rio grande improvement team - el paso … committee minutes...members in attendance: dr. paula...

Z:/RGIMPRTEAM MINUTES(COMBINED) 10/24/16

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RIO GRANDE IMPROVEMENT TEAM

MINUTES FOR 2016-2017

(Note: The chair must email the approved minutes to the IE Office for placement on the College web page.)

September 13, 2016

Members in attendance: Dr. Paula Mitchell, Dr. Karina Castillo, David Coy, Elvira Fernandez, Lourdes Garduño, Jorge Gomez, Priscilla Gutierrez, Alvino Hernandez, Reyna Muñoz, Marta Olivares, Dolores Robles, Antonio Rodarte, Sarah Sanchez, James Valdez, Ana Chavira Members not in attendance: Dr. Eileen Conklin, Gail Meagher, Marta de la Fuente, Dr. Christopher Kazanjian, Eugenie Minott, Valerie Mulligan, Lt. Michael Timmons, Jeffery Brockhoff, Alexandra Macedo, Daniel Nanguang I. The meeting was called to order at approximately

3:30 p.m. II. Introduction of 2016 – 2017 members III. Elected Representatives

Al Hernandez reminded the Committee that it had been decided the previous year that the elected representatives would follow a progression of succession whereby the 2nd Chair would become the new Chair, the 3rd Chair would become the 2nd Chair, and the Secretary would become the 3rd Chair.

Motion, to accept representatives as planned, made by Lourdes Garduño, seconded by Priscilla Gutierrez, and passed unanimously.

Lourdes Garduño volunteered to be Secretary and was accepted unanimously.

Representatives: Eugenie Minott – Chair; Alvino Hernandez – 2nd Chair, Jeffery Brockhoff – 3rd Chair, Lourdes Garduño - Secretary

IV. Dr. Mitchell asked the Committee to begin

generating ideas for campus improvement and gave a brief review of past improvements and an update on future plans.

Student government allocated $4700 to help

with the overall improvement of the cafeteria area and may be adding tables and possibly painting the area.

Plants and planters were added to the courtyard of the garage building.

Letter signs have been placed on A and B

buildings. Plans are being made for a new garage building.

Classrooms may be constructed above the new garage and committees will meet to decide what will go into the new building.

The Stanton Building is currently for sale.

The synagogue will be renovated and may possibly be a performing arts building.

Asbestos will be removed from the Little Temple pending an estimate from the contractors.

Al Hernandez reported that the window tinting that was started two years ago will not be outsourced in order to ensure a more uniform appearance. Physical Plant will complete the job one floor at a time.

Dr. Mitchell suggested that the Committee concentrate on improving the Health Science Building, E Building, and Oregon Center as the other buildings are due for renovation soon.

Al Hernandez suggested possible improvement

in order to prevent flooding of the 1st floor area of the elevator in the garage building.

Al Hernandez requested that suggested items for improvement be emailed to him before the next meeting.

Dr. Mitchell reminded the Committee that all cost estimates for proposed improvements should be done with an accompanying tax exempt form.

V. New Janitorial Service: Dr. Mitchell reported that

Olympus will be the new cleaning service.

For College Procedure 2.01.01.14: Committees



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Most of the previous cleaning staff have been retained by the new service.

Had to reschedule meeting with Emma Flores but will be meeting soon and Dr. Mitchell will report any changes to the maintenance schedule.

VI. Employee of the month:

Employee of the Month must be selected for the months of June, July, and August in addition to September.

All those selected will be celebrated in

September.

The Employee of the Month Subcommittee already has 5 frames and pens for this award.

The subcommittee consists of: Priscilla

Gutierrez, Dolores Robles, and Dr. Karina Castillo.

VII. Charging Stations: Some charging stations have already been placed at the Rio Grande Campus.

Al Hernandez will follow up on the remaining

charging stations that are pending for the Rio Grande Campus.

The Committee was asked, by Al Hernandez, to

make note of possible sites for additional charging stations such as the counseling area and the library.

VIII. The next meeting will be on October 11, 2016. Adjournment: Elvira Fernandez moved to adjourn the meeting. It was seconded by James Valdez. The meeting was adjourned at 4:16 p.m.



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October 13, 2015

Members in attendance: Jeffrey Brockhoff, Andrea Ceron, Argelia Duarte, Elvira Fernandez, Jorge Gomez, Alvino Hernandez, Dr. Christopher Kazanjian, Alexandra Macedo, Eugenie Minot, Dr. Paula Mitchell, Daniel Nanguang, Antonio Rodarte, Michael Timmons I. Meeting was called to order at 3:02 p.m. II. Introduction of 2015-2016 committee members III. Election of Committee Members: Nominations

accepted for chair, Ms. Argelia Duarte, co-chair, Ms. Eugenie Minot and third representative, Mr. Alvino Hernandez.

Elvira Hernandez motioned to close

nominations, seconded by Al Hernandez Motion to vote in total by Al Hernandez,

seconded by Alexandra Macedo Motion passed unanimously

IV. Treasurer Election: Ms. Andrea Ceron volunteered

to serve as treasurer.

Motion to close nomination by Al Hernandez, seconded by Alexandra Macedo

Motion passed unanimously V. Dr. Mitchell spoke to the committee about

submitting ideas for campus improvements.

She advised RG has $5,000 for improvements. Improvement ideas need to be submitted by

November 3rd deadline. She advised last year’s improvements included

charging stations, magazine racks and planters. Tables for students with disabilities will be in

the classrooms by the end of October. Chairs for notetakers will also be in place by the

end of October. Al Hernandez suggested commercial grade

window tinting as a possible improvement for B building, 2nd floor and above.

Argelia Duarte suggested the possibility of purchasing speed bumps and school zone lights.

VI. Dr. Stroud: Dr. Stroud meet with the committee and advised the chair, co-chair and 3rd representative need to attend the district wide meeting to be held on the last Tuesday in October so that district wide elections can be administered.

There were no representatives from RG present

at the September meeting which caused a delay in the elections.

It was discovered that Ms. Andrea Ceron was not a current RG CIT committee member. Dr. Stroud advised he would speak to the Dr. Serrata in regards to her appointment.

Dr. Stroud advised that there were no minutes submitted to his office from 2014-2015 school year. Al Hernandez advised he would forward the minutes to Dr. Stroud.

VII. Approval of minutes: Motion to approve March

2015 minutes by Al Hernandez, seconded by Elvira Hernandez.

Motion to approve April 2015 minutes by Elvira

Hernandez, seconded by Eugenie Minot. VIII. Updates to Campus Improvements: Dr. Mitchell

about campus improvements on the master plan. She advised no timeline has been set.

She advised the Ft. bliss campus is scheduled to

open in the Fall 2018. She advised the committee that the Board of

Trustees in considering the possible sale of the Stanton Building to EPISD.

She related the lift in the A building has been installed.

She advised there is no available office space at RG.

IX. Gun Laws: Lt. Timmons advised the open carry law

goes into effect on January 1, 2016 in Texas.

Open carry will not be allowed on campuses throughout the state and EPPC police are developing procedures to address any issues officers may encounter such as a person walking on the sidewalk with an exposed firearm.




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Signs will be posted by January 1st advising no open carry on campus.

In regards to concealed carry on campus this will not go into effect until August 1, 2017.

The college will solicit feedback from students and faculty in regards to college procedures.

Lt. Timmons stressed weapons must be concealed at all times. If any weapon exposed please call the EPCC police at 831-2200.

X. Preparedness: Dr. Mitchell spoke about different programs being explored by the college to address different situations such as disasters.

XI. Adjournment: Motion to adjourn by Alexandra

Macedo, seconded by Al Hernandez.

Meeting adjourned at 4:01 p.m.



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November 10, 2015 Members in attendance: Jeffrey Brockhoff, Dr. Karina Castillo, Argelia Duarte, Elvira Fernandez, Robert Ferrell, Jorge Gomez, Priscilla Gutierrez, Alvino Hernandez, Dr. Christopher Kazanjian, Alexandra Macedo, Dr. Paula Mitchell, Valerie Mulligan, Daniel Nanguang, Antonio Rodarte, and Lt. Michael Timmons I. Meeting was called to order at 3:07 p.m. II. Minutes Approval:

Motion to approve October 2015 minutes by Alvino Hernandez, 2nd by Daniel Nanguang, approved

III. Election of Treasurer:

Argelia Duarte advised Ms. Ceron is unable to serve as the treasurer.

Priscilla Gutierrez and Alexandra Macedo volunteered to serve.

Motion by Alvino Hernandez to vote by secret ballot, 2nd by Dr. Chris Kazanjian.

Motion unanimously approved. Alexandra Macedo elected as treasurer.

IV. Employee of the Month:

Discussion held in regards to nominations for employee of the month, Aug.-Nov.

Nomination of Shanan Valles (August 2015), Brandon Gutierrez (September 2015), Ysella Fulton-Slavin (October 2015) and Juan Casas (November 2015).

Motion to accept nomination in full by Alexandra Macedo, 2nd Alvino Hernandez. Motion passed

Nomination of Sandra Diaz (December 2015 employee of the month) by Alvino Hernandez, 2nd by Alexandra Macedo. Motion approved

V. Employee of the Month Subcommittee:

Awards recognition for Fall 2015 recipients to be held on December 1st at 3:00 p.m.

Recognition to include community announcement, certificate and pen and pencil set.

Dr. Mitchell advised that an employee of the month subcommittee needs to be established to solicit nomination for next semester.

Valerie Mulligan, Daniel Nanguang, Priscilla Gutierrez and Elvira Fernandez volunteered to serve on the subcommittee.

Motion to approve subcommittee members by Alvino Hernandez, 2nd by Alexandra Macedo. Unanimously approved.

VI. RG Resource Fair:

Argelia Duarte asked the committee to assist with the sponsorship of the resource fair to be held on March 16, 2016.

Motion by Alvino Hernandez to match last year’s donation pending verification of the amount last year’s donation, 2nd by Daniel Nanguang. Motion passed

VII. Update of Campus/Site Improvement Plan

Submissions

Alvino Hernandez provided the members with an estimate of $1,047.06 to tint 54 windows.

Physical plant recommended tinting all windows for uniformity, pending cost estimate.

Motion by Elvira Fernandez to approve up to $2,500 for window, 2nd by Alexandra Macedo

Motion approved Argelia Duarte advised the speed humps project

is unable to move forward per a City of El Paso directive.

Dr. Mitchell advised to take issue to district I.E. for recommendations or alternatives.

Motion by Alvino Hernandez to ask the district I.E. committee to request a traffic study, 2nd by Alexandra Macedo. Motion Passed

Lt. Timmons proposed the installation of one high tech emergency call box per campus.

Cost of $14,229.09 exceeds $5,000 allotted amount

Motion by Daniel Nanguang to request remaining districtwide funds to be put towards the installation of the call boxes, 2nd by Priscilla Gutierrez. Motion Passed

VIII. Old Business

Dr. Mitchell advised the table and chairs for students with disabilities will be placed the classrooms over the Winter break.

IX. New Business

Robert Ferrell suggested placing blackboards back in A-126 and A-127 as the current whiteboards are ineffective.

Dr. Mitchell advised to ask Dr. Gamez to visit the campus and look at the issue.

Dr. Mitchell advised the Wi-Fi is being upgraded at the various campuses



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Robert Ferrell advised the up/down elevator lights are not working.

Dr. Mitchell is aware of the issue. Alvino Hernandez suggested placing a magnetic

entry on B-504 so that adjunct faculty can have access down lunch hours.

Dr. Mitchell advised the process would be very expensive to change over to proximity cards.

She suggested asking I.T. to staff the room during lunch hours.

X. Adjournment:

Motion to adjourn by Daniel Nanguang, 2nd by Elvira Fernandez.




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December 1, 2015 Members in attendance: Jeffrey Brockhoff, Dr. Karina Castillo, Argelia Duarte, Elvira Fernandez, Robert Ferrell, Jorge Gomez, Priscilla Gutierrez, Alvino Hernandez, Paula Meagher, Dr. Paula Mitchell, Eugenie Minott, Valerie Mulligan, Daniel Nanguang, Antonio Rodarte, and Lt. Michael Timmons I. Meeting was called to order at 3:10 p.m. II. Minutes Approval: Motion to approve November

2015 minutes by Elvira Fernandez, 2nd by Priscilla Gutierrez, approved

III. Update of Campus/Site Improvement Plan

The committee was advised that the window tinting would be paid for by the Physical Plant; therefore, the original $5,000 slotted for improvements has been freed up and the committee must act quickly to identify other needs and submit them to Dr. Gross.

Argelia Duarte asked for suggestions/proposals for the $5,000.

Valerie Mulligan suggested purchasing a podium and mural for A-119.

Jeff Brockhoff suggested the purchase of a television and furniture for the break/cafeteria area. Dr. Mitchell advised the area belongs to campus life and any improvements would be through Ms. Jones.

Alvino Hernandez asked about the purchase and placement of concrete cigarette butt disposals by the main entrances to A and B building.

Antonio Rodarte suggested the purchase of a large display board by the library in E building.

Antonio Rodarte inquired about placing 8 unit mobile device charging stations throughout the campus. The cost is $899.00 per unit. It was found that E building is the only building

without ports installed from last year’s improvements.

IV. Old Business

Lt Timmons advised that a district wide committee will be formed to address campus carry issues to include door security, signage, lockers, and panic buttons.

Robert Ferrell suggested placing blackboards back in A-126 and A-127 as the current whiteboards are ineffective. Dr. Mitchell advised Dr. Gamez is looking into the issue.

V, New Business:

Lt. Timmons advised the committee that active shooter presentations are available through the EPCC PD.

Argelia Duarte provided a timeline to submit proposals for the campus improvements.

Friday, December 4th: Committee members to email individual proposal or proposals to Ms. Duarte.

Monday, December 7th: Ms. Duarte will email all proposals to the committee for review.

Wednesday, December 9th: Committee members to email their votes to Ms. Duarte.

Thursday, December 10th: Ms. Duarte will email Dr. Mitchell the first three proposal choices based on the committee’s vote.

VI. Adjournment:

Motion to adjourn by Karina Castillo, 2nd by Lt. Timmons




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February 10, 2016 Members in attendance: Jeffrey Brockhoff, Argelia Duarte, Jorge Gomez, Priscilla Gutierrez, Alvino Hernandez, Alexandra Macedo, Eugenie Minott, Valerie Mulligan, Dolores Robles, Antonio Rodarte, and Lt. Michael Timmons I. Meeting was called to order at 3:06 p.m. II. Minutes Approval:

Motion to approve December 2015 minutes by A. Macedo, 2nd by A. Duarte approved

III. Employee of the Month

January 2016: Motion by E. Minot to nominate Veronica Villalpando, Lab Assistant II

February 2016: Motion by P. Gutierrez to nominate Carlos Mejia, Academic Advisor

March 2016: Motion by Lt. Timmons to nominate Edward Thomas, EPCC Police Officer

April 2016: Motion by A. Rodarte to nominate Gale Kristin Sanchez, Librarian

May 2016: Motion by D. Robles to nominate Cecilia Montoya, Testing Services Clerk

Motion by A. Hernandez to accept all nominations, motion passed unanimously

IV. Employee of the Month Recognition

It was proposed to hold one event in November and one in April to recognize the employees of the month.

Dialogue presented to hold the employee of the month recognition event for the Spring 2016 semester on April 12th at 2:00 p.m.

Discussion was addressed for each recipient to receive district wide recognition, a framed certificate and pen during the event.

Proposal was made to purchase balloons and a cake

All RG Deans would be invited to the event and photos would be taken.

A motion by A. Hernandez to accept the listed proposals regarding the employee of the month recognition in whole. Motion passed unanimously

V. Positive Issues/Concerns

A. Duarte, E. Minot and A. Hernandez spoke of identifying on a monthly basis one positive aspect of RG and area of concern, such as an area that needs improvement

VI. Old Business

A. Hernandez and A. Duarte spoke with the committee about the proposals that were submitted and approved by the committee in December

A. Hernandez related that since the original submission for window tinting would be paid for by the college, the committee had to resubmit another proposal in a very short period of time

Committee members submitted proposals for improvements

The charging stations for E building and cafeteria upgrades in B building were voted on and approved by the committee

VII. New Business

A. Hernandez proposed that on a monthly basis each committee member brings an idea or suggestion for improvement to the committee

A master list would be compiled and maintained so that a list is always available in the event a proposal must be made quickly such as the committee encountered in December 2015

E. Minot related to the committee the concern over faculty inability to access the TRC office on the 5th floor during lunch time hours

A. Macedo motioned that the committee speak to the Deans at the next meeting to discuss the issue and explore ways to best resolve the problem. Motion passed unanimously

A. Duarte proposed that the committee create a budget for marketing items so that the items could be given away when faculty and staff attend different events throughout the year.

A motion was made by A. Duarte to table the discussion until the next meeting so that we may a clearer understating of how much money is allotted to the committee. P. Gutierrez seconded the motion. Unanimously approved.

