revising and proofreading business messages by: andrew herman
TRANSCRIPT
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Revising and Proofreading
Business MessagesBy: Andrew Herman
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Techniques of writing Techniques of reading Knowing where mistakes are Understanding punctuation marks
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FLABBY CONCISE
At a later date At this point in time Afford an opportunity Are of the opinion The present time Due to the fact that During the time Feel free to For the period of
Later Now Allow Believe, think that Now, presently Because While Please for
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Long lead-ins have to much information that is useless• Ex..
Wordy- this email message is being sent to all of you to let you know that new parking permits will be issued January 1.
Concise- new parking permits will be issued January 1.
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OUTDATED EXPRESSION MODERN PHRASES
ARE IN RECEIPT OF AS PER YOUR REQUEST ATTACH HERETO ENCLOSED PLEASE FIND PURSUANT TO YOUR
REQUEST THANK YOU IN
ADVANCED I TRUST THAT UNDER SEPARATE COVER
HAVE RECEIVED AT YOUR REQUEST ATTACHED ENCLOSED IS/ARE AT YOUR REQUEST
THANK YOU I THINK, I BELIEVE SEPARATELY
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If these adverbs are taken away you sound more business like and more credible.• Wordy- we actually didn’t give his proposal
a very fair trial.• Concise- we did not give his proposal a fair
trial.
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Fatten sentence Begin an Idea with there is Take up space Fillers are some what unnecessary in
certain places
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Words to avoid Shortens a message Improves readability Substituting pronouns Replace words used to much
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More than is needed, desired, or required
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Can be seen as professional Traced to be 14th century old French Meaning twittering An outlandish, technical language of
a particular profession, group, or trade
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Slang is compsed of language that go out of style right away
No longer appealing Out of fashion
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Clichés are the old coins of language: phrases that once made a striking impression but have since been rubbed smooth by repeated handling.
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Gives a precise definition In stead of saying “contact you” you
say I will telephone, fax, e-mail, visit
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Needlessly Converted to wordy nouns Check page 86
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Highly descriptive Dynamic Don’t over use these More concrete Don’t use to many
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what to what for proof reading• Spelling• Grammar• Punctuation• Names and numbers• Format
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Read carefully Double words Spell checker Find errors and the tones Read every line twice standard proofreading marks
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Print a copy double spaced Time to proofread adequately Be prepared to find more than usual
errors Read document at least 2 times Reduce your reading speed Have someone to read the document
outloud
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writingforward.com english.udel.edu stf.lea.org iowapages.org……. Includes vivid verbs www.grammarly.com scottbush.net thesebastards.blogspot.com