Rio 2016 NewsletterIssue 4 2015

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Message from the Chef de Mission

Hello Colleagues,

We have a Team! While we have already appointed approximately 75 Headquarters staff and 29 Team Leaders and we have earned 38 quota spots across four sports, we have this month selected our first named athletes to the Rio Team. This is a momentous milestone and I am especially excited that those athletes come from my own sport of Modern Pentathlon. Brother and sister Max and Chloe Esposito won the Oceania Olympic Qualifying event in Beijing in early June to qualify by name for the Games. I was in Beijing to watch the competition and was exceptionally proud. Chloe, who finished 7th

in London 2012, won the Oceania event and finished 4th overall in the Asian Championships. 17 year old Max, competing in his only his first ever senior season, not only won the Oceania Championship but also crossed the line first in the Asian Championships, in the process beating the London Olympic Silver Medallist from China.

It was an outstanding performance from them both and continues the Esposito Olympic tradition with their father, and now coach, Daniel having competed in the 1984 Los Angeles Games in Pentathlon. Max competed in the 2014 Nanjing Youth Olympics while his other sister, Emily, competed in shooting in the 2010 YOG in Singapore and would love to join Max and Chloe in the Rio team.

Now that we have named athletes selected into the Team, our planning and preparations become even more real. This is why we all do what we do –whether we are Chef de Mission, a Team Leader, a doctor or a media liaison officer, or whether we work behind the scenes – we all do our very best in our

respective roles to enable young Australians to pursue their dream of being an Olympian. Seeing Chloe and Max in action, seeing their enormous smiles when they crossed the line, seeing the joy and pride on their parent’s faces – that’s what makes all our work worthwhile.

Many sports are now in the midst of their qualification periods and we have seen some great results from European events in recent weeks, including some historic performances – our men’s Volleyball team beating world powerhouse Italy for the first time ever; our women Beach Volleyballersgetting on an international podium for the first time in eight years; our women’s Rugby Sevens team winning the London World Series event and then qualifying for Rio and most recently the women’s Football Team becoming the first Australian team to win a World Cup knockout match.

We know competition will be extremely tough in Rio, as at any Olympic Games but Australians are performing exceptionally well across a wide range of sports and there is a genuine and deserved feeling of optimism. World Championships in the next couple of months in Swimming, Track and Field and Rowing – set to be our three largest sections in Rio – will give us an even better indication of how we are tracking against the world’s best.

Since the last Communique we have appointed three more Team Leaders - Wayne Lomas in Swimming; Michael Hetherington in Diving and Peter Ridgeway has been appointed as Team Leader for Modern Pentathlon. Congratulations to all three and welcome to the Team!

There are now only two vacant Team Leader positions – in Fencing and Weightlifting. These will be

Message from Chef de Mission continued..

prepared than anyone else to take advantage of this.

A key planning milestone will be in August when I travel to Rio for the Chef de Mission seminar. That will be the opportunity for the Organising Committee to provide us with the CdM Manual – our ‘bible’ for planning. It will also be an opportunity for us to seek clarification on numerous questions the AOC and our sports have. We will have tours of Venues in all four Zones and we will also visit the Village and the extra official’s accommodation – BV4. This will really help us to fine tune our planning in respect of accommodation to ensure that the Village remains a performance focussed environment.

The week following the CdM seminar we have several sports joining us on an NF Planning Visit. This is an unofficial visit and although we will not have access to any venues, it will be an ideal opportunity for those sports who have never competed in Rio, to gain a general level of familiarisation with the city, the transport and our out of Village hub - The Edge.

At the same time I will also have the opportunity to observe three test events – sailing, road cycling and open water swimming. It will be great to not only see Australian athletes in action, but to also see Rio and the Organising Committee in ‘event mode’.

I wish all sports with qualification events and World Championships coming up soon the very best of luck andI look forward to seeing you all on the #RoadtoRiosometime soon.

Kitty ChillerChef de Mission

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filled once athlete qualification is determined in those sports.

Through the Campaign Rio forums, we are continuing to have regular and comprehensive contact with the Team Leader cohort, which has been a fantastic opportunity for exchange of information and best practice sharing between sports. The next Forum will be held in November with a one day Team Leader specific session on November 12th at the AIS. This will be the 2nd last Campaign Rio Forum, with the final session planned for Sydney in late February 2016.There is a real sense of One Team amongst the Team Leader group, something that I certainly hope will spread to the whole Team. One Team was one of the key messages of the recently completed IGNITE series and we are already seeing that in action with many athletes wishing good luck to and congratulating other sports through social media. This was one of the key outcomes we were looking for from IGNITE and it is very pleasing to see it happening – keep that social media support coming!

The second stage on our Road to Rio will be the ASPIRE sessions. Planning is well underway for these sessions, which will start in November. While the IGNITE sessions were not mandatory, ASPIRE will be compulsory for all prospective Team members, and we will be seeking the continued cooperation and support of Team Leaders to ensure your athletes and officials attend.

On the planning front the AOC staff continue to ensure that no stone is left unturned to provide our . sports with the best platform for success – in respect of operations, logistics and all the other components that go on behind the scenes. We all know that Rio will be a complex and challenging environment and we must be better planned and

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Venues:

The Water Polo venue for the first stage matches, Julio Delamare Aquatic Park will no longer be used due to construction delays and a funding shortfall. Details of the replacement venue are yet to be confirmed by Rio 2016.

Test Events:

Rio 2016 have released an updated Test Event schedule (version 2.1), which has been attached for your reference.

The AOC has recently communicated directly with the following sports pertaining to their Test Event, including providing documentation:

• Equestrian• Cycling MTB and BMX• Canoe Sprint and Slalom• Open Water Swimming• Rowing• Triathlon

Rio 2016 Olympic Games Test Event Schedule & Observation Criteria

The organising committee has released a working document outlining the schedule of Test Events and whether options exist to observe the event.

Please find attached the document Rio 2016 Olympic Games Test Event Schedule & Observation Criteria which summarises this information.

Competition Schedule:

• Rio 2016 have released an updated version of the competition schedule (v2.95) which has been attached.

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Updates from Rio 2016

• Sport-specific event session schedules have been recently updated by Rio 2016 and the AOC has shared these with the relevant Team Leaders from the following sports:

- Athletics- Cycling Track- Football - Gymnastics- Hockey

Competition and Training Venues:

Updated lists of competition and Games-time training venues have been released by Rio 2016. Copies of these have been attached.

Competition Venues Pre-Games Training Availability:

Rio 2016 have confirmed which of their venues are available for pre-Games training. The exact details for each venue can be found on the document entitled Competition Venues with Pre-Games Training Availability.

Chef de Mission Seminar

Rio 2016 will be hosting the Chef de Mission Seminar (17-21 August 2015) in Rio for delegates from the 205 nations and territories aiming to compete at the Olympics in 2016.

The seminar is an opportunity for the organising committee to provide an update on the progress of the Games, provide important information to the NOCs and facilitate venue visits. Whilst providing an environment which is conducive to inter-NOC, IOC, Rio 2016 meetings.

Second Round Of National Federation (NF) Reviews

The AOC is looking to schedule in the second round of the Rio 2016 NF Reviews in the first quarter of 2016. NFs will be contacted shortly to provide their availability to either complete the review in person at the AOC office In Sydney or via telephone.

As with the previous reviews a planning document and agenda will be sent in advance of the meeting to assist NFs with their preparation. The purpose of these reviews is to allow the AOC to better understand your NFs preparation in the lead up to Rio and also to provide an opportunity for the AOC to update NFs in respect to the topics covered during the review.

AOC/NF Planning Visit – August 2015

For those NFs that have registered their attendance for the August Planning Visit to Rio, the next steps are:

• NF attendees to confirm flight itineraries to Gabrielle Masson by Friday July 24th

• Final Planning Visit agenda to be distributed to NF attendees by Friday August 7th

Any questions or comments should be directed to gabrielle.masson@olympics.com.au

New Appointment To The Operations Team

We are pleased to announce that Alison Gusbeth has joined the Rio 2016 Operations Team. Alison comes with a wealth of experience in Operations planning and delivery, having worked on the 2008 Beijing Olympics and many other international

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TEAM Updates

events largely in the middle east. Alison will be managing the areas of Outfitting Distribution and Freight & Logistics for the Team.

Pre-Games Training

Discussions have taken place with all NFs around their likely travel plans heading into the Games. In particular, where sports will be 3 months out, 1 month out and from where they will be heading into Rio. These discussions also include likely departure dates from Rio post Games, and whether sports will be utilising the Qantas return Charter. This is a reminder that as your plans develop, please keep Lisa Sams updated so that the best possible service can be provided in Rio. Any updates should be sent to lisa.sams@olympics.com.au

AIR TRAVEL

1 . Rio 2016 Team Travel Policy

An updated version of the Rio 2016 Team Travel Policy will be circulated to all NFs in July. This will include the Team Travel subsidy amount.

Lisa Sams, Director Operations is responsible for managing the Rio 2016 Team Travel Policy. Any questions regarding the 2016 Team Travel Policy or Block Bookings can be directed to Lisa via email: lisa.sams@olympics.com.au

NFs are reminded of the following key dates:

• 15 July 2016 - Advance Party arrives in Rio de Janeiro

• 18 July 2016 - Olympic Village pre-opening (Advance Party only)

• 24 July 2016 - Olympic Village officially opens (HQ Team Members only)

• 25 July 2016 - Athlete arrivals commence at Olympic Village

• 4 August 2016 - Flag Raising Ceremony/Team Welcome Ceremony (TBC)

• 5 August 2016 - Opening Ceremony

• 21 August 2016 - Closing Ceremony

• 22 August 2016 - Team departures + Qantas Return Charter departs (TBC)

• 23 August 2016 - Return Charter arrives SYD (TBC)

• 24 August 2016 - Olympic Village closed

No athlete or official should plan to arrive at the Olympic Village prior to 25 July 2016 (outside of Chef de Mission approved advance party members). Team Members that arrive into Rio de Janeiro prior to this date will be responsible for their own accommodation, meals, ground transport and all other associated expenses

2. Block Bookings

All NFs have recently been sent a template by Lisa Sams for block bookings to be made with Qantas (through the AOC’s travel provider Concierge Traveller). These bookings will enable a seat to be held on the preferred date/travel route without requiring passenger names. From March 2016 (or selection date if this date is earlier than March), NF key contacts will be able to liaise with Concierge Business Travel directly in order to finalise all airline

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TEAM Updates ctd…

bookings, including confirmation of names and final payment. Please return your best guess by Tuesday 30 June to lisa.sams@olympics.com.au or contact Lisa to discuss further.

3 .Qantas Friends & Family Offer

As we draw closer to the one year to go mark where online air travel tickets will become available for the general public to purchase, Qantas have revealed some exciting news. For the first time, Qantas, through Concierge Traveller will be offering special friends & family fares for travel to the Games. More information, including pricing and purchase methods will be provided in the next NF Newsletter.

Outfitting Distribution

Initial discussions have been held with each NF regarding the plan for their uniform distribution. Please be advised that Alison Gusbeth will be confirming these plans with each NF in August. This is very much a collaborative approach for Rio 2016 Outfitting, and it’s important to remember the importance of the Team Leader in this process. Your assistance will be paramount in making this Outfitting Distribution successful and we thank you in advance for your help. Prior to August, any updates should be sent to alison.gusbeth@olympics.com.au

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TEAM Updates ctd…

Team Leaders

The AOC is pleased to announce the appointment of three more Team Leaders (TL), bringing to 29 the number of TL appointments to date :

• Swimming – Wayne Lomas (who replaces Michael Scott)

• Diving – Michael Hetherington (who replaces Graeme Rose) and

• Modern Pentathlon – Peter Ridgeway

Only two sports are now without a Team Leader –Fencing and Weightlifting. These appointments will come quite late as they will be based on athlete qualification and will likely be combined TL / Head Coach role.

The list of TL appointed to date for Rio 2016 are:

• Track and Field - Simon Nathan

• Gymnastics - Adam Sachs

• Triathlon - Bernard Savage

• Rowing - Chris O'Brien

• Canoeing - Richard Fox

• Equestrian - Chris Webb

• Sailing - Peter Conde

• Shooting - Tim Mahon

• Basketball M - Jonathon Grady

• Basketball W - Tamara Sheperd

• Rugby 7s M - Luca Liussi

• Rugby 7s W - Scott Bowen

• Golf - Ian Baker-Finch

• Synchro - Julianna Ghazali Bujang

• Combat (TKW, JUD, BOX, WRE) - Andrew Logan

• Water Polo M - Paul Oberman

• Water Polo W - Lynne Morrison

• Volleyball (Indoor & Beach) - John Boultbee

• Table Tennis - Scott Houston

• Archery - Lorinda Rugless

• Badminton - Lasse Bundegaard

• Tennis - Alicia Molik

• Cycling - Kevin Tabotta

• Football M - Matt Sheppard

• Football W - Vito Basile

• Hockey M - Andrew Smith

• Hockey W - Andrew Smith

• Swimming - Wayne Lomas

• Diving - Michael Hetherington

• Modern Pentathlon - Peter Ridgeway

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AIS Update

Medical, Musculoskeletal Screening & Vaccinations

On 29 June, Dr David Hughes, 2016 Australian Olympic Team Medical Director sent a letter to CEOs of Summer National Federations (NFs), High Performance Directors/Managers, and 2016 Team Leaders regarding Medical Screening, Musculoskeletal Screening and vaccination processes for prospective 2016 Australian Olympic Team Members. It is the responsibility of NFs to ensure all prospective Team Members are compliant with these processes. The Team Leader, High Performance Director/Manager and/or Team Doctor (if applicable) are required to coordinate screenings and associated processes, including collection and return of completed forms as outlined in the letter. By way of reminder, the letter is attached here and it contains information on:

• Athlete Medical Screening and ECGs

• Pre-Games Healthcare Review for Officials

• Who can conduct Medical Screening and Healthcare Reviews

• Required vaccinations for travel to Brazil

• Payment of Medical Screening, Healthcare Reviews and vaccinations

• Musculoskeletal Screening

Supporting documentation/forms can be accessed through the Clearinghouse, links to these are detailed in the attached letter.2016 Australian Olympic Team Medical Screening Explanatory Ltr to NFs FINAL.

