RFXeSourcing made easy

Key facts about SourceWeb

• eSourcing software and services company

• Established in 2011

• Headquartered in Gurgaon, NCR with regional office in Chennai

• Set up by two young and pedigreed engineers cum management graduates

• Leadership success at IBM, Sify, BPCL, MapmyIndia, Bain & Company, BNP Paribas, Leo Burnett etc.

• Significant experience in purchase, finance, operations and automotive domain within the core and advisory team

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SourceWeb has a simple mission

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To empower businesses to manage their sourcing function in the most efficient way- by widespread adoption of innovative, easy to use, rapidly deployed and cost effective applications

SourceWeb represents a paradigm shift in the way eSourcing software is designed and delivered. This is what differentiates SourceWeb from competition

What is eSourcing?

• Simply put, using electronic tools for conducting sourcing activities

• Suitable for all type of sourcing requirements-Direct material

- Indirect material

-Capital equipment

-Services

• Incorporation of price as well as non-price factors

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Market information

Get quotes

Negotiate prices and choose winning

supplier(s)Award work and

conclude contract

Why is eSourcing beneficial to you and your suppliers?

Clear benefits for you…

• Fast cost reduction and high RoI

• Improved efficiency and centralization of information

• Repeatability and audit ability of the sourcing process

…and your suppliers

• Transparency and openness in sourcing

• Instant feedback and closure through an interactive process

• Shortening of sales cycle leading to lower sales cost

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These are discrete sourcing processes. One can use eSourcing tools for any one or combination of these

eSourcing is easy to do; simple eSourcing tools correspond to various stages of sourcing

Search for suppliers of

various products and services

RFP

Create and publish RFIs, RFPs

and RFQs

Conduct negotiations

online

Select a supplier, conclude contracts

and place order

Save money

Supplier Registration

RFX Reverse Auctions

Contract Managemen

t

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eSourcing is easy to do; simple eSourcing tools correspond to various stages of sourcing

Search for suppliers of

various products and services

RFP

Create and publish RFIs, RFPs

and RFQs

Conduct negotiations

online

Select a supplier, conclude contracts

and place order

Save money

These are discrete sourcing processes. One can use eSourcing tools for any one or combination of these

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Supplier Registration

RFX Reverse Auctions

Contract Managemen

t

RFX is a multipurpose module, with wide usage across departments

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Request for Information

• Requesting expression of interest (EoI) and also information from suppliers

• Understand supplier market dynamics

• Obtain information so that a common RFP document can be invited

Request for Quote

• Invite formal quotes for purchase items

• Sealed bids from suppliers invited and evaluated

• Can use the bids to set up a reverse auction, depending on item type

Request for Proposal

• Invite proposals from suppliers

• Pre-qualify them for bidding round if they meet the technical & commercials requirements

RFI

RFP

RFQ

RFX

Sup

plie

r/ Ven

dor

RFX, simplifying management of your RFPs

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I

II

Where Hosur

How much 50K

When 9 week

Quote Item 1 $9.5

Quote Item 2 Rs875

Where Sanand

How much 10K

When 6 week

Quote Item 1 $11

Quote Item 2 Rs925

Where Noida

How much 20K

When 3 week

Quote Item 1 $18

Quote Item 2 Rs1100

Where Delhi

How much 35K

When 5 week

Quote Item 1 $21

Quote Item 2 Rs1000

Where Hosur

How much 50K

When 9 week

Quote Item 1 $9.5

Quote Item 2 Rs875

Where Noida

How much 20K

When 3 week

Quote Item 1 $18

Quote Item 2 Rs1100

Where Sanand

How much 10K

When 6 week

Quote Item 1 $11

Quote Item 2 Rs925

Where Delhi

How much 15K

When 1 week

Quote Item 1 $17

Quote Item 2 Rs1200

I II III IV

Where Delhi Sanand Noida Hosur

How much 15K 10K 20K 50K

When 1 week 6 week 3 week 9 week

Quote Item 1 $17 $11 $18 $9.5

Quote Item 2 Rs1200 Rs925 Rs1100 Rs875

Bu

yer/

pu

rchase

r

• Simplifies RFX management for any product/ service

• Manage suppliers, publish RFX, invite bids & evaluate at the click of a mouse

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IV

We have put usability and support first, and incorporated the right number of features

Usability

• Create partial forms- save drafts

• Step by stem wizards to create RFX and create RFX response

• Export forms and responses to excel, word, PDF

• Use existing RFX as templates for re-use

• Batch downloads of attachments

• Industry category master

• Global location maser

• “Unit of measurement “master

• Multiple time-zones support

• Multiple currency support

Features

• Dynamic form creation • RFX accessibility-

private/ open• Deadline- hard/ soft• My Suppliers- buyer’s

supplier network• Edit published RFX• Summary of changes in

tracked mode• Change privacy and

deadline of a published RFX

• Add and delete suppliers from published RFX

• Un-submit supplier responses

• Retract RFX• Reminders to suppliers• Auto/ manual close RFX• Live response status• Live response

tabulations- quotes, questionnaire responses, by supplier etc.

Support & service

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• 12x5 support• Onsite support• Remote debugging• FAQs

• SSL enabled website- https://

• Audit trail• Auto expiry of

password• Email

authentication• Strict access

control rights management

• Firewalls• Intrusion detection

systems• IP Block• Antivirus• Disaster recovery• Backup policy

Security

• Guided on-boarding/ self registration

• Search and respond to public RFX

• Notify intention to respond

• Request resubmission of response

• Summary of changes of republished RFX

Buyers Suppliers

Common

• Dashboards• Profiles• System

notifications• Private messaging• List of pending

actions for easy tracking

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Parameters Manual process Sourceweb RFXEfficiency

Time taken per RFX Time consuming Automated and fast Repeatability Every process starts from scratch Repeatability in a click

Errors Error prone No manual errors Commercial benefit

Cost per RFP Expensive- less RFXs per person Economic- same person can handle more RFXs

Supplier network Few bids, local participation High, global participation Purchase price High Price reduction over time

Organizational effectivenessAudit No audit trail Audit trail created at every action

Record keeping Records seldom kept- no automatic record keeping Automatic record keeping

Data security Always suspect Assured data security Employee on-boarding Lengthy training Quick onboarding due to ease of use

Organization impact Keeps status quo, intelligence housed in employees who may leave

Progressive, intelligence instituted within the organization

Supplier enablement No suppler modernization and enablement E-enablement and process enablement of suppliers

Environment impact Paper intensive Paperless

The benefits of using SourceWeb RFX are easy to see, quick to achieve and measureable

What about security?

https://- SSL enabled website which ensures secure transmission of data between user’s machine & server

Strict access control policies, rights management

Use of latest firewalls

Intrusion detection system

Antivirus

Audit Trail, IP block, etc.

Disaster management system

Auto expiry of password, email authentication

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SourceWeb places a huge amount of emphasis on security, and has adopted world’s best and most stringent security standards

Sourceweb is quick and easy to deploy

• Receive the welcome kit in a secured file from SourceWeb

• Use the given login credentials to login to https://www.sourceweb.in for the first time

• Change the password at first login

• You are good to go. Start saving. Call us for any help

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We are happy to help

Konark Singhal Manesh Jain

• Former VP, MapmyIndia

• Ex Management Consultant, Bain & Company

• MBA, IIM Bangalore

• B Tech, IIIT Allahabad

• Instrumental in growing MapmyIndia to the leading navigation player in the region

• Experience of solutioning and management consulting at the highest level. Experience of raising equity at MapmyIndia

• Konark.singhal@sourceweb.in/ 9818657760

• Former strategy consultant, IBM

• Ex Project Manager, Sify Software

• MBA MDI Gurgaon (Gold medallist)

• Rich experience in Implementing large IT initiatives delivering business value

• Experience in Product Management and Client facing functions

• Experience in implementing channel management and extra enterprise solutions

• Manesh.jain@sourceweb.in/ 989975699714