right of way best practices for local public agencies
TRANSCRIPT
![Page 1: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/1.jpg)
RIGHT OF WAY BEST PRACTICES
FOR LOCAL PUBLIC AGENCIES
![Page 2: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/2.jpg)
PURPOSE
This Seminar is intended to assist LPA’s to secure funding for local road projects and as a guide for right-of-way acquisitions.
![Page 3: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/3.jpg)
PROJECT DEVELOPMENT
The LPA program is typically administered by State DOT’s and a Management Consultant who delivers the project management and oversight activities.
![Page 4: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/4.jpg)
The LPA must initiate and maintain communications with the Management Consultant who in turn works with the State DOT Real Estate Coordinator. This includes utility and railroad coordination and encroachments.
![Page 5: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/5.jpg)
ROW Activities ?
EIR CERTIFICATION
Planning
![Page 6: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/6.jpg)
PROJECT
PEOPLE
PROJECT
PEOPLE
TEAM
SkillsToolsProcessOrganization
AD HOC PROJECT BASED
PROJECT DELIVERY SYSTEM BASED
TEAM
SkillsToolsProcessOrganization
Project Delivery
A NEW APPROACH
![Page 7: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/7.jpg)
Internal Stakeholders
PROJECT LEAD
External Stakeholders
Core DesignTeam
Management
Public Works and Utilities Director/County Engineer
Transportation Division Manager
Design Engineering Supervisor
External Stakeholders
Project Lead
Internal Stakeholders
Core DesignTeam
Operational Chart
Change the Team Makeup
Organizational Chart
Right of Way Supervisor
Staff Team
Member
Project Delivery
![Page 8: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/8.jpg)
Project Delivery
EARLY INVOLVEMENT
![Page 9: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/9.jpg)
YOU WANT ROW WHEN?!
– Up Front Planning Meetings
– Property Owner Contact
– Public Hearings
– Review the Right of Way Plat
![Page 10: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/10.jpg)
PROJECT STAFFING AND ACQUISITION CAPABILITY STATEMENT
Separation of staff functions and minimum requirements for R/W personnel- Appraisers- Review Appraisers- Negotiation Agents- Relocation Specialists
![Page 11: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/11.jpg)
ACQUISITION CAPABILITY STATEMENT
Indicates that LPA has adequate and qualified staff to acquire right-of-way
Staff must be approved by the State DOT
![Page 12: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/12.jpg)
APPRAISAL PROCESS
State DOT’s typically have a list of approved appraisersAppraisal Formats Property inspection & owner contactAppraisal Review- Local Funds- State or Federal FundsOffer price approval
![Page 13: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/13.jpg)
NEGOTIATION PROCESS
Brochure requirementNegotiation DiaryNegotiation ProceduresProhibited ConductInitiation of NegotiationsOffer price letter
![Page 14: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/14.jpg)
PROPERTY OWNER APPRAISALS
60-day deadlineReasonable feeQualified appraiser Significant new evidenceRevised offering price letter
![Page 15: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/15.jpg)
ACQUIRING PROPERTY INTERESTS
Conveyance types- Deeds- Easements- Permits
“Must have” language
![Page 16: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/16.jpg)
CONDEMNATION PROCESS
Jurisdictional Offer-Post 60-Days
Notice of Lis Pendens
Award of Compensation- Direct to Owner- Clerk of Courts
![Page 17: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/17.jpg)
PROPERTY MANAGEMENT
Now what do I do with this property?
Which Agency / Department manages the acquired properties?
![Page 18: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/18.jpg)
CERTIFICATION AND RECORDS
ROW Certification- Copies of all conveyances & permits- Utilities - Encroachments- Relocations completed Records ManagementCompliance
![Page 19: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/19.jpg)
REIMBURSEMENT OF STATE/FED AID
Statement of Expenditures- Documentation- Contracts, Invoices and Receipts- Closing Statements - Litigation Expenses
![Page 20: RIGHT OF WAY BEST PRACTICES FOR LOCAL PUBLIC AGENCIES](https://reader030.vdocuments.net/reader030/viewer/2022032612/56649ec65503460f94bd175a/html5/thumbnails/20.jpg)
CONCLUSION
LPA’s should follow at least the minimum procedures to secure approvals and assure reimbursement
LPA’s are responsible to ensure all state and federalProcedures are followed.