VIII. Adjournment:

Motion to adjourn by Lt. Timmons, seconded by A. Duarte




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Emergency Meeting

March 3, 2015 RG A-121

Members Present: Jeff Brokhoff, Mary Chavez, Argelia Duarte, Elvira Fernandez, Souraya Hajjar, Alvino Hernandez {Secretary), Dr. Chris Kazanjian, Rafael Ramirez, Shanan Valles (Chair), Dr. Paula Mitchell, Gail Meagher, Mark Norbeck, Marta Olivares, Eugenie Minott, Martha Sanchez Excused: Dr. Eileen Conklin Absent: Fatima Camacho, Roberta Rodriguez, Ruben Villalobos, Officer Armando San Roman, David Coy, Robert Ferrell, Brian Kirby, Cecilia Montoya, Marta de la Fuente I. Emergency meeting called to order by Chair Shanan

Valles at 3:04 p.m. II. Chair gave general explanation of the need for the

meeting as called for by Dr. Mitchell. Control of meeting was passed to Dr. Mitchell.

Ill. Dr. Mitchell explained the meeting had been called

in response to needs expressed as part of the District wide Master Plan. The plan indicates a "space enlargement" need district wide which included the new Ft. Bliss campus. However, each campus was being called on to make decisions on the proposals being submitted by the plan makers. These actionable items are being placed before each campus committee to provide input on the options being offered.

IV. The first actionable item involved the Stanton

Building and its proposed use as part of the RG campus operations. A brief discussion followed. High points included the inconvenience associated with a service office located several blocks from the main campus. Most agreed that issues of safety, ease of access and serviceability hampered continued consideration for this building. A vote was

conducted and it was the unanimous decision that the Stanton Building project should be abandoned.

A question about the use of the vacant lot located at the site of the old Hotel Dieu was opened. The lot, located south of the Stanton Building is a one block square of property which has been undeveloped for years. Suggestions for use included a gymnasium, student services center and/or student union and a parking lot. No consensus was reached and no vote taken on this property.

V. The second actionable item involved additions to the

main campus of RG. Two proposals were discussed. One involved the demolition of the existing library and construction of a multi-level parking garage with academic facilities included. Concerns for this proposal focused on accessibility and ease of use to the A and B buildings. Discussion focused on a second proposal for construction of a multi-level parking garage with classroom and office space located in the existing parking lot between the A building and Queen Ann structure. This was a more convenient plan which puts it closer to the main complex, meaning students, faculty and staff will not have to cross public streets. This proposal was more popular and the consensus was in support of this proposal. A vote was taken and this proposal approved.

VI. Dr. Mitchell explained that the plans still have to be

submitted, followed by review and approval from the president and ultimately approval of the board. She emphasized this is a long term project and for members not to expect construction to begin immediately.

VII. The meeting was adjourned at 3:31 p.m.




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April 14, 2015 RG A-121

Members Present: Dr. Paula Mitchell, Gail Meagher, David Coy, Marta de la Fuenta, Argelia Duarte, Elvira Fernandez, Souraya Hajjar, Alvino Hernandez (Secretary), Dr. Christopher Kazanjian, Eugenie Minott, Cecilia Montoya, Marta Olivares, Rafael Ramirez, Roberta Rodriguez, Martha E. Sanchez, Shanan Valles (Chairperson) Excused: Dr. Eileen Conklin, Mark Norbeck Absent: Jeff Brokhoff, Mary Chavez, Fatima Camacho, Robert Ferrell, Brian Kirby, Armando San Roman, Freddy Alii I. Meeting called to order at 3 p.m. by Chair Shanan

Valles II. Roberta Rodriguez made a motion to approve the

minutes from the March meeting. The motion was seconded by Martha Sanchez and approved by unanimous vote of members.

Ill. Dr. Mitchell gave report on the results of the

emergency meeting called in March. The information generated was passed on to Rick Lobato so the RG input was on record and on file with Physical Plant.

There was reference to the lift project and Lobato is working with the company for final discussions, bid-specs and costs for the project. Once finalized, the information will be presented to the board for approval. The project will replace the old lift located at the far end of the "A" Bldg.

Faculty offices, or lack of, continue to be a problem on campus. Dr. Mitchell reported that every available space on campus is in use and the shortages continue. Several suggestions were made by committee members as possible considerations including the Stanton Building despite the committee's prior recommendation to abandon that project. This would require purchasing office furniture and fixtures and people to volunteer to move over there. A discussion was opened concerning the vacant lot next to the library for possible office space construction. The problem is a re-zoning issue with the city which has been unsuccessfully tried in the past. Other points of discussion included the library and basement but in the end it was determined there is no available space on the RG campus.

Dr. Mitchell reported that while discussions go on, most efforts will be on hold until the Master Plan is

completed and presented. The plan, expected in May, will dictate campus issue like space.

IV. Chair Valles brought up some issues previously

discussed as on-going concerns including the need for hooks or shelves in the men's rooms and sanitary boxes in the lady's restrooms. Valles also brought up problems associated with the white walls in rooms A 126 and 127. The dry wall markers do not erase from the treated surface. The result is that instructors are unable to use the wall for lecture purposes. The problem is being addressed through Nancy Gomez who has been in contact with the vendor.

V. There was an update given by Shanan Valles on the

status of the magazine racks. Secretary Alvino Hernandez gave an update on the charging stations as well. In the case of the stations, Rick Lobato had done a site evaluation and was going to develop the specs as part of the project which will be out-sourced. He had not finished the work because of other issues but would get it completed as soon as possible. The information would be sent to the VV Committee for inclusion in their projects (at their request).

VI. Chair Valles mentioned again that the shortness of

the project announcement had resulted in few RG submissions. She recommended the maintaining of an "On- going" list of future projects which could be quickly referenced when called for.

VI. Chair Valles introduced new business; Dr. Stroud

had called for more names for Employees of the Month. There were a variety of recognitions but it was noted that RG is NOT known for its submissions. Roberta reported a balance of $725 in the account which needs to be used by August. Valles called for some action so the money could be used and Dr. Mitchell called for an "Employee Recognition Committee" to be set up. The committee members who volunteered were Chair Valles, Secretary Hernandez and Dr. Kazanjian. The committee will work to coordinate the recognition event.

VII. Committee members were reminded that April 20

was Earth Day on the RG campus and everyone was asked to announce and encourage participation by students. Part of the event would include a recycling effort that would include electrical appliances and clothing.

A discussion on the legislation involving Texas Carry Laws was opened. Some concerns were expressed but final action would have to await the



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law going into effect and possible review for application by the EPCC PD or Board. Marvin Reynolds from Student Government reported on a reduction in funding as a result of legislative action.

VIII. Chair Valles announced that her term as chair was

coming to an end and that she would be replaced by Mark Norbeck in August. There would be no further

meetings during her tenure but communication with the committee members for recognition would go on through the summer by e-mail.

IX. Mary Chavez made a motion to adjourn; seconded

by Martha Sanchez. Vote was unanimous and the meeting ended at 3:45 p.m.

Z:/RG IE TEAM MINUTES(COMBINED) 10/24/16


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RIO GRANDE IE TEAM


September 24, 2013

Members Present: David Coy, Marta de la Fuente,

Argelia Duarte, Elvira Fernandez, Charlotte Hollis, Brian Kirby, Cecilia Montoya, Mark Norbeck, Marta Olivares, Roberta Rodriguez, Shanan Valles, and Graciela Zavala

Members Absent: Dr. Eileen Conklin, Gail Meagher,

Robert Ferrell, Ysella Fulton Slavin, Eugenie Minott, Rafael Ramirez, Ruben Villalobos, and Officer Armando San Roman

Excused: Dr. Paula Mitchell, Fatima Camacho, Mary

Chavez, and Souraya Hajjar Minutes from April 30, 2013 were approved. Officers for 2013-14 will be: Chair – Brian Kirby Chair Elect-Shanan Valles 3rd representative- Ceci Montoya EOM: Committee will be: Mary Chavez, Elvira Fernandez, Ceci Montoya, Shanan Valles and Grace Zavala. Old Business: RG Financial report: $.49 left in our account. Flags were purchased and donated to Campus Life for expenditures for Constitution/Patriot Day. Other summer expenditures were the ice cream social and awards for Employee of the Month. Facilities: Flooding in the elevator of the H Building. Concerns that stairwell signage was removed (or non-existent) from upper floors during flooding. Library has leaks and mold problems that are being addressed. The library will need to be closed during some of the mold abatement which will require construction. Little Temple is once again open.

New Business: (Concerns)A119 is noisy when using the “smart” podium. Handrail B bldg. 4-5th floor loose near elevator. Media carts – Frequently there are wireless problems. The computers don’t seem to be updated with latest software that is available elsewhere. There seems to be an IT disconnect. The following three people have been selected as November Employees of the Month at RG: Sharon Olsen – IT Patricia Montes- Lab Facilities Supervisor for Nursing Margarita Castanon – Career Services Dept. Meeting was adjourned at 4:16.



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October 29, 2013 Members Present: Dr. Paula Mitchell, Gail Meagher,

David Coy, Argelia Duarte, Souraya Hajjar, Charlotte Hollis, Brian Kirby, Eugenie Minott, Cecilia Montoya, Mark Norbeck, Marta Olivares, Rafael Ramirez, Roberta Rodriguez, and Graciela Zavala

Members Absent: Dr. Eileen Conklin, Fatima

Camacho, Robert Ferrell, and Officer Armando San Roman

Excused: Mary Chavez, Marta de la Fuente, Elvira

Fernandez, Ysella Fulton Slavin, Shanan Valles, and Ruben Villalobos

Minutes from September 25, 2013 were approved. DWIE: ASC would like to develop a master-plan for furniture-

purchasing to implement a sense of cohesion or theme. (RG would just like new furniture.)

MDP reported that the summer rains caused flooding for

some of their roads. This forced some road closures, thus having some employees stuck/stranded on campus. MdP IE team-members are working with the Army Corps of Engineers to find some resolution to this issue.

MDP would also like to address their lack of food-

options and look into viable possibilities (food trucks, chain or franchise restaurants may not be options).

NW reported they met but nothing new to report. TM reported they are researching costs to refurbish their

outdoor walking/hiking trail. VV met and elected officers. SGA met and will continue to work toward a smoke-free

campus. (This would be difficult at RG because of the location on city streets.)

New Business: Concerns about the Police Department’s offices being

relocated to the Stanton Building. This will be happening but we should be seeing a presence. Cameras are being hooked up. The current office will be converted to faculty offices but the Traffic Office will not be moving at this time.

We have a new police Lt. at RG – Lt. Guzman. Lt.

Williams is now at VV. Always call dispatch at x2200 for assistance.

We have continued requests from students and community members for use of a “public” telephone. Dr. Mitchell will check on this.

RG buildings’ Maintenance Issues: If you see something that needs to be done, submit a work order to Maintenance at x 2280 or via the electronic work order submission program. Also let Dr. Mitchell know, especially if you are e-mailing. Maintenance needs to have work orders for any work that needs to be done. Complaints were made about the A bldg. 2nd floor restrooms – including photos. This is under evaluation. Dr. Mitchell will schedule a maintenance walk through again and will let RGIE members know when this will be if we want to accompany them.

Cleaning problems: Take a picture – on phones or by whatever means – if possible. E-mail maintenance or cleaning complaints and cc Dr. Mitchell. Garage & exterior cleaning is done by EPCC folks. Because of the age of RG buildings things may be clean but don’t necessarily look it.

Technology Issues - Wireless signals seem to be intermittent and sometimes non-existent. Report problems to IT Help desk (x6440) noting time and details of location, etc. Also let Dr. Mitchell know of any issues.

Faculty & staff retirements – Current practice is giving a plaque and public recognition at Board Meetings. Some disciplines have done parties, etc. Should IEs do anything? We will wait for a district-wide decision.

Old Business: Still no word on IE funding.

Facilities:

A company has been identified to help with developing a Master Plan for all college facilities including deferred maintenance. Planning will include what exists on each campus and what should be. The planning process will take 12-18 months. Ft. Bliss plan will be another 12-18 months. IE committees will be included.

Stanton Bldg. plans are being refined but not finalized. Phase 1 includes moving the Police Dept., Gateway to College (already there), SGA, snack area, and Student Services. Phase 2 & 3: Respiratory, Geology (including a lab which they don’t have now), Literacy (CEP), and general purpose classrooms. CSD will also have a small space.

Little Temple is now open again. Schedule use with Roberta Rodriguez.

Meeting was adjourned at 3:45.



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November 26, 2013 Members Present: Dr. Paula Mitchell, Gail Meagher,

Fatima Camacho, Mary Chavez, David Coy, Marta de la Fuente, Argelia Duarte, Elvira Fernandez, Robert Ferrell, Ysella Fulton Slavin, Souraya Hajjar, Charlotte Hollis, Cecilia Montoya, Rafael Ramirez, and Shanan Valles.

Members Absent: Dr. Eileen Conklin, Eugenie Minott, Mark Norbeck, and Officer Armando San Roman.

Excused: Brian Kirby, Marta Olivares, Roberta Rodriguez, Ruben Villalobos and Graciela Zavala.

Guest: Aaron M. Montes, SGA

Minutes from October 29, 2013 were approved.

Co-chair’s Meeting with Dr. Serrata: No report

Old Business:

No funding yet for IE committees.

District Wide IE:

Northwest Campus is concerned with the Career Center’s Hours of Operation. Can’t be changed because of different VPs.

Sustainability Project - Mayra Cordero presented. Will present at RGIE in January.

Rio Grande Campus: Reported our Building Maintenance issues & now have a report from Facilities on these. Still need to do H Bldg.

Technology/WiFi Issues are a district-wide concern. (Note: for Smart Classrooms, if there is specialized software, let IMS know before they reimage computers)

Mission del Paso reported progress: Non-Smart Classrooms. Media carts connected to a landline; project underway to expand/boost WiFi capabilities.

Transmountain reported on repairs to their walking trail, Adjunct Office Security Issues, Campus Clean-up. EOM Recognition: Six trees were planted on the TM campus in the name of each EOM.

Valle Verde: Privacy/Security Concerns for women’s restrooms which do not have entrance doors.

ASC: Awaiting funds before deciding on EOM Recognition

Electronic Cigarettes: No Policy Exists (Note: Dr. Mitchell says a revised smoking policy is in progress.)

SGA: Discussions continue from last year’s Smoke-Free Campus campaign.

New Business:

SGA - Aaron Montes brought up RG student activities and concerns: o more parking

o disinfectant for cafeteria tables

o Lockers

o Things to help promote student unity such as a

“Pride of Civility” program - wooden nickel, pass it on, Possible speaker: John Quinones from ABC news to bring on campus at ASC ($22K) for 45 min. speech;

o things like ghost tour

o wish to make vacant lot near library into a park since still unsold. Rezoning required could be part of master plan.

Student activities: Assisting with Christmas dinner at

Annunciation House Dec. 17; volunteering with renovation of Reynolds Home in Lower Valley; Health fair Dec. 2, limited # of free flu shots.

Facilities concerns – (send to Dr. Mitchell or report directly to Facilities (2280) with cc to Dr. Mitchell. Elevator lights aren’t indicating up or down; clocks display different times in cafeteria area.

Employee of the Month: Suggested change: have employee appreciation celebrations for all employees twice a year including EOM but notify other campuses of our EOM sooner. (Note: RG had tried to opt out of EOM program in the past because we felt that all RG employees are exceptional and it is difficult obtaining nominees. Perhaps try again with Dr. Serrata.)

Selectees for Sep., Oct. &, Nov. – Sharon Olsen - IT; Patricia Montes- Lab Facilities Supervisor for Nursing) ; Margarita Castanon – Career Services

Raul Hernandez (Campus Life) volunteered to redo planter decorations in Cafeteria area; IE approved letting Dr. Saenz donate old silk flowers to an appropriate charity.




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January 28, 2014 Members Present: Mary Chavez, David Coy, Marta de

la Fuente, Argelia Duarte, Elvira Fernandez, Charlotte Hollis, Brian Kirby, Eugenie Minott, Cecilia Montoya, Mark Norbeck, Rafael Ramirez, Shanan Valles, and Graciela Zavala.

Members Absent: Dr. Eileen Conklin, Gail Meagher,

Fatima Camacho, Ysella Fulton Slavin, Ruben Villalobos and Officer Armando San Roman.

Excused: Dr. Paula Mitchell, Robert Ferrell, Souraya

Hajjar, and Marta Olivares Guest: Mayra Cordero November 28, 2013 minutes were approved. Chair’s Report on Meeting with Dr. Serrata: Nothing to

report Mayra Cordero, EPCC’s Environmental Specialist gave a

short presentation on the value and need for implementing & maintaining a recycling program-sustainability project at the College. Suggestions: Buy local. Avoid plastic water bottles or use one that is BPA free. Stainless steel containers are best option. Use refillable bottles and a water filter. All plastics are oil byproducts and have endocrine & hormone disrupters that can leech into water if left in cars. Earth Day events will be in April.

District-wide IE, Campus/Site Teams’ Reports:

o Funding Questions—approval of the same amount as 2012-13. Dr. Stroud expressed and forwarded concerns about each campus’s methods of spending these funds; he strongly advised that each campus-team, if it has not already done so, elect a Financial Officer during January’s IE site-meeting to oversee all aspects of these monies. Other points conveyed by the Director:

purchase items LOCALLY (his emphasis) to

avoid shipping costs;

forward all IE financially related paperwork to his office;

petty cash requests require the Director’s approval; Dr. Stroud assures a quick turnaround for these requests;

luncheons are absolutely forbidden by EPCC policy;

if an IE campus-team has an expenditure of $100.01 or higher, that campus-team’s Financial Officer will be allocated a check after making the request and receiving approval;

funds should be used to enhance the campus and student-experience on that individual campus.

Campus/Site Teams’ Signage Reports (due to District-

wide meeting in Feb) and Updates

o Northwest Campus - Created “Designated Smoking Areas” report (copies are available)

o Transmountain - Created, distributed

“Transmountain Signage Needs (2012-2013)” in which they identified areas most in need of signage. Tree-planting for EOM recognition/campus beautification update

o Mission del Paso, Valle Verde, ASC - Nothing new

to report

o SGA - Possible source for RG’s own signage updating

New Business:

o It is time for a new bulletin board - EOM photos? Celebration?

o Parking concerns –It is difficult to find sufficient

faculty/staff parking. Perhaps this is because the college has hired more full-time faculty .

o Old chalkboards – encourage changing to white

boards or painted walls that serve as white boards.

o Questions about the status of the lot next to library – park? Parking?

Meeting was adjourned at 4 p.m.



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February 25, 2014 Members Present: David Coy, Marta de la Fuente,

Elvira Fernandez, Robert Ferrell, Ysella Fulton Slavin, Souraya Hajjar, Charlotte Hollis, Brian Kirby, Cecilia Montoya, Mark Norbeck, Rafael Ramirez, Roberta Rodriguez, Shanan Valles, and Graciela Zavala.

Members Absent: Dr. Paula Mitchell, Gail Meagher,

Eugenie Minott, and Officer Armando San Roman. Excused. Dr. Eileen Conklin, Fatima Camacho, Mary

Chavez, Argelia Duarte, Marta Olivares, and Ruben Villalobos.

Minutes from January 28, 2014 were approved. Chair’s Report on Meeting with Dr. Serrata: scheduled to

meet March 21st in conjunction with members from Faculty Senate.

District Wide IE: Mission del Paso:

Financial Officer—Vera Araiza

Discussion to change EOM recognition & process.

Back road to MdP remains an issue (still awaiting

word from District IE & Master Planning.)

Discussion on street names for the streets that run through MdP. (Tabled until existing street names are verified).

Northwest Campus :

Chose a financial officer

Propose adding maps to a main wall.

Rio Grande Campus:

Financial Officer—Roberta Rodriguez

Daniel Curiel coordinated earlier Signage

implementation efforts; distributed updated Signage Report authored in years 2005-2008, 2013, and now in 2014.

Discussed the frustration of the recruitment of

faculty and staff by higher administration for input on such things as “signage” and “planning” only to have many hours of work seemingly go ignored.

Transmountain :

Art Instructor improved a dozen or so campus trash-cans by painting them in new and appealing ways.

Financial Officer—Zaira Crisafulli

Further discussion on Designated Smoking Areas.

Valle Verde:

Financial Officer—Pilar Gamble

Questions about the use of funds (student-centered

rather than facility-based).

Discussion of new/differing approaches to EOM.

New donated filtered-water fountain installed, a project coordinated by Mayra Cordero that, with additional donations, may reach all campus sites.

ASC: Nominated/discussed EOM. SGA :

Hosting Texas primary debates in the ASC

Boardroom.

Discussion and planning for installing bicycle racks in, around the EPCC campus (with exception paid to RG due to City of El Paso zoning issues).

Director of Institutional Effectiveness: A minutes-

writing Template will be forwarded to Standing and Campus committees’ Chairs and will also be available on the website in order to create a less-burdensome mode of generating meetings’ minutes.

Old Business:

Internet non-connectivity on campus, especially in classrooms. Faculty having to resort to overhead projectors and old “technology” and find it embarrassing and unacceptable and it makes it difficult to present what is now expected as quality instruction. The promised improved bandwidth has not happened. Suggested that faculty make note of times and dates and have Dr. Carina Ramirez take it to the board. Unequal services at each campus.

SGA wants to make corner lot as park. Perhaps use

IE funds to help with plantings, etc. if the lot can be used for this purpose.



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Still need a resource sheet to refer people with problems or in trouble to that could be posted or given to instructors. Ysella Fulton Slavin will compile this resource if information is submitted to her at [email protected]. Students with significant problems (abuse, no food, etc.) have retention issues since they need to have coping mechanisms in place in order to attend college. Other institutions have a place like a non-denominational Chaplain’s office or some other source to which students can be referred to help them solve these problems. All instructors and staff members need to have the information as to where to refer people with these types of issues. (Not to have to solve them – just refer them.) The next Classified staff meeting (Feb. 28) includes a presentation on STARS (Sexual Trauma Assault Response Services).

New Business:

Student Resource Fair is upcoming (April 30th) at the Rio Grande campus.

There is an increased amount of vandalism

(increased tagging) in stairwells and hallways. Also, spitting on walls and projector screens in rooms like A230. All staff need to contact x2280 and alert Dr. Mitchell when this is observed. We would urge maintenance to have tagging removal as a priority. Perhaps IE funds could be spent on fake cameras to be mounted on the walls in problem areas.

There seems to be a disconnect between input (surveys) and action on part of college.

Faculty/staff parking signs were removed from

parking lots by campus police. This has become an issue because of the increased number of full-time faculty. It seems that decisions of this type were made without input from the parties involved. This will be taken to the Faculty Senate.

Announcement signs (lights) in elevator indicating

floors don’t always work. (Maintenance issue for x2280.)

Plants- Perhaps IE funds could be spent on concrete

pots/planters. The patio near the parking garage needs maintenance including water for trees.

Phone directory on the web seems to be incomplete

or incorrect. You need to know a person in a department to find a campus extension (ex. Financial Aid – no listing for RG.)

Employee of the Month: RG would once again

recommend not continuing the EOM program at RG. Meeting was adjourned at 4:02.



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March 25, 2014 Members Present: Gail Meagher, Mary Chavez,

David Coy, Argelia Duarte, Robert Ferrell, Charlotte Hollis, Brian Kirby, Euginie Minott, Mark Norbeck, Marta Olivares, Rafael Ramirez, Roberta Rodriguez, Shanan Valles, and Graciela Zavala.

Members Absent: Fatima Camacho, Ruben Villalobos, Officer Armando San Roman

Excused: Dr. Paula Mitchell, Dr. Eileen Conklin, Marta

de la Fuente, Elvira Fernancdez, Ysella Fulton Slavin, Souraya Hajjar, Cecilia Montoya

Minutes from February 25, 2014 were approved.

Short presentation and proposal from local muralist, Cesar Inostroza , who would like to do a mural for RG. He is proposing a shadow box style mural with wooden panels. This would be similar to a painting that could be moved from one location to another. Subjects could be medical related. Other suggestions made were to include the Sunset Heights historical area. Possible locations: vending area near library or the upper tier in the Cafeteria. Proposed cost is $3800 but he will work with our budget. He will work up a revised plan and bring it back to another meeting. We couldn’t give any possible financial commitment without more deans’ approval since neither Dr. Mitchell nor Dr. Conklin were able to attend. His proposed budget is more than the RGIE’s annual budget.

Hummingbird Garden: Dr. Mitchell reported that a group of students have received permission to plant a garden outside of the H Building, near the parking garage, and part of the patio of the H Building.

Chair’s report on meeting with President, Vice-

president of Instruction, and Faculty Senate representatives: Dr. Serrata will attend the DWIE committee meeting in April 14. He is aware of wireless technology concerns. So far nothing is happening on master plan but things are supposed to be happening soon. Faculty Senate is moving toward a resolution to ban all nicotine delivery systems (including electronic cigarettes) on all campuses. Dr. Serrata was unaware of the homeless situation at RG.

DWIE report:

Smoking ban on all campuses

Continued Projects: Signage Needs Report in compilation phase

Human/Social Services Resource Fair

Safety/Security Issues – lighting, homeless

Campus/Site Teams’ Latest Meetings’ discussions:

Transmountain—Campus Beautification Projects

Northwest Campus—Outdoor Lighting Issues

College Recycling/Sustainability Project—Filtered Water Fountains

Rio Grande Campus—Wireless & technology issues

Mission del Paso—Roads, Access to Campus

SGA—Campus Improvement Projects

ASC—Safety/Security Issues

Valle Verde—Master Planning Inclusion concerns

Treasurers report: Available balance $875.

Employee of the Month: Only 3 nominations have been received this year. Still have “awards” purchased for this year. Committee will ask to have an e-mail sent out monthly with the EOM forms to all RG personnel in hopes of receiving more nominations.

Old Business:

Informational Brochure for students – Counseling already has an informational brochure for students plus a 211 brochure with information for social services. FYI, 311 is a phone number for repairs – streets, non-emergency police - pot holes, non-functioning lighting. CSD will try to get more of these to be made available in multiple locations.

Resource Fair – Argelia Duarte thanked the committee for the $100 donation in support of the Resource Fair to be held still needs goodie bag sources. Discussed possibly chance of changing this event to Fall. (This would be difficult because it is such a busy time for counselors.)

New Business: How best to spend money since EOM awards have already been purchased. Suggestions were:

hooks for all restroom stalls

air fresheners in older restrooms (Bathrooms are “frightening,” because of “sewer” problems here)

More of the plastic strips for privacy

Hot dog social for faculty & staff on May 9th

Adjournment at 4:18.



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RIO GRANDE IE TEAM


September 25, 2012

Members present: Dean Gail Meagher, Mary Chavez,

David Coy, Charles Fitzgerald, Hilario Hernandez, Charlotte Hollis, Brian Kirby, Cecilia Montoya, Marta Olivares, Cynthia Olivas, Rafael Ramirez, Dr. Nader Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz, Patricia L. Shanaberger, Shanan Valles, and Graciela Zavala.

Members Absent: Dr. Eileen Conklin, Fatima Camacho, Marta de la Fuente, Elvira Fernandez, Ysella Fulton Slavin, Souraya Hajjar, Jose Luis Lopez, Victoria Ochoa, Robert Pandy, Sandra Shuya, Julieana Toth, and Officer Armando San Roman.

Excused: Dr. Paula Mitchell.

Guest: Robert Ferrell, former Chair Treasurer’s report: Summer expenses were for plants and the ice cream social. Elections were held for RGIE officers. Dr. Nader Rassaei will be chair for this year, Charles Fitzgerald will be chair elect and Brian Kirby will serve as the new 3rd representative. Employee of the Month subcommittee for this year will be: Grace Zavala, Dr. Roswitha Saenz, Mary Chavez, Cecy Montoya, and Shanan Valles. Thank you for new volunteers for this committee.

Campus information: The College is going back out for bid for replacement flooring for the Little Temple. Dr. Mitchell had a meeting about the Stanton building that conflicted with this meeting. Employee of the Month: The following people were nominated and approved by the RGIE as employees of the months for the following months: June - Anabel Salazar – Tutorial July - Patricia Arguelles - GCA Aug – Jose Cano -CSD Sep – Armando Sosa, Nursing Oct - Consuelo Esparza, GCA The celebration will be held in October at the RGIE meeting if funds become available. Comments were made about how well the plants inside and outside look and how it has improved the appearance of the campus. Meeting was adjourned at 4:23.



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October 30, 2012 Members present: Dean Gail Meagher, Mary Chavez,

David Coy, Marta de la Fuente, Elvira Fernandez, Charles Fitzgerald, Ysella Fulton Slavin, Hilario Hernandez, Charlotte Hollis, Jose Luis Lopez, Cecilia Montoya, Victoria Ochoa, Marta Olivares, Rafael Ramirez, Dr. Nader Rassaei, Dr. Roswitha Saenz, Patricia L. Shanaberger, and Officer Armando San Roman.

Members Absent: Dr. Eileen Conklin, Fatima Camacho,

Souraya Hajjar, Cynthia Olivas, Robert Pandy, Roberta Rodriguez, Sandra Shuya, Julieana Toth, and Graciela Zavala

Excused: Dr. Paula Mitchell, Brian Kirby, Shanan

Valles. Old Business:

District IE Report:

o Dr. Serrata attended the DWIE. Stated that he had started it at his previous institution and served on it for 10 yrs. He emphasized the importance of IE committees and applauds their recommendations.

o The DWIE would like to create a district-wide directory of all available rooms for meetings to include size, equipment available, seating and times available. Also needed will be the contacts for room availability. Patsy Hernandez has much of that information for classrooms, if these need to be included.

Treasurer’s report: Yearly budget has been approved

with $975 available for each campus IE.

Facilities: Problems with water every time it rains near H building. New chiller on H building is not always working and many rooms get hot.

New Business:

Papagayo: Ysella Fulton-Slavin volunteered to do a Dia de Muertos bulletin board in memory of those of our staff who have passed: Mary Alanis, Jerry Gathings, Adela Zubiate-Rodarte, Maurice Heller, Mary Lou Rivera. Theme: “Gone but not forgotten.”

The committee approved expenditures of funds up to $100.

Labels for historical photo exhibit need to be

changed. Some have dirt/sand in them. Others are incorrect. Charlotte Hollis is to investigate price.

Maintenance has promised to have a representative at every meeting since many of the concerns this committee voices deal with their department. Dr. Rassaei will check and invite them to the next meeting. Parking concerns: Because parking isn’t enforced the first week of the semester faculty and staff frequently can’t find parking during that week. We would like to have parking sticker enforcement without lapses. This will be taken to the DWIE. Employee of the month parking: Is it possible to have EOM designated parking at RG? The problem would be that this would need to be moveable since recipients park in many different parking lots. Perhaps some kind of magnetic sign could be placed over faculty/staff sign or replacement sign could be created for this purpose. Employee of the Month: The following people were nominated and approved by the RGIE as employees of the months for the following months: June - Anabel Salazar – Tutorial July - Patricia Arguelles - GCA August – Jose Cano -CSD September – Armando Sosa, Nursing October - Consuelo Esparza, GCA November EOM choice will be approved by email since the committee hadn’t met to make their recommendation. The celebration will be held at the November RGIE meeting for the June – November recipients since that is the last meeting of the semester. We had a discussion about putting EOM photos on display. We will see if there is a display case (locked) to show the EOM photos. Meeting was adjourned at 4:01.



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November 27, 2012 Members present: Dean Gail Meagher, Dr. Paula

Mitchell, Fatima Camacho, David Coy, Marta de la Fuente, Elvira Fernandez, Charles Fitzgerald, Ysella Fulton Slavin, Souraya Hajjar, Hilario Hernandez, Charlotte Hollis, Brian Kirby, Cecilia Montoya, Victoria Ochoa, Cynthia Olivas, Rafael Ramirez, Dr. Nader Rassaei, Dr. Roswitha Saenz, Patricia L. Shanaberger, Shanan Valles, and Graciela Zavala.

Members Absent: Dr. Eileen Conklin, Robert Pandy,

Sandra Shuya, Julieana Toth, and Officer Armando San Roman.

Excused: Mary Chavez, Jose Luis Lopez, Marta

Olivares, and Roberta Rodriguez. Guest: Octavio Gonzalez, Physical Plant A Celebration was held for the Employee of the Month for the following people and months: June - Anabel Salazar – Tutorial; July - Patricia Arguelles – GCA; August – Jose Cano –CSD; September – Armando Sosa, Nursing; October - Consuelo Esparza, GCA; November – Maria Valadez, RG ISC; December – Donna Cieslik, Nursing. Old Business:

District IE Report: Dr. Serrata attended their last meeting. Some of the concerns he had were and wants addressed:

o Lack of signage at all campuses. o IE website – beautification reports need to

be updated. o Textbook availability. Students are being

frustrated because the bookstores are sold out of copies of their textbooks. Invite bookstore directors to campus IE and district-wide IE meetings.

o Space utilization: Compiling lists of conference room. More space is needed for quiet study areas on all campuses. Not always available. Brian Kirby needs this information for RG and will be working with Hilda at scheduling for additional information.

o Compile a History of EPCC and campuses. o Parking issue from RG wasn’t addressed

but was on agenda. o Next meeting: 1st week Dec.

Financial report: Expenditures have been less than

$100. No money was needed for the “Gone but not Forgotten” display.

Facilities: We welcomed Mr. Gonzalez and hope there will be a physical plant representative at every meeting.

Bids on Little Temple floor are in but the bids came in too high. Because it is an historical building there are additional limitations on any construction. Discussion was that it has been almost 2 years since we have had use of the building which is used especially for Community College Week in May and the Arts festival. Without that facilty, RG has been severely limited in sponsoring events during those times.

Stanton Building:

o Mold in the Stanton Building. Pump repairs

need to be made first because that is what is causing the problem. Then the wall will need to be replaced. The building was not really ready to be occupied when we began occupying it.

o Architects have been selected and report of needs have been given to them. Plans need to be finalized. Priority needs will be addressed first: moving student services. Then additional programs.

Student Service Center had an asbestos inspection.

Results were good. Any asbestos found was way below acceptable level.

Videoconferencing room will be turned over to Campus Dean by Distance Education for other activities and classes. (18-20 computers.)

Trees near H Building need sprinklers fixed. A contract has been awarded to construct a canopy

over handicapped ramp next to the A Bldg. Roof repairs have been made. Concerns about pooling around the H Bldg. when we get rain. Part of the problem is due to City curbing restrictions.

Photo exhibit – Getting pricing for new labeling. “Gone but not forgotten” display – Ysella &

students did it. Wonderful comments. Need lock for display case. Label RGIE display

case. New Business:

Moment of Silence in memory of Ralph Mitchell, Dr. Mitchell’s husband.

Crisis information and/or Center – Crisis intervention response team (CIRT) are trained. Need to have pamphlet. Talk to Jan Lockhart. Need to know who to call. Invite Jan & reps to Come to next meeting.




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January 29, 2013 Members present: Dean Gail Meagher, David Coy,

Marta de la Fuente, Charles Fitzgerald, Souraya Hajjar, Charlotte Hollis, Jose Luis, Lopez, Cecilia Montoya, Dr. Nader Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz, Shanan Valles, and Graciela Zavala.

Members Absent: Dr. Eileen Conklin, Fatima

Camacho, Hilario Hernandez, Brian Kirby, Robert Pandy, Rafael Ramirez, Julieana Toth

Excused: Dr. Paula Mitchell, Mary Chavez, Elvira

Fernandez, Ysella Fulton Slavin, Victoria Ochoa, Marta Olivares, Patricia L. Shanaberger, Sandra Shuya and Officer Armando San Roman.

Minutes from November 27, 2012 were corrected and approved. Old Business:

District IE Report:

o Signage is a concern at all campuses. o Communication concerns with e-mail

outside EPCC. Many faculty and staff use outside Emails to communicate with students, new procedure indicates that Official communication to registered students should only be sent to EPCC student email addresses. Email to a non-EPCC student email address cannot contain any information protected under FERPA. Faculty and staff must only use EPCC email address for official email correspondence. The use of EPCC email address is required to meet the academic and administrative needs of the college.

o Not enough quiet study areas for students. o There is a plan to start an oral history of

EPCC. They want to Identify people who have been here long time and do the oral interviews with these people. There will be a set of basic questions for these interviews. People at RG who have been here a long time are Donna Cieslak in Nursing and Ted Johnston in English. Others need to be identified.

o Old campus beautification plans are to be reviewed and revived.

o Designated smoking areas – People are still smoking too close to doors. The specified area distance is 15 feet but in some areas this would put people in the street. Police

not enforcing. Could we have smoke free campuses?

o Problems with community people on campuses.

o Attendance at IE meetings is sometimes poor at all campuses. It should not be optional.

o Crisis Information Team – DWIE will get information collected and dispersed.

Facilities: Still waiting on plans for the Little

Temple and Stanton Building. No timelines yet.

Photo exhibit – still waiting on estimate. RG Financial report: $946.81 prior to last Employee of the Month celebration. Receipts have not been submitted. New Business:

Argelia Duarte wants to bring resource fair to RG. Has been done by counseling at other campuses. She had intended to attend the meeting.

Concerns about lack of hooks on bathroom doors. They are nonexistent in many locations which is a health issue.

People are sitting on and putting books on the lantana plants the committee purchased last summer. Flower beds are also being used as ash trays. Possible solutions are signage, small decorative fences or making the walls taller. The committee approved signage as the first attempt to remedy the problem. It was voted and approved that Roberta Rodriguez procure signage.

Flower beds in front of the H Building have many weeds and grass making the campus look sloppy.

Employee of the Month Committee recommended the following people as Employees of the Month. The following people have been approved by the RGIE committee and we will celebrate their awards at February’s meeting: January –Gerardo Quintero, Student Assistant, Student Support Services (formerly PASS) February - Juan Casas ISC Technician, March – Maria Avila – Custodial/Housekeeping Meeting was adjourned at 3:51.



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February 26, 2013 Members present: Dr. Paula Mitchell, Gale Meagher,

David Coy, Marta de la Fuente, Elvira Fernandez, Charles Fitzgerald, Ysella Fulton-Slavin, Souraya Hajjar, Charlotte Hollis, Brian Kirby, Jose Luis Lopez, Cecilia Montoya, Marta Olivares, Robert Pandy, Rafael Ramirez, Dr. Nader Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz, Patricia Shanaberger, Shanan Valles, Graciela Zavala and Officer Armando San Roman.

Members Absent: Dr. Eileen Conklin, Fatima Camacho,

Hilario Hernandez, and Julieana Toth. Excused: Mary Chavez, Victoria Ochoa Minutes from January 29, 2013 were approved. Old Business:

District IE Report:

o Faculty parking enforcement went to Dr. Serrata, it was decided that warnings will be given to students if parking in Faculty/Staff area 1st weeks of semester.

o Signage – there is a District wide effort to improve signage. No history of beautification report for Rio Grande campus. Over 5 years ago RG had a committee which worked on this to assess needs and met with Danny Curiel about this. The committee submitted a report to the District. They needed money to implement the plan. Apparently the Rio Grande plan has been lost.

o Student study areas – many spaces are landlocked so no additional spaces for student study area may be allocated. New campuses will be planned ahead to have more student study areas

o (Note: PaPaGaYo & the RG English Dept. have made room A127 into a “literary lounge” with free coffee, a place to read, study, etc. Hours are Monday 9-12, Tuesday – 10-12, Wednesday 2-5, Thursday 11-1 and Friday 1-2. This is open to anyone.)

o Smoke free campus proposal – In order to have a smoke-free campus college procedure would have to be changed before this could be implemented. Signs must be posted first. Police can’t enforce “no smoking” on city sidewalks, only on EPCC property. We understand SGA is going to pursue this. Officer San Roman will check on areas where it can be enforced.

o Task force for campus pride is being established.

DWIE will be allocated a $5,000-6,000 budget to

assist with variety of problems in different campuses.

o Crisis Information Team (Marta Olivares &

Robert Pandy at RG.) Discussion topics: The EPCC Counselors page includes links for personal counseling. Suggestions made were making a handout for what is available & what we can help with. These handouts could be distributed at social services and health fairs. (Next Health Fair at RG Apr. 9). Also hand them out at the Dean’s campus meetings during Faculty Development week – and/or have a presentation.

o Reminder that people can Dial 211 for Essential Community Services.

Facilities:

o Little Temple bids have gone out again.

Hopefully one can be recommended by the March or April board meeting.

o Architect has been approved for Stanton Bldg.

o Ft. Bliss campus – They are beginning plans for this and hiring a master planner for whole college. More information will be available as this is finalized. Recommendations will be made for instructional programs to be offered there.

o Architecture program still being debated. o Photo exhibit – still waiting on estimate.

RG Financial report: $903 available New Business: Resource Fair –Argelia Duarte, RG Counselor is coordinating a Resource Fair for Friday, April 26th from 9-2. The RGIE approved a motion to spend $100 to help cover resource fair expenses pending approval from Dr. Stroud. Suggestions were given for door prizes. Employee of the Month Committee: Suggestion from the EOM committee to reduce the cost of celebration. Give smaller individual cakes and have one large cake for the group. Also give something more permanent to recipient such as a Key chain & pen from approved vendor with EPCC logo – or something without logo. They will check with Dr. Stroud’s office for approved items .



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Designate EOM parking spot (moveable sign) Committee to work on this (Patty Shanaberger & Nader Rassaei will start on this – obtaining quotes, checking on how it can be implemented through EPCC police and facilities. Suggestions: RG needs more benches and tables. Facilities orders these.

CSD has had more requests for tables & chairs in classrooms. Is it possible to have 2 per classroom? This has an impact on room capacity. Room capacities would need to be reassessed. Dr. Mitchell suggested that CSD (District-wide) make this request since we are currently starting the budget process. (Jan Lockhart is to attend our next meeting.) Meeting was adjourned at 4:25.



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March 26, 2013 Members present: Dr. Paula Mitchell, Mary Chavez,

David Coy, Marta de la Fuente, Elvira Fernandez, Charles Fitzgerald, Souraya Hajjar, Charlotte Hollis, Brian Kirby, Jose Luis Lopez, Cecilia Montoya, Marta Olivares, Robert Pandy, Rafael Ramirez, Dr. Nader Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz, Shanan Valles, and Graciela Zavala.

Members Absent: Dr. Eileen Conklin, Gale Meagher,

Hilario Hernandez, Patricia Shanaberger, Julieana Toth and Officer Armando San Roman.

Excused: Fatima Camacho, Ysella Fulton-Slavin, and

Victoria Ochoa Guest: Jan Lockhart, Center for Students with

Disabilities. Minutes from February 26, 2013 were approved. EOM Honorees: We held our quarterly celebration for the Employees of the Month. They were: January - Gerardo Quintero, Student Assistant, Student Support Services (formerly PASS) February - Juan Casas, ISC Technician, March – Maria Avila – Custodial/Housekeeping Jan Lockhart from Center for Students with Disabilities discussed services available for our students. The Social Services Fair at RG will be April 24th. Personal Counseling & Referral Services are available. Marta Olivares and Robert Pandy are RG personnel. – need center on campus Critical Incident Response Team (CIRT) is a Standing committee to provide “defusing/debriefing services to any group of staff/faculty or students having experienced a traumatic event. As a traumatic event can cause serious disruption to learning or work, quickly addressing the emotional element of the event can help those involved to bring closure more easily. The target group comprises students, staff, and faculty of El Paso Community College. Team members must attend "Critical Incident Stress Management: Group Crisis Intervention" sponsored by the International Critical Incident Stress Foundation. There are 4 goals: (1) stabilization of those encountering a traumatic event, (2) reduction of symptoms that are occurring, (3) help the individuals return to normal functioning and (4) if necessary, facilitate access.” All committee members must be trained and respond after the fact – ex. after deaths in Juarez, on campus, etc. The goal is quick intervention. Jan is the Administrative Liaison for the team. To obtain help call or walk students over to RG

representatives, if necessary. They have provided very good support in the past. Old Business: District IE Report:

o Asking for signage proposals again. Many signs can’t be put on the outside of buildings at RG because of historical restrictions but perhaps might be put on the doors instead. Interior hallways must have Braille signage as well. Email suggestions to Nader, Souraya, Dr. Mitchell or Charlotte.

o Employee of the Month - Most expenses are usually approved as long as recipients are not receiving money or gift cards. TM plants a tree. Other campuses give pen sets, etc. RG could have parking spots by using a cover with lock to be moved around on signs or moveable signs.

o Task force for EPCC history has been set up. o Identify bathrooms that need work. RG has had ours

on the list for a long time, especially in the A Building. Discussion included need for fans, deodorizers. Shelves had been installed per previous suggestions but had to be removed because they weren’t meeting ADA requirements for visually handicapped. We questioned whether or not hooks might be permitted. Email suggestions to Nader, Souraya, Dr. Mitchell or Charlotte.

o EPCC owns a tour bus that can be used. Drivers must have CDL.

o Classroom door security – Laws are being investigated.

o Smoking – All campuses want designated smoking areas. Signs are up. We hope SGA will be pushing for more enforcement.

o Start of semester student assistance: Northwest has a welcome table the first days of classes. Maps on website need to be redone. RG has had signs and vests for volunteers at the start of the semester. This needs to be revived. Volunteers please send names to Nader.

o IE fund end-of-year surplus – Can it be shared for funding needs at other campuses?

Facilities:

o Bids on loud heating equipment – something to muffle noise.

o Heating problems in A250 – look at lowering or installing a false ceiling.

o Concerns: External cleaning – bird droppings, cleaning stairwells in parking garage, trash outside.

RG Financial report: $803 available.



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New Business: Employee of the Month Committee will purchase gifts for future honorees. Nominees were approved for: Veronica Fulton – Counseling - April

Elvia Lerma –Student Services - May Cecilia Montoya- Testing – June Meeting was adjourned at 4:00.



27

RIO GRANDE IE TEAM


September 27, 2011

Members present: Dr. Paula Mitchell, David Coy, Robert Ferrell, Charles Fitzgerald, Hilario Hernandez, Charlotte Hollis, Roberto Jaquez, Jose Luis Lopez, Gabriel Mendoza, Ben Molina, Cynthia Olivas, Rafael Ramirez, Dr. Nader Rassaei, Dr. Roswitha Saenz, Martha E. Sanchez, Patricia Shanaberger, Elizabeth Steele, Graciela Zavala and Officer Armando San Roman. Members Absent: Dr. Eileen Conklin, Mary Chavez, Ysella Fulton Slavin , Souraya Hajjar, Victoria Ochoa, Robert Pandy, Sandra Shuya, and Julieana Toth Excused: Ms. Gail Meagher, Marta de la Fuente, Erika Gamboa, and Roberta Rodriguez. Meeting was called to order at 3:40. Previous meetings

minutes had been approved by e-mail.

Erika Gamboa was elected chair-elect last fall and would normally assume office this fall. She is out on sick leave and may be unable to serve. Until we determine what her status is, Robert Ferrell will serve as acting chair since he was the third representative elected last year. Dr. Nader Rassaei was elected our new third representative. Until the new role of the planning & assessment is determined, no person has been chosen. By acclimation Roberta Rodriguez will continue to serve as Treasurer and Charlotte Hollis as Secretary.

Reports – Campus Dean:

o Plans still to be approved on parking lot.

o Math Emporium open – One room is still being finished. Not 100% staffed so the hours are limited. Outside lights not working. There are plans to have a pull down door for night for additional security. There will be an Open House when it is finally completed.

o EPCC still hasn’t closed on the Stanton Building. Some tenants will remain. This facility will provide additional parking. Gateway to College will ultimately be moving there. Other uses are yet to be determined.

o Little Temple still can’t be used because repairs are waiting on insurance.

o Constitution Day celebration – Student Services took over the responsibility for this.

Cost Saving Measure Suggestions:

o Motion sensors in more rooms, perhaps offices. Dr. Mitchell will get list of those rooms that have them and provide signage;

o Continue using drought resistant plants like Esperanza which seems to grow well at RG.

Noel Levitz Survey: Wording on the challenges seems

vague.

New Business: o Facilities concerns:

Bldg. H & D – water pressure; heating &

cooling problems in clinic areas – especially on Monday.

B200 – water problems in men’s restroom.

o Chuy has been reassigned to MdP. Supposedly more maintenance folks assigned to RG. New work order system. Always submit work order for work needing to be done. Follow up with e-mail Juan Garcia newly assigned to RG.

o October mtg. – Manager for GCA janitorial and Rick Lobato are to attend our meeting.

Employee of the Month: The following people were

chosen as Employees of the month:

o JULY – Frances Maldonado, Lab Assist III, Health Careers & Tech Ed, Deans Office

o AUGUST – Joel Villademoros, Sociology Professor, Sociology RG

o SEPTEMBER – Patricia Shanaberger, Nurse Practitioner, RG Border Health Clinic, RG Nursing

The Rio Grande EOM celebration will be October 17th at 10 a.m. – A119. The committee will send a reminder Friday and again on Monday morning to help remind people to attend. Nominations are open for next month’s EOM. Meeting was adjourned at 4:12. Next meeting will be October 25th at Rio Grande.



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October 25, 2011 Members present: Dr. Paula Mitchell, Gail Meagher,

David Coy, Marta de la Fuente, Robert Ferrell, Charles Fitzgerald, Ysella Fulton Slavin, Souraya Hajjar, Hilario Hernandez, Charlotte Hollis, Roberto Jaquez, Ben Molina, Victoria Ochoa, Cynthia Olivas, Rafael Ramirez, Dr. Nader Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz, Patricia Shanaberger, and Graciela Zavala.

Members Absent: Dr. Eileen Conklin, Mary Chavez, Jose Luis Lopez, Gabriel Mendoza, Robert Pandy, Sandra Shuya, Julieana Toth, and Officer Armando San Roman. Members absent (excused): Erika Gamboa, Martha E. Sanchez, and Elizabeth Steele. Meeting was called to order at 3:00. September meeting

minutes were approved. Reports – Campus Dean:

o Signing off on Stanton Bldg end of month. What it will be used for is still up to President after recommendations are made. Remodeling will need to be done and what is found during this process will determine what moves in. Asbestos found under tile in Gateway program classroom.

o Math Emporium mostly completed. Some classroom space will be freed up for spring.

o Flooring has been replaced in elevators.

o Empty Parking lot has seen a lot of big trucks. This has been reported to Campus and EP Police.

Old Business: New flowers in cafeteria and outside. Cost Saving Measure Suggestions:

o Turning off computers at night. Check with IT to see when they should be turned off – especially in classrooms.

o More use of natural sunlight in classroom

o Reassess timing on heating & cooling.

o Expanding use of solar panels

o Notes for rooms that have automatic sensors for lights

New Business:

o Facilities concerns:

No sink in men’s room 2nd floor B Bldg. for a few months. When the old sink was removed there was an excessive amount of mold.

Sanitizers empty in many locations.

Clocks are almost always wrong. Fix it if you can reach it.

A/C belt next to H Bldg. may be broken

Old men’s room in A Bldg.is permanently locked because of problems with homeless. Could this be made into storage or an Executive restroom?

o We still could use more plants near H Bldg. People

have removed them before. Suggestions: Cactus, Rosemary or more water saving plants.

o We understood that Manager for GCA janitorial and Rick Lobato were to attend this meeting but they did not attend. Dr. Mitchell has invited them for next month.

o Reframed Mission statement in A119-121. Framed copies in conf. rm, Little Temple. Additional posters to place around campus

o United Way will be having a social Nov. 2nd Employee of the Month: We have celebrated through

Sept. Need nominations for October & November. The form will be resent. Concerns that people aren’t here to celebrate. Suggestions that the celebrations beheld individually in the future or at IE committee meetings.

Meeting was adjourned at 3:45. Next meeting will be

November 29th.



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November 29, 2011 Members present: Dr. Paula Mitchell, Mary Chavez,

David Coy, Marta de la Fuente, Robert Ferrell, Charles Fitzgerald, Ysella Fulton-Slavin, Gabriel Mendoza, Souraya Hajjar, Hilario Hernandez, Charlotte Hollis, Roberta Jaquez, Ben Molina, Victoria Ochoa, Dr. Nader Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz, Martha E. Sanchez, Patricia Shanaberger, Elizabeth Steele, Graciela Zavala, and Officer Armando San Roman.

Members Absent: Dr. Eileen Conklin, Gale Meagher, Jose Luis Lopez, Cynthia Olivas, Robert Pandy, Rafael Ramirez, Sandra Shuya, and Julieana Toth.

Guests: J. Eduardo Navarro and Ricardo Torres, Physical Plant; Ruben Chavez – GCA Services, Octavio Gonzalez, RG Facilities Manager; Mayra Cordero.

Meeting was called to order at 3:00. October meeting minutes were approved. Because Erika Gamboa is no longer at RG, Robert Ferrell was chosen to serve as Chair until Fall, Dr. Nader Rassaei will be chair-elect and Charles Fitzgerald will serve as 3rd representative.

Facilities concerns: Our guests from Physical Plant and GCA janitorial attended the meeting and reported on old concerns and took note of new concerns to be addressed. Because RG is older campus, many things need to be modified because equipment is out of date and parts are no longer available. Also Physical Plant is understaffed – as always and has also experienced a budget cut.

New work order tracking system for maintenance and cleaning. Call Norma Dragon to get info. Log in to this system to enter work order for maintenance and janitorial. When work order is submitted an e-mail is generated. Forward e-mail to Dr. Mitchell to track. For follow up, call Norma for status.

Sink in 2nd floor men’s room had to be replaced because sensors could no longer be purchased for replacement.

Landscaping issue: Many plants are now dormant. Plants everywhere are still recovering from freeze last Feb. We will see more activity in this area in the Spring but there is limited staff.

A handicap power door has been requested for the ramp at the back of A Bldg. The committee to approve this hasn’t met yet.

Clocks in most rooms are broken or need to be fixed (work orders needed).

Portable podiums are missing but should be in every classroom.

Elevator problems – We recently had an incident where the doors didn’t release properly. Also, lights in 1st elevator don’t indicate up or down.

Heating problems in B414. Check in A117.

Janitorial is in charge of restrooms, kitchens, paper towels, soap, sanitizers. Again, submit work orders for these needs and stopped up sinks. Dr. Mitchell still needs a copy of the cleaning contract to know what is expected of GCA on the frequency of cleaning, etc. A scrub crew cleans floors quarterly at all campuses and is currently at RG.

Parking: New corner parking lot can’t proceed yet. The area needs to be rezoned commercially and work with the historical group. It is to be for patients only. More work has been done in parking garage. Concerns that the newly painted line was there on Monday and gone by Wednesday.

Little Temple: Replacement flooring will be $32,000 because it needs to meet historical qualifications. No dates for construction – especially with budget cuts.

Stanton Bldg. now belongs to EPCC and but still has 4 tenants. “Gateway to College” scheduled for a January start after remodeling. Future use is still to be determined. One potential use is Texas Tech architectural coop program.

Hotel Dieu parking lot and Stanton Bldg. are being patrolled by Campus Police.

Oregon Street concerns: Crosswalks and lights were done by the City and many of the places we had marked prior to the repaving such as the missing crosswalk at Oregon & Montana. Also, there is a 30 mph sign within the 15 mph school zone. This needs to be addressed by the City.

Employee of the Month: The following people were chosen as Employees of the Month: October – Ignacio Rodriguez, CSD Note-taker, November – Ariana Torres-Guerra- Academic Office Assistant (Nursing); December – Ysella Fulton-Slavin, RG English Instructor. A celebration was held during the RGIE meeting.

Meeting was adjourned at 4:10. Next meeting will be January 31st. Mayra Cordero will give a short presentation on recycling.



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January 31, 2012 Members present: Mary Chavez, David Coy, Marta de

la Fuente, Charles Fitzgerald, Ysella Fulton-Slavin, Souraya Hajjar, Hilario Hernandez, Charlotte Hollis, Roberta Jaquez, Jose Luis Lopez, Ben Molina, Victoria Ochoa, Cynthia Olivas, Dr. Nader Rassaei, Rafael Ramirez and Dr. Roswitha Saenz

Members Absent: Dr. Eileen Conklin, Ms. Gail

Meagher, Robert Ferrell, Robert Pandy, Roberta Rodriguez, Sandra Shuya, Julieana Toth, and Officer Armando San Roman. Excused: Dr. Paula Mitchell, Gabriel Mendoza, Martha E. Sanchez, Patricia Shanaberger, Elizabeth Steele, and Graciela Zavala

Guest: Mayra Cordero Meeting was called to order at 3:10. November meeting minutes were approved. District IE: Dr. Rassaei spoke about the College procedures that have been placed online for review. The DWIE expressed concerns that the policies and procedures have been placed in the procedure book before review. Also, frequently they are sent for review at times faculty and staff do not have the opportunity or time to review them (ex. just

before intersession.) Some have been placed in the Policies & Procedures without review. Dr. Roberts and Saul Candelas invited to next meeting to address this issue. Recycling: Mayra Cordero gave a short presentation on recycling. She has new bins and stickers and will be here next week to distribute them. EPCC was formerly paying $90,000 for trash collection. Last year it was $50,000 including recycling fees. Still need to recycle more. It was suggested that we could get a container for recycling ink cartridges at the campus instead of having to send them directly to her at VV. There will be a campus cleanup again in April. Hopefully instructors will consider giving extra credit to students for this activity. No other reports. Employee of the Month: The committee is still accepting nominations before the next celebration. Meeting was adjourned at 3:25. Next meeting will be February 28th.



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February 28, 2012 Members present: Gail Meagher, David Coy, Marta de

la Fuente, Robert Ferrell, Charles Fitzgerald, Souraya Hajjar, , Hilario Hernandez ,Charlotte Hollis, Roberto Jaquez, Jose Luis Lopez, Ben Molina, Victoria Ochoa, Robert Pandy, Rafael Ramirez, Nader Rassaei, Roberta Rodriguez, and Dr. Roswitha Saenz.

Members Absent: Dr. Eileen Conklin, Ysella Fulton

Slavin, Gabriel Mendoza, Martha E. Sanchez, Patricia Shanaberger, Sandra Shuya, Julieana Toth, and Officer Armando San Roman.

Excused: Dr. Paula Mitchell, Cynthia Olivas, Elizabeth

Steele, and Graciela Zavala Meeting was called to order at 3:04. January meeting minutes were approved with corrections. Old Business: Pencil sharpeners and clocks are now in classrooms. No decision has been made on the Stanton Building usage yet. Possibly this will happen after Spring Break.

New Business: Suggestions for fold down shelves in restroom stalls. Now is time for planting new plants outside: suggestions are: Esperanza or Tacoma, ice plant. IT will be closing down all servers from March 10-18 because of the UPS replacements. Please make everyone, especially students, aware of this close down. District IE: Ft. Bliss plans are on hold for now since the Army said no to police and fire programs. Other schools are interested. A list of meeting rooms at campuses district-wide is being collected. Parking at ASC is still limited. Employee of the Month: The committee is still accepting nominations before the next celebration. Employee of year nominations have been requested district-wide. Meeting was adjourned at 3:18. Next meeting will be March 27th.



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March 27, 2012 Members present: Dr. Paula Mitchell, Dean Gail

Meagher, Mary Chavez, David Coy, Marta de la Fuente, Robert Ferrell, Charles Fitzgerald, Ysella Fulton Slavin, Souraya Hajjar, Hilario Hernandez, Charlotte Hollis, Roberto Jaquez, Jose Luis Lopez, Ben Molina, Victoria Ochoa, Cynthia Olivas, Rafael Ramirez, Dr. Nader Rassaei, Dr. Roswith Saenz, and Martha E. Sanchez

Members Absent: Robert Pandy, Patricia Shanaberger,

Sandra Shuya, and Julieana Toth. Excused: Dr. Eileen Conklin, Gabriel Mendoza, Roberta

Rodriguez, Elizabeth Steele, Graciela Zavala and Officer Armando San Roman.

Meeting was called to order at 3:07. February meeting minutes were approved. Old Business: Grounds people are to be planting new plants but are short staffed. Clocks and pencil sharpeners are fixed. Steps have been taken care of. City still hasn’t taken care of street lights & signals on Oregon Street near Student Services. Crossing is very dangerous. Facilities update:

Little Temple work should start soon. The City of El Paso has disapproved using the lot

next to Oregon Center for parking and won’t change the zoning. EPCC will try to sell it. If it isn’t sold, it could possibly be turned into a green space (park).

Stanton Building utilization committee is meeting. Forms were due last Friday for the recommendations for usage. Recommendations will be made to President. No monies have been set aside for Stanton Bldg. renovation. Final decisions will depend on City Council’s decisions about the Union Depot as a possible location for the Texas Tech architecture program that is housed at EPCC. Also, the Student Services building will be vacated for repair and renovation and those offices will need to be relocated – possibly as long as 2 years. (This project will probably not include the main floor area since the last estimate for that portion was $3,000,000 over ten years ago.)

Ft. Bliss is approved. Planning will really begin. Money has been set aside for facility but not for operations. This new campus has the potential to be larger than VV –but it would happen in phases. The entrance to the section where the College will be open to general public.

Math Emporium is mostly complete. Dr. Mitchell is serving on a college-wide committee

re emergency alerts, etc. Training will be next year. SACS compliance report has been submitted. The

evaluation team hasn’t begun because they needed a replacement member for someone who was unable to be part of the team for medical reasons.

QEP/Curriculum meetings will be mandatory for some disciplines. CORE curriculum is being changed again.

Open forums with presidential candidates scheduled. Dates to be announced.

VP of Instruction position will be advertised after new president is selected. In the meantime, Steve Smith will continue as interim.

New Business: Suggestion: Some sort of permanent cover for spaces between stall doors in Ladies Rooms. People keep using toilet paper and it makes a mess. Some restrooms at VV have had a matching vinyl fabric glued over these spaces. This would be nice district-wide. Announcements: Papagayo will be sponsoring a student coffee house - Café Capirotada – 7-9pm Thurs. Mar. 29th A-119-121. Open mic. Pat Islas has been inducted to the El Paso Women’s Hall of Fame as well as this year’s Minnie Piper Stevens Award for her excellence in education. Employee of the Month: February and March EOM still pending. Nominations need to be submitted to Mary Chavez. Meeting was adjourned at 3:40. Next meeting will be April 24th.



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RIO GRANDE IE TEAM


September 28, 2010

Members present: Dr. Paula Mitchell, David Coy, Robert Ferrell, Charles Fitzgerald, Erika Gamboa, Hilario Hernandez, Charlotte Hollis, Jose Luis Lopez, Ben Molina, Dr. Roswitha Saenz, Martha E. Sanchez, Elizabeth Steele, and Graciela Zavala, Members Absent: Dr. Eileen Conklin, Ms. Gail Meagher, Mary Chavez, Marta de la Fuente, Souraya Hajjar, Roberto Jaquez, Gabriel Mendoza, Victoria Ochoa, Cynthia Olivas, Robert Pandy, Rafael Ramirez, Roberta Rodriguez, Patricia Shanaberger, Sandra Shuya, Julieana Toth, and Roy Padilla. RGIE meeting was held after the Campus/Site I.E. Teams Eleventh Annual Orientation at ASC. Issues discussed: Officers for 2010-2011 are: Gabriel Mendoza, Chair; Erika Gamboa, Chair-Elect; Robert Ferrell, 3rd Representative; and Roberta Rodriguez, Budget Officer. Since Gabriel Mendoza is teaching afternoons, Erika Gamboa may need to chair most meetings this fall. Charlotte Hollis will continue to serve as Secretary. DWIE report: Discussion is still pending on how to submit IE work orders and how they should be handled and funded. The proposal is that they should be handled through the Campus Dean. The RGIE website is still not active other than the name. We don’t know who is handling this at IT. We may need a volunteer. Congratulations and thanks to everyone who worked on the barbeque this summer. It was a great success. Also, congratulations on a successful Constitution Day program. Dr. Mitchell’s update: • Hotel Dieu area will be become a temporary

unimproved parking area as soon as a safe path to campus through the construction has been designated.

• New parking lot next to Library: Still delayed because plans haven’t been approved by the Historical commission and city.

• Old Kahn’s Bakery facility now belongs to the College.

It will become the Math Emporium and Lab by January. • The College is bidding on the old Stanton Building. • The Office of Civil Rights will be touring in mid-

October (11-15) and looking at ADA and EEOC compliances. Handicapped areas are being addressed with some pending because work will need to be completed during breaks:

o New door and ramp near Cafeteria (complete);

reworking parking rails and ramps in front of building (in progress)

o Restrooms in the D Bldg do not meet ADA specifications. (Pending).

The Committee needs to think about how to use RGIE funds. Part will be used for Employee of the Month and our Annual Barbeque. Last year we purchased the fireproof canopy to be used while cooking at the barbeque. Employee of the Month committee still has trouble receiving nominations. The District-wide form is formidable and tends to discourage completion and nominations. The committee will powwow on this issue. A question came up about having a “roving” parking space for the employee of the month that could be moved from parking lot to parking lot. Celebrations for all Summer employees of the Month will be Oct. 4th in A-119-121 at 10:00am. They are: Magdalena Olivas, ISC (June); Elvia Curiel, Campus Dean’s Office (July) and Charlotte Hollis, Library (August). Next meeting will be October 26th at 3:00 p.m. in A-119-121. Meeting adjourned at 4:00 p.m.



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October 26, 2010 Members present: Dr. Paula Mitchell, Ms. Gail Meagher, Mary Chavez, David Coy, Marta de la Fuente, Robert Ferrell, Charles Fitzgerald, Erika Gamboa, Souraya Hajjar, Charlotte Hollis, Roberto Jaquez, Jose Luis Lopez, Gabriel Mendoza, Ben Molina, Victoria Ochoa, Cynthia Olivas, Roberta Rodriguez, Dr. Roswitha Saenz, Martha E. Sanchez, Sandra Shuya, Elizabeth Steele, and Graciela Zavala. Members Absent: Dr. Eileen Conklin, Robert Pandy, Rafael Ramirez, Excused: Hilario Hernandez, Patricia Shanaberger, and Roy Padilla. Meeting was called to order at 3:00 p.m. September minutes were approved. • Reports – Campus Dean

o Office of Civil Rights of the Texas Higher Education Coordinating Board came to inspect and made recommendations which are being acted upon by Facilities. Some recommendations involved moving shelves and other similar modifications for handicapped accessibility. They also suggested it would be nice to have additional space for Center for Students with Disabilities.

o Oregon construction now has a current estimate for

completion in January. Remind people that parking is available in the Hotel Dieu area.

o The Historic Commission disapproved the proposed

parking at El Paso and Rio Grande next to the library. Construction trailer was removed from Oregon Bldg. parking lot but will be moved back when the lot has been approved and construction is to start.

o El Paso Street – There is now a ramp near A Bldg.

instead of railing. o Stanton Bldg. will become college property next fall

at the earliest. UTEP not vacating sooner. o Math Emporium construction in the Kahn’s Bakery

bldg. is slated for completion by Jan. o There was a SSC walkthrough Thursday about

building leaks. • Old Business – Thanks to Grace Zavala and Dr. Saenz

who took care of putting the pretty flowers in the planters.

• New Business –

o Proposal to spend IE funds for camera so that we

can photograph events. Approved. o Problems that need to be addressed:

Pigeons are dirtying up the parking garage.

Health concerns.

A directory is needed in the H Bldg. for sonogram/ultrasound and for clinic usage. Contact Rick Lobato.

New Video players from media seem problematic. Try to schedule training.

Stairs grips need replacing in B bldg. • DWIE report – Ideas to invest funds. No gift cards can

be given to Employees of the Month. (RG has never done this.) Coke products may not be used for college events because of the Pepsi contract.( They may be used for personal use.) Gabe will e-mail websites for both Pepsi and Coke products so that we will be able to check. Because of class conflicts with the DWIE meetings, Erika will attend the first half of DWIE meetings, Gabriel – the second half.

• Employee of the Month - Employees of the month

proposed and approved:

o September - Mr. Osvaldo Luna, Instructional Media Services

o October - Ms. Marta Olivares, Center for Students

With Disabilities o November - Issac Estrada, RG Tutorial Support

Services o December - Dr. Roswitha Saenz

Celebration will be Monday November 8, 2010 at 10:00 AM in room A121.

• Other Business –

o Health Initiative presented from DWIE and Ron Stroud was considered too vague to act upon. We recommended it be revised before being considered.

o Subway – additional menu items proposed including

a grill. Currently there is a hot water issue. Food providers at campuses will be up for bid again in the Spring



35

o Once again it was suggested that the College needs opportunities for exercise – walking, perhaps busing to a gym during lunch. This campus still needs a facility for exercise. Question about discounts with gyms such as EP Fitness.

o Call 2280 for pencil sharpeners and other

maintenance issues. Report tagging to Campus Police.

Next meeting will be November 30 at 3:00 pm in A-119-121. Meeting adjourned at 3:45.



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November 30, 2010 • Members present: Dr. Paula Mitchell, Ms. Gail

Meagher, David Coy, Robert Ferrell, Charles Fitzgerald, Erika Gamboa, Souraya Hajjar, Hilario Hernandez, Charlotte Hollis, Roberto Jaquez, Ben Molina, Victoria Ochoa, Roberta Rodriguez, Dr. Roswitha Saenz, Patricia Shanaberger, Julieana Toth and Graciela Zavala.

• Members Absent: Dr. Eileen Conklin, Mary Chavez,

Robert Pandy, Rafael Ramirez, Elizabeth Steele, and Roy Padilla.

• Excused: Marta de la Fuente, Jose Luis Lopez,

Gabriel Mendoza, Cynthia Olivas, Martha E. Sanchez and Sandra Shuya.

• Meeting was called to order at 3:15 and October

minutes were approved. • Reports – Campus Dean

o Oregon Street construction is scheduled to be done after the Christmas holidays

o Math Emporium in the old Kahn’s bakers is

scheduled to be ready during the Spring semester. Computers and furniture are to be ordered and will need setup.

o Routine maintenance and repairs are ongoing.

• Old Business –

o Camera has been purchased for RGIE use.

• New Business –

o Complaints of a ringing noise in the basement of the H bldg. Noise complaints should be sent to Paula. The noise seems to be when doors are closed and this is the first year it has been noticed.

o Facilities – Rick Lobato will be attending next

month’s meeting. Previously discussed issues were: signage, especially in the H Bldg. (Suggestions need to be sent to Dr. Mitchell.) Lights have been replaced in parking garage. Pigeons are an ongoing problem.

o We will take a group photo of IE team for RGIE

website at the January meeting. o Campus Luncheon – Dec. 9th. $10, reservations

by the 6th. o Recycling “cans” are available on campus now.

Additional recycling ideas to Vickie Ochoa. • Employee of the Month – Please send nominations to

the committee using the same form. • Adjournment at 3:36.



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February 11, 2011 • Members present: Dr. Paula Mitchell, Ms. Gail

Meagher, David Coy, Marta de la Fuente, Robert Ferrell, Charles Fitzgerald, Erika Gamboa, Souraya Hajjar, Hilario Hernandez, Charlotte Hollis, Roberto Jaquez, Jose Luis Lopez, Gabriel Mendoza, Ben Molina, Victoria Ochoa, Cynthia Olivas, Rafael Ramirez, Roberta Ramirez, Dr. Roswitha Saenz, Patricia Shanaberger, Sandra Shuya, Julieana Toth and Graciela Zavala.

• Members Absent: Dr. Eileen Conklin, Mary Chavez,

Robert Pandy, Martha E. Sanchez, and Roy Padilla. Excused: Elizabeth Steele

• Meeting was called to order at 3:10 and January

minutes were approved. • Reports – Campus Dean: Facilities update:

o Great deal of damage from freeze at all campuses. Hopefully the cooling system will be repaired in the A & B Buildings before it gets too hot. Little Temple sprinklers broke and damaged floor, plus HVAC system. This may need state historical society approval before repairs can be made. This will eliminate as the Little Temple as meeting location and for the Arts festival until it can be fixed. There are no timelines.

o Oregon Street was supposed to open on Jan. 18

but up for the College has not been updated on the progress.

o The Board has approved RG Math Emporium

construction in the old Kahn’s Bakery Building. It should be open by summer. There will be 3-4 faculty offices will be in that building.

o Facilities will be hiring a new project manager

who will oversee the Campus Technicians. The plan is to address preventive maintenance.

o Stanton Bldg. still under negotiations. No

current plans. o ECHS still planning as well.

• Report from District IE-

o Want to change charge for DWIE. Want to add non-credit Program Review and area plan review as a responsibility for the DWIE. All beautification and campus would be handled at the campus level. Rick Lobato would assign one of his workers to attend each campus IE to handle matters at the campus level.

• Old Business –

o Photo of IE Team had to wait again until next month’s meeting since the camera wasn’t ready.

o Gabriel looked for potholes that someone had

complained about around campus but couldn’t find them.

• New Business – None. • Employee of the Month – The Committee will meet

Mon. 28th to make selections and will e-mail the entire RGIE for approval. They will then set a date for the celebration and notify people.

Other Business: • Smart Classrooms – There are great concerns about

virus problems with all the smart classrooms – especially B408-409 and in the Health/Nursing classrooms. People need to use anti-virus protection. Instructional media used to work on the problems but no longer does so. This is severely impacting instruction, especially in the Nursing area since the capacity of those classrooms is 75 and usually there are 60 in each class. Another concern is that the computers in these rooms aren’t being updated.

• Office keys will not be digital at this campus, at least

for awhile. The key pads cost approx. $10,000. Adjournment at 3:30. Next meeting March 29 at 3:00.



38

August 30, 2011 Members present: Dr. Paula Mitchell, Ms. Gail

Meagher, David Coy, Marta de la Fuente, Robert Ferrell, Charles Fitzgerald, Souraya Hajjar, Hilario Hernandez, Charlotte Hollis, Jose Luis Lopez, Gabriel Mendoza, Ben Molina, Victoria Ochoa, Rafael Ramirez, Dr. Nader Rassaei, Roberta Rodriguez, Dr. Roswitha Saenz, Martha E. Sanchez, Sandra Shuya, and Graciela Zavala.

Members Absent: Mary Chavez, Cynthia Olivas, Robert

Pandy, Patricia Shanaberger, Elizabeth Steele and Officer Armando San Roman. Excused: Dr. Eileen Conklin, Ysella Fulton Slavin, Erika Gamboa, Roberto Jaquez, Julieana Toth

Meeting was called to order at 3:15. Previous meetings

minutes had been approved by e-mail. No meetings were held during the summer and no business needed to be conducted by e-mail. The RGIE has decided that we do not need a quorum to have a meeting. (Voted and accepted.) Vote for chairs, etc. will be held at the next meeting. Erika Gamboa was elected chair-elect last fall and will probably be unable to serve.

Reports – Campus Dean

o Math Emporium still waiting for City Inspection approval.

o Stanton Building has been purchased and will be

needing renovation. Some tenants will remain. This will provide additional parking. Probably we will have the first occupancy by next fall.

o We have a few more hours with maintenance staff which should facilitate addressing maintenance concerns.

o New contract for janitorial company has them

providing paper towels and toilet paper this year. Towels may not be provided for areas other than restrooms and eating facilities. Concerns for labs. Dr. Mitchell will learn more later this week.

Treasurers Report: Summer expenditures for the resulted

in a balance of $0.83 from our 2010-11 $975 funds. Since we didn’t have a barbeque this summer, all faculty and staff will be receiving a coupon for coffee or a drink with a cookie from Subway.

Old Business

o Still have concerns about Oregon Street – lack of crosswalk at Montana. Gabriel met with City and showed them that Google Earth had a crosswalk on the EPCC side previously.

o Striping on stairs has been done.

New Business Employee of the Month – Need nominees. Other Business: Adjournment at 3:50. Next meeting Sept. 27th, probably at ASC.



39

RIO GRANDE IE TEAM


October 19, 2009

Members present: Dr. Paula Mitchell, Mary Chavez, Robert Ferrell, Erika Gamboa, Souraya Hajjar, Hilario Hernandez, Charlotte Hollis, Roberto Jaquez, Ben Molina, Dr. Roswitha Saenz, Martha Sanchez, Ruben Villalobos, and Grace Zavala. Members Absent (non-standard meeting time): Dr. Eileen Conklin, Ms. Gale Meagher, Pauline Ballesteros, David Coy, Marta de la Fuente, Charles Fitzgerald, Lillie Johnson, Antonio Juarez, Gabriel Mendoza, Mark Norbeck, Victoria Ochoa, Cynthia Olivas, Rafael Ramirez, Roberta Rodriguez, Patricia Shanaberger, Elizabeth Steele, Roy Padilla, and Marisela Cruz. Approval of Minutes: Mark Norbeck sent minutes to all members from the September meeting at ASC. Minutes could not be approved without a quorum. Treasurer’s Report: Last year’s funds were spent for food and supplies for Constitution Day, Employee of the Month (EOM), Christmas party and summer barbecue. We had anticipated 200 people attending the barbecue and had only 114 so had excess food. We went over budget last year by $157 + spent $19.94 for a new barbecue set leaving a remainder of $803.49 for this year. A suggestion has been made to use some of this year’s funds to purchase a pop-up canopy for our cooks for the next barbecue since a more permanent structure cannot be used at RG near the Little Temple. (Please look for possible canopies for purchase at a reasonable price.)

Parking problems

a. Complaints about non-faculty/staff parking in parking garage. This is a police issue but ticketing doesn’t begin until the second week of the semester.

b. Rose & Joe Foster own a neighborhood apartment and are finding EPCC students parked in the apartment’s private lot. Campus police can’t go in to ticket since it is private property. Sunset Heights Neighborhood association may have to do something similar and create a closed parking area for this neighborhood.

c. Plans have been approved for handicapped & visitor lot next to the library and reinstating spaces on street. Signage will need to be approved by Board.

New staff hired in facilities - some managers. Most bathrooms at RG will require fixing since the handicapped stalls no longer meet current code in B Bldg. This will require changing layout and plumbing. Grounds in general are on list of concerns.

Dr. Mitchell: B Bldg. elevator repair is waiting for parts.

Pictures of members for web site: Robert Ferrell will contact Pat Islas or Doroteo Franco for group picture to be taken at next meeting. We also need to determine who will be maintaining the website.

Carpet installation in Student Services Center should be done by next week.

Flower boxes in front: Annuals are dying since sprinklers aren’t aimed in the proper direction. Suggestions were made to replace these with low water, low maintenance items.

Pencil sharpeners: Apparently there is a lack of these in multiple classrooms. Dr. Mitchell will check on this.

Maintenance issues: Please call problems in and then e-mail Paula Mitchell. Hand sanitizers will be supplied throughout the District.

Business for action at next meeting: Canopy, RGIE photo for website.

1) Employee of the Month: Will be celebrated Oct. 26th at 1:00 with the committee members going to each office; will be an e-mail vote since there isn’t a quorum. Send nominations to Elizabeth Steele.

2) April ’09 – Joe Cabrales – Health & Science Lab. 3) May ’09 - Monica Ortiz – CSD-SSAI 4) June ’09 – Sylvia Sustaita –ISC (Copy Center) 5) Aug. ’09- Erika Gamboa – Dean, Nursing 6) Sept. ’09 – Roberta Rodriguez – Dr. Mitchell 7) Oct. ’09 – Luis Cortinas – Media Center 8) Nov. ’09 – accepting nominations 9) Dec. ’09 - accepting nominations

Meeting was adjourned after a good discussion of issues at 4:00. Next formally scheduled meeting will be November 24, 2009 at 3:00.



40

February 23, 2010 Members present: Dr. Paula Mitchell, Ms. Gail Meagher, Pauline Ballesteros, David Coy, Robert Ferrell, Charles Fitzgerald, Erika Gamboa, Souraya Hajjar, Hilario Hernandez, Charlotte Hollis, Roberto Jaquez, Antonio Juarez, Ben Molina, Mark Norbeck, Roberta Rodriguez, Dr. Roswitha Saenz, Martha E. Sanchez, Graciela Zavala, Roy Padilla. Members Absent: Dr. Eileen Conklin, Mary Chavez, Marta De La Fuente (excused), Lillie Johnson, Gabriel Mendoza, Victoria Ochoa (excused), Cynthia Olivas, Rafael Ramirez, Patricia Shanaberger, Ruben Villalobos, Marisela Cruz. Guests: Danny Curiel; Kathleen Bombach RGIE meeting was called to order at 3:05 pm. There were no copies of minutes of the last meeting. Mr. Ferrell will distribute by e-mail. Approval was postponed until they are reviewed. It was recommended that they be approved by e-mail.

Issues discussed:

Plants for planters outside Cafeteria – suggestions to use low water plants. Hope that replanting will discourage people using that area for trash. Recommendation was to get area plants donated.

Police hours – Is it possible for them to stay until 10:15 since some classes meet until 10:00? Officer Padilla will discuss with superiors.

Handicapped parking project has begun. Much of the work will need to be done over spring break.

Rick Lobato (Facilities) will attend our March meeting for an update on facilities.

Cafeteria needs painting. We need to suggest colors. One suggestion was white with turquoise accent. Discussion of artwork or murals as possibilities to be considered later after it has been repainted. Recommendation was to paint the cafeteria for right now and then later discuss mural by students.

Cleaning: More cleaning is to be done at night when campus is closed. Cafeteria needs more cleaning by the janitorial staff.

Up-to-date Directories are needed at building entrances. These need to be re-requested. This used to be handled by Student Services but we aren’t sure who is in charge now that Abraham Mejia has left. Letter indications can be made inside the buildings. Outside lettering still needs to be approved by the Sunset Heights Historical group.

Handicapped elevator is a problem again. Needs to have signage with contact number for emergencies.

Reminder: Call Dr. Mitchell’s office for major problems.

Employee of the month: Elizabeth Steele is to send notices mid-month for EOM nominations. RG is always behind on EOM.

Photos for web site: Apparently RGIE still doesn’t have a website. Photos were sent but there is no website to post them on.

Smoke-Free Presentation – Danny Curiel (Physical Plant) proposed signage for smoke-free areas at RG. Possibilities were use of stencils, vinyl lettering, plastic signs in teal or maroon and white. Total amount needed for this project: $379.70.

Locations: A Building –stencils on stairs in front; B Building – rear area outside Cafeteria – stencils on ground; Handicapped area – sign; Near cafeteria patio tables; Oregon Center – front, parking lot entrance – stencils on ground and stairs. No smoking signage planned at Queen Anne, SSC, Little Temple because these don’t seem to be problem areas. Additional smoke-free signage requested for the H Building patio area.

Additional signage needed in Cafeteria: “Please keep area clean”

Questions: Can EPCC police enforce this? Is there a fine? We approved the signage to be done if it is OK with city.

Other Business –

No signs for hand sanitizers. Apparently that wasn’t part of the plan. Dr. Mitchell will speak to Nancy Tharp.

Pop-up canopy was a proposed purchase for barbecues: We will get pricing before the next meeting so we can address this issue before we have future outside events.

Wheel stoppers Lot C: These can’t be moved because it would reduce parking space and they cannot be moved without breaking (costly). The signage posts can’t be moved since the preferred area is not EPCC property.

The parking lot at Oregon and Rio Grande (next to Laundromat) which was formerly for Planned Parenthood is now EPCC property and will be for Faculty & Staff. Signage should be up by next week. The Planned Parenthood building may become temporary student services facility during future remodeling of Student Service Center. (There are no timelines for this renovation.)




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March 30, 2010 Members present: Dr. Paula Mitchell, Ms. Gail Meagher, Pauline Ballesteros, David Coy, Robert Ferrell, Charles Fitzgerald, Erika Gamboa, Charlotte Hollis, Antonio Juarez, Ben Molina, Victoria Ochoa, Cynthia Olivas, Roberta Rodriguez, Dr. Roswitha Saenz, Martha E. Sanchez, Patricia Shanaberger, Graciela Zavala, Roy Padilla. Members Absent: Dr. Eileen Conklin, Mary Chavez, Marta De La Fuente (excused), Souraya Hajjar, Hilario Hernandez, Roberto Jaquez, Lillie Johnson, Gabriel Mendoza, Mark Norbeck, Rafael Ramirez, Elizabeth Steele (excused), Ruben Villalobos, Marisela Cruz. Guests: Kathleen Bombach RGIE meeting was called to order at 3:10 pm. February minutes were approved. There were no minutes for January’s meeting since there wasn’t a quorum. Issues discussed:

Cafeteria has been painted and the area seems is being kept clean. Suggestion: Instead of artwork that might get destroyed, use posters of photos on the walls of students studying, etc. These could be replaced at a nominal cost. We will check with marketing for photos. Work orders are in for clocks and pencil sharpeners.

Plants for planters have been ordered. More benches are needed for the H Bldg but this

would be an additional budget item. Handicapped parking: Handicapped Parking near

the cafeteria and the library has been delayed because the city didn’t approve what had been done and much has had to be redone. A new door will be put in before summer. The parking lot next to the library will have only handicapped spaces because RG has an insufficient number of spaces to be in compliance with ADA regulations.

Smoking signs have been ordered but not received. People can’t be ticketed yet. The enforcement issue needs to be taken to the DWIE, and a similar issue for handguns. Smoking is a health hazard. Can an area be marked and designated “smoking permitted beyond this area”?

All visitors’ parking spots are usually full in Parking Garage – especially when clinics are closed which would indicate that this is not being taken by visitors. We don’t have enough officers to enforce this since they are usually opening classrooms at the early morning times involved. RGC IE recommendation wasn’t approved for signage for “Clinic patients only” at DWIE. Ask DWIE to revisit this since other campuses don’t have Clinics.

Rick Lobato (Facilities) cancelled meeting with RGIE today and will attend our April meeting for an update on facilities.

A canopy for barbecuing will be purchased from Costco which has fireproof walls for use for campus parties.

Cleaning: Dr. Mitchell should be receiving a schedule. The floor cleaning is done by teams periodically for each campus and it seems to be the RG time now.

Security issues: (Chief Ramirez will be invited to attend the next meeting.)

o Students are hanging out by the elevator near A250 causing noise and other problems there.

o Issues to clarify: student dress code, sexual behavior, etc. What is and isn’t appropriate? There is no college dress code. Police can’t enforce a code that doesn’t exist. Dress guidelines are periodically sent out by Nancy Nelson’s office but aren’t enforced.

o Aggression: Throwing backpack or threatening behavior? How to handle?

o Public institution: EPCC is open to the public. Disruptive behavior has to be handled as trespass.

o More officers needed at all campuses. o Security in parking garage: Security

cameras are still under consideration but no budget. Speed, etc. must be considered.

Employee of the Month Committee: Grace Zavala has taken over as new chair. Elizabeth Steele’s responsibilities have changed so she is no longer able to serve as chair. The committee thanks her for her service. For the first time, we have enough people nominated to carry through summer. The following employees were approved as Employees of the Month:

January – Olga Ramirez, housekeeping; February – Rosaurio (Rosie) Urrutia, Information

Technology; March -Javier Guerra, Police.

RGIE Website: The account needs to be set up and the website maintained. Photos were sent but there is no website to post them on. Meeting was adjourned at 4:05.



42

RIO GRANDE IE TEAM


October 28, 2008

MEMBERS PRESENT: Dr Paula Mitchell, Dr. Eileen Conklin, Mary Chavez, David Coy, Marta De la Fuente, Charlotte Hollis, Antonio Juarez, Mark Norbeck, Victoria Ochoa, Dr. Roswitha Saenz, Patricia Shanaberger, Elizabeth Steele, Ruben Villalobos (Chair), and Graciela Zavala. Members Absent: Pauline Ballesteros, Linda Cropper, Maria Guerrero, Souraya Hajjar, Patricia Islas (excused), Lillie Johnson, Robert Pandy, Rafael Ramirez, Roberta Rodriguez (excused), Patricia Miller (SGO) Guests: Lt. Stella Williams and Mary Chavez. 1. 2008-09 RG IE: Members and officers were

introduced, as well as guests. 2. Campus Issues & Oregon Street Reconstruction:

Parking Garage: Signage for parking garage has been requested with hours scheduled for M-F 6am-10pm. There is a plan to have gates which will cover the doors for the hours closed so that this can help with safety and eliminate problems with homeless, graffiti, skateboarding, etc. Each floor of the parking garage has phones by elevators. If more big events or classes are scheduled during the parking garage closed hours, hours will be adjusted if needed by notifying campus police. RG Parking: Faculty Senate made a plea to have RG reconsider faculty and staff parking since we have approximately 174 faculty and staff members and all other campuses now have designated faculty and staff parking. Lt. Williams, who has done this at other campuses, will work with Dr. Mitchell to determine where to best designate such parking (spreading it among multiple parking lots) and how many spaces to allocate, as well as providing more guest parking at SSC. There are plans to pave the corner at Rio Grande and El Paso streets for handicap & visitors which has been approved by the Board Sinking area on Patio of Health Bldg. – Dec. 15th maintenance people will begin working on locating the water source that is causing the sinking and then repair the problem. City issues: The City has decided to make Oregon a 2-way street with bike lanes, with perhaps a center turning lane and is to be repaved in 2009. Dr. Mitchell and the

campus do not get any advance notice when this will happen. El Paso street parking has had handicapped spaces eliminated and will be metered parking, supposedly with time long enough for classes. If metered, we believe handicapped can park free with placard. Gas leak last week on Oregon Street: Tejano alert wasn’t sent because there was no need to evacuate. All students, faculty and staff are encouraged to sign up for Tejano alert.

3. RGIE BUDGET UPDATE:

2007-08 closed with $163.16 not expended last year which doesn’t roll over. 2008-09 Budget is $ 975.13. Constitution Day Celebration – goodies didn’t get purchased by IE or Campus Life this year. Students in the area of the event were rude. Faculty and students were well prepared for the program but there was no publicity. IE set up a subcommittee for the 2009 Celebration: Mary Chavez, Roberta Rodriguez, Ruben Villalobos, and Victoria Ochoa. We will plan for alternate location for next year – perhaps Little Temple.

4. EMPLOYEE OF THE MONTH: Lizbeth Pichardo

was selected as EOM for Aug. Celebrations will continue in the same manner with the person’s supervisor being notified prior to the celebration. It is always difficult to find nominees at RG and committee members feel awkward nominating people. We need people nominated for Sep. & Oct. Nomination forms will be sent by e-mail using the new form. IE Team members made a commitment to bring at least one nomination to the meeting each month.

5. OTHER BUSINESS: A Campus Luncheon is

scheduled for Dec. 4th. Plans are to have food catered which will probably be $7-10 per person and have it in A-119-121 (which is larger than Little Temple.) They hope to keep the cost at approximately $6 person. The IE Committee voted to spend $150 to supplement funds to help keep the cost down.



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November 25, 2008 MEMBERS PRESENT: Dr Paula Mitchell, Pauline Ballesteros, David Coy, Maria Guerrero, Charlotte Hollis, Patricia Islas, Lillie Johnson, Antonio Juarez, Mark Norbeck, Victoria Ochoa, Robert Pandy, Roberta Rodriguez, Dr. Roswitha Saenz, Patricia Shanaberger, Elizabeth Steele, Ruben Villalobos (Chair), and Graciela Zavala. Members Absent: Dr. Eileen Conklin (excused), Mary Chavez, Linda Cropper, Marta De la Fuente (excused), Souraya Hajjar, Rafael Ramirez, Patricia Miller (SGO)

Minutes (e-mailed) from October meeting were approved.

District wide IE Report: Items discussed- safety handout on phishing; EOM nomination form. Beautification - No new goals.

Facilities update from Dr. Mitchell:

Oregon Street Renovation: City Council has approved two-way traffic on Oregon. No start date has been given but we will have new markings and a two-way street near RG and will see increased traffic flow. There was a plan to remove parking on Oregon St. from bridge to Glory Road (for express bus service.) This plan wasn’t acceptable to the Central Business Association. Alternate proposal: Have a bus route from the Bridge up Santa Fe to Franklin, and then go to Oregon and Glory Road. Parking for apartments would still remain to Schuster on Oregon. Ultimately the plan is to have a 400 car parking garage by Glory Road. There will be a new express bus route from Glory to Doniphan. There will be a bus service on El Paso and Oregon every 10 min. This is Phase 1 of the new rapid transit plan. This plan is not final.

Handicapped parking: Meters and handicapped parking are still tentative. EPCC had a plan already in existence in 2005 to correct handicapped ramps on El Paso St which hadn’t been implemented. The plans have been delivered to the City Engineers Office for reconsideration of the 6 handicapped parking spaces on El Paso if college corrects ramps. Drainage is also an important consideration. We also have preliminary plans for the new parking lot on the corner of El Paso and Rio Grande (next to the Library) which will provide 2 visitor & 10 Handicapped spaces. A 3rd possible option is being studied which would be part of the lot next to Cafeteria (the alley/motorcycle area.) This would include a possible graduated ramp under awning and changing door. Engineers need to develop plan and would use spaces nearby for handicapped.

Faculty/Staff Parking: RG has a total of 700 parking spaces for 4300 students and over 300 staff & faculty. The current plan is as follows:

Lot A (low, next to A bldg.) (85 spaces) Row next to wall & pt. of next row – 38 Faculty/Staff. Lot B (Student Services Center) (22 spaces) 2 Handicapped, 9 visitor, 11 Faculty/Staff. Lot C (KVIA off Oregon) (46 spaces) 15 Faculty/Staff, 5 visitor, 0 Handicapped

Behind Queen Anne – no change. Lot D (behind Queen Anne adjacent to the Little Temple) – 5 Faculty/Staff. Lot E (adjacent to the cafeteria) - 12 Faculty/Staff, 0 visitor or Handicapped.

Parking Garage:

Lev. 1 – 10 Faculty/Staff close to elevator Lev. 2 – 10 Faculty/Staff close to elevator. Lev. 3 – 45 Faculty/Staff 10 visitor Lev. 4 – 10 Faculty/Staff

Lot G (Oregon Center) – 4 visitor, 4 Handicapped, 18 Faculty/Staff (Note: Mission del Paso doesn’t have Faculty/Staff parking yet.)

Signage needed for clinics and labs. Dr. Mitchell is proposing signage using lettering like that used outside A-119/121. Send ideas/proposals to Paula. External building signs were proposed by RGIE in previous years’ plan and subject to local historic regulation. To date, these haven’t been done.

Employee of the Month Committee:

We voted to continue the EOM process as it was handled last year with recommendations being made by the 5 member EOM subcommittee being brought to the RGIE for approval. The committee will make documentation about the EOM choice available to any RGIE committee member. Annually at the first Fall’s meeting, the RGIE should decide if the selection process should continue as it was handled the previous year or be revised. We also feel that the employee should be showing exemplary performance, not merely performing regular job description duties at an acceptable level. John Hernandez (Campus Life) is leaving Campus Life. Grace Zavala has agreed to become 5th member of EOM committee to replace John. EOM for September is Richard Carrasco, IT & for October, Roberto Gonzales, Science Lab. Nominations for November & December employees of the month will be selected at the January meeting. Notice of the selectees for Aug. – Oct. will be sent to Dr. Stroud.

Other:

December/January Activity Dates: Reminders for December 12, 2008-Graduation/Commencement, registration; Campus Luncheon - December 4, 2008 – cost $6. Committee has gone to departments for sign-up and money collection. This is an excellent way of handling it and we appreciate the hard work for this function.

Queen Anne – People are parking, then entering and using kitchen, refrigerator and its contents and equipment – bathrooms, shower, etc. Staff will request security survey. It is important to report ANY items missing no matter how small.



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January 27, 2009 MEMBERS PRESENT: Pauline Ballesteros, David Coy, Charlotte Hollis, Dr. Roswitha Saenz, and Elizabeth Steele. MEMBERS ABSENT: Dr Paula Mitchell (excused), Dr. Eileen Conklin (excused), Mary Chavez (excused), Linda Cropper, Marta De la Fuente (excused), Maria Guerrero, Souraya Hajjar, Patricia Islas, Lillie Johnson, Antonio Juarez, Mark Norbeck, Victoria Ochoa, Robert Pandy, Rafael Ramirez, Roberta Rodriguez, Patricia Shanaberger, Ruben Villalobos, Graciela Zavala and Patricia Miller (SGO). Guest: Olga Rader, Testing Services.

Since the RGIE does not have a chair because of Ruben Villalobos’ resignation in November, no agenda or reminders were sent about the meeting other than the one from Dr. Stroud. There was no quorum so the next meeting will be held on February 24th. A new chair needs to be designated or chosen at the next meeting.



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February 24, 2009 Members present: Dr Paula Mitchell, Pauline Ballesteros, David Coy, Marta De la Fuente , Souraya Hajjar, Charlotte Hollis, Lillie Johnson, Antonio Juarez, Mark Norbeck, Victoria Ochoa, Roberta Rodriguez, Dr. Roswitha Saenz, Patricia Shanaberger, Elizabeth Steele and Graciela Zavala.

Members Absent: Dr. Eileen Conklin, Mary Chavez, Linda Cropper, Maria Guerrero, Patricia Islas (maternity leave), Robert Pandy, Rafael Ramirez, Ruben Villalobos, and Patricia Miller (SGO). Approval of Minutes: Minutes from Nov. 2008 were approved. Those attending the January 27, 2009 agreed that the notes reflected the sense of the meeting.

District-Wide IE Report:

Concerns that some campuses have been spending their IE budgets on items that weren’t IE or campus related.

College procedure is in place for Employee of the Month. The current nomination form attached to the procedure is not computer friendly. The form is the problem – not the procedure. David Moody suggested that the form be discussed at the next campus IE meeting.

Rick Lobato, new physical plant director, will be touring all campuses, sending out a survey, and plans to meet with IE committees.

Some members of other IE teams aren’t receiving supervisor support so they can attend meetings.

MdP has doors automatically locking before classes end in the evenings. Buildings shouldn’t be locked until classes are over. This has also been a problem in the RG Health building and the instructor needs to check with campus police.

Signage maps aren’t to scale and are being corrected.

Treasurer’s Report: $794.19 – actual balance is $594.19. ($200 is being held in reserve for Constitution Day September ‘09.)

Old Business:

Parking and Facilities Update:

o Staff and faculty parking signs are already in garage. Other lots will require poles (perhaps over spring break) when they may resurface parking lots. Police haven’t begun enforcement. Discussion of handicap parking misuse.

o Oregon Street – No parking for UTEP students from Schuster to UTEP. The city will not be prohibiting parking near EPCC. Bus stops are going to be more consolidated. Handicapped parking issue is still pending with the city but is

to be restored on El Paso Street. New handicapped parking will be put near the cafeteria and the new lot to be constructed next to the Oregon Center (still pending).

o Parking Meters: EPCC has sent a request to the city to not install parking meters but no final decision has been made.

Rick Lobato will be meeting with campus deans. Some issues are unsynchronized clocks and these are being corrected slowly. Atomic clocks have been stolen in the past so their purchase is not feasible. HVAC noise level is somewhat improved. Campus master plan still not released.

Safety Issues: Please send any safety issues to Dr. Mitchell by e-mail or phone so they can be dealt with promptly.

Complaints about ugly signs on floor left over from registration. Hopefully these will be removed when the floors are waxed over break.

New Business:

Employee of the month form issue from DWIE: Because the form is the problem and not the procedure, the RGIE Committee recommended and approved that the college use the current EOM form and have it put on line. We hope that since the form we had been using at RG was a little simpler that not all portions of the approved form will be required to be completed.

Election for RGC IE Committee Chair - Ruben Villalobos resigned 12/08. Mark Norbeck has volunteered to finish out this year as chair with the committee’s consensus if the college procedures permit. Patty Shanaberger will then take over as chair next year.

Employees of the Month – Nominees on list were recommended and approved. The recipients are:

November 2008 – Frederick (Fred) Torres, Respiratory Care Technology instructor

December 2008 – Jesus “Chuy” Ortiz, Campus Maintenance Technician

January 2009 – Cecilia Corona, Registration Clerk

February 2009 – Mary Dominguez, RG Bookstore

Next meeting will be on March 24, 2009 because of the Cesar Chavez holiday.



46

RIO GRANDE IE TEAM


October 30, 2007

MEMBERS PRESENT: Mary Chavez, David Coy, Linda Cropper, Marta de la Fuente, Lt. Apolinar Fernandez, Charlotte Hollis, Patricia Islas, Antonio Juarez, Mark Norbeck, Gilbert Rivera, Roberta Rodriguez, Roswitha Saenz, Patty Shanaberger, and Ruben Villalobos MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen Conklin, Pauline Ballesteros (excused), Maria Guerrero, Souraya Hajjar, Lillie Johnson, Victoria Ochoa (class), Robert Pandy, Rafael Ramirez, and Elizabeth Steele Minutes of the last meeting were corrected and approved. Charlotte Hollis agreed to serve as secretary and Roberta Rodriguez will serve as Financial Officer for the RG IE. Old Business:

a. Beautification & Clean Up – No activity on this committee.

b. Signage – Previous recommendations have been taken forward to District IE and await the President’s approval and funding.

c. Copier for Health Science area – ACT Vending is waiting for approval from Purchasing in order to install a copier in this area. The contract is similar to that set-up for the libraries.

d. Recycling of non-sensitive materials – This issue needs to be taken forward to the District IE.

e. Employee of the Month Procedures – College Procedure 3.22.01.22 was distributed. EOM seem to be chosen differently at different campuses. Further discussion next month. Work study status in the document seems to be a little confusing.

f. Campus Newspaper Racks:

EP Times racks seem to be sufficient in the Cafeteria area. One problem is that papers aren’t

being delivered inside the building. Marketing will be contacted.

Too many copies of the Tejano Tribune seem to be delivered to the Cafeteria and there is no rack for these. We will contact Student Government to see if they can provide racks. We hope they can arrange to have them delivered to additional locations – Lounge area in the Health Building (2nd floor), Lounge/Vending area in the Oregon Center and 3rd Floor of Student Services. Also, we would request that old newspapers be picked up when the new are delivered.

New Business:

a. Emergency Phones inside Building – There are no emergency phones inside buildings so that when an after office hours incident like that with Ms. Alanis occurs, it is difficult for students to locate a phone or phone number to call. We realize that new signs are posted in all rooms which have phone numbers – but panicked people don’t always read signs.

b. Many unauthorized signs from commercial vendors are being posted on campus. All signs to be posted should go through Abraham Mejia in the Registrar’s office.

c. Signs for restrooms – VV has some nice signage in the restrooms with contact information in case of problems and how to keep things neat. Gilbert will investigate.

d. RGIE website – Patty Islas will help with this.

e. Approved – Reserve $200 from this year’s budget for Sept. 2008 Constitution Day Celebration.

Meeting adjourned at 4 PM. Next meeting Nov. 27th at 3:00.