Key Dates

2015 – JuneJune-15 Chefs de Mission Chefs de Mission Dossier published online

July22 June - 16 October 2015 NOC Visits Visit blackout date (Chefs de Mission Seminars)

2nd quarter 2015 Logistics 1st draft of Boats manual and Firearms & Ammunition manual

2nd quarter 2015 Logistics 1st draft of Equestrian Freight manual published

AugustAugust-15 Medical Services

Medicine and equipment importation guidelines and declaration template sent

August-15 Medical Services Chief Medical Officer (CMO) Official Assignment form sent to NOCs

10-August-15 Accommodation 2nd payment (30%) due from NOCs

17-21 August 2015 Chefs de Mission Chefs de Mission Seminar

OctoberOctober-15 Ticketing 2nd payment due from NOCs

5-8 October 2015 Press Operations Press Operations Briefing

20-December-15 Rate Card Normal order period ends

4th quarter 2015 Logistics Final version of the Customs & Freight Manual Published

4th quarter 2015 Logistics Olympic Venue Delivery Guide Published

5-Aug-16 Ceremonies Opening Ceremony of the Olympic Games

21-Aug-16 Ceremonies Closing Ceremony of the Olympic Games

24-Aug-16 Village Olympic Village closes

December

2016 – February 1-Feb-16 Rate Card Late order period starts

1-Feb-16 Medical ServicesNOCs to return CMO Official Assignment and medicine and

equipment declaration

March

April

July

August

Mar-16 Ticketing Last payment due from NOCs10-Mar-16 Accommodation 3rd payment (40%) due from NOCs

1st quarter 2016 Medical Services Rio 2016 sends team doctor registration pack to NOCs

Apr-16 Chefs de Mission Chefs de Mission Manual published online

Apr-16 Medical ServicesOlympic Healthcare Guide and Olympic Pharmacy Guide sent to

NOCs

1-Apr-16 NOC Visits Rio 2016 will not host NOC visits after this date

29-Apr-16 Accreditation NOC accreditation deadline

18-Jul-16 Sport Entries Deadline for NOCs to submit sport entries online

18-Jul-16 Village Olympic Village pre-opening

24-Jul-16 Village Olympic Village opens

FUN FACT #2 – Coffee

Brazil is the largest producer of coffee in the world. The main feature of the coffee grown in Brazil is the great diversity due to differences in soils, climate, species and varieties, and cultivation techniques in each region.

FUN FACT #3 – Sugar Loaf

One of the main attractions in Rio, Sugar Loaf, is 1,296 feet above sea level and there are speculations that it consists of a single block of 6 million-year-old gneiss-granite, which comes from the separation between South America and Africa.

FUN FACT #4 – Angra do Reis

Angra dos Reis is a Brazilian municipality located in the southern part of Rio de Janeiro and includes in its territory 365 offshore islands, one for every day of the year (except leap years).

FUN FACT #5 – Stars

The stars on the flag of Brazil represent the sky over Rio on the night of November 15 1889, the date of the proclamation of the Brazilian republic.

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Looking to Rio

FUN FACT #1 – Japanese Brazilians

Back in the early 20th century, Japan was fearing a population crisis. So the government chose to promote emigration as a policy. Hundreds of thousands of Japanese left, and the majority of them went to Brazil to seek their fortunes on coffee plantations. While Japan expected most to return when they were richer, only 7 percent went back. As a result, Brazil is home to 62 percent of Japanese people living outside of Japan (including descendants of Japanese emigrants).

Yet there’s a twist to the story. During the 1980s, Japan sought foreign workers for its car industry, which was taking off in a big way. Where better to find them than Brazil, which was full of people that already spoke the language and knew the culture? Various incentives led hundreds of thousands to head back to Japan. This has put it straight back in the situation it was in a century ago: Japan has population problems, and now is trying to pay people to go back to Brazil. Despite the Japanese government offering to cover the costs of plane tickets, many don’t wish to return to South America. Japan’s public services are better, and Brazil has been troubled by corruption and unemployment. The whole situation has left a lot of families divided, geographically and culturally, between two very different places

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