. Following the presentation, ChairmanCorbin again opened the floor for comment, and no one spoke. CommissionerHigdon said he was pleased with the analytical process employed on the

budget, and Chairman Corbin said he was very pleased with the budget. Henoted that debt service in the amount of $1.2-million was rolling off, to befollowed by $800,000 more in the next fiscal year. After further discussion,Chairman Corbin closed the hearing at 6:36 p.m. No action was taken.Pointing out that the board would need to meet again to adopt the budget, andwith Franklin High Schools graduation scheduled for Tuesday, June 17th, hesuggested the board recess the meeting until Monday, June 16that 6 p.m.

PUBLIC COMMENT: Chairman Corbin noted that no one signed up to speak.

ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by

Commissioner Haven, seconded by Commissioner Beale, the board votedunanimously to approve the agenda as adjusted, as follows:

To add a presentation regarding grant opportunities for Macon CountyPublic Health as Item 8B under Reports/Presentations, per the CountyManager.

To add discussion regarding a fire suppression system for the kitchen atthe Macon County Heritage Center as Item 10G under New Business,per Commissioner Beale.

WESTERN NORTH CAROLINA TEEN INSTITUTE: Cindi Gatti, representingthe Western North Carolina Teen Institute, introduced her two sons, Brian andDakota, and thanked the board for its allocation that allowed students fromMacon County to attend a conference at Lake Junaluska in March of this year.The institute trains, mobilizes and empowers youth to prevent substance abuseand destructive behaviors in themselves and their peers, and she noted that


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Minutes06.10.14

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one of the accomplishments was a Sticker Shock event aimed at helpingreduce underage drinking. She explained that the institute was seeking$1,125 in funding to send students to an upcoming conference at Mars HillCollege. Brian Gatti, a senior at Nantahala High School, talked aboutattending these conferences, and his brother, Dakota, spoke to the

culturalization aspect of them. Brian Gatti said he planned to try to be one ofthe first to continue the institute into a college campus setting when he attendsWestern Carolina University. No action was taken.

REGIONAL HEALTH GRANTS: Macon County Public Health Director JimBruckner alerted the board to new grant opportunities that were available andasked for letters of support from the commission and permission to apply forthem. Mr. Bruckner explained that he had appeared before the board twoyears ago for approval to apply for a Community Transformation Grant fromthe Centers for Disease Control (CDC). This grant encompassed an eight-county area, and was locally branded under the title of MountainWise. The

problem is that funding for this program was eliminated from the AffordableCare Act as the five-year grant was cut to two years and will end September 30,2014. However, Mr. Bruckner said new opportunities for regional collaborationare now available, including two new CDC funding opportunities. The first is astate level grant for prevention in public health funding that will addresschronic disease such as hypertension, diabetes and obesity. The second is aregional level grant that would form a partnership to improve communityhealth funding and would address active living, eating healthy and a tobacco-free environment. Mr. Bruckner provided details as to funding levels,participation from other counties and application deadlines. He also asked theboard for a letter of support to the Community Foundation of WNC regarding a

one-time $30,000 grant to enhance the current MountainMarkets project,which is tied to the current Community Transformation Grant effort and isfocused on access to healthy foods. In closing, Mr. Bruckner said some of thecounty health departments were considering joining together to form a 501(c)3organization in order to apply for these types of grants. Upon a motion byCommissioner Higdon, seconded by Commissioner Haven, the board votedunanimously to grant permission for the applications to be submitted and toprovide letters of support as needed.

GRADING CONTRACT FOR PARKER MEADOWS RECREATIONALCOMPLEX: The County Attorney told the board that he had reviewed the

contract with Penland Contracting Co., Inc. to perform the sitework at theParker Meadows Recreational Complex, and had found it to be in good shape.The board agreed to award the bid in the amount of $1,225,144 to PenlandContracting at its May 31stmeeting. The County Attorney said the necessarypayment and performance bonds were in order, and recommended that theCounty Manager be authorized to execute the contract. Upon a motion by


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Commissioner Tate, seconded by Commissioner Beale, the board votedunanimously to approve the County Attorneys recommendation as presented.

FRANKLIN AREA CHAMBER OF COMMERCE FIREWORKS: Following abrief explanation from the County Attorney, and upon a motion by

Commissioner Beale, seconded by Commissioner Haven, the board votedunanimously to approve permits for fireworks displays in Franklin on July 4 thand in Nantahala on July 5th.

FENCING CONTRACT FOR PARKER MEADOWS RECREATIONALCOMPLEX:The County Manager explained that the contract for the fencing atthe Parker Meadows Recreational Complex could not be awarded at this time,as all of the necessary funding is not in place pending approval of the countysloan application to the Local Government Commission (LGC). There wasdiscussion as to whether the county could take the approximately $65,000needed from fund balance and transfer it to the capital project ordinance, and

then reimburse itself from the proceeds of the upcoming loan. The CountyAttorney is reviewing the matter and will provide the board with an opinionletter. No action was taken.

BUILDING CONTRACT FOR PARKER MEADOWS RECREATIONALCOMPLEX: For the boards information, the County Manager noted that onebid of $499,500 had been received for the buildings, including two concessionstands, a picnic shelter and 16 dug-outs, for the Parker Meadows RecreationalComplex. No action was taken.

ARCHAEOLOGICAL MONITORING AT PARKER MEADOWS RECREATIONAL

COMPLEX: The County Manager asked the board to consider a proposal fromTRC Environmental Corporation to provide archaeological monitoring at theParker Meadows Recreational Complex, and to authorize charges of up to$15,000 for the service. Upon a motion by Commissioner Beale, seconded byCommissioner Haven, the board voted unanimously to approve the proposal aspresented, a copy of which is attached (Attachment 1) and is hereby made apart of these minutes.

HUDSON LIBRARY LEASE RENEWAL: The County Attorney pointed out thatit was time for the board to consider its option to renew the lease agreementregarding the Hudson Library in Highlands. The term of the lease is for $1 per

year, but the board must give appropriate and timely notice of its intent torenew, and the County Attorney recommended that the board exercise itsoption. Upon a motion by Commissioner Haven, seconded by CommissionerBeale, the board voted unanimously to exercise its renewal option aspresented.


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DISCLAIMER FOR GIS WEBSITE: The County Manager explained thatemployees in the county Mapping Department brought to his attention theneed for a disclaimer to be placed on the countys Geographic InformationSystem (GIS) website. Similar to one used in Transylvania County, thedisclaimer would state in part that, Mapping information is a representation of

various data sources and is not a substitute for information that would resultfrom an accurate land survey. The County Manager recommended adding thislanguage to the website, with the County Attorney agreeing that it was a verywise move to make. Upon a motion by Commissioner Haven, seconded byCommissioner Tate, the board voted unanimously to add a disclaimer to theGIS website as presented.

CORRIDOR K RESOLUTION: Chairman Corbin said that the county hadreceived a request from Graham County officials seeking support fromneighboring counties for a resolution Advocating for the completion of thefederally mandated relocation of Highway 74, also known as Corridor K, to

areas currently designated as Highway 28, NC 143 and US 129.Commissioner Beale commented that this effort had been ongoing for 42 years,and made a motion to approve the resolution as presented, which wasseconded by Commissioner Tate. The board voted 4-1 to approve the motion,with Commissioner Higdon opposing. A copy of the resolution is attached(Attachment 2) and is hereby made a part of these minutes.

FIRE SUPPRESSION SYSTEM FOR HERITAGE CENTER: CommissionerBeale spoke to the need for a fire suppression system for the kitchen at theMacon County Heritage Center at the Historic Cowee School. Per CommissionerBeale, the cost of the system would be $2,600 and would make the facility a

full commercial kitchen, which he indicated would be a big step toward thecenter becoming self-sustaining. During discussion, the Finance Directorexplained that there was approximately $54,000 remaining in contingency.Commissioner Tate made a motion to purchase the system for the center at acost of $2,600, with the funding to come from contingency, and CommissionerBeale seconded the motion. The board voted 3-2 to approve the motion, withCommissioners Beale, Corbin and Tate in favor and Commissioners Haven andHigdon opposing.

CONSENT AGENDA: Upon a motion by Commissioner Tate, seconded byCommissioner Beale, the following items on the consent agenda were

unanimously approved: MinutesApproved the minutes from the May 13 andMay 31, 2014 meetings. Budget amendments Approved the followingbudget amendment: #183 for the JCPC Grants to appropriate $2,258 inadditional grant funds for JCPC Administration, with no match needed fromthe county; (Revision with corresponding number attached.) Tax releases Approved tax releases in the amount of $97.16 (A computer printout of releases


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Minutes06.16.14

Page 2of 3

by Commissioner Haven, the board voted unanimously to adopt the GrantProject Ordinance as presented, a copy of which is attached (Attachment 2) andis hereby made a part of these minutes.

ORDINANCE AMENDMENT FOR THE FISCAL YEAR 2013-14 BUDGET

Upon a motion by Commissioner Haven, seconded by Commissioner Tate, theboard voted unanimously to approve an Ordinance Amending the Fiscal Year2013/2014 Budget as presented by the Finance Director, with the finalamount being $48,917,798. A copy of the ordinance is attached (Attachment3) and is hereby made a part of these minutes.

RESOLUTION APPROVING FINANCING TERMS FOR PARKER MEADOWS

RECREATIONAL COMPLEX: The Finance Director and County Attorneypresented a resolution for the boards consideration regarding financing termsfor a $1.8-million loan to help develop the Parker Meadows RecreationalComplex. Chairman Corbin noted that the interest rate is 2.29 percent for the

10-year term of the loan and that there is no pre-payment penalty, and theCounty Attorney pointed out that the Finance Director had worked out anagreement calling for equal principal payments over the term of the loan.Commissioner Beale asked for assurance that there was no problem with himvoting on the matter, as the loan is with Macon Bank and Commissioner Bealeserves on the banks board of directors. The County Attorney explained thatthere was no conflict of interest unless Commissioner Beale held a certainpercentage of the banks stock. Upon a motion by Commissioner Haven,seconded by Commissioner Tate, the board voted unanimously to approve theResolution Approving Financing Terms as presented, a copy of which isattached (Attachment 4) and is hereby made a part of these minutes. In a

related item, the County Attorney explained that by approving the resolution,the board did not need to vote on the Financing Agreement and Deed of Trustbetween the county and Macon Bank, as the resolution effectively authorizedthe agreement. By consensus, the board also agreed to table consideration ofthe fencing contract for the recreational complex until its July 8, 2014 regularmeeting.

FUNDING FOR MACON PROGRAM FOR PROGRESS: Commissioner Bealeasked the board to consider providing additional funding for Macon Programfor Progress (MPP). He noted that the county had already allocated $24,000during the current fiscal year to help the agency with administrative costs, and

asked the board to consider an additional $12,000 to assist them during thenext six months. The Finance Director explained that $52,000 remained in thecountys contingency line item. Commissioner Beale made a motion toauthorize the Finance Director to move $12,000 from contingency into anestablished line item for MPP prior to June 30, 2014. Following discussionregarding possible reimbursement, Commissioner Tate seconded the motion.


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After further discussion, the board voted unanimously to approve a budgetamendment for special appropriations to move $12,000 from contingency toMPP to assist the agency with administrative costs due to the federalgovernment reducing their administrative funds. A copy of the budgetamendment is attached (Attachment 5) and is hereby made a part of these

minutes.

MACON COUNTY SCHOOLS CAPITAL OUTLAY REQUEST: The FinanceDirector explained that she had received a request from Macon County Schoolsto shift some capital outlay funds earmarked for the windowrepair/replacement project at Franklin High School to help pay for theunexpected purchase of compressors for HVAC units at Cartoogechaye Schoolthat went out at the end of the school year. This would involve moving fundsfrom one category to another and thus required board approval. Upon amotion by Commissioner Beale, seconded by Commissioner Haven, the boardvoted unanimously to approve the request as presented and move $21,958.40

from Category I to Category II within the schools capital outlay budget.

CLOSED SESSION: At 6:22 p.m., upon a motion by Commissioner Beale,seconded by Commissioner Haven, the board voted unanimously to go intoclosed session for the purpose of consulting with the attorney under NCGS143-318.11(a)(3). At 6:36 p.m., upon a motion by Commissioner Tate, secondedby Commissioner Haven, the board voted unanimously to come out of closedsession and return to open session. No action was taken.

At 6:37 p.m., upon a motion by Commissioner Beale, seconded byCommissioner Haven, the board voted unanimously to adjourn.

_____________________________ ______________________________Derek Roland Kevin CorbinEx Officio Clerk to the Board Board Chairman


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AGENDA ITEM



SUBJECT MATTER: Appointments


(A)Airport Authority Please see the attached letter from MilesGregory, which seeks to have Richard Rhodes fill the unexpired term

of Harold Corbin.(B)Community Advisory Committee for Long Term Care Please

see the attached e-mail from Larry Reeves, the Long Term CareOmbudsman for Region A, which requests the reappointment of Pam

Goldsmith and the Rev. Gene Hawkins to this committee.


Attachments ___ Yes _X No

Agenda Item 12(A)


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revised agenda packet for 07-08-2014 county commissioners meeting

Documents