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November 27, 2007 MEMBERS PRESENT: Pauline Ballesteros, David Coy, Linda Cropper, Lt. Apolinar Fernandez, Charlotte Hollis, Patricia Islas, Antonio Juarez, Mark Norbeck, Gilbert Rivera, Roberta Rodriguez, Roswitha Saenz, Patty Shanaberger, Elizabeth Steele, Ruben Villalobos and John Hernandez MEMBERS ABSENT: Dr. Paula Mitchell (excused), Dr. Eileen Conklin, Mary Chavez, Marta de la Fuente (excused), Maria Guerrero, Souraya Hajjar, Lillie Johnson, Victoria Ochoa (class), Robert Pandy, and Rafael Ramirez Guests: Officer Mike Lagunas Minutes of the last meeting were approved. Report on District-Wide Meeting of November 13: District Safety Committee is being organized again and emergency phones will be a top priority. District-wide recycling will be raised again. Student Government is in the process of obtaining more racks for campus newspapers. (These may be distributed to Faculty mailboxes.) Also, the Tejano Tribune distributors should be picking up the previous issue. CF & Associates are assisting the College in developing Master plans. Officer Lagunas gave a presentation on campus safety and Terrorism (how to respond and prevent). Websites he recommended were: www.tctc.gov and www.adl.org. It was recommended that he give this presentation again at Faculty Development Thursday evening January 10th. Old Business:

a. Beautification & Clean Up – No activity on this committee.

b. Copier for Health Science area – Purchasing is going to add this copier to the contract currently set up for the libraries. The copier should be able to be installed soon which will assist in maintain confidentiality and HIPAA records in the patient area.

c. Website update – Patty Islas is waiting for the account information and training to go forward with the IE website. Suggestions made for the page content were:

photos of Employees of the Month, names of committee members, projects.

d. Signs for Restroom – Gilbert Rivera wasn’t in attendance. Tabled until next meeting.

e. Employee of the Month Subcommittee – Through a misunderstanding a new form for EOM at RG was used without bringing it to the IE Committee. In the future forms will not be distributed without the committee’s being advised of this. Also, the subcommittee will be increased to 5 people who would evaluate the application forms for EOM. Roswitha Saenz and Patricia Islas volunteered to serve as the additional two members. The subcommittee will bring their recommendations to the RGIE at the following meeting for committee approval.

The subcommittee recommended the following people for EOM who were approved:

August – Margarita Deras (Career Center) September – Ricardo Lopez de Lara (Counseling) October – Mary Alanis (posthumous), Mathematics November – Eva Rangel (Student Services) December – Elva Santacruz (CE-Health)

Instead of the large celebrations we have attempted in the past with small attendance, it was recommended that the celebrations be taken to the recipient’s work area – banner, balloons, etc. with snacks for the recipient and his/her co-workers. Photos will be taken. Then the individual will be awarded the EOM certificate at the following RGIE meeting. New Business:

a. Salvation Army – Dr. Rhodes would like to pair up with this organization. Contact person is Camerina Hunter at 544-9811

b. Attendance Policy – No action taken.

c. Televisions need repair in Cafeteria and other areas. John Hernandez will check on this.

Meeting adjourned at 4:30 PM. Next meeting January 29, 2008 at 3:00.



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January 29, 2008 MEMBERS PRESENT: Pauline Ballesteros, Mary Chavez, David Coy, Souraya Hajjar, Charlotte Hollis, Patricia Islas, Antonio Juarez, Mark Norbeck, Roberta Rodriguez, and Roswitha Saenz MEMBERS ABSENT: Dr. Paula Mitchell (excused), Dr. Eileen Conklin, Linda Cropper (excused), Marta de la Fuente, Maria Guerrero, Lillie Johnson, Victoria Ochoa, Robert Pandy, Rafael Ramirez, Patricia Shanaberger (class), Elizabeth Steele (excused), Ruben Villalobos, and John Hernandez Minutes of the last meeting were approved. Report on District-Wide Meeting of December 11, 2007 - There was no new business at this meeting. Campus reports were made. Next meeting will be February 12, 2008. Old Business: A. Beautification & Clean Up Subcommittee – No report.

Plan is to have the clean up activity in April.

B. Copier for Health Science Update –Souraya voiced concerns about copier location. There are some complications since ACT, the company which will be

providing the copier, has been sold and there will be a delay until the new company is fully in charge.

C. Website update – Patty Islas will be meeting with the IT person on this and it should be up soon.

D. Employee of the Month Subcommittee – Robert Pandy was nominated as EOM for January. The committee approved his selection. Last month’s celebration was well received with a song and photos in its new format. Photos will be posted on the new website when it comes up.

New Business:

A. Employee Exit Clearance Process – Discussion was that this is not an IE issue. Charlotte will refer this to Dr. Stroud or Personnel.

B. Lt. Fernandez will be retiring. Luncheon at Como’s Thursday. Officer Doug Perez will be interim.

Meeting adjourned at 3:35PM. Next meeting February 26, 2008 at 3:00.



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February 26, 2008 MEMBERS PRESENT: Mary Chavez, David Coy, Linda Cropper, Marta de la Fuente, Charlotte Hollis, Mark Norbeck, Victoria Ochoa, Dr. Roswitha Saenz, Patricia Shanaberger, Elizabeth Steele, Ruben Villalobos and John Hernandez (non-voting, Campus Life.) MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen Conklin, Pauline Ballesteros (meeting), Maria Guerrero, Souraya Hajjar, Patricia Islas, Lillie Johnson, Antonio Juarez, Robert Pandy, Rafael Ramirez, and Roberta Rodriguez Minutes of the last meeting were approved. Report on District-Wide Meeting of IE – Book bags are new and acceptable promotional items for Employee of the Month. Old Business: A. Beautification & Clean Up Subcommittee – No report.

B. Copier for Health Science Update – Should be in place next Monday in the lounge area. Paper, etc. will be handled by Dr. Josie Lujan’s office. Also needed for that area: more (healthy) food vending machines; benches and tables in the Health Occupations building near the lounge.

C. Website update – No report.

D. Employee of the Month Subcommittee – Celebrated Robert Pandy twice – but he wasn’t there either time. Please talk to each other about nominating people and encourage nominations.

New Business:

A. Upcoming Meeting with CF & Associates about future planning for the campus and District will be Tuesday, March 4 from 1:30 – 3:00 p.m. in room A 121. All members should try to attend. This meeting is for future planning for the campus and district – for team members

to give dream input for creating a College master plan. Non-IE team members may attend but cannot vote.

Some ideas discussed:

Dreams for Student Services Center – unimproved section as a Welcome or Conference center.

CSD needs to expand. Offices are too small for wheelchairs.

Handicapped Parking in lot next to library

Redoing sidewalks to smooth areas

New classroom space

Day care center

Larger space for PE type classes

Better A/C in Plato lab

B. Other business – Center for Students with Disabilities continues to get referrals for people who overweight or pregnant with special needs. These are not considered disabilities. We continue to need at least one small table & chair needed for EACH classroom to accommodate these students. RG has only 2 tables & 2 chairs for all classrooms. One suggestion was to get fold-down tables (like Murphy beds) that could be used when necessary. Some students are even withdrawing from classes because they can’t fit in the existing furniture. There was a discussion of purchasing tables and chairs for all students instead but this decreases classroom capacity. Transmountain Dean Joyce Ritchey has the information about the tables & chairs purchased for that campus which would work here at RG.

Gilbert Rivera will be moving to the ASC. Jesus (Chuy) Ortiz from NW is his replacement. Meeting adjourned at 3:40PM. Next meeting: March 4 at 1:30 with CF & Associates.



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RIO GRANDE IE TEAM


September 26, 2006

MEMBERS PRESENT: Dr. Paula Mitchell, Pauline Ballesteros, David Coy, Linda Cropper, Lt. Al Fernandez, Robert Ferrell, Ysella Fulton-Slavin, Maria Guerrero, Charlotte Hollis, Patricia Islas, Mary E. Lyons, Marta L. Olivares, Robert Pandy, Olga Rader, Rafael Ramirez, Janine Rudnick, and Gabriela Schwab. MEMBERS ABSENT: Anita Kelley (non-voting) (excused), Dr. Eileen Conklin (excused), David Brown, Mary Chavez (excused), Marta de la Fuente (excused), Souraya Hajjar, Roberto Jaquez, George R. Lockhart (excused), Gilbert Rivera, Roberta Rodriguez, Janine Rudnick, and Elizabeth Steele. I. Welcome: Olga Rader called the meeting to order at

3:25 p.m. at the ASC.

Elections – The new RG IE Executive committee for 2006-2007 will be:

Chair: Robert Farrell Co-chair: Olga Rader Third-elect: Robert Pandy

Meeting minutes from April were distributed and approved.

II. IEC meeting update:

The RG IE will be meeting at RG the last Tuesday of the month, usually in A 119/121.

The Employee of the Month luncheon hosted by the President will be Oct. 9th at noon. This luncheon will be to honor those who were chosen as EOM in 2004-2005 and 2005-2006. The employees will receive the remainder of the afternoon off after the luncheon.

III. Summer Wrap-Up:

IE Campus Budget Update for 2005-2006 – Last year’s budget was spent on vests & stoles for the campus guides at the beginning of each semester and the Employee of the Month celebrations that were held twice last year.

Final Facilities Charge Report – The facilities report was submitted to Dr. Rhodes at the end of the spring semester.

Facilities update – Dr. Mitchell stated that the elevator in the B Bldg. should be inspected and hopefully approved in the near future. New

Cafeteria furniture is expected by the end of the month. H Bldg/Parking Lot Patio brick area is supposed to be fixed correctly. New patio furniture has been received but can’t be installed until the brick area has been repaired. Suggestions for this & next year are to purchase furniture suitable for study areas in the spaces near the elevator in the B Bldg. The space on the 2nd floor would need to be modified for registration periods but could be used for study during the rest of the year. The old ladies locker room in the A Bldg. is now the room for exercise/dance classes. Currently a Jazzercise class is being held there.

Campus Gaming Equipment – A foosball table has been received and is installed in the upper tier of the Cafeteria. Additional gaming equipment may become available through Campus Life at the end of future semesters and will be given to each campus which has available space for such.

Study Areas – The spaces in the B Building near the elevators which used to house lounge furniture are being considered for additional study areas. Since this is one of the proposals for a group at the Leadership Academy, Robert Farrell will take it to the Leadership Academy for further discussion. Otherwise, the RG IE will work on this proposal.

IV. New Business:

Employee of the Month – RG will continue to have 2 celebrations for EOM but will have elections monthly using the same procedure used last year. Marta Olivares will continue to remind the campus about voting on a monthly basis. We would like to have the monthly voting so that the RG EOM can be recognized on the College TV as they do on other campuses.

Campus Clean Up Day – It was decided to hold the RG Campus Clean-up Day during the first week of April 2007 (Community College Month). Service learning students will be given the opportunity to participate.

Campus Mural – Status of the campus mural project is still unknown. Anita Kelley can give us the information for the next meeting. We believe it was never funded.

V. Other Business:



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VOTE focus group met at RG today to try to encourage/register voters

Textbook purchases by students can now be done online supposedly at a discount.

Sept. 28 – 10am – What’s Up with Willy (Shakespeare) at the Little Temple; Hispanic Heritage Art Exhibit September 29 - October 12, 2006 at the Little Temple; Oct. 12 – Health Fair;

Oct 18-19 – RG Blood Drive; Oct. 24 – Breast Cancer Awareness

Oct. 7 – The AAWCC is sponsoring a play and dinner “Immigration Dreams” at TM ($15)



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November 28, 2006 MEMBERS PRESENT: Mary Chavez, Robert Ferrell, Charlotte Hollis, Marta L. Olivares, Dr. Paula Mitchell I. Opening remarks: Meeting began at 3:35pm.

Because this week was “Dead Week” supposedly with no meetings scheduled, most members weren’t sure if a meeting was to be held. Because there wasn’t a quorum, no matters could be voted upon.

II. Discussion:

a. Tables for laptops – Robert Farrell had received some information on tables similar to those at the UTEP Student Union from Kay Lambert and asked this to be sent directly to Dr. Mitchell

b. Facilities – Dr. Mitchell has done a campus walk through to evaluate for furniture needs in classrooms. It seems that the greatest need is for

faculty desks. A need for special tables for handicapped was also mentioned. The new cafeteria furniture (tables and chairs) have been installed.

c. ESL Graduation will be held at the ASC Lobby on Dec. 8 from 8-9am

d. Employee of the month celebration was scheduled for Dec. 7th at 2pm. Any prior arrangements are unknown. The consensus is that this may have to be postponed but this had to be tabled.

The next scheduled meeting will be January 30th, 2007 at 3:00pm in A-121. Meeting was adjourned at 3:50pm.



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January 30, 2007 MEMBERS PRESENT: Anita Kelley (non-voting), Pauline Ballesteros, Linda Cropper, Lt. Al Fernandez, Robert Ferrell, Ysella Fulton-Slavin, Charlotte Hollis, Patricia Islas, Roberto Jaquez, Olga Rader, Gilbert Rivera, Roberta Rodriguez, and Elizabeth Steele MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen Conklin, David Brown, Mary Chavez, David Coy, Marta de la Fuente, Maria Guerrero, Souraya Hajjar, Mary Lyons, Marta Olivares, Robert Pandy, Rafael Ramirez, Janine Rudnick, and Gabriela Schwab (excused - class). I. Call to Order: Meeting began at 3:00pm.

December’s meeting was the employee of the month celebration held after classes were out. No minutes were available.

II. IEC Meeting Update:

Beautification Charge – Dr. Rhodes is calling for campus IEs to coordinate requests for campus beautification. Forms have been distributed to all RG employees. These need to be returned to Olga Rader by February 2nd so that they can be submitted to the District IE by February 15th. Suggestions discussed were: tables for laptops (workstations) and/or lounge furniture.

Classroom – Dr. Mitchell & Anita Kelley have done a campus walk through to evaluate for furniture needs in classrooms, especially faculty desks. A survey will be sent out on classroom furniture, as well. Olga will contact Physical Plant (Celine Meyers) to do a study of the impact on class numbers if seating is changed and to help assess future needs. The committee feels that there is a definite need to have at least one table and chair in each classroom to accommodate larger students or those with special needs (ex. pregnancy). This will impact the number of seats available.

III. New Business

IE Campus Budget Update – IE teams’ budgets have been increased to $1,000 per year.

Trash Cans in H Building – The H building needs additional trash cans in the hallway near the handicapped entry near the tables and chairs. Students frequently eat in this area and the lack of sufficient places to dispose of trash creates an unhealthy situation. As a temporary solution, Gilbert Rivera will ask janitorial staff to service this area more frequently. Anita Kelley will check at leadership meeting about additional funding for more trash cans.

Other Maintenance Items – When lights are burned out, please urge staff to call Maintenance at 2280 to submit work orders. Instructional media services should handle problems with screens and similar A/V equipment.

IV. Other Business

RG Parking Enforcer – Campus police now have a part-time person (female) to issue parking tickets. The person wears either a T-shirt with an EPCC police logo or a vest (POLICE). If someone needs parking passes either call Lt. Fernandez at x 4024 or any officer or the parking enforcer to issue a pass.

Parking Garage – People are still speeding in the parking garage. It would seem that 12-15 speed humps are needed to adequately address this problem.

Campus Blood Drive - Dates are Feb. 6th– 8:30 to 3:00 and Feb. 8th – 8:00 – 3:30. There will also be one on March 7th from 8:30 -2:00.

The next scheduled meeting will be February 27, 2007 at 3:00pm in A-121. Meeting was adjourned at 3:40pm.



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February 27, 2007 MEMBERS PRESENT: Anita Kelley (non-voting), Pauline Ballesteros, Mary Chavez, Linda Cropper, Robert Ferrell, Ysella Fulton-Slavin, Patricia Islas, Roberto Jaquez, Mary E. Lyons, Robert Pandy, Olga L. Rader, Rafael Ramirez, Gilbert Rivera, Nichole Allen (SGA representative) MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen Conklin, David Brown, David Coy, Marta De la Fuente, Lt. Al Fernandez, Maria Guerrero, Souraya Hajjar, Charlotte Hollis, George R. Lockhart, Marta L. Olivares, Roberta Rodriguez, Janine Rudnick, Gabriela Schwab, Elizabeth Steele I. Call to Order: Meeting began at 3:05 pm.

Minutes for January 2007 were unanimously approved by all the committee members present.

Robert Ferrel! introduced Nichole Alien, SGA representative, to the committee.

Employee of the month award was issued to Pat Rosales for January 2007, and to Martha Sanchez for February 2007.


Roberta sent an e-mail to the IE committee in reference to buying more garbage receptacles (trash cans) for the RG Campus.

Gilbert Rivera reported a purchase request being in progress for some more trash cans.

Olga Rader announced to the group of a classroom furniture presentation as being held on Friday, 03/09/07 from 08:30 to 12:30 at the ASC Boardroom. She invited the committee members to attend. Final decisions on the selection of these items must be made on the same day.

Robert Ferrell mentioned that a few tables and chairs will be purchased and installed on those classrooms that were used by special requirement students.

The group agreed on purchasing new classroom furniture according to the new committee budget.

New budgets for all the committees will determined by Dr. Brown. These new budgets are still unknown at this time.

RG beautification applications were sent to Olga by several committee members. She prepared a packet with a series of detailed improvement recommendations. All these documents will be submitted to Dr. Brown for his approval.

A discussion was made on several RG campus maintenance issues. A group commentary was made towards designing a report system for classroom repairs. Emphasis was directed on participation of both full-time and part-time faculty on this project.

A suggestion was made by some group members to review previous plans utilized in reporting classroom repairs.

III. New Business

Anita Rhodes announced her separation from this institution and her return to South Carolina.

Gilbert Rivera presented a temporary plan on using some of the round tables located in the cafeteria for the study areas located at the different floors. This plan will be presented to Dr. Mitchell for her approval.

IV. Other Business

Nichole Allen, SGA representative, commented to the committee about uncomfortable seating on study areas.

Anita Rhodes made an observation on the lift for handicap students on Building A as being unsafe.

Robert Ferrell distributed a rough draft for the selection process used for the employee of the month award. He made a requested to the group to submit any changes and/or feedback on this project before 03/05/07 to his office.

V. Meeting was adjourned at 4:00 pm.



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April 24, 2007 MEMBERS PRESENