rg connect 2016 - the resource group connect 2016... · prepared by tim tobias, carol livingston,...

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Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39 th Street, Suite 250 | Renton, WA 98057 | 425.277.4760 | www.resgroup.com RG Connect 2016 Microsoft Dynamics GP Tips and Tricks May 13, 2016

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Page 1: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender

600 SW 39th Street, Suite 250 | Renton, WA 98057 | 425.277.4760 | www.resgroup.com

RG Connect 2016 Microsoft Dynamics GP Tips and Tricks

May 13, 2016

Page 2: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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Contents SYSTEM .................................................................................................................................................................................... 4

1. Document Attachment ........................................................................................................................................... 4

2. Rename Fiscal Periods ............................................................................................................................................ 5

3. SmartList Designer from Favorites ......................................................................................................................... 5

4. SmartList to Excel – Numbers are Formatted as Numbers! ................................................................................... 6

FINANCIAL MANAGEMENT MODULE ...................................................................................................................................... 6

5. Allow Account Entry ............................................................................................................................................... 6

6. Reverse Historical Year ........................................................................................................................................... 7

7. Remove Bank History .............................................................................................................................................. 7

PAYABLES MANAGEMENT MODULE ....................................................................................................................................... 8

8. Pay Check Batches by Credit Card .......................................................................................................................... 8

9. Update 1099 Information ....................................................................................................................................... 9

10. Vendor Combiner and Modifier.............................................................................................................................. 9

11. Purchasing All-In-One-View .................................................................................................................................. 10

RECEIVABLES MANAGEMENT MODULE ................................................................................................................................ 10

12. Sales All-In-One View ............................................................................................................................................ 10

13. Automatically Create Bank Deposits .................................................................................................................... 11

14. Customer Credit Limits ......................................................................................................................................... 11

15. Customer Combiner and Modifier ........................................................................................................................ 12

16. Paid Transaction Removal .................................................................................................................................... 12

INVENTORY MANAGEMENT MODULE .................................................................................................................................. 13

17. Items can be Inactivated ....................................................................................................................................... 13

18. Items can be Inactivated ....................................................................................................................................... 13

19. Exclude Inactive Items from Look-Ups ................................................................................................................. 14

20. Speedy Speedy Payroll Entry ................................................................................................................................ 14

21. Bi-Weekly Payroll vs. Monthly Deduction ............................................................................................................ 15

22. Payroll Classes are your friends ............................................................................................................................ 16

23. Reprint Check or Earnings Statement – 2 for 1 .................................................................................................... 16

24. Fiscal Year tracking ............................................................................................................................................... 18

25. Last Tax Update .................................................................................................................................................... 18

SYSTEM – WEB-CLIENT AND WORKFLOW ............................................................................................................................ 19

26. Web client interface ............................................................................................................................................. 19

Page 3: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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27. Workflow types by product .................................................................................................................................. 20

RG COPY/PASTE .................................................................................................................................................................... 22

28. The Resource Group’s GL Copy/Paste .................................................................................................................. 22

29. The Resource Group’s AP Copy/Paste .................................................................................................................. 23

AP CONNECT ......................................................................................................................................................................... 24

RESOURCE TIPS ..................................................................................................................................................................... 26

1. System Requirements ........................................................................................................................................... 26

2. Feature of the Day ................................................................................................................................................ 26

3. Designated Resource Group Help Desk Inbox ...................................................................................................... 26

4. The Resource Group Help Desk Direct Line .......................................................................................................... 26

5. Microsoft Support Line ......................................................................................................................................... 26

6. Microsoft Support for Cloud Customers............................................................................................................... 26

Page 4: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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SYSTEM

1. Document Attachment Document attachment is available on master record and transaction windows within GP. You can attach an unlimited number of documents which can also be set to flow from master records to transactions automatically.

Page 5: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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2. Rename Fiscal Periods Administration Page – SETUP-COMPANY-FISCAL PERIODS

You can modify fiscal period names to make reports and inquiries easier to read:

3. SmartList Designer from Favorites SmartList Designer now allows you to create new SmartLists from existing Favorites (GP 2016):

Page 6: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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4. SmartList to Excel – Numbers are Formatted as Numbers! Number fields in SmartList are now exported to Excel automatically formatted as numbers (GP2016):

FINANCIAL MANAGEMENT MODULE

5. Allow Account Entry Financial Page – CARDS-FINANCIAL-ACCOUNT

Disable the ‘Allow Account Entry’ checkbox on the Account Maintenance window to prevent users from entering journal entries against specific accounts to maintain the integrity of sub-ledger reconciliations.

Page 7: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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6. Reverse Historical Year

Financial Page – ROUTINES-FINANCIAL-YEAR END CLOSING

Use the ‘Reverse Historical Year’ function on the Year-End Closing window to re-open closed fiscal periods.

7. Remove Bank History Financial Page – UTILITIES-FINANCIAL-REMOVE BANK HISTORY

The Remove Bank History utility can be used to remove bank transaction history and improve the performance and speed of checkbook inquiries:

Page 8: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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PAYABLES MANAGEMENT MODULE

8. Pay Check Batches by Credit Card Purchasing Page – TRANSACTIONS-BATCHES

Check batches can now be paid by credit card. The payment will create an invoice for the credit card vendor and a remittance form will print that list the invoices that were paid with that credit card transaction (GP 2016).

Page 9: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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9. Update 1099 Information Purchasing Page – UTILITIES-UPDATE 1099 INFORMATION

The Update 1099 Information window can be used to perform mass updates of 1099 information on vendors and retroactively on vendor transactions:

10. Vendor Combiner and Modifier Purchasing Page – UTILITIES-VENDOR COMBINER AND MODIFIER

The Vendor Combiner and Modifier window provides the ability to modify vendor numbers and combine vendors and their historical transactions:

Page 10: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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11. Purchasing All-In-One-View Purchasing Page – INQUIRY-PURCHASING ALL-IN-ONE-VIEW

The Purchasing All-In-One View window displays transactions for a specific vendor from both the Purchase Order Processing and Payables modules in one place with drill-down capabilities:

RECEIVABLES MANAGEMENT MODULE 12. Sales All-In-One View

Sales Page – INQUIRY-SALES ALL-IN-ONE VIEW

The Sales All-In-One View window displays transactions for a specific customer from both the Sales Order Processing and Receivables modules in one place with drill-down capabilities (GP2016):

Page 11: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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13. Automatically Create Bank Deposits Administration Page – SETUP-COMPANY-COMPANY

In the Company Setup window, there is now an option to automatically post deposits from cash receipts entries (GP2016):

14. Customer Credit Limits Sales Page – CARDS-CUSTOMER

Customer credit limits can also be configured to account for balances in specific aging categories for that customer:

Page 12: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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15. Customer Combiner and Modifier Sales Page – UTILITIES-CUSTOMER COMBINER AND MODIFIER

The Customer Combiner and Modifier window provides the ability to modify customer numbers and combine customers and their historical transactions:

16. Paid Transaction Removal

Sales Page – ROUTINES-PAID TRANSACTION REMOVAL

The Paid Sales Transaction window moves fully applied documents in the Receivables module to the history table and should be run on a monthly basis:

Page 13: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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INVENTORY MANAGEMENT MODULE

17. Items can be Inactivated Inventory Page – CARDS-ITEM

Items can now be marked as ‘Inactive’ in the Item Maintenance window:

18. Items can be Inactivated Inventory Page – CARDS-SITE

Sites can now be marked as ‘Inactive’ in the Site Maintenance window:

Page 14: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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19. Exclude Inactive Items from Look-Ups Inactive items can be excluded from look-ups and set as the default view:

PAYROLL MODULE

20. Speedy Speedy Payroll Entry Payroll Module Page – TRANSACTION-MASS ENTRY

This is a quick way to create a larger group of payroll transactions. You can select or deselect items to be included in the batch. In the Preview Mass Entry Transactions window, click Build Batch to create the transactions

.

Page 15: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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21. Bi-Weekly Payroll vs. Monthly Deduction Payroll Module Page – TRANSACTION-BUILD CHECKS If you do Bi-weekly payrolls, you pay employees 26 times a year. If you have monthly deductions, like health insurance, you have a monthly amount for each employee to deduct. Problem? If you annualized the monthly deductions and divide by 26 and use that amount each pay period, than you'll have difficulty balancing the liability to the GL and if employee leaves, creates a difference which the employee will likely owe a balance. Divide the monthly deduction amount by half and take out of each pay period for the first 2 pay periods of the month. Use a different "Build Payroll Check" ID and on the Deduction and Benefit button, use the Selected radio button and do not select those monthly deductions.

Page 16: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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22. Payroll Classes are your friends Payroll Module Page – TOOLS-SETUP-PAYROLL-EMPLOYEE CLASSES Many employees categorize their employees for reporting or if they pay their employees in specific groups, Payroll has a lot of reporting capability by class, including period end reports. You can also process a payroll by employee classes, by restricting the build process to a specific class Some of the other powerful uses class ID is to default setup values such as the following:

a. SUTA State and Workers Comp Codes are automatically assigned to the employee so the

proper tax reporting or post workers comp liabilities. b. Accrue Vacation and Accrue Sick check boxes to avoid errors with not accruing vacation and

sick time. c. Employee Class Code Setup allows for automatically assignment of default Pay Codes,

Benefits, Deductions, State Taxes, and Local Taxes to the class. d. If switch Class IDs on an Employee, the active codes are inactivated for Pay Codes, Benefits

and Deductions.

23. Reprint Check or Earnings Statement – 2 for 1 Payroll Module Page – INQUIRY-PAYROLL-CHECK HISTORY Re-print a pay stub or earnings statement at any time. In U.S. Payroll Check Inquiry, when you view the checks for an employee, there is a checkbox that will let you print a duplicate report for the employee. You can mark one or more checks to print.

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There is also a new option in GP2015 R2 that allows you to change the sort order on the Payroll Check inquiry window. No more scrolling to the bottom of the window!

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24. Fiscal Year tracking Payroll Module Page – TOOLS-SETUP-PAYROLL-PAYROLL-OPTIONS button Track Fiscal Year payroll information in addition to calendar year data. In addition, deduction and benefits can be setup to apply maximum limits based on the fiscal year amounts. Users will be able to switch between calendar and fiscal year information in payroll inquiry windows.

25. Last Tax Update Administration Page –SETUP-SYSTEM-PAYROLL TAX Having a tough time finding the Last Tax Update date that was run on the system?

Page 19: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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SYSTEM – WEB-CLIENT AND WORKFLOW

26. Web client interface

Internet Explorer

Page 20: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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Microsoft Edge

Mobile Phones

Android iPhone Windows Phone

27. Workflow types by product Administration Page—SETUP-COMPANY-WORKFLOW-WORKFLOW MAINTENANCE

GP 2013 R2

• Purchasing o Purchase order Approval o Purchase Requisition Approval

• Payroll o Payroll Timecard Approval

• Project o Timesheet Approval

Page 21: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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GP 2015 R2

• Financial o General Ledger Batch Approval

• Sales o Receivables Batch Approval

• Purchasing o Payables Batch Approval o Payables Transaction Approval o Purchase Order Approval o Purchase Requisition Approval o Vendor Approval

• Payroll o Employee Profile Approval o Employee Skills Approval o Payroll Direct Deposit Approval o Payroll Timecard Approval o Payroll W4 Approval

• Project o Expense Report Approval o Timesheet Approval

• Administration o Smartlist Designer View Approval

Page 22: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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RG COPY/PASTE 28. The Resource Group’s GL Copy/Paste

Contact your Customer Account Manager for information Financial Page – TRANSACTIONS-FINANCIAL-BATCHES

Click on the Additional button and choose TRG Excel GL Integration.

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Fill in Batch ID, Transaction Date and JE Reference. Copy data from Excel and click on Paste in GP. Click on Error Log and fix any errors. Click on Integrate to create batch in GP.

29. The Resource Group’s AP Copy/Paste Contact your Customer Account Manager for information.

Purchasing Page – TRANSACTIONS-BATCHES

Click on the Additional button and choose TRG Excel AP Integration.

Fill in Batch ID, Batch Comment and Posting Date. Copy data from Excel and click on Paste in GP. Click on Error Log and fix any errors. Click on Integrate to create batch in GP.

Page 24: RG Connect 2016 - The Resource Group Connect 2016... · Prepared by Tim Tobias, Carol Livingston, Kayla Schilling, Steve Payne, Elizabeth Bender 600 SW 39th Street, Suite 250 | Renton,

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AP CONNECT

Contact your Customer Account Manager for information.

Automate the export of payments in the format required for uploading to the Wells Fargo bank via their Payment Manager Service.

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RESOURCE TIPS

1. System Requirements GP2015:

https://mbs.microsoft.com/customersource/northamerica/GP/learning/documentation/system-requirements/MDGP2015_System_Requirements

GP2016:

https://mbs.microsoft.com/customersource/northamerica/GP/learning/documentation/system-requirements/MDGP2016_System_Requirements

2. Feature of the Day hhttps://community.dynamics.com/gp/b/dynamicsgp/archive/2016/03/30/microsoft-dynamics-gp-2016-new-features-blog-series-schedule

3. Designated Resource Group Help Desk Inbox [email protected]

4. The Resource Group Help Desk Direct Line (425) 277-3772

5. Microsoft Support Line (888) 477-7877

6. Microsoft Support for Cloud Customers (800) 936-4900