REQUEST FOR QUOTATIONS: SOLAR WATER HEATER INSTALLATION AT THE

GREEN CORRIDOR: INANDA SITE

1 PROJECT BACKGROUND

The Green Corridor is a conservation/tourism initiated by eThekwini Municipality and is operated by the

Duzi-Umgeni Conservation Trust (DUCT). The corridor has three visiting centres at present, one of which

is on the eastern bank of the Inanda Dam. The site requires hot water to meet the needs of day and

overnight visitors and due to the inadequacy of the electricity supply the hot water demand is to be met

with the use of a solar water heater system.

Figure 1: Aerial map of Durban indicating the location of the PV site (Source: Google Earth)

2 SCOPE OF WORKS

The scope of works included in this contract is as follows:

Inanda Dam site

29°41'31.07"S

30°53'20.96"E

1) Design, supply, delivery, installation of a solar water heating system for the Inanda dam site.

2) On-going maintenance of the installed system for a period of five years

3 TECHNICAL SPECIFICATION

3.1 Particular Specification

3.1.1 General description

The geyser is to supply the male and female bathroom at the visitor’s centre with hot water. The

collector is to be located on the roof of either the male or female bathroom, with the storage tank to be

located on the roof of either the female or male. The system is to be a passive design.

Figure 2: Aerial view of the Inanda Site (Source: Google Earth)

3.1.2 System performance

The system shall supply approximately 230 litres of hot water per day at a temperature of 55° C and

shall have a minimum storage ratio of 75 litres/m2 of collector area. The system is to be sized to

maximise the economic benefit of the system and shall be fitted with an electrical backup fitted which is

to be operated via a programmable timer.

System maintenance is to be carried out annually, the cost of which is to be included as part of this

contract.

3.1.3 Maintenance

This contract is to include maintenance of the geyser for a period of three years which is to include

scheduled maintenance and all repair work during this period.

Male bathroom

Female bathroom

3.2 General Specifications

The solar water heating installation shall adhere with the following standards:

1) SANS 1307 : Domestic storage water heating systems

All solar water heaters shall be eligible for an Eskom rebate.

4 ADJUDICATION PROCESS

The procurement will be done in terms of the Section 18 of approved Supply Chain Management Policy,

“Procedures for procuring goods or services through written or verbal quotations and formal written

price quotations1”.

The quotations will be assessed according to a two-step process. The first step is a functionality

assessment and bidders must score a minimum of 80 points (out of 100) in order to be assessed any

further. Step 2 is adjudicated according to price and preferential procurements.

Step 1: Functionality (100 points)

1) Experience in supplying and installing solar water heater systems (25 points)

2) System design i.e. equipment adequately sized etc. (25 points)

3) The quality and duration of warranties and guarantees on equipment and system (25 points)

4) Local representation (25 points)

Companies/Individuals must score a minimum of 80 points for “Step 1: Functionality” in order to be

evaluated for “Step 2: Price and Preferential Procurement”.

Step 2: Price and Preferential Procurement (100 points)

• Price (80 points)

• Preferential Procurement (20 Points)

5 SUBMISSION REQUIREMENTS

A compulsory site visit will be held on the 19th

February, 2013 at 12:00 PM. Suppliers must be present to

be considered for this job.

Quotations should be submitted electronically (preferably) or by post and must include the following

where necessary:

1) Annexure 1 - Signed declaration

2) Total price inclusive of VAT and cost breakdown, the total price will include the Eskom rebate

offered.

3) Copy of VAT clearance certificate

4) Details of equipment such as manufacturer, weight, efficiency, construction, features etc.

1 http://www.durban.gov.za/durban/government/scm/strategy/Approved%20SCM%20Policy.pdf

5) Details of guarantee or warrantees

6) Company profile and BEE status

7) Focused Procurement Lite registration details (if not registered proof of application must be

provided) (http://fplite.durban.gov.za/)

Before a final decision is taken, the eThekwini Municipality may call bidders in for presentation of their

proposals. The eThekwini Energy Office does not bind itself to accept the lowest or any quotation, and

reserves the right to accept a portion of any quotation, unless the supplier expressly stipulates

otherwise in their quotation. The eThekwini Energy Office does not undertake to consider quotations

received after the due date and time unless clear evidence of dispatch is available (e.g. postage stamp

with date). Please also note that companies must be registered on the eThekwini Municipal Focused

procurement system (http://fplite.durban.gov.za/) in order to be eligible for procurement.

Quotations must be submitted electronically (preferably) or by post to:

Craig Richards

E-mail: craig.richards@durban.gov.za

Suite 1, 19th Floor, 75 Dr Langalibalele Dube Street (Old Winder Street), Durban

Tel: 031 311 14309

By 11:00 AM on Tuesday, 26th

February 2013, to whom all enquiries concerning this invitation to quote

should be addressed.

Annexure 1: Declaration

______________________________________(Name of Service Provider) hereby state:

1) Is the service provider is a natural person (Yes/No)

a. If the service provider is a natural person, has the service provider been is in the service of the

state, or has been in the service of the state in the previous twelve months; (Yes/No)

b. If Yes, please provide details

2) If the service provider is not a natural person, are any of its directors, managers, principal

shareholders or stakeholder is in the service of the state, or has been in the service of the state in the

previous twelve months; (Yes/No)

a. If Yes, please provide details

3) If the service provider is not a natural person, has a spouse, child or parent of the provider or of a

director, manager, shareholder or stakeholder referred to in subparagraph (2) is in the service of the

state, or has been in the service of the state in the previous twelve months. (Yes/No)

a. If Yes, please provide details

Service Provider

Date:

Name:

Designation:

Signature: