rfp cs-4716 youth management information system wisconsin

8/10/2019 Rfp Cs-4716 Youth Management Information System Wisconsin

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State of WisconsinDOA-3261 (R08/2003)s.16.75, Wis. Statutes

PROPOSALS MUST BE SEALED AND ADDRESSED TO:

!"#$ ADDR!SS%

#&n'a Soe*+/u*casin+ Section #iefDea*tent of #o**ections30 ! Wasin+ton Aenuea'ison, W 53704

*oosa eneoe ust e seae' an' ain& a*e' in oe* co*ne* it 'ue 'ate an' Reue

fo* *oosa CS-4716 9ate *oosas i e *e:ecte'. *oosas ;S< e 'ate an' ti

stae' & te soicitin+ u*casin+ office on o* efo*e te 'ate an' tie tat te *oosa is 'u

*oosas 'ate' an' tie stae' in anote* office i e *e:ecte'. Receit of a *oosa &

ai s&ste 'oes not constitute *eceit of a *oosa & te u*casin+ office. An& *oosa

is ina'e*tent& oene' as a *esut of not ein+ *oe*& an' cea*& a*e' is su:ect to *e:ectio

*oosas ust e suitte' sea*ate&, i.e., not incu'e' it sae aca+es o* ot

*oosas. *oosa oenin+s a*e uic uness ote*ise secifie'. Reco*'s i e aaiae

uic insection afte* issuance of te notice of intent to aa*' o* te aa*' of te cont*a

*oose* sou' contact e*son nae' eo fo* an aointent to ie te *oosa *eco

*oosas sa e fi* fo* accetance fo* si=t& (60) 'a&s f*o 'ate of *oosa oenin+, uneote*ise note'. ;!S< ?OR ROOSA9


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TABLE OF CONTENTS

1.0 GENERAL INFORMATION...............................................................................................................................5

1.1 Introduction and background.................................................................................................................5

1. Sco!" o# t$" !ro%"ct...............................................................................................................................5

1.& 'rocuring and contracting ag"nc(..........................................................................................................)

1.* +"#inition,..............................................................................................................................................)

1.5 C-ari#ication andor r"/i,ion, to t$" ,!"ci#ication, and r"uir""nt,...................................................2

1.) R"a,onab-" accoodation,.................................................................................................................21.2 Ca-"ndar o# "/"nt,..................................................................................................................................3

1.3 Contract t"r and #unding.....................................................................................................................3

1.4 "ndorN"t r"gi,tration...........................................................................................................................3

.0 'RE'ARING AN+ S6BMITTING A 'RO'OSAL............................................................................................3

.1 G"n"rain,truction,...............................................................................................................................3

. Incurring co,t,........................................................................................................................................4

.& Subitting t$" !ro!o,a-.........................................................................................................................4

.* 'ro!o,a- organi7ation and #orat..........................................................................................................4

.5 Mu-ti!-" !ro!o,a-,.................................................................................................................................4

.) Ora- !r","ntation, and ,it" /i,it,............................................................................................................4

.2 +"on,tration,....................................................................................................................................10

.3 8it$dra9a- o# !ro!o,a-,......................................................................................................................10

.4 "ndor Con#"r"nc":::::::::::::::::::::::::::::::...10

.10 8ritt"n Inuiri",:::::::::::::::::::::::::::::::::4

&.0 'RO'OSAL SELECTION AN+ A8AR+ 'ROCESS......................................................................................11

&.1 'r"-iinar( "/a-uation.........................................................................................................................11

&. 'ro!o,a- ,coring...................................................................................................................................11

&.& E/a-uation crit"ria................................................................................................................................11

&.* Rig$t to r"%"ct !ro!o,a-, and n"gotiat" contract t"r,........................................................................1

&.5 A9ard and #ina- o##"r,..........................................................................................................................1

&.) Noti#ication o# int"nt to a9ard.............................................................................................................1

&.2 A!!"a-, !roc",,...................................................................................................................................1

*.0 GENERAL 'RO'OSAL RE;6IREMENTS....................................................................................................1

*.1 Organi7ation ca!abi-iti",.....................................................................................................................1

*. Sta## ua-i#ication,...............................................................................................................................1&

*.& 'ro!o,"r r"#"r"nc",..............................................................................................................................1&

*.* Financia- Stabi-it(................................................................................................................................1&

*.5 Litigation..............................................................................................................................................1*

*.) 'ro%"ct !-an..........................................................................................................................................1*

5.0 TEC


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5.3 S(,t" o9n"r,$i! and rig$t,...............................................................................................................12

5.4 G"n"ra- S(,t" O!"ration...................................................................................................................13

5.10 >out$ Sc$"du-ing.................................................................................................................................13

5.11 Intak" 'roc",,......................................................................................................................................13

5.1 Coit"nt data.................................................................................................................................13

5.1& C-a,,i#ication


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T$i, !ag" -"#t b-ank

*


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1.0 GENERAL INFORMATION

1.1 Introduction and background

Introduction

T$" !ur!o," o# t$i, docu"nt i, to !ro/id" int"r",t"d !arti", 9it$ in#oration to "nab-" t$" to

!r"!ar" and ,ubit a !ro!o,a- #or a u/"ni-" Corr"ction, >out$ Manag""nt In#oration S(,t"

>MIS. T$" +"!art"nt o# Corr"ction,D $"r"ina#t"r r"#"rr"d to a, t$" +OCD t$roug$ it, 'urc$a,ing

S"r/ic", S"ctionD $"r"ina#t"r r"#"rr"d to a, 'urc$a,ingD int"nd, to u," t$" r",u-t, o# t$i, ,o-icitation

to a9ard a contract #or an >MIS to b" u,"d b( t$" +i/i,ion o# u/"ni-" Corr"ction, +C.

Background

T$" 8i,con,in +"!art"nt o# Corr"ction, +OC co!ri,", #our +i/i,ion, +i/i,ion o# Adu-t

In,titution, +AID +i/i,ion o# u/"ni-" Corr"ction, +CD +i/i,ion o# Counit( Corr"ction,

+CCD and +i/i,ion o# Manag""nt S"r/ic",.

+C $a, #our ,"cur" #aci-iti", -ocat"d in t$r"" g"ogra!$ic ar"a, o# 8i,con,in. T$" !riar( #aci-iti",

ar" Co!!"r Lak" Sc$oo- CLS and Linco-n out$

Bi--ing

R"!orting

1.. Ob%"cti/",

T$" ob%"cti/" o# t$i, ,o-icitation i, to ,"-"ct a /"ndor 9$o can ""t t$" n""d, o# +C.

"ndor, u,t !ro!o," on a-- o# t$" ,(,t" r"uir""nt, a, indicat"d in S"ction, *.0 and 5.0

o# t$i, RF' docu"nt.

1..& N""d,

5


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An( !ro!o,"d ,o-ution u,t b" ca!ab-" o# !"r#oring a-- #unction, 9it$ -iit"d or no

cu,toi7ation to t$" !ro!o,"d ,o#t9ar". An( cu,toi7ation t$at i, r"uir"d u,t not

int"r#"r" 9it$ t$" abi-it( to r"c"i/" u!dat", to t$" ba," ,o#t9ar".

1..* Curr"nt o!"ration,

+C curr"nt-( u,", a >MIS 9$ic$ 9a, i!-""nt"d a!!ro?iat"-( 15 ("ar, ago. T$" ,(,t"

i, ,ti-- #unctiona- but t$" /"ndor i, no -ong"r in "?i,t"nc". T$" on-( IT ,u!!ort a/ai-ab-" #or

t$" ,(,t" i, !ro/id"d b( +OC BTM ,ta##. Su!!ort i, -iit"d to k""!ing t$" ,o#t9ar"

running and inor #unctiona-it( c$ang",. So" aount o# data in t$" ,(,t" 9i-- n""d to b"

i!ort"d to t$" n"9 >MIS at ,tartu!.

T$" 8i,con,in +OC In#oration T"c$no-og( IT "n/iron"nt 9$ic$ ,u!!ort, +C i,

anag"d and aintain"d int"rna--( b( t$" +OC Bur"au o# T"c$no-og( Manag""nt BTM

9it$ ,u!!ort #ro t$" +i/i,ion o# Ent"r!ri," T"c$no-og( +ETD a di/i,ion 9it$ t$"

+"!art"nt o# Adini,tration.

+ET !ro/id", ba," in#ra,tructur" ,u!!ort in t$" #or o# ,tat"9id" /oic"D data and /id"o

t"-"counication, n"t9ork anag""nt. T$" di/i,ion a-,o !ro/id", c"ntra-i7"d ,"curit(D

!rint and "ai- ,"r/ic", to u-ti!-" ,tat" ag"nci",.

T$" n"t9ork in#ra,tructur" 9$ic$ ,u!!ort, d"!art"nt o!"ration, i, a co!r"$"n,i/" i? o#

#aci-it(@ba,"d LAN, ,u!!ort"d and int"rconn"ct"d b( a +OC 8AN uti-i7ing ,"/"ra- t(!", o#

-ink, and tran,!ort,.

T$i, in#ra,tructur" !ro/id", t$" o/"ra-- conn"ction b"t9""n +OC #aci-iti",D +OC

$"aduart"r,D +OA+ETD and t$" Int"rn"t. In addition to t$"," t"c$no-ogi",D BTM "!-o(,

indu,tr(@,tandard ,"curit( co!on"nt, to !ro/id" a ,"cur"D a/ai-ab-" IT "n/iron"nt #or it,

+OC u,"r ba,".

1.& 'rocuring and contracting ag"nc(

T$i, R"u",t #or 'ro!o,a- RF' i, i,,u"d b( t$" 8i,con,in +"!art"nt o# Corr"ction, 9$ic$ i, t$"

,o-" !oint o# contact #or t$" Stat" o# 8i,con,in during t$" ,"-"ction !roc",,. T$" !"r,on r",!on,ib-"

#or anaging t$" !rocur""nt !roc",, i, C(nda So-b"rg.

T$" contract r",u-ting #ro t$i, RF' 9i-- b" adini,t"r"d b( t$" 8i,con,in +"!art"nt o#

Corr"ction,. T$" contract adini,trator 9i-- b" S$"-b( McCu--"(D +C Manag""nt and Budg"t

+ir"ctor.

1.* +"#inition,

T$" #o--o9ing d"#inition, ar" u,"d t$roug$ t$" RF'.

ARO: A#t"r R"c"i!t o# Ord"r.

Agency: T$" 8i,con,in +"!art"nt o# Corr"ction,.

BTM Bur"au o# T"c$no-og( Manag""nt. +OC, int"rna- in#oration

t"c$no-og( and ,"r/ic", grou!

Cloud computing T$" u," o# co!uting r",ourc", $ard9ar" and ,o#t9ar" t$at ar" d"-i/"r"d

a, a ,"r/ic" o/"r a n"t9ork t(!ica--( t$" Int"rn"t.Contractor: T$" !ro!o,"r a9ard"d t$" contract.

CLS: Co!!"r Lak" Sc$oo-D a ,"cur" %u/"ni-" corr"ctiona- #aci-it( #or gir-,

o!"rat"d b( +C and -ocat"d in IraD 8I.

AI: +i/i,ion o# Adu-t In,titution,D adini,tration o# a-- ,tat" corr"ctiona-

incarc"ration #aci-iti", "?c"!t t$o," u/"ni-" #aci-iti", o!"rat"d b( +i/i,ion

o# u/"ni-" Corr"ction, = $"aduart"r"d at +OC C"ntra- O##ic",D &044 E

8a,$ington A/".D Madi,onD 8I.

CC: +i/i,ion o# Counit( Corr"ction,D ,u!"r/i,", o##"nd"r, out,id" ,"cur"

#aci-iti",.

)


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e!"top So#t$are: So#t9ar" to b" in,ta--"d on +OC anag"d Adini,trati/" N"t9ork 'C,

inc-uding d",kto!, and -a!to!,

%S: +"!art"nt o#


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In t$" "/"nt t$at it b"co", n"c",,ar( to !ro/id" additiona- c-ari#(ing data or in#orationD or to r"/i,"

an( !art o# t$i, RF'D r"/i,ion,a"nd"nt, andor ,u!!-""nt, 9i-- b" !ro/id"d to a-- r"ci!i"nt, o#

t$i, initia- RF' /ia !o,ting on "ndorn"t. "ndor, ar" r",!on,ib-" #or c$"cking "ndorn"t #or a--

additiona- in#oration r"-at"d to t$i, RF'.

Eac$ !ro!o,a- ,$a-- ,ti!u-at" t$at it i, !r"dicat"d u!on t$" r"uir""nt,D t"r,D and condition, o# t$i,

RF' and an( ,u!!-""nt, or r"/i,ion, t$"r"o#.

An( contract 9it$ Stat" "!-o("", conc"rning t$i, RF' ar" !ro$ibit"dD "?c"!t a, aut$ori7"d b( t$"

RF' anag"r during t$" !"riod #ro dat" o# r"-"a," o# t$" RF' unti- t$" notic" o# int"nt to contract i,

r"-"a,"d.

1.) R"a,onab-" accoodation,

T$" +OC 9i-- !ro/id" r"a,onab-" accoodation,D inc-uding t$" !ro/i,ion o# in#orationa- at"ria-

in an a-t"rnati/" #oratD #or ua-i#i"d indi/idua-, 9it$ di,abi-iti", u!on r"u",t. I# (ou t$ink (ou n""d

accoodation, contact C(nda So-b"rg /ia "ai- at C(nda.So-b"rg9i,con,in.go/or /ia t"-"!$on"

at )03@*0@5531.

1.2 Ca-"ndar o# "/"nt,

Li,t"d b"-o9 ar" ,!"ci#ic and ",tiat"d dat", and ti", o# action, r"-at"d to t$i, R"u",t #or 'ro!o,a-

RF'. T$" action, 9it$ ,!"ci#ic dat", u,t b" co!-"t"d a, indicat"d un-",, ot$"r9i," c$ang"d b(

8i,con,in +OC /ia notic" on "ndorn"t. In t$" "/"nt t$at +OC #ind, it n"c",,ar( to c$ang" an( o#t$" ,!"ci#ic dat", and ti", in t$" ca-"ndar o# "/"nt, -i,t"d b"-o9D it 9i-- do ,o b( i,,uing an

a"nd"nt to t$i, RF'. T$"r" a( or a( not b" a #ora- noti#ication i,,u"d #or c$ang", in t$"

",tiat"d dat", and ti",.

+ATE EENT

No/"b"r 0&D 01* +at" o# i,,u" o# t$" RF'.

No/"b"r *D 01* La,t da( #or ,ubitting 9ritt"n inuir",.

+"c"b"r 0D 01* "ndor con#"r"nc" 1000a &044 E 8a,$ington A/"nu"D Madi,on

+"c"b"r 03D 01* ",t. 'o,ting RF' a"nd"nt, or r"/i,ion, to t$" RF' "ndorn"t

ecem.er /01 /234 (ropo!al! due #rom 'endor! at 0:22 pm CST

anuar( 015 ",t. Int"r/i"9, andor d"on,tration, b( in/it"d /"ndor,

F"bruar( 015 ",t. Noti#ication o# int"nt to a9ard ,"nt to /"ndor,.

Marc$ 015 ",t. Contract ,tart dat".

1.3 Contract t"r and #unding

T$" contract ,$a-- b" "##"cti/" on t$" dat" indicat"d on t$" !urc$a," ord"r or t$" contract "?"cution

dat" and ,$a-- run #or t9o ("ar, #ro t$at dat"D 9it$ an o!tion to r"n"9 #or a ,ing-" ("ar or u-ti!-"

("ar, o/"r t$" cour," o# t$" "ig$t ("ar, t$at #o--o9 t$" initia- t"rD #or a cuu-ati/" tota- o# ("ar, not

to "?c""d t"n ("ar,. R"n"9a-, ,$a-- b" autoatic un-",, noti#i"d in 9riting b( t$" contractor at -"a,t

40 da(, !rior to t$" "nd o# t$" curr"nt contract !"riod.

+OC a( t"rinat" t$" contract at an( ti" at it, ,o-" di,cr"tion b( d"-i/"ring 40 da(, 9ritt"n notic"

to t$" contractor. 6!on t"rinationD t$" ag"nc(, -iabi-it( 9i-- b" -iit"d to t$" !ro rata co,t o# t$"

,"r/ic", !"r#or"d a, o# t$" dat" o# t"rination !-u, "?!"n,", incurr"d 9it$ t$" !rior 9ritt"n a!!ro/a-o# t$" ag"nc(. In t$" "/"nt t$at t$" contractor t"rinat", t$" contractD #or an( r"a,on 9$at,o"/"rD it

9i-- r"#und to t$" ag"nc( 9it$in &0 da(, o# ,aid t"rinationD a-- !a("nt, ad" $"r"und"r b( t$"

ag"nc( to t$" contractor #or 9ork not co!-"t"d or not acc"!t"d b( t$" ag"nc(. Suc$ t"rination 9i--

r"uir" 9ritt"n notic" to t$at "##"ct to b" d"-i/"r"d b( t$" contractor to t$" ag"nc( not -",, t$an 40

da(, !rior to ,aid t"rination.

1.4 "ndorN"t r"gi,tration

T$" Stat" o# 8i,con,in, !urc$a,ing in#oration and /"ndor noti#ication ,"r/ic" i, a/ai-ab-" to a--bu,in",,", and organi7ation, t$at 9ant to ,"-- to t$" ,tat". An(on" a( acc",, "ndorN"t on t$"

3
mailto:[email protected]:[email protected]


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Int"rn"t at $tt!/"ndorn"t.,tat".9i.u,to g"t in#oration on ,tat" !urc$a,ing !ractic", and !o-ici",Dgood, and ,"r/ic", t$at t$" ,tat" bu(,D and ti!, on ,"--ing to t$" ,tat". "ndor, a( u," t$" ,a" 8"b,it" addr",, #or inc-u,ion on t$" bidd"r, -i,t #or good, and ,"r/ic", t$at t$" organi7ation 9ant, to ,"--to t$" ,tat". A ,ub,cri!tion 9it$ noti#ication guarant"", t$" organi7ation 9i-- r"c"i/" an "@ai-",,ag" "ac$ ti" a ,tat" ag"nc(D inc-uding an( ca!u, o# t$" 6ni/"r,it( o# 8i,con,in S(,t"D !o,t,a r"u",t #or bid or a r"u",t #or !ro!o,a- in t$"ir d",ignat"d coodit(,"r/ic" ar"a, 9it$ an",tiat"d /a-u" o/"r 50D000. Organi7ation, 9it$out Int"rn"t acc",, r"c"i/" !a!"r co!i", in t$" ai-.Incr"a,ing-(D ,tat" ag"nci", a-,o ar" u,ing "ndorN"t to !o,t ,i!-i#i"d bid, /a-u"d at 50D000 or -",,."ndor, a-,o a( r"c"i/" "@ai- notic", o# t$"," ,i!-i#i"d bid o!!ortuniti",.

.0 (RE(ARING AN S5BMITTING A (RO(OSAL

.1 G"n"rain,truction,

T$" "/a-uation and ,"-"ction o# a contractor and t$" contract 9i-- b" ba,"d on t$" in#oration

,ubitt"d in t$" /"ndor, !ro!o,a- !-u, r"#"r"nc", and an( r"uir"d on@,it" /i,it, or ora- int"r/i"9,.

Fai-ur" to r",!ond to "ac$ o# t$" r"uir""nt, in t$" RF' a( b" t$" ba,i, #or r"%"cting a r",!on,".

E-aborat" !ro!o,a-, ".g.D "?!"n,i/" art9orkD b"(ond t$at ,u##ici"nt to !r","nt a co!-"t" and

"##"cti/" !ro!o,a-D ar" not n"c",,ar( or d",ir"d.

. Incurring co,t,

T$" Stat" o# 8i,con,in i, not -iab-" #or an( co,t incurr"d b( !ro!o,"r, in r"!-(ing to t$i, RF'.

.& Subitting t$" !ro!o,a-

(ropo!er! mu!t !u.mit an original and one electronic copy 6#la!+ dri'e or C)ROM7 o# all

material! re8uired #or acceptance o# t+eir propo!al .y ecem.er /01 /234 at 0:22 CST to:

C(nda So-b"rg

'urc$a,ing S"ction C$i"#

8i,con,in +"!art"nt o# Corr"ction,

&044 E. 8a,$ington A/".

Madi,onD 8I 5&20*

(ropo!al! mu!t .e recei'ed in t+e a.o'e o##ice .y t+e !peci#ied time !tated a.o'e9 All propo!al!

mu!t .e time)!tamped a! accepted .y t+e (urc+a!ing O##ice .y t+e !tated time9 (ropo!al! not !o!tamped $ill not .e accepted9 Receipt o# a propo!al .y t+e State mail !y!tem doe! not con!titute

receipt o# a propo!al .y t+e (urc+a!ing O##ice1 #or purpo!e! o# t+i! RF(9

To "n,ur" con#id"ntia-it( o# t$" docu"ntD a-- !ro!o,a-, u,t b" !ackag"dD ,"a-"d and ,$o9 t$"

#o--o9ing in#oration on t$" out,id" o# t$" !ackag"

'ro!o,"r, na" and addr",,

R"u",t #or !ro!o,a- tit-"

R"u",t #or !ro!o,a- nub"r

'ro!o,a- du" dat"

An origina- !-u, on" "-"ctronic co!( #-a,$ dri/" or C+@ROM o# t$" Co!t (ropo!alu,t b" ,"a-"d

and ,ubitt"d a, a ,"!arat" !art o# t$" !ro!o,a-. T$" out,id" o# t$" "n/"-o!" u,t b" c-"ar-( -ab"-"d9it$ t$" 9ord, PCo,t 'ro!o,a-D RF' Na" o# RF'Q and na" o# t$" /"ndor and du" dat". T$" co,t

!ro!o,a- i, du" to t$" addr",,"" on t$" du" dat" and ti" not"d abo/".

.* 'ro!o,a- organi7ation and #orat

'ro!o,a-, ,$ou-d b" t(!"d and ,ubitt"d on 3.5 b( 11 inc$ !a!"r bound ,"cur"-(. 'ro!o,a-, ,$ou-d b"

organi7"d and !r","nt"d in t$" ord"r and b( t$" nub"r a,,ign"d in t$" RF'. 'ro!o,a-, u,t b"

organi7"d 9it$ $"ading, and ,ub$"ading, corr",!onding to t$" $"ading, and ,ub$"ading, in t$" RF'.

Eac$ $"ading and ,ub$"ading ,$ou-d b" ,"!arat"d b( tab, or ot$"r9i," c-"ar-( ark"d. T$" "-"ctronic

/"r,ion, u,t b" an eact copyo# 9$at i, in t$" !rint"d docu"nt,.

4


10/28

"ndor, u,t ,ubit it, Co!t (ropo!al on t$" #or !ro/id"d in A!!"ndi? C according to t$"

in,truction, !ro/id"d. Fai-ur" to !ro/id" an( r"u",t"d in#oration in t$" !r",crib"d #orat a(

r",u-t in di,ua-i#ication o# t$" !ro!o,a-.

No "ntion o# t$" co,t !ro!o,a- a( b" ad" in t$" r",!on," to t$" t"c$nica- r"uir""nt, o# t$i,

R"u",t #or 'ro!o,a-.

.5 Mu-ti!-" !ro!o,a-,

"ndor, 9i-- not b" a--o9"d to ,ubit u-ti!-" !ro!o,a-,. I# a /"ndor 9i,$", to !r","nt di##"r"nt

a-t"rnati/",D t$" /"ndor ,$ou-d inc-ud" a-- a-t"rnati/", in t$" !ro!o,a-, ,ubitt"d. "ndor, 9i-- b"a--o9"d to !r","nt co,t, #or /"ndor $o,t"d /, +OC $o,t"d in t$" co,t r"!ort ,"ction o# t$i, RF'.

.) Ora- !r","ntation, and ,it" /i,it,

To! ,coring /"ndor, ba,"d on an "/a-uation o# t$" 9ritt"n !ro!o,a- a( b" r"uir"d to !artici!at" in

int"r/i"9, andor ,it" /i,it, to ,u!!ort and c-ari#( t$"ir !ro!o,a-,D i# r"u",t"d b( +OC. +OC 9i--

ak" "/"r( r"a,onab-" att"!t to ,c$"du-" "ac$ !r","ntation at a ti" and -ocation t$at i, agr""ab-"

to t$" !ro!o,"r. Fai-ur" o# a !ro!o,"r to int"r/i"9 or !"rit a ,it" /i,it on t$" dat" ,c$"du-"d a(

r",u-t in r"%"ction o# t$" /"ndor, !ro!o,a-.

.2 +"on,tration,

To!@,coring /"ndor, a( b" r"uir"d to d"on,trat" t$" >MIS at a +OC ,it". +OC 9i-- #urni,$d"tai-"d ,!"ci#ication, conc"rning t$" d"on,tration ,it" and 9$at t$" "/a-uation coitt"" 9ou-d

-ik" to ,"" d"on,trat"d to /"ndor, in/it"d back #or a d"on,tration. Fai-ur" o# a /"ndor to #urni,$ a

d"on,tration o# it, >MIS 9it$in +OC, ti" con,traint, a( r",u-t in r"%"ction o# t$" !ro!o,a-.

Fai-ur" o# t$" >MIS to ""t +OC, ,!"ci#i"d r"uir""nt, during t$" d"on,tration a( r",u-t in

r"%"ction o# t$" /"ndor, !ro!o,a-.

T$" ,ucc",,#u- d"on,tration o# t$" /"ndor, !roduct, andor ,"r/ic", do", not con,titut"

acc"!tanc" b( +OC. An( !roduct, andor ,"r/ic", #urni,$"d b( t$" /"ndor #or t$" !ur!o,", o# t$i,

d"on,tration u,t b" id"ntica- in "/"r( r",!"ct to t$o," 9$ic$ 9i-- b" #urni,$"d i# a contract r",u-t,.

.3 8it$dra9a- o# !ro!o,a-,

'ro!o,a-, ,$a-- b" irr"/ocab-" unti- contract a9ard un-",, t$" !ro!o,a- i, 9it$dra9n. 'ro!o,"r, a(

9it$dra9 a !ro!o,a- in 9riting at an( ti" u! to t$" !ro!o,a- c-o,ing dat" and ti" or u!on "?!iration

o# t$r"" bu,in",, da(, a#t"r t$" du" dat" and ti" i# r"c"i/"d b( C(nda So-b"rg. To acco!-i,$ t$i,D

t$" 9ritt"n r"u",t u,t b" ,ign"d b( an aut$ori7"d r"!r","ntati/" o# t$" !ro!o,"r and ,ubitt"d to

C(nda So-b"rg at t$" addr",,"d -i,t"d in S"ction 1.5. I# a !r"/iou,-( ,ubitt"d !ro!o,a- i, 9it$dra9n

b"#or" t$" !ro!o,a- du" dat" and ti"D t$" !ro!o,"r a( ,ubit anot$"r !ro!o,a- at an( ti" u! to t$"

!ro!o,a- c-o,ing dat" and ti".

.4 "ndor Con#"r"nc"

T$"r" 9i-- b" a andator( /"ndor con#"r"nc" on ecem.er /1 /234at 1000a at t$" +"!art"nt o#Corr"ction,D &044 E 8a,$ington A/"nu"D Madi,onD 8I. Att"ndanc" /ia con#"r"nc" ca-- b( dia-ing

6;


11/28

&.0 (RO(OSAL SELECTION AN A@AR (ROCESS

&.1 'r"-iinar( "/a-uation

T$" !ro!o,a-, 9i-- b" r"/i"9"d initia--( to d"t"rin" i# andator( r"uir""nt, ar" "t. Fai-ur" to

""t andator( r"uir""nt, mayr",u-t in r"%"ction o# t$" !ro!o,a-. In t$" "/"nt t$at a-- /"ndor, do

not ""t on" or or" o# t$" andator( r"uir""nt,D +OC r","r/", t$" rig$t to continu" t$""/a-uation o# t$" !ro!o,a-, and to ,"-"ct t$" !ro!o,a- 9$ic$ o,t c-o,"-( ""t, t$" r"uir""nt,

,!"ci#i"d in t$i, RF'.

&. 'ro!o,a- ,coring

'ro!o,a-, 9i-- b" r"/i"9"d b( an "/a-uation coitt"" and ,cor"d again,t t$" ,tat"d crit"ria. A

!ro!o,"r a( not contact an( "b"r o# an "/a-uation coitt"" "?c"!t at +OC, dir"ction. T$"

coitt"" a( r"/i"9 r"#"r"nc",D r"u",t int"r/i"9,D andor conduct on@,it" /i,it, and u," t$" r",u-t,

in ,coring t$" !ro!o,a-,.

'ro!o,a-, #ro c"rti#i"d Minorit( Bu,in",, Ent"r!ri,", may$a/" !oint, 9"ig$t"d b( a #actor o# 1.00

to 1.05 to !ro/id" u! to a #i/" !"rc"nt 5 !r"#"r"nc" to t$"," bu,in",,", 8i,. Stat,. 1).25&.

T$" "/a-uation coitt"", ,coring 9i-- b" tabu-at"d and !ro!o,a-, rank"d ba,"d on t$" nu"rica-,cor", r"c"i/"d.

T$" co,t !ro!o,a-, 9i-- b" ca-cu-at"d 9it$ t$" o,t !oint, a9ard"d to t$" !ro!o,a- 9it$ t$" -o9",t

co,t. Ot$"r co,t !ro!o,a-, 9i-- b" a,,ign"d !oint, t$at corr"-at" to t$o," a,,ign"d to t$" -o9",t co,t

!ro!o,a- !"r t$" #oru-a d",crib"d in S"ction ).

&.& E/a-uation crit"ria

T$" !ro!o,a-, 9i-- b" ,cor"d u,ing t$" #o--o9ing crit"ria

+",cri!tion '"rc"nt

1. G"n"ra- r"uir""nt, 0

a. T$oroug$n",, o# r",!on," 50

b. 6nd"r,tanding o# r"uir""nt, 50

c. E?!"ri"nc"D ca!abi-it(D and organi7ationa- ,tabi-it( 100

. T"c$nica- r"uir""nt, )0

a. So-ution #unctiona-it( &00

b. +"tai-"d and "a,i-( und"r,tood r",!on," 100

c. A!!roac$ to i!-""nting ,o-ution 100

d. Additiona- #unctiona-it( 100

&. Co,t 'ro!o,a- 00 0

Tota- 1000 100

T$" "/a-uation coitt"" r","r/", t$" rig$t to ,"t a Pcut o##Q or iniu ,cor" t$at a !ro!o,a- u,t

r"c"i/" in ord"r to $a/" t$" !ro!o,a-, co,t !oint, b" ca-cu-at"d. 'ro!o,a-, ,coring -o9"r t$an t$i, cut

o## 9i-- not b" "/a-uat"d #urt$"r.

+OC r","r/", t$" rig$t to r"%"ct an( !ro!o,a- t$at $a, a co,t t$at i, abo/" t$" +OC budg"t"d aount

#or t$i, !ro%"ct. +OC a( a-,o "-"ct to r"u",t at BAFO B",t and Fina- O##"r #or !ric". "ndor,

11


12/28

,$ou-d not count on a BAFO b"ing r"u",t"d and ,$ou-d t$"r"#or" ,ubit t$"ir b",t !ricing at t$" ti"

o# ,ubitta- o# t$"ir !ro!o,a-,.

B"cau," +OC 9i-- b" r"u",ting !ric", #or bot$ /"ndor@$o,t"d and +OC@$o,t"d ,(,t",D +OC a(

"-"ct to on-( con,id"r !ro!o,a-, t$at o##"r on" ,o-ution or anot$"r a#t"r !r"-iinar( "/a-uation o# t$"

!ro!o,a-,.

&.* Rig$t to r"%"ct !ro!o,a-, and n"gotiat" contract t"r,

+OC r","r/", t$" rig$t to r"%"ct an( and a-- !ro!o,a-,. +OC a( n"gotiat" t$" t"r, o# t$" contractD

inc-uding t$" a9ard aountD 9it$ t$" ,"-"ct"d !ro!o,"r !rior to "nt"ring into a contract. I# contract

n"gotiation, cannot b" conc-ud"d ,ucc",,#u--( 9it$ t$" $ig$",t ,coring !ro!o,"rD t$" ag"nc( a(n"gotiat" a contract 9it$ t$" n"?t $ig$",t ,coring !ro!o,"r.

&.5 A9ard and #ina- o##"r,

+OC 9i-- co!i-" t$" #ina- ,cor", #or "ac$ !ro!o,a-. T$" a9ard 9i-- b" grant"d in on" o# t9o 9a(,.

T$" a9ard a( b" grant"d to t$" $ig$",t ,coring r",!on,i/" and r",!on,ib-" !ro!o,"r. A-t"rnati/"-(D

t$" $ig$",t ,coring !ro!o,"r or !ro!o,"r, a( b" r"u",t"d to ,ubit #ina- and b",t o##"r,. I# #ina-

and b",t o##"r, ar" r"u",t"d b( +OC and ,ubitt"d b( t$" /"ndorD t$"( 9i-- b" "/a-uat"d again,t t$"

,tat"d crit"riaD ,cor"d and rank"d b( t$" "/a-uation coitt"". T$" a9ard t$"n 9i-- b" grant"d to t$"

$ig$",t ,coring !ro!o,"r.

+E'ARTMENT OF CORRECTIONS

'.O. BO 245

MA+ISOND 8I 5&202@245

and r"c"i/"d in $i, o##ic" no -at"r t$an #i/" 5 9orking da(, a#t"r t$" notic", o# int"nt to a9ard ar"

i,,u"d.

An( 9ritt"n !rot",t u,t b" r"c"i/"d 9it$in t"n 10 9orking da(, a#t"r t$" notic" o# int"nt to a9ard

i, i,,u"d.

T$" d"ci,ion o# t$" $"ad o# t$" !rocuring ag"nc( a( b" a!!"a-"d to t$" S"cr"tar( o# t$" +"!art"nt

o# Adini,tration 9it$in #i/" 5 9orking da(, o# i,,uanc"D 9it$ a co!( o# ,uc$ a!!"a- #i-"d 9it$ t$"

!rocuring ag"nc(. T$" a!!"a- u,t a--"g" a /io-ation o# a 8i,con,in ,tatut" or a ,"ction o# t$"

8i,con,in Adini,trati/" Cod".

1
mailto:[email protected]:[email protected]


13/28

*.0 GENERAL (RO(OSAL RE5IREMENTS

T$" 8i,con,in +OC i, -ooking #or an "nt"r!ri," o##"nd"r anag""nt ,(,t" t$at 9i-- track in,titutiona- and

counit( o/""nt,D !-ac""nt, and !rogra, a-ong 9it$ di,ci!-in"D ,ta## a,,ign"nt,D d"ogra!$ic,D

coit"nt in#orationD bi--ingaccountingD a,,",,"nt "/a-uationD -og,D "dica- r"cord,D !aro-" $"aring,D

,c$oo- r"cord,D r"-"a," data and r"!ort,.

+OC int"nd, to "?t"nd t$i, ,(,t" to ot$"r -oca- go/"rn"nta- ag"nci", and !artn"r ,"r/ic" !ro/id"r,. T$i,

a( inc-ud" r"ad@on-( acc",,D -iit"d tran,#"r o# dataD -iit"d data "ntr(D or #u-- u," o# t$" ,(,t" b( ot$"r

ag"nci",. I# a ,(,t" i, unab-" to b" "?t"nd"d to +OC !artn"r,D +OC a( r"%"ct t$" !ro!o,a-.

*.1 Organi7ation ca!abi-iti",

+",crib" (our #ir, "?!"ri"nc" and ca!abi-iti", in !ro/iding ,ii-ar o##"nd"r anag""nt ,(,t", to

t$o," r"u",t"d in t$i, RF'. Ba,"d on t$" in#oration !ro/id"d about 8I@+OC@+CD d",crib" $o9

(our !ro!o,"d ,o-ution 9ou-d b" i!-""nt"d.

+",crib" (our "?!"ri"nc" 9orking 9it$ corr"ctiona-,"cur" in,titution, and counit(@ba,"d

,u!"r/i,ion !rogra,. B" ,!"ci#ic and id"nti#( !ro%"ct,D dat",D and r",u-t,. Inc-ud" t$" nub"r o#

("ar, (our co!an( $a, b""n !ro/iding corr"ctiona- o##"nd"r anag""nt ,"r/ic",.

8I@+OC i, -ooking #or a /"ndor t$at $a, $a/" ,"r/"d a corr"ctiona- or corr"ctiona- t(!" ,(,t" t$at i,

,ii-ar in ,i7" and ,co!" to t$" 8I@+OC@+C. T$" /"ndor ,$ou-d $a/" b""n in t$" bu,in",, o#

,u!!-(ing o##"nd"r anag""nt ,"r/ic", at -"a,t #i/" ("ar,. a--o9anc", 9i-- b" ad" at t$" 8I@

+OC, di,cr"tion in r"gard, to co!ani", t$at $a/" branc$"d o## o# a !ar"nt co!an(D "rg"dD ,o-dD"tc. +",crib" in d"tai- $o9 (our co!an( ""t, t$"," r"uir""nt,.

+",crib" (our "?!"ri"nc" 9orking 9it$ an organi7ation t$at $a, u-ti!-" ,it", and t(!", o# ,"r/ic",U

#or "?a!-"D tran,#"r, b"t9""n ,"cur" in,titution, and counit( ,u!"r/i,ion ,it",.

+",crib" (our "?!"ri"nc" 9it$ 9orking 9it$ u-ti!-" "ntiti", t$at u," t$" ,a" ,(,t" and ,$ar"

c-i"nt,D but ar" not !art o# t$" ,a" organi7ation. For "?a!-"D o##"nd"r, tran,#"rr"d #ro on" ,it" to

anot$"rD or o##"nd"r, in t$" counit( r"c"i/ing ,"r/ic", #ro !ri/at" !ro/id"r,.

+",crib" (our "?!"ri"nc" int"r#acing 9it$ bank,D ot$"r inat"o##"nd"r #inancia- ,"r/ic" !ro/id"r,D

and ot$"r organi7ation,D inc-uding "-"ctronic #und, tran,#"r,.

*. Sta## ua-i#ication,

'ro/id" r",u", and narrati/" d",cribing t$" "ducationD trainingD and 9ork "?!"ri"nc", #or "ac$ o#

t$" ,ta## 9$o 9ou-d b" a,,ign"d to i!-""ntation and ongoing ,u!!ort #or 8I@+OC. B" ,ur" to

inc-ud" a d",cri!tion o# $o9 -ong t$" "!-o("" $a, 9ork"d #or (our co!an( and ,!"ci#ic %ob duti",

$",$" $a, !"r#or"d t$at ar" r"-"/ant to t$i, !ro%"ct.

*.& 'ro!o,"r r"#"r"nc",

'ro!o,"r, u,t inc-ud" in t$"ir RF', a -i,t o# a-- c-i"nt,bu("r,organi7ation, 9it$ 9$o t$" !ro!o,"r

$a, don" bu,in",, ,ii-ar to t$" t(!" o# ,"r/ic" t$at i, d",crib"d in t$i, ,o-icitation 9it$in t$" -a,t &

("ar,. For "ac$ c-i"ntbu("rorgani7ationD t$" !ro!o,"r u,t inc-ud" t$" na"D tit-"D addr",,D and

t"-"!$on" nub"r o# a contact !"r,on a-ong 9it$ a bri"# d",cri!tion o# t$" !ro%"ct or a,,ign"nt9$ic$ 9a, t$" ba,i, #or t$" bu,in",, r"-ation,$i!. T$" !rocuring ag"nc( 9i-- d"t"rin" 9$ic$D i# an(D

r"#"r"nc", to contact to a,,",, t$" ua-it( o# 9ork !"r#or"d and !"r,onn"- a,,ign"d to t$" !ro%"ct.

T$" r",u-t, o# an( r"#"r"nc" contact, 9i-- b" !ro/id"d to t$" "/a-uation coitt"" and u,"d in ,coring

t$" !ro!o,a-.

+OC r","r/", t$" rig$t to a,,ign "/a-uation !oint, to r"#"r"nc" contact, #or t$" to!@,coring !ro!o,"r,.

+OC a-,o r","r/", t$" rig$t to r"%"ct a !ro!o,a- ba,"d on r"#"r"nc" contact,.

*.* Financia- Stabi-it(

1&


14/28

In ord"r to d"t"rin" t$" !ro!o,"r, #inancia- abi-it( to !"r#or t$" r"uir""nt, o# t$i, RF'D t$"

+"!art"nt r"uir", audit"d #inancia- ,tat""nt, #ro t$" !ro!o,"r, -at",t audit !"riod. Subit t$"

co!-"t"d #inancia- ,tat""nt, #or t$" !riar( contractor ,ubitting t$i, RF' #or t$" !a,t & ("ar,.

T$" #inancia- ,tat""nt, u,t b" ,ubitt"d 9it$ t$" !ro!o,a- r",!on,". T$" ,tat""nt, u,t inc-ud" a

,ign"d ,tat""nt #ro t$" co!an( 'r",id"nt or CEO ,tating t$at t$" !ro!o,"r #o--o9, a-- ,tat" and

#"d"ra- guid"-in", #or g"n"ra- acc"!tab-" accounting !rinci!-", GAA'. Financia- in#oration u,t

inc-ud"D but i, not -iit"d toD a ba-anc" ,$""tD !ro#it and -o,, ,tat""ntD ca,$ #-o9 ,tat""ntD and t$"

,tat""nt o# r"tain"d "arning, #or "ac$ o# t$" -a,t t$r"" ("ar, or #i,ca- ("ar,. T$" #inancia- ,tat""nt

9i-- b" r"/i"9"d #or #inancia- ,tabi-it(. T$"," ,tat""nt, ,$a-- b" !r"!ar"d in accordanc" 9it$ GAA'

and u,t $a/" b""n audit"d b( a c"rti#i"d !ub-ic accountant -ic"n,"d to do bu,in",, in t$" ,tat" in

9$ic$ t$" bidd"r, !rinci!a- o# bu,in",, i, -ocat"d.

I# t$" !ro!o,"r i, a ,ub,idiar( o# anot$"r cor!orationD t$" #inancia- ,tat""nt, o# t$" !ro!o,"r and

con,o-idat"d #inancia- ,tat""nt, o# t$" !ar"nt co!an( ,$a-- b" ,ubitt"d. T$"," ,tat""nt, ,$a-- b"

!r"!ar"d in accordanc" 9it$ GAA' and u,t $a/" b""n audit"d b( a c"rti#i"d !ub-ic accountant

-ic"n,"d to do bu,in",, in t$" ,tat" in 9$ic$ t$" bidd"r, !rinci!a- o# bu,in",, i, -ocat"d.

I# t$" !ro!o,"r do", not $a/" audit"d #inancia- ,tat""nt,D t$" !ro!o,"r a( ,ubit #inancia- r"cord,

t$at ar" a/ai-ab-". It 9i-- b" at t$" di,cr"tion o# t$" "/a-uation coitt"" 9$"t$"r t$" ,tat""nt, ar"

acc"!tab-" andor !oint, a9ard"d in t$i, ,"ction 9i-- r"#-"ct t$" "/a-uation coitt"", -"/"- o#

con#id"nc" in t$" ,tat""nt, ba,"d on 9$at 9a, ,ubitt"d.

*.5 Litigation

'ro!o,"r, u,t -i,t an( %udg"nt, "nt"r"d again,t t$" !ro!o,ing co!an( #or t$" -a,t ,"/"n 2 ("ar,.'ro!o,"r, u,t -i,t an( -itigation or -itigation curr"nt-( in !roc",, #or t$" -a,t ,"/"n ("ar, o# t$" !ar"nt

co!an( or r"-ating to an( ,ubcontractor, o# t$" co!an( ,"nding in t$" RF'. Litigation -i,t"d u,t

b" inc-ud"d i# it i, r"-"/ant or r"-at"d to t$" ,"r/ic", r"u",t"d in t$i, RF' andor -itigation t$at cou-d

$a/" an ad/"r," "##"ct on t$" #inancia- ,tabi-it( o# t$" co!an(. 6!on r"u",tD !ro!o,"r, u,t !ro/id"

+OC 9it$ t$" ca," na"D nub"rD %uri,dictionD and an( ot$"r in#oration in ord"r #or +OC to

"/a-uat" t$" r"-"/anc" to t$i, RF'. Fai-ur" to di,c-o," an( -itigation mayb" ground, #or +OC to

di,ua-i#( out t$" RF' r",!on,".

*.) 'ro%"ct '-an

Inc-ud" a !ro!o,"d !ro%"ct !-an #or 8I@+OC t$at inc-ud", a%or ta,k,D r",ourc", r"uir"dD training

and i!-""ntation ,c$"du-",.

5.0 TEC%NICAL RE5IREMENTS

T$" 8i,con,in +OC i, -ooking #or a >MIS #or u," b( +C in it, dai-( o!"ration, at t$"ir #our (out$ #aci-iti",D

in t$" #i"-d and at +OC C"ntra- O##ic". +OC int"nd, to !ro/id" acc",, to non@+OC !"r,onn"- ,uc$ a, out,id"

,"r/ic" !ro/id"r,D ot$"r ,tat" ag"nci", and counti", t$at $a/" (out$ und"r +C ,u!"r/i,ion. T$i, a( inc-ud"

r"ad@on-( acc",,D -iit"d tran,#"r o# dataD -iit"d data "ntr(D or #u-- u," o# t$" ,(,t" b( ot$"r ag"nci",.

>our !ro!o,"d ,o-ution u,t inc-ud" ca!abi-iti", in "ac$ o# t$" ar"a, id"nti#i"d b"-o9D 9it$ d"tai-"d

d",cri!tion, !ro/id"d a, r"u",t"d und"r "ac$ ,"ction. Ba,ic ca!abi-it( in "ac$ ar"a ,$ou-d b" a/ai-ab-"

9it$out cu,toi7ation. I# cu,toi7ation i, n""d"d to !ro/id" an( o# t$" r"u",t"d ca!abi-iti",D t$" !ro!o,a-

,$ou-d ,!"ci#( 9$"r" cu,toi7ation i, n""dD a-ong 9it$ t$" aount and t(!" o# cu,toi7ation n""d"d.

Cu,toi7ation co,t, ,$ou-d b" inc-ud"d in t$" co,t !ro!o,a-U do not include co!t #igure! in t+i! !ection9

T$" #o--o9ing r"uir""nt, inc-ud" t$" ca!abi-iti", t$at an( !ro!o,"d ,o-ution ,$ou-d inc-ud". T$i, -i,t a(

not b" co!r"$"n,i/"D ,o additiona- #unctiona-it( ,$ou-d b" inc-ud"d in an( ,ubitt"d !ro!o,a-. T$" +OC

do", not guarant"" t$at a-- o# t$" #o--o9ing r"uir""nt, 9i-- b" i!-""nt"d #o--o9ing an a9ard"d contract.

Subitt"d !ro!o,a-, ,$ou-d a-,o d",crib" an( additiona- #unctiona-it( a/ai-ab-". +OC a( con,id"r additiona-

#unctiona-it( 9$"n "/a-uating !ro!o,a-,.

5.1 Co!ut"r ,(,t" r"uir""nt, #or "ndor or +OC $o,t"d a!!-ication, acc",,"d b( +OC co!ut"r,

5.1.1 T$" !ro!o,"d ,o-ution u,t #unction on a 8indo9, 2 & bit S'1 +",kto! O!"rating S(,t"1*


15/28

5.1. T$" !ro!o,"d ,o-ution u,t #unction 9it$ Micro,o#t Int"rn"t E?!-or"r 3 or n"9"r

5.1.& T$" !ro!o,"d ,o-ution u,t #unction #or +OC u,"r, 9$o," acc",, i, -iit"d to t$at o# 6,"ror 'o9"r 6,"r on t$"ir +OC d",kto!,. 6,"r, at +OC do not $a/" Adini,trator rig$t, toin,ta-- ,o#t9ar" on t$"ir d",kto!,.

5. Co!ut"r ,(,t" r"uir""nt, #or "ndor


16/28

5..10 Arc$i/"D Backu! and R"co/"r(

+",crib" t$" di,a,t"r r"co/"r( ca!abi-it( and !roc",,", in !-ac" ,uc$ a, !$(,ica-

-ocation o# r"dundant data c"nt"r,D #r"u"nc( o# ,c$"du-"d backu!,D i# backu!, ar",tor"d in a ,"cur" o##@,it" -ocationD ti" to r",tor" t$" ,(,t" and u," o# ,(,t" duringt$"," ti",.

+",crib" $o9 #r"u"nt-( (ou !"r#or tria- run, o# (our di,a,t"r r"co/"r( !-an.

5..11 +ata E?c$ang"

T$" 'ro!o,"r, ,(,t", u,t $a/" t$" ca!abi-it( to "?c$ang" data 9it$ +OC ,(,t",

bot$ in r"a- ti" u,ing indu,tr( ,tandard 9"b ,"r/ic", and in batc$ u,ing FT' andorSFT'.

T$" in#ra,tructur" !ro/id"d #or t$" data "?c$ang" u,t b" ,ca-ab-" #or #utur" +OC

n""d,.

+",crib" t$" data "?c$ang" -ogic or !ro/id" t$" t"c$nica- docu"ntation t$at i, ,$ar"d

9it$ cu,to"r, 9$o n""d to "?c$ang" data 9it$ t$" >MIS.

5..1 +ata O9n"r,$i!

T$" 'ro!o,"r ackno9-"dg", +OC $a, #u-- o9n"r,$i! o# a-- +OC data $ou,"d on 'ro!o,"r

co!ut"r ,(,t", and agr"", t$at a-- +OC data 9i-- b" r"turn"d to +OC i# t$" contract i,

t"rinat"d #or an( r"a,on.

R"turn o# data inc-ud", !ro/iding data in an indu,tr( ,tandard #oratD curr"nt at t$"

ti"D "it$"r to +OC or to a +OC d",ignat"d !ro!o,"r and a,,i,ting 9it$ an( r"uir"d

data /"ri#ication to "n,ur" data i, co!-"t" and u,"ab-". T$i, !roc",, 9i-- b" at t$"

"?!"n," o# t$" 'ro!o,"r.

'ro!o,"r 9i-- not ,$ar" an( +OC dataD in d"tai- or aggr"gat" #orD #ro t$"ir co!ut"r

,(,t",D 9it$out !rior 9ritt"n a!!ro/a- #ro t$" S"cr"tar( o# t$" +"!art"nt

5..1& S(,t" aint"nanc" and ,"r/ic"

'ro!o,"r 9i-- !ro/id" aint"nanc" and ,"r/ic" !-an to inc-ud" #r"u"nc( and duration o#

nora--( ,c$"du-"d aint"nanc".

'ro!o,"r 9i-- ak" a b",t "##ort to coordinat" ,(,t" 9id" outag", 9it$ t$" +OC to

inii7" i!act to +OC o!"ration,.

5..1* S(,t" o!"ration and !"r#oranc"

+",crib" $o9 (ou onitor and "n,ur" ,(,t" i, a/ai-ab-" to cu,to"r,

8$at i, (our a/"rag" ,(,t" a/ai-abi-it( o/"r t$" !a,t 1 ont$,V E?a!-" = 44.4)

+",crib" t$" nub"r o# concurr"nt u,"r, and t$" nub"r o# ,it", t$at can b" acti/"

9it$out a##"cting ,(,t" !"r#oranc". +",crib" "ui!"nt r"uir""nt, i# a!!-icab-".

5.& Co!ut"r ,(,t" r"uir""nt, #or +OC $o,t"d ,o#t9ar" !ackag", acc",,"d b( +OC co!ut"r,

5.&.1 +OC S"r/"r R"uir""nt,

T$" !ro!o,"d ,o-ution u,t 9ork 9it$ t$" curr"ntD and at -"a,t t9o !r"/iou, /"r,ion, o#

Micro,o#t 8indo9, S"r/"r

'ro!o,"r ,$a-- ,!"ci#( ,"r/"r ,(,t" r"uir""nt, ,uc$ a, "or(D C'6 and di,k

,torag" r"uir"d to run t$" ,o-ution 9$"n ,ubitting t$" !ro!o,a-.

'ro!o,"r ,$a-- indicat" 9$"t$"r +OC, Micro,o#t Acti/" +ir"ctor( A+ i, to b" u,"d

#or u,"r aut$"ntication

I# t$" ,o-ution 9i-- u," +OC, Acti/" +ir"ctor( 'ro!o,"r ,$a-- indicat" i# t$" a!!-ication

!ro/id", Sing-" Sign@On SSO ca!abi-it(

T$" !ro!o,"d ,o-utionD i# it u,", a databa,"D u,t 9ork 9it$ t$" curr"ntD and at -"a,t on"

!r"/iou, /"r,ion o# MS@S;L or t$" curr"ntD and at -"a,t on" !r"/iou, /"r,ion o# Orac-".

'ro!o,"r ,$a-- d",crib" t$" #r"u"nc( o#D and !roc",, #or counicatingD ,(,t"

c$ang", ,uc$ a, !atc$",D #unctiona-it( c$ang", or /"r,ion u!grad",.

'ro!o,"r ,$a-- d",crib" t$" "t$od #or aking ,(,t" c$ang", ,uc$ a, !atc$",D

#unctiona-it( c$ang", or /"r,ion u!grad", a/ai-ab-" to t$" +OC #or in,ta-- on +OC,"r/"r,.

5.&. +OC +",kto! 'C R"uir""nt,.

T$" 'ro!o,"r ,$a-- -i,t #i-", or a!!-ication, to b" ,tor"d on t$" +OC -oca- 9ork,tation

and t$" "t$od, to d"!-o( and u!dat" t$"," #i-", and a!!-ication,.o Id"a--(D no #i-", or a!!-ication, 9ou-d b" r"uir"d on t$" 9ork,tation

1)


17/28

o T$" +OC !r"#"r,D 9$"r" !o,,ib-"D t$" u," o# bro9,"r ba,"d ,o-ution,

T$" 'ro!o,"r ,$a-- -i,t bro9,"r !-ug@in,D add@on, and Acti/"@ co!on"nt, r"uir"d b(

t$" !ro!o,"d ,o-ution.

T$" 'ro!o,"r ,$a-- -i,t t$ird@!art( ,o#t9ar" a!!-ication,D ,uc$ a, o##ic" autoation

a!!-ication,D iag" di,!-a( too-,D and gra!$ic, !ackag", r"uir"d b( t$" ,o-ution.

A-- #i-", and a!!-ication,D r"uir"d !-ug@in,D add@on,D Acti/"@ co!on"nt,D and t$ird

!art( ,o#t9ar" r"uir"d b( t$" !ro!o,"d ,o-ution u,t !a,, +OC BTM c"rti#icationt",ting to /"ri#( co!atibi-it( 9it$ curr"nt +OC -oca- 9ork,tation iag", b"#or"d"!-o("nt on +OC 9ork,tation,.

5.* So#t9ar" En$anc""nt, and R"-"a," Manag""nt

5.*.1 'ro!o,"r u,t o##"r to +OC an( and a-- u!grad", t$at b"co" a/ai-ab-" during t$" t"r o#t$" contract.

5.*. For odi#ication, r"uir"d to t$" ,o#t9ar" to ""t t$" n""d, o# t$" int"nt o# t$" contract t$"/"ndor 9i--

'ro/id" at no co,t to 8I@+OC

8ork 9it$ +OC to d"#in" utua--( agr""ab-" d"-i/"r( dat", #or t$" "n$anc""nt,

'r"!ar" t$" ,o#t9ar" r"-"a,", #or t",tingD /a-idation and acc"!tanc" in a t",t

"n/iron"nt. T$" +OC 9i-- !"r#or t",ting and gi/" aut$ori7ation to !roc""d !rior toigration to t$" !roduction "n/iron"nt.

5.&.* 6,"r In!ut and F""dback

+",crib" t$" !roc",, #or u,"r, to ,u!!-( in!ut to #utur" !roduct r"-"a,",.

5.5 Training and +ocu"ntation

5.5.1 +",crib" training inc-ud"d 9it$ ,o#t9ar" !urc$a," a-ong 9it$ training a/ai-ab-" at additiona-c$arg"

T(!" o# training ,uc$ a, "nd u,"rD IT ,u!!ort ,ta##

Forat andor d"-i/"r( "t$od In,tructor -"dD on,it" at +OCD at /"ndor #aci-iti",D

9"binarD or ot$"r.

Li,t 9$at training i, inc-ud"d in t$" !urc$a," !ric" and 9$at 9ou-d b" at additiona-

c$arg". o not include co!t #igure! in t+i! !ection.

5.5. +",crib" 9$at training at"ria-, and u,"r anua-,D bot$ !rint"d and digita-D ar" a/ai-ab-".S!"ci#( 9$at at"ria-, and $o9 an( co!i", ar" inc-ud"d in t$" !urc$a," !ric" and 9$at9ou-d b" a/ai-ab-" at an additiona- c$arg". o not include co!t #igure! in t+i! !ection.T$"," at"ria-, ,$ou-d b" targ"t"d to

+OC ,ta## acc",,ing !ro!o,"r ,(,t", #ro +OC 9ork,tation,

+OC ,ta## 9it$ adini,trati/" rig$t, to anag" u,"r,D aintain tab-",D "tc.

+OC ,ta## 9$o a( 9ork 9it$ t$" /"ndor to r",o-/" t"c$nica- i,,u",.

Non@+OC ,ta##D ,uc$ a, count( ag"nci", or ,"r/ic" !ro/id"r,D 9$o a( acc",, t$"

,(,t" to /i"9 r"cord, or u," -iit"d #unction, #or c"rtain o##"nd"r,.

5.5.& 'ro!o,"r 9i-- d",crib" t$" docu"ntation !ro/id"d #or n"9 r"-"a,",D to inc-ud" but not b"-iit"d toD u!dat"d u,"r guid",D $"-! ,(,t",D and training.

5.) S(,t" 8arrant(

+",crib" (our ,tandard 9arrant(D inc-uding 9arrant( -"ngt$ and !roc",, #or r"!air or r"!-ac""nt.

5.2 S(,t" Su!!ort+OC i, a *2 "n/iron"nt. +",crib" in d"tai- t$" ,u!!ort inc-ud"d 9it$ t$" !ackag"


18/28


19/28

+",crib" $o9 t$" ,(,t" di##"r"ntiat", b"t9""n concurr"nt and con,"cuti/" ,"nt"nc",.

+",crib" $o9 t$" ,(,t" !"rit, "ntr( o# co"nt, on bot$ c$arg" and ,"nt"nc"

in#oration.

+",crib" $o9 court@ord"r"d condition, ar" r"cord"d and track"dD inc-uding r",titutionD

counit( ,"r/ic"D "tc.

+",crib" $o9 t$" ,(,t" r"cord, di##"r"nt t(!", o# coit"nt, and r"cord, #or

indi/idua-, b"ing $"-d or ,"r/"d #or r"a,on, ot$"r t$an coit"nt,.

+",crib" $o9 coit"nt "?t"n,ion, or odi#ication, ar" r"cord"d.

5.1& C-a,,i#ication


20/28

+",crib" $o9 t$" ,(,t" aintain, a -i,t o# !rogra, and ,"r/ic", a/ai-ab-" at "ac$

#aci-it(.

+",crib" $o9 t$" ,(,t" $and-", 9aiting -i,t, #or a !rogra or ,"r/ic".

+",crib" an( #unctiona-it( in t$" ,(,t" to co!ar" !rogra co!-"tion, to r"cidi/i,.

+",crib" t$" ca!abi-it( o# an "?t"rna- ,"r/ic" !ro/id"r or !rogra to r"ot"-( acc",, t$"

a!!-ication and u!dat" an o##"nd"r, !rogra in#oration.

5.12 i,itation

+",crib" t$" abi-it( to ,c$"du-" and track /i,itation.

+",crib" t$" !roc",, to a!!ro/" /i,itor,.

+",crib" t$" abi-it( to di,!-a( and !rint a!!ro/"d and d"ni"d /i,itor -i,t, #or "ac$indi/idua-.

+",crib" t$" abi-it( to di,!-a( a -i,t o# ,c$"du-"d /i,it, b( dat" rang" and indicat"

9$"t$"r or not t$" /i,itation occurr"d.

+",crib" a-"rt, or #-ag, a/ai-ab-" #or t$o," indi/idua-, on t$" /i,itor, -i,t.

5.13 S!"cia- N""d,

+",crib" $o9 t$" ,(,t" track,D r"cord,D di,!-a(, and r"!ort, ,!"cia- n""d, inc-uding

o S!"cia- di"tar( n""d,D r",triction, or a--"rgi",

o M"dica- 9atc$

o M"dica-D d"nta- or !,(c$o-ogica- condition,

o M"dication,

o I,o-ation

o Suicid" ri,k

o S!"cia- Education

o Liit"d Eng-i,$ 'ro#ici"nc(

o Eng-i,$ a, a ,"cond -anguag"

o Ri,k o# ,"?ua- /ictii7ation or !"r!"tration

+",crib" t$" abi-it( to r"cord and -og ,!"cia- 9atc$", ba,"d on t$" abo/" condition,.

5.14 Incid"nt R"!orting and +i,ci!-in"

+",crib" t$" ca!abi-it( o# t$" ,(,t" to !roduc" incid"nt r"!ort, and t$" incid"nt

r"!orting !roc",,.

+",crib" t$" abi-it( #or ,u!"r/i,or( r"/i"9 o# incid"nt r"!ort,.

+",crib" $o9 ,ta## ar" a,,ign"d #o--o9@u! on incid"nt r"!ort,.

+",crib" t$" abi-it( to c-a,,i#( ,!"ci#ic t(!", o# incid"nt, r"uiring adini,trati/"

r"/i"9 and an( autoat"d routing o# ,uc$ r"!ort,.

+",crib" t$" abi-it( to a,,ign di,ci!-inar( action to an o##"nd"r ba,"d on an incid"nt

r"!ort a, 9"-- a, a,,igning a di,!o,ition to t$" incid"nt.

+",crib" u"ri", and r"!ort, !roduc"d ba,"d on incid"nt r"!ort in#oration.

+",crib" t$" abi-it( o# t$" ,(,t" to k""! c"rtain t(!", o# incid"nt r"!ort, con#id"ntia-

9$"n in/o-/ing con#id"ntia- or !"r,onn"- in/",tigation,.

5.0 O##"nd"r R"/i"9'aro-"

+",crib" t$" abi-it( to ",tab-i,$ ,!"ci#ic ti"-in", #or o##"nd"r r"/i"9 $"aring, ba,"d on

t(!" o# coit"nt.

+",crib" t$" abi-it( to a,,ign ,ta## to r"/i"9 $"aring,.

+",crib" t$" abi-it( o# t$" ,(,t" to ,c$"du-" o##"nd"r $"aring, ba,"d on ",tab-i,$

ti"-in", and t$" abi-it( to odi#( $"aring dat",.

+",crib" t$" abi-it( to noti#( a,,ign"d ,ta## and ot$"r, o# ,c$"du-"d or odi#i"d $"aring

dat",.

+",crib" t$" abi-it( o# t$" ,(,t" to indicat" !artici!ant, a/ai-abi-it( #or r"uir"d

$"aring,.

+",crib" t$" abi-it( to "nt"r in#orationD d"ci,ion, and r",u-t, o# $"aring,.

+",crib" t$" abi-it( to g"n"rat" ,tandard docu"nt, u,ing ,(,t" data o# a,,ign"nt,D

!"r,onn"-D /icti noti#ication,D action, n""d"d and ot$"r d"ci,ion, a, n""d"d.

0


21/28

+",crib" t$" abi-it( to g"n"rat" ,"u"ntia- ca," t"rination nub"r, u!on "?!iration o#

coit"nt.

5.1 O##"nd"r Account,

+",crib" t$" abi-it( and ca!abi-it( to track o##"nd"r #und, and account ba-anc",.

+",crib" t$" t(!", o# !a("" in#oration aintain"d in t$" a!!-ication.

+",crib" t$" abi-it( to /a-idat" !a("" addr",,",.

+",crib" t$" abi-it( to $and-" %oint and ,"/"rab-" ob-igation,.

+",crib" t$" abi-it( to ,"t ob-igation di,bur,""nt !rioriti",.

+",crib" t$" abi-it( to !roduc" r"!ort,.

+",crib" t$" abi-it( to di/"rt !ortion, o# d"!o,it, to b" !aid to9ard r",titution or ot$"rba-anc", du".

+",crib" t$" abi-it( to !roduc" ,tat""nt, and r"c"i!t,.

+",crib" t$" abi-it( to !roc",, ob-igation ad%u,t"nt, and corr"ction,.

+",crib" t$" abi-it( to !roc",, "-"ctronic #und, tran,#"r,D inc-uding !a("nt, #ro

o##"nd"r account,D tran,#"r, o# ba-anc", acro,, in,titution,D tran,#"r o# ba-anc", to

o##"nd"r, !"r,ona- account u!on r"-"a,"D and r"c"i!t o# #und, into an o##"nd"r,

account.

+",crib" t$" abi-it( to !roduc" c$"ck,.

+",crib" t$" !roc",, #or r"conci-ing u-ti!-" indi/idua- o##"nd"r account, to t$"

in,titution, Pa,t"rQ account 9$ic$ $o-d, t$" ba-anc" o# a-- o##"nd"r account,.

+",crib" r"!ort, t$at ar" a/ai-ab-" #or r"conci-iation o# t$" in,titution account to t$"

bank accountD inc-uding out,tanding c$"ck,D d"!o,it, in tran,itD /oid"d c$"ck,D "tc.

5. Ag"nc( AccountingBi--ing

+",crib" t$" abi-it( to in/oic" ot$"r ag"nci", #or o##"nd"r, b"ing $"-d on t$"ir

coit"nt,ot$"r ord"r,.

+",crib" t$" abi-it( to id"nti#( t$" ag"nc( to b" in/oic"d ba,"d on t$" coit"nt t(!"

and ,"r/ic"!-ac""nt t(!".

+",crib" t$" abi-it( to a!!-( t$" corr"ct dai-( rat", ba,"d on t(!" o# $o-dcoit"nt

ord"rD ,"r/ic"!-ac""nt t(!"D "?t"rna- o/""nt,D and ,"r/ic"!-ac""nt and

o/""nt dat",.

+",crib" t$" abi-it( to c$arg" ,"!arat" rat", #or u-ti!-" ,"r/ic",!-ac""nt, r"c"i/"d b(

an indi/idua- (out$ at t$" ,a" ti"

+",crib" t$" abi-it( to accoodat" di##"r"nt bi--ing c(c-",.

+",crib" t$" abi-it( to r"conci-" account, #or "ac$ #i,ca- ("ar.

T$" ,tat" and t$" counti", o!"rat" on di##"r"nt #i,ca- ("ar,. +",crib" t$" abi-it( to

id"nti#( u-ti!-" #i,ca- ("ar, #or di##"r"nt ag"nci",.

+",crib" t$" abi-it( to onitor and track !-ac""nt o# o##"nd"r, in ot$"r contract"d

#aci-iti", to !"rit r"conci-iation o# r"c"i/"d in/oic", #or ,"r/ic", !ro/id"d.

+",crib" t$" abi-it( to cr"at" and aintain -ocationD ,"r/ic" t(!"D and rat" in#oration

#or contract"d #aci-iti",.

+",crib" t$" abi-it( to ak" anua- bi--ing ad%u,t"nt,.

+",crib" t$" abi-it( to track r"c"i!t o# #und, #or c$i-d ,u!!ortD SSID "dica- in,uranc"D

"tc. to o##,"t t$" co,t o# t$" (out$, car".

5.& ;u"ri",D R"!ort,D and For,

+",crib" t$" ,tandard u"ri", and r"!ort, !roduc"d b( t$" ,(,t".

+",crib" an( abi-it( #or t$" u,"r to cr"at" additiona- or cu,to u"ri", and r"!ort,.

+",crib" an( ca!abi-it( to r"organi7" or ,ort ,tandard u"ri", andor r"!ort,.

+",crib" t$" out!ut #orat o# ,tandard r"!ort, i.". '+FD E?c"-D "tc..

+",crib" t$" abi-it( #or t$" cu,to"r to "?!ort data #ro t$" ,(,t".

'ro!o,"r, ,$ou-d !ro/id" ,cr""n ,$ot, o# t$" r"!ort g"n"ration too-,.

+",crib" t$" abi-it( o# t$" ,(,t" to !ro/id" #or t$" g"n"ration o# ,tandard cu,to"r@

r"uir"d #or, b( !-acing data in a !r"@d"#in"d t"!-at".

1


22/28

+",crib" t$" abi-it( o# t$" ,(,t" to !ro/id" #or t$" cu,toi7ation o# "?i,ting cu,to"r@

r"uir"d #or,.

5.* Auditing

T$" ,(,t" ,$ou-d r"tain an audit -og o# tran,action,.

+",crib" $o9 t$" ,(,t" "nab-", auditing o# tran,action,D inc-uding t$" ,!"ci#ic t(!", o#

tran,action, t$at can b" audit"d and t$" !roc",, #or conducting tran,action audit,.

+",crib" t$" abi-it( to !ro/id" auditing and r"!orting o# "dica- and "nta- $"a-t$

in#oration to co!-( 9it$


23/28

2. Subcontracting

An( Contract r",u-ting #ro t$i, RF' ,$a-- not b"D in 9$o-" or in !artD ,ubcontract"dD a,,ign"dD or

ot$"r9i," tran,#"rr"d to an( ot$"r Contractor 9it$out !rior 9ritt"n a!!ro/a- b( +OC 'urc$a,ing.

2..1 T$" Contractor ,$a-- b" dir"ct-( r",!on,ib-" #or an( ,ubcontractor, !"r#oranc" and 9ork

ua-it( 9$"n u,"d b( t$" Contractor to carr( out t$" ,co!" o# t$" %ob.

2.. Contractor u,t a,,ur" ,ubcontractor, abid" b( a-- t"r, and condition, und"r t$i, Contract.

2..& I# ,ubcontractor, ar" to b" u,"dD t$" Contractor u,t c-"ar-( "?!-ain t$"ir !artici!ation.

2.& 'ri" Contractor Minorit( Bu,in",, Subcontractor, and +i,ab-"d "t"ran@O9n"d Bu,in",,

Subcontractor,

T$" !ri" contractor 9i-- b" r",!on,ib-" #or contract !"r#oranc" 9$"n ,ubcontractor, ar" u,"d.


24/28

A -i,ting o# c"rti#i"d inorit( bu,in",,",D a, 9"-- a, t$" ,"r/ic", and cooditi", t$"( !ro/id"D i,

a/ai-ab-" #ro t$" +"!art"nt o# Adini,trationD Minorit( Bu,in",, 'rograD )03 )2@&4&. T$"

-i,ting i, !ub-i,$"d on t$" Int"rn"t at $tt!999.doa.,tat".9i.u,b"r"!ort.a,!V-ocidW0.

A dir"ctor( o# c"rti#i"d di,ab-"d /"t"ran@o9n"d bu,in",, can b" acc",,"d /ia t$i, 9"b,it"

$tt!co"rc".9i.go/Bu,in",,+ir"ctor(. In#oration about t$" +i,ab-"d "t"ran@O9n"d

Bu,in",, 'rogra i, a/ai-ab-" #ro t$" +"!art"nt o# Adini,trationD )03 )2@&4&.

2.* A##irati/" Action

A-- contract, o# or" t$an Fi#t( T$ou,and +o--ar, 50D000 r"uir" t$" ,ubi,,ion o# a 9ritt"na##irati/" action !-an or r"u",t "?"!tion. Contractor, 9it$ an annua- 9ork#orc" o# -",, t$an

t9"nt(@#i/" "!-o("", ar" "-igib-" #or "?"!tion. 8it$in #i#t""n 15 da(, a#t"r t$" a9ard o# t$"

contractD t$" 9ritt"n a##irati/" action !-anD or ,tat""nt r"u",ting "?c"!tionD ,$a-- b" ,ubitt"d to

t$" +"!art"nt, Contract Co!-ianc" O##ic". Addr",, !-an to

A##irati/" Action Manag"r 'urc$a,ing S"r/ic",

+"!art"nt o# Corr"ction,

&044 E 8a,$ington A/"

'O BO 2441

Madi,on 8i 5&202 2441

Contractor, ar" "ncourag"d to contact t$i, o##ic" atD )03 *0@5521D #or t"c$nica- a,,i,tanc" on "ua-

o!!ortunit(.

A##irati/" Action '-an i, a 9ritt"n docu"nt t$at d"tai-, an a##irati/" action !rogra. H"( !art,

o# an a##irati/" action !-an ar" 1 a !o-ic( ,tat""nt !-"dging nondi,criination and a##irati/"

action "!-o("ntD int"rna- and "?t"rna- di,,"ination o# t$" !o-ic(D & a,,ign"nt o# k"(

"!-o("" a, t$" "ua- o!!ortunit( o##ic"rD * a 9ork#orc" ana-(,i, t$at id"nti#i", %ob c-a,,i#ication

9$"r" r"!r","ntation o# 9o"nD inoriti", and t$" di,ab-"d i, d"#ici"ntD 5 goa-, and ti"tab-", t$at

ar" ,!"ci#ic and "a,urab-" and t$at ar" ,"t to corr"ct d"#ici"nci", and to r"ac$ a ba-anc" o# 9ork

#orc"D ) r"/i,ion o# a-- "!-o("nt !ractic", to "n,ur" t$at t$"( do not $a/" di,criinator( "##"ct,D

2 ",tab-i,$"nt o# int"rna- onitoring and r"!orting ,(,t", to "a,ur" !rogr",, r"gu-ar-(.

Fai-ur" to co!-( a!!ro!riat"-( 9it$ t$"," r"uir""nt, can -"ad to bidd"r b"ing bann"d #ro doing

bu,in",, 9it$ an( ag"nc( o# t$" Stat" o# 8i,con,in. Additiona--(D #ai-ur" to co!-( can r",u-t in

t"rination o# t$i, contractD or 9it$$o-ding o# !a("nt. On t$" "ndor In#oration S$""t !ro/id" t$"

r"u",t"d in#oration. For additiona- in#oration ,"" S"ction 14.0 o# t$" Standard T"r, and

Condition,.

2.5 8i,con,in Sa-", and 6," Ta? R"gi,tration

T$" Stat" o# 8i,con,in ,$a-- not "nt"r into a contract 9it$ a /"ndorD and r","r/", t$" rig$t to canc"-

an( "?i,ting contract i# t$" /"ndor or contractor $a, not "t or co!-i"d 9it$ t$" r"uir""nt, o# ,.

22.))D 8i,. Stat,.D and r"-at"d ,tatut", r"garding c"rti#ication #or co--"ction o# ,a-", and u," ta?.

I# (ou $a/" not ",tab-i,$"d a c"rti#ication #or Co--"ction o# Sa-" and 6," Ta? ,tatu, 9it$ t$"

8i,con,in +"!art"nt o# R"/"nu"D t$" +OC and an( ot$"r ,tat" ag"nc( can not i,,u" an( !urc$a,"

ord"r, to (our #ir. For additiona- in#oration ,"" $tt!999.dor.,tat".9i.u,$t-/"nd-a9.$t-

2.) Tobacco@Fr"" En/iron"nt

A-- +OC In,titution, ar" Tobacco@Fr"". Contractor, ar" not to !o,,",, or u," an( tobacco !roduct

in,id" an in,titution.

2.2 S"curit( and Cr"d"ntia- R"/i"9

T$" d"!art"nt r"uir", t$at a-- bidd"r, and contractor, !ro/iding ,"r/ic", in it, #aci-iti", ,ubit and

!a,, criina- background and -ic"n,"cr"d"ntia- c$"ck,.


25/28

di,ua-i#( an indi/idua- i# d"""d r"-"/ant to t$" !o,itionD ,"r/ic" or ,it". Background c$"ck, 9i-- b"

conduct"d and !aid #or b( t$" in,titutionD and r"cord, 9i-- b" aintain"d on ,it"D a, 9"-- a, co!i", o#

cr"d"ntia-, and -ic"n,",

2.3 Acc",, to +OC In,titution,

E?"cution o# t$i, contract r"uir", acc",,"ntranc" into +OC ,"cur" #aci-iti",. A-- contractor ,ta##

"nt"ring ,"cur" #aci-iti", 9i-- b" r"uir"d to ,ubit to a Criina- Background C$"ckD 9$ic$ u,t b"

,ucc",,#u--( co!-"t"d !rior to arri/a-. A-t$oug$ ,!"ci#ic !o-ici", /ar( ,o"9$at b"t9""n #aci-iti",D

t$" #o--o9ing 9i-- a!!-(

8it$in t$" #"nc"D contraband it", ar" !ro$ibit"d in t$" /"$ic-" a, 9"-- a, on t$" !"r,on.Contraband it", inc-ud" but ar" not -iit"d to drug,D tobacco !roduct,D c"-- !$on",D adu-t or

!ornogra!$ic at"ria-,D "?!-o,i/", and 9"a!on, inc-uding !ock"t kni/", and ra7or kni/",D

un-",, a !art o# an in/"ntori"d too- bo?. Too- bo?", ,$ou-d b" in/"ntori"d !rior to arri/a- to

#aci-itat" ,"curit( ,ta## accounting. It", a( b" -"#t 9it$ ,"curit(D $o9"/"r i--"ga- it",

a( not b" r"turn"d.

Contractor ,ta## 9a-king in a( b" r"uir"d to !a,, t$roug$ a "ta- d"t"ctor andor $a/" a--

carr(@in it", ?@ra("d or ,"arc$"d.

Frat"rni7ation 9it$ %u/"ni-", i, !ro$ibit"d. Not$ing i, to b" gi/"n to %u/"ni-", #oodD ai-D

on"(D n"9,!a!"r, or aga7in",D "tc. 9it$out aut$ori7ation and not$ing i, to b" r"c"i/"d

#ro %u/"ni-", #or r"o/a- or tran,!ort #ro t$" in,titution.

2.4 E!-o("" Id"nti#ication

A-- contractor, "!-o("",D 9$i-" 9orking on +OC !ro!"rt(D mu!t 9"ar a c-"ar-( di,!-a("d !$oto

id"nti#ication badg" !ro/id"d b( t$" Contractor at t$" Contractor, co,t ,$o9ing t$"( ar" "!-o("",

o# t$" contractor. Badg", u,t b" a/ai-ab-" but 9i-- not b" r"uir"d to b" 9orn 9$"n !rot"cti/"

c-ot$ing and r",!irator( !rot"ction i, r"uir"d.

2.10 Con#id"ntia-it(

2.10.1 Contractor ackno9-"dg", t$at ,o" o# t$" data and docu"ntation it a( b"co" !ri/( to in

t$" !"r#oranc" o# t$i, Contract i, o# a con#id"ntia- natur". T$" con#id"ntia-it( o# o##"nd"r

$"a-t$ in#oration i, !rot"ct"d b( t$" #"d"ra-


26/28

nonco!-ianc" b( ContractorD it, ag"nt,D "!-o("",D ,ucc",,or,D a,,ign, and ,ubcontractor,

r"garding t$" con#id"ntia-it( r",triction, $"r"in.

2.11 E!-o("nt O# Curr"nt O##"nd"r, And E!-o("nt And R"t"ntion O# Indi/idua-, Arr",t"dD C$arg"d

Or Con/ict"d o# Criina- O##"n,"

2.11.1 Contractor ,$a-- not "!-o( a !"r,on 9$o i, on !robation or !aro-" #or an( !o,ition 9$"r"

t$" !riar( duti", and r",!on,ibi-iti", in/o-/" t$" ,u!"r/i,ion or tr"at"nt o# inat",D

!robation"r, or !aro-"", or in/o-/" acc",, to o##"nd"r, r"cord, or #und,.

2.11. Contractor 9i-- i!-""nt !o-ici", and !roc"dur", to "n,ur" t$at ob a!!-icant, or curr"nt

"!-o("", ,$a-- b" d"a-t 9it$ a, #o--o9,

2.11..1 For a %ob a!!-icant 9$o $a, a !"nding criina- c$arg" 8$"r" t$" circu,tanc", o#

,aid criina- c$arg" ,ub,tantia--( r"-at" to t$" circu,tanc", o# a !articu-ar %ob or

-ic"n,"d acti/it(D t$" a!!-icant 9i-- not b" $ir"d #or t$at %obU

2.11.. For a curr"nt "!-o("" 9$o $a, a !"nding criina- c$arg" 8$"r" t$"

circu,tanc", o# ,aid criina- c$arg" ,ub,tantia--( r"-at" to t$" circu,tanc", o# t$"

%ob or -ic"n,"d acti/it(D t$" "!-o("" 9i-- not b" continu"d in t$at !articu-ar %obU

2.11..& For a %ob a!!-icant 9$o i, con/ict"d o# a criina- o##"n," 8$"r" t$"

circu,tanc", o# ,aid con/iction o# a criina- or ot$"r o##"n," t$at ,ub,tantia--(

r"-at", to t$" circu,tanc", o# a !articu-ar %ob or -ic"n,"d acti/it(D t$" a!!-icant 9i--

not b" $ir"d #or t$at %obU and

2.11..* For a curr"nt "!-o("" 9$o i, con/ict"d o# a criina- o##"n," 8$"r" t$"

circu,tanc", o# ,aid con/iction o# a criina- or ot$"r o##"n," t$at ,ub,tantia--(

r"-at", to t$" circu,tanc", o# t$" curr"nt %ob or -ic"n,"d acti/it(D t$" "!-o("" 9i--

not b" r"tain"d in t$at !articu-ar %ob.

Not$ing in t$i, contract !ro$ibit, t$" Contractor #ro r"a,,igning or ,u,!"nding t$" "!-o("" orD in

t$" ca," o# a con/ictionD t"rinating t$" "!-o("".

2.11.& In $iring and r"t"ntion d"ci,ion,D Contractor a( con,id"r r"cord, o# !"nding criina-

c$arg", and con/iction, 9$"n it can b" d"on,trat"d t$at t$" circu,tanc", o# t$" o##"n,"

,ub,tantia--( r"-at" to t$" circu,tanc", o# t$" %ob or -ic"n,"d acti/it(. 8$"n d"t"rining

9$"t$"r t$" circu,tanc", o# a !"nding c$arg" or con/iction ar" ,ub,tantia--( %ob r"-at"dD

Contractor ,$ou-d tak" into con,id"ration "-""nt, r"-at"d to t$" !o,itionD t$" o##"n,"D and

t$" indi/idua-.

2.11.* To ak" d"t"rination, on ,ub,tantia- r"-ation,$i!, to t$" circu,tanc", o# t$" %obD

Contractor ,$a-- $a/" 9ritt"n !o-ici", on $o9 t$" a!!-icant #or "!-o("nt and t$"

"!-o("" 9i-- b" r"/i"9"d. To guid" t$" d"/"-o!"nt o# t$" !o-ic(D t$" Contractor a(

obtain a co!( o# C$a!t"r &01 o# t$" +"!art"nt o# Corr"ction, Su!"r/i,or, Manua- #ro t$"

Contract Adini,trator.

2.1 Contractor Audit R"uir""nt

2.1.1 Go/"rn"nta- "ntiti", ,$a-- co!-( 9it$ t$" Sing-" Audit Act o# 143*D OMB Circu-ar A@13and t$" Stat" Sing-" Audit Guid"-in", i,,u"d b( t$" +"!art"nt o# Adini,tration. T$"(

,$a-- a-,o co!-( 9it$ t$" +"!art"nt o#


27/28

2.1.& 'ro#it ag"nci", ,$a-- co!-( 9it$ t$" +"!art"nt, Contractor Ag"nc( Audit Guid"D t$"

A--o9ab-" Co,t, 'o-ic( Manua-D and ,,. &01.03. Audit, ar" du" to t$" Contractor 9it$in on"

("ar o# t$" c-o," o# t$" contract.

2.1.* I# a Contractor ag"nc(, audit i, ba,"d on a ca-"ndar rat$"r t$an ,tat" #i,ca- ("ar u-( 1

t$roug$ un" &0D t$" Contractor andor auditor ,$a-- ,ubit a 9ork,$""t 9$ic$ r"conci-",

t$" "?!"nditur", ba,"d on t$" ,tat" #i,ca- ("ar and t$" r"-"/ant !urc$a," ord"r, 9it$in on"

("ar o# t$" c-o," o# t$" contract.

2.1.5 +OC ,$a-- noti#( Contractor 9it$in 40 da(, o# r"c"i!t o# t$" audit co!-"t"d b( t$"

ind"!"nd"nt c"rti#i"d auditorD 9$"t$"r or not t$" audit ""t, t$" r"uir""nt, o# +OC, audit

guid"-in",. +OC ,$a-- initiat" r",o-ution o# audit #inding, 9it$ Contractor 9it$in 130 da(,#o--o9ing noti#ication o# t$" audit, acc"!tanc". I# t$" audit i, not co!-"t" or i, acc"!tab-"

on-( in !artD +OC ,$a-- r"-( u!on t$" acc"!tab-" !ortion o# t$" audit and an( additiona- audit

9ork ,$a-- bui-d u!on t$" 9ork a-r"ad( don".

2.1.) +OC r","r/", t$" rig$t to conduct an ind"!"nd"nt audit o# Contractor i# Contractor #ai-, to

,"cur" an audit co/"ring a-- #und,D or a #o--o9@u! r"/i"9 o# ,"-"ct"d ar"a, i, d"t"rin"d to b"

n"c",,ar(. In t$" "/"nt t$at Contractor #ai-, to ,"cur" an auditD +OC, co,t, #or co!-"ting

an audit 9i-- b" c$arg"d back to Contractor.

2.1.2 Contractor agr"", t$at it i, r",!on,ib-" to a,,ur" t$at a-- !urc$a," o# ,"r/ic" contract, o#

5D000 or or" ""t t$" r"uir""nt, o# t$" O##ic" o# Manag""nt and Budg"t Circu-ar,

A@1&& and A@13 t$at !"rtain to ,ub@r"ci!i"nt audit,.

2.1& Fait$@Ba,"d and C$aritab-" Organi7ation,

2.1&.1 A #ait$@ba,"d or c$aritab-" organi7ation i, "-igib-" to b" a contractor on t$" ,a" ba,i, a, an(

ot$"r !ri/at" organi7ation. I# Contractor i, a #ait$@ba,"d or c$aritab-" organi7ation it ,$a--

r"tain it, ind"!"nd"nc" #ro t$" Stat" o# 8i,con,inD inc-uding 9it$out -iitation

Contractor, contro- o/"r t$" d"#initionD d"/"-o!"ntD !ractic"D and "?!r",,ion o# it,

c$aritab-" or r"-igiou, b"-i"#,. E?c"!t a, ot$"r9i," !ro/id"d b( ,tat" or #"d"ra- -a9D

'urc$a,"r ,$a-- not int"r!r"t t$i, Contract to r"uir" a c$aritab-" or #ait$@ba,"d organi7ation

to a-t"r it, #or o# int"rna- go/"rnanc" or r"o/" r"-igiou, artD icon,D ,cri!tur",D or ot$"r

,(bo-,.

2.1&. A r"-igiou, organi7ation do", notD b( contracting 9it$ t$" Stat" o# 8i,con,inD -o," t$"

"?"!tion !ro/id"d und"r S"ction 20 o# t$" Ci/i- Rig$t, Act * 6.S.C. 000"@1a

r"garding it, "!-o("nt !ractic",. Furt$"ror"D i# a #ait$@ba,"d or c$aritab-" organi7ation

,"gr"gat", t$" go/"rn"nt #und, !ro/id"d und"r t$" ContractD t$"n on-( t$" #inancia-

a,,i,tanc" !ro/id"d b( t$"," #und, 9i-- b" ,ub%"ct to audit.

2.1&.& N"it$"r 'urc$a,"r, ,"-"ction o# a c$aritab-" or #ait$@ba,"d contractor to !ro/id" t$" S"r/ic",

d",crib"d $"r"in nor t$" "?!"nditur" o# #und, und"r t$i, Contract i, an "ndor,""nt o# t$"

Contractor, c$aritab-" or r"-igiou, c$aract"rD !ractic",D or "?!r",,ion. T$" !ur!o," o# t$i,

Contract i, t$" !ro/i,ion o# S"r/ic",U non" o# 'urc$a,"r, "?!"nditur", $a/" a, t$"ir

ob%"cti/" t$" #unding o# ,"ctarian 9or,$i!D in,tructionD or !ro,"-(ti7ation. A, ,uc$D a #ait$@

ba,"d or c$aritab-" Contractor o# S"r/ic", und"r t$i, Contract ,$a-- !o,t at it, !-ac", o#

bu,in",, t$" #o--o9ing 9ritt"n notic" and !"r,ona--( a!!ri," a-- a,,i,t"d inat", o# t$" ,a"

Neit+er t+e State o# @i!con!in! !election o# a C+arita.le or #ait+).a!ed Contractor o# !er'ice!

or t+e ependiture o# #und! under any contract $it+ !aid Contractor i! an endor!ement o# t+at

Contractor! c+arita.le or religiou! c+aracter1 practice!1 or epre!!ion9 No Contractor o#

!er'ice! may di!criminate again!t you on t+e .a!i! o# religion1 a religiou! .elie#1 or your re#u!al

to acti'ely participate in a religiou! practice9 I# you o.ect to a particular Contractor .ecau!e o#

it! religiou! c+aracter1 you may re8ue!t a!!ignment to a di##erent non)!ectarian Contractor .y

contacting your Agent9

2.1&.* To "n,ur" an inat" i, in#or"d o# t$" #or"goingD a #ait$@ba,"d or c$aritab-" Contractor ,$a--

r"uir" t$at "ac$ inat" r"c"i/ing S"r/ic", und"r t$i, Contract ,ign, an ackno9-"dg"nt

2


28/28

#or !r"!ar"d b( t$" Contractor containing t$" a#or""ntion"d notic" and /"ri#(ing t$"

o##"nd"r, r"c"i!t o# t$" ,a". A co!( o# a-- ,ign"d ackno9-"dg"nt #or, ,$a-- b"

!ro!t-( !ro/id"d to 'urc$a,"r. Fina--(D 'urc$a,"r 9i-- r"uir" t$at "ac$ inat" ,ign t$"

'urc$a,"r, Po-untar( C$oic" and 8ai/"rQ #orD 9$ic$ 9i-- b" !ro/id"d b( 'urc$a,"rD !rior

to r"c"i/ing an( S"r/ic", #ro a #ait$@ba,"d or c$aritab-" Contractor und"r t$i, Contract. A

#ait$@ba,"d or c$aritab-" Contractor agr"", to r"#rain #ro !ro/iding S"r/ic", $"r"und"r to an

inat" unti- it r"c"i/", a co!( o# a #u--( "?"cut"d o-untar( C$oic" and 8ai/"r #or #ro

'urc$a,"r #or t$at r",!"cti/" o##"nd"r.

2.1* A"rican, 9it$ +i,abi-it( Act

T$" contractor ag"nc( u,t co!-"t" or curr"nt-( $a/" on #i-" a #aci-it( ,"-#@,ur/"( and a !rograand !o-ic( ,"-#@"/a-uation to addr",, co!-ianc" 9it$ t$" A"rican, 9it$ +i,abi-it( Act. 'ub-ic

La9 101@&&)D u-( )D 1440D 10* Stat. &2 and Tit-" *D 6.S.C.A.D ,,. 1101 to 11&. +uring t$"

cour," o# t$" contractD t$" contractor u,t tak" action to co!-( 9it$ t$" #aci-it(D !rogra and

"!-o("nt !ro/i,ion, o# t$" A"rican, 9it$ +i,abi-it( Act. A!!-icant, a( obtain in#oration on

t$" A"rican, 9it$ +i,abi-it( Act b( contacting t$" +ir"ctor o# t$" O##ic" o# +i/"r,it( and E!-o(""

S"r/ic",D 8i,con,in +"!art"nt o# Corr"ction,D &044 E. 8a,$ington A/"nu"D 'O Bo? 245D

Madi,onD 8i,con,in 5&202@245.

2.15 Contractor Ma%or Structura- C$ang"

T$" Contractor i, r"uir"d to !ro/id" t$" +"!art"nt 9it$ a iniu o# 40 da(, 9ritt"n ad/anc"

notic" o# an( !-ann"d or !ot"ntia- ,tructura- c$ang" "rg"rD bu(outD acui,itionD con,o-idationD "tc..

Contract a( not b" autoatica--( a,,ign"d to t$" n"9 "ntit( ,inc" t$" und"r-(ing !rocur""nt a(b" a##"ct"d.

2.1) Carr(ing a Conc"a-"d 8"a!on

Contractor i, !ro$ibit"d und"r E?"cuti/" +ir"cti/" 30D ,ign"d Octob"r &1D 011 #ro !o,,",,ion o#

an( 9"a!on b( Contractor, "!-o("", 9$i-" !ro/iding ,"r/ic", to +OC o##"nd"r,.

Contractor 9i-- !ro$ibit #ir"ar,9"a!on, in an( o9n"dD -"a,"dr"nt"dD or a/ai-ab-" -ocation in 9$ic$

!rogra ,"r/ic", ar" !ro/id"d #or +OC. Sign, ,$a-- b" !o,t"d at "/"r( !ub-ic "ntranc". Eac$ ,ign

u,t b" at -"a,t #i/" inc$", b( ,"/"n inc$", ,tat" t$" r",triction on carr(ing a #ir"arD and in#or

!"o!-" t$at 9"a!on, or #ir"ar, ar" !ro$ibit"d. Sa!-" ,ignag" 9i-- b" a/ai-ab-" t$roug$ t$"

Contract Adini,trator.

2.0 E?"cut"d contract to con,titut" "ntir" agr"""nt

In t$" "/"nt o# contract a9ardD t$" cont"nt, o# t$i, RF' inc-uding a-- attac$"nt,D RF' add"nda and

r"/i,ion,D and t$" !ro!o,a- o# t$" ,ucc",,#u- !ro!o,"rD and additiona- t"r, agr""d toD in 9ritingD b(

t$" ag"nc( and t$" contractor ,$a-- b"co" !art o# t$" contract. Fai-ur" o# t$" ,ucc",,#u- !ro!o,"r to

acc"!t t$"," a, a contractua- agr"""nt a( r",u-t in a canc"--ation o# a9ard.

T$" #o--o9ing !riorit( #or contract docu"nt, 9i-- b" u,"d i# t$"r" ar" con#-ict, or di,!ut",.

O##icia- 'urc$a," Ord"r,

"ndor, 'ro!o,a- CS@*21) +at"d 1&01*

Sub,"u"nt /"ndor ,ubitta-,@d"on,tration at"ria-,D BAFOD r",!on," to inuiri",D "tc.

Standard T"r, and Condition,

3.0 STANAR TERMS AN CONITIONS

T$" Stat" o# 8i,con,in r","r/", t$" rig$t to incor!orat" ,tandard Stat" contract !ro/i,ion, into an( contract

n"gotiat"d 9it$ an( !ro!o,a- ,ubitt"d r",!onding to t$i, RF' Standard T"r, and Condition, +OA@&05*

and Su!!-""nta- Standard T"r, and Condition, #or 'rocur""nt, #or S"r/ic", +OA@&)31. Fai-ur" o# t$"

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a9ard.

rfp cs-4716 youth management information system wisconsin

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