Revision of Joao Barretto’s Revision of Joao Barretto’s

Workshop A Searches (PDF file)Workshop A Searches (PDF file)

Revised in Powerpoint for Revised in Powerpoint for the iPac by Manly Horowitzthe iPac by Manly Horowitz

April 1, 2004April 1, 2004

How to Search the Library How to Search the Library Catalog Catalog

Find books and other library Find books and other library materialsmaterials

At the Library Home Page, Click on At the Library Home Page, Click on “Find BOOKS: Library Catalog”“Find BOOKS: Library Catalog”

You will see an initial Catalog You will see an initial Catalog screen that shows the various screen that shows the various

searches you can dosearches you can do

Start an Exact Title Search: Type in Start an Exact Title Search: Type in “The Joy Luck Club” and click “GO”“The Joy Luck Club” and click “GO”

Click on “The Joy Luck Club” at the Click on “The Joy Luck Club” at the top of the list of titles to see 7 items top of the list of titles to see 7 items

Click on the second item –”The Joy Click on the second item –”The Joy Luck Club” for it’s full recordLuck Club” for it’s full record

Note important information in this Note important information in this book’s record – for more record, book’s record – for more record,

pull down the bar to the right pull down the bar to the right

Also check the important Also check the important information in this part of the recordinformation in this part of the record

Let’s go back to the top part of the Let’s go back to the top part of the recordrecord

Note the Subjects of this book - Note the Subjects of this book - Click the second one for all the Click the second one for all the

titles the library has on this subjecttitles the library has on this subject

There are 5 titles on this subject - There are 5 titles on this subject - Click on “Mothers and daughters - Click on “Mothers and daughters -

United States - Fiction” to see themUnited States - Fiction” to see them

You can now see all 5 titles You can now see all 5 titles

To start a new search, there are To start a new search, there are two main ways - One way is to click two main ways - One way is to click

on “Library Catalog”on “Library Catalog”

Clicking on Library Catalog takes Clicking on Library Catalog takes you back to the initial search pageyou back to the initial search page

The other way to start a new The other way to start a new search is to use the options at the search is to use the options at the

top of your current screentop of your current screen

First click on the arrow to show First click on the arrow to show your search options – select oneyour search options – select one

Let’s select “Exact Title” and search Let’s select “Exact Title” and search again for “The Joy Luck Club”again for “The Joy Luck Club”

This time click on the second title This time click on the second title for the motion picture soundtrackfor the motion picture soundtrack

Check the full record to see this Check the full record to see this item’s location – the Media Centeritem’s location – the Media Center

For another new search let’s click For another new search let’s click on “Library Catalog” and return to on “Library Catalog” and return to

the beginning search screenthe beginning search screen

Let’s do next a Title Keywords Let’s do next a Title Keywords search – some main words you search – some main words you

remember in a titleremember in a title

Type in bell and tolls, two words Type in bell and tolls, two words you recall from a title you wantyou recall from a title you want

Click on the first item of the list of Click on the first item of the list of title resultstitle results

Note the different locations and call Note the different locations and call numbers for this booknumbers for this book

Next, an Author search – We want Next, an Author search – We want to know what we have by Amy Tan to know what we have by Amy Tan - Type in Tan Amy (last name first)- Type in Tan Amy (last name first)

We have 13 titles by Amy Tan – We have 13 titles by Amy Tan – Click on Tan, Amy to view themClick on Tan, Amy to view them

Click on the second title, “The Click on the second title, “The Kitchen God’s Wife”Kitchen God’s Wife”

View the full record – 3 copies of View the full record – 3 copies of the book are availablethe book are available

Let’s try an Exact Subject search - Let’s try an Exact Subject search - for the subject, “Latin America”for the subject, “Latin America”

A list of exact subjects appears, A list of exact subjects appears, with “Latin America” at the topwith “Latin America” at the top

Clicking on “Latin America” brings Clicking on “Latin America” brings up 22 titles – Note the date of #1up 22 titles – Note the date of #1

Let’s sort titles by publication date Let’s sort titles by publication date so the most recent come up first – so the most recent come up first – Click on the arrow for sort optionsClick on the arrow for sort options

Select “Publication Date” and click Select “Publication Date” and click “Go”“Go”

Now the first item’s publication date Now the first item’s publication date is 1999, not 1974 - Let’s select the is 1999, not 1974 - Let’s select the

second item, published in 1998second item, published in 1998

In this record we can see a In this record we can see a “Contents” area - For the rest of the “Contents” area - For the rest of the

record, pull down the barrecord, pull down the bar

Now location information appears Now location information appears as wellas well

Try another Exact Subject search – Try another Exact Subject search – for items on (not by) Toni Morrisonfor items on (not by) Toni Morrison

Click on a subheading, “Criticism Click on a subheading, “Criticism and Interpretation” (19 titles)and Interpretation” (19 titles)

Click on the first of the 19, “Critical Click on the first of the 19, “Critical Essays on Toni Morrison”Essays on Toni Morrison”

Check this book’s full recordCheck this book’s full record

Let’s do another Exact Subject Let’s do another Exact Subject search – Type “Native Americans”search – Type “Native Americans”

Zero results because our catalog Zero results because our catalog doesn’t use this term - The “See” doesn’t use this term - The “See”

below tells us the term that is used below tells us the term that is used

The term that is used gives 110 The term that is used gives 110 titles on our topic – Select thattitles on our topic – Select that

The first items of the 110The first items of the 110

Let’s try an Exact Subject search Let’s try an Exact Subject search on the subject, “Aids”on the subject, “Aids”

““AIDS (Disease)” is the main term - AIDS (Disease)” is the main term - Note the “See Also” lines below it Note the “See Also” lines below it

““See Also” refers to a closely See Also” refers to a closely related topic – Click on the first related topic – Click on the first

closely related topicclosely related topic

2 titles for the closely related topic, 2 titles for the closely related topic, “AIDS (Disease) in children”“AIDS (Disease) in children”

Let’s now do a “Subject Keyword” Let’s now do a “Subject Keyword” search. Type in, “gulf” and “war”search. Type in, “gulf” and “war”

From the list of subjects having gulf From the list of subjects having gulf and war, click the one circledand war, click the one circled

There are 2 titles for this subject – There are 2 titles for this subject – Select the firstSelect the first

View the full recordView the full record

Next, a “Keywords in Plays, Songs, Next, a “Keywords in Plays, Songs, Essays, Short Stories” searchEssays, Short Stories” search

We’re looking for the short story, We’re looking for the short story, “Red Pony” – Type that in“Red Pony” – Type that in

5 titles come up. These titles are 5 titles come up. These titles are collectionscollections of works - of songs, of works - of songs,

short stories, etc., – Let’s select #5 short stories, etc., – Let’s select #5

The record here has a “Contents” The record here has a “Contents” area – “red pony” is highlightedarea – “red pony” is highlighted

The contents area tells us this The contents area tells us this collection includes the short story, collection includes the short story,

“Red Pony” by John Steinbeck“Red Pony” by John Steinbeck

Let’s do another “Keywords in Let’s do another “Keywords in Plays, Songs, ...” search. We want Plays, Songs, ...” search. We want now Chekhov’s play, “The Seagull”now Chekhov’s play, “The Seagull”

Select the first item, “Plays” by Select the first item, “Plays” by Anton ChekhovAnton Chekhov

““Contents” shows that this Contents” shows that this collection contains “The Seagull”collection contains “The Seagull”

One more “Keywords in Plays, etc., One more “Keywords in Plays, etc., search – We recall from a song title search – We recall from a song title

only 3 words – “turn” “I’m” “radio”only 3 words – “turn” “I’m” “radio”

The cassette, “For the Roses”, The cassette, “For the Roses”, comes upcomes up

Looking through “Contents”, we see Looking through “Contents”, we see that “For the Roses” has the song that “For the Roses” has the song

we wantwe want

To get the cassette, we need to go To get the cassette, we need to go to the Media Center to the Media Center

Let’s now search for “Reserve Let’s now search for “Reserve Materials by Instructor”Materials by Instructor”

Let’s say your instructor has a book Let’s say your instructor has a book on reserve you need – Type in her on reserve you need – Type in her name, last name first, and click Goname, last name first, and click Go

Click on Redick, Mary at the top of Click on Redick, Mary at the top of the list of instructors for 11 itemsthe list of instructors for 11 items

Pull the bar down to find the book Pull the bar down to find the book you want, “Cultural Anthropology”you want, “Cultural Anthropology”

Click on “Cultural Anthropology”Click on “Cultural Anthropology”

Note important information like Note important information like circulation periods, availability, and circulation periods, availability, and

the courses using this bookthe courses using this book

You can also search for reserve You can also search for reserve materials by coursematerials by course

Type in the course name Type in the course name (abbreviated) and number (abbreviated) and number

Click on Math 840 at the top of the Click on Math 840 at the top of the course listcourse list

Select the first itemSelect the first item

Pull the bar down for “Copy/Holding Pull the bar down for “Copy/Holding Information”Information”

Note circulation periods and other Note circulation periods and other needed informationneeded information

Let’s say we want a circulating Let’s say we want a circulating book, but we see it’s checked out book, but we see it’s checked out

when we look it up in the catalogwhen we look it up in the catalog

We can get the book by placing We can get the book by placing a hold on it. a hold on it. The following The following

screen shows you howscreen shows you how

Let’s say we want, specifically, Amy Let’s say we want, specifically, Amy Tan’s “The hundred secret senses”, Tan’s “The hundred secret senses”,

but it’s checked out but it’s checked out

If you click the “Place a Hold” If you click the “Place a Hold” button, you can have the book held button, you can have the book held

for you once it’s returnedfor you once it’s returned

After clicking “Place a Hold”, you After clicking “Place a Hold”, you are asked for your barcode and are asked for your barcode and

your phone number’s last 4 digitsyour phone number’s last 4 digits

Type in your information and click Type in your information and click LoginLogin

You’ll be notified by mail You’ll be notified by mail when the book is available when the book is available

for pickupfor pickup.. ..

Now suppose we want a book that Now suppose we want a book that is circulating but is at another is circulating but is at another

campus librarycampus library

We can request this book be sent to our We can request this book be sent to our campus library, again by clicking on the campus library, again by clicking on the

“Place a Hold” button“Place a Hold” button

For this Downtown book to be sent For this Downtown book to be sent to Rosenberg, click on “Place a to Rosenberg, click on “Place a

Hold”Hold”

Fill in the information required and Fill in the information required and click Loginclick Login

You should allow a maximum of 6 You should allow a maximum of 6 days for the book to arrive. A days for the book to arrive. A request made Monday through request made Monday through

Wednesday should arrive in less Wednesday should arrive in less time. time.

There is one more “Place a There is one more “Place a Hold” option Hold” option

A circulating book that is “On the Shelf” can A circulating book that is “On the Shelf” can be held for you if you are searching from a be held for you if you are searching from a

computer computer outside of a City College outside of a City College librarylibrary. If you search in a City College . If you search in a City College library and the book is there, you must library and the book is there, you must retrieve the book yourself. Perform the retrieve the book yourself. Perform the

same “Place a Hold” procedure outside a same “Place a Hold” procedure outside a City College library and have an “On the City College library and have an “On the

Shelf” circulating book held for you.Shelf” circulating book held for you.