richardson, texas · 2016. 12. 17. · p.o. box 830341 richardson, texas 75083-0341 board meeting...

P.O. Box 830341

Richardson, Texas 75083-0341

Board Meeting Agenda, November, 2016

Fairways of Sherrill Park

Board of Directors Meeting Agenda

Thursday, November 17, 2016 Work Session at 7:00 PM; Board Meeting at 7:15 PM

Richardson Police Substation, 2003 Renner Road, Richardson, TX 75082 *****************************************************************************************************************

Visitors Session – 7:00 PM Call to Order

The Board invites Visitors to address the Board on any topic. Each Visitors’ remarks should be limited to 5 minutes. The board may or may not address remarks during the meeting; or they may be placed on a future agenda or addressed by some other course of response.

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Board Meeting – 7:15 PM During the board’s business session, Visitors are requested to hold any questions, comments or remarks during the Board Meeting. The Board may from time to time solicit input from Visitors during the business portion of the meeting.

Review Minutes of the October 2016 Board Meeting

Agenda Modifications, if any

Board Officer Reports

President Travis Phemister

Vice President John Fritsche

Secretary Jane McGehee

Treasurer Kevin Balsley

Committee Reports Board members receive Committee Reports prior to the meeting for review; director comments/questions regarding the reports, if any, may be made at the meeting.

Discussion Items

TBA.

Action Items

TBA.

Executive Session (if needed)

TBA.

Adjournment

******************************************************************** Post Meeting Discussion: No specific topic planned.

FAIRWAYS OF SHERRILL PARK HOMEOWNERS ASSOCIATION

October 2016 Financial Statement

2015 2016 2016 2016 2016

REVENUE ACTUAL First 9 Months October YTD Budget

Dues Income 100,407$ 103,254$ 500$ 103,754$ 103,600$

Less: Returned/Refunds 0 0 0 0 0

Prior Year Dues 0 4,434 421 4,855 4,000

Late Fees 0 0 0 0 1,000

Interest on late dues 0 0 0 0 0

Resale Certificates 1,925 3,300 0 3,300 2,500

Other Income 0 345 0 345 0

Playground Donations 17,500 0 0 0 0

Flagpole Donations 2,500 0 0 0 0

Bank Interest Income 131 26 3 29 100

Total Revenue 122,463$ 111,359$ 924$ 112,283$ 111,200$

EXPENSES

Activities (4,421) (2,062) (2,879) (4,941) (5,000)

Supplies (628) (398) 0 (398) (1,000)

Property Tax (480) (498) 0 (498) (500)

Insurance (7,680) (4,495) (3,450) (7,945) (8,000)

Repairs & Maintenance 0 (2,397) (159) (2,556) (5,000)

Signs 0 0 0 0 0

Groundskeeping - Manders (34,767) (28,447) (3,161) (31,608) (42,000)

Groundskeeping - Other (8,237) (10,956) 0 (10,956) (10,000)

Electricity (1,907) (1,356) (138) (1,494) (2,000)

Water (16,983) (10,282) (517) (10,799) (15,000)

Bank Charges (10) (34) 0 (34) 0

Website Hosting (219) (384) 0 (384) (200)

Storage Unit (858) (526) 0 (526) (500)

Chamber of Commerce (250) 0 0 0 (250)

Legal Expenses (160) (3,553) (610) (4,163) (15,000)

Legal Expenses - CERs (8,928) (788) 0 (788) 0

Accounting/Tax (600) (4,053) (680) (4,733) (5,000)

Capital Expenditures 0 0 0 0 0

Playground (68,760) (4,867) 0 (4,867) 0

Flagpole (8,700) (546) 0 (546) 0

Median Lighting 0 (5,750) 0 (5,750) (5,000)

Median Irrigation 0 (3,405) 0 (3,405) (5,000)

Other (See Note) 0 (3,899) 0 (3,899) 0

Total Expenses (163,589)$ (88,695)$ (11,594)$ (100,289)$ (119,450)$

NET CASH FLOW (42,577)$ 22,665$ (10,670)$ 11,995$ (8,250)$

Beginning Cash Balance 118,453$ 75,876$ 98,541$ 75,876$ 75,876$

Ending Cash Balance 75,876$ 98,541$ 87,871$ 87,871$ 67,626$

Note: Expense reimbursements totaling $3,899 related to prior years were paid in March

related to Supplies and Groundskeeping - Other. This was a favorable variance compared

to the 2015 Budget and will be an unfavorable variance compared to the 2016 Budget.

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Committee Reports Reviewed at the November 2016 Board Meeting

HOA Committee

Activities

No report

Architectural Control Committee (ACC)

See below

Communication & Website

See below

Groundskeeper

No report

Homeowner Advocacy (HAC)

See below

Playground Care

See below

Upkeep

See below

Welcome Team

See below

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Monthly Committee Report Committee Name: Architectural Control Committee (ACC) Committee Chair: JD Martin Committee members: Mike Parker, Tony Wanat Report Date: November 15, 2016 ****************************************************************************************************************************

Activity Report - David Balmer @ 3004 Wyndham Lane

o Approved new roof replacement “weathered wood”

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Communications/Website Report for October 2016 Committee Name: Communications/Website Committee Chair: John Fritsche Committee Report Date: November 14, 2016 ***************************************************************************************************

Activity Report

Communications emails in August: 18 Communications emails; updates to resident profile information

Nextdoor: Posted 4 Nextdoor items using HOA handle

Website: Usual website maintenance: updates for meetings, etc

Resident Database: Routine maintenance, based on changes in Communications Contact list and neighborhood Directory

Website changes with NMI In a recent meeting with NMI, it was determined that the HOA will retain its website for the time being. We will re-open website options after the Annual Meeting (probably Feb 12th weekend). In the meantime, we will hook up a “Portal Option” (see at below). The Portal will provide a lot of information for the residents as well as the directors. The Portal will be linked off of our home page of the website, as well as being included in resident correspondence. ____________________________________________________

Portal: Once activated for an HOA, the web portal (Caliber Web) provides residents within the HOA access to NMI's management portal. Residents that activate their portal account are able to view their personal and account information, their compliance issues, Association documents and have access to a link to pay their assessments online. (Board members only will see the "My Board Area" link which will also show compliance and deliquency reports.) Access is gained by logging in to NMI's company website at

http://www.neighborhoodmanagement.net and selecting the "login to community

portal" link. Due to confidential information, login/use by those other than the residents within an activated HOA/community is prohibited. Below is the view seen by a resident after logging into a portal account: See mock up next page.

http://www.neighborhoodmanagement.net/

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Requested Action Items

None

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Homeowner Advocacy Committee Report for October 2016

Committee Name: Homeowner Advocacy Committee (HAC) Committee Chair: Brad Wagoner Committee members: Travis Phemister, John Ftitsche, Kevin Balsley, Brad Wagoner Report Date: November 17, 2016 ****************************************************************************************************************************

Activity Report

Several members met with counsel to discuss compliance issues.

Monitoring the neighborhood regarding use and occupancy compliance is on-going.


No action requested.

Playground Care Committee Report-November 2016 Committee Name: Playground Care Committee (PCC) Committee Chair: Grace Laster Committee members: Sameer Ajmera, Mandy Casey, Michael Krantz Report Date: November 17, 2016 ************************************************************************************************************************

Activity Report

A portable bench ($1100) inside the playground area is still desired. Those interested in participating should contact [email protected]

Annual Playground Safety Inspection Check was provided by Gary Edwards of Star Property Inspections on 10-24-16. . A couple of minor items were pointed out and will be addressed by our equipment vendor, We Build Fun of Allen, TX. Overall excellent report.

MANY families continue to enjoy the playground area.

“Playground Digital Celebration” marking our 1 year anniversary of the grand opening. In celebration, communications have gone out to the HOA asking families to share a photo or 30 second video clip of their family/children enjoying the playground and submitted to: [email protected] A short slideshow will be made available for homeowners viewing on HOA Website, Next Door and Communications.


None

mailto:[email protected]

mailto:[email protected]

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Upkeep Committee Report for October 2016

Committee Name: Upkeep Committee

Committee Chair: Brad Wagoner Committee members: Michael Krantz, Derwood Winfree, Sheryl Dufrane Report Date: November 17, 2016 ****************************************************************************************************************************

Activity Report

Most functions of the Upkeep Committee are in the process of being assumed by professional property manager, Neighborhood Management Inc. Members may continue to monitor upkeep compliance and advise NMI of concerns, as appropriate, but will not directly engage Owners.


None

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Welcome Report November 2016 Committee Name: Welcome Team Committee Chair: Traci Ahangarzadeh Committee members: Kathryn Balley, Michael Krantz, Grace Laster, Vu Nguyen, Susie Parker, Charisse Phemister, Cabrini Scott, and Kaori Tong. Report Date: November 17, 2016 ****************************************************************************************************************************

Activity Report Realty Information:

o Currently for Sale:

3205 Wyndmere Dr

1807 Waterford Ln


None

richardson, texas · 2016. 12. 17. · p.o. box 830341 richardson, texas 75083-0341 board meeting...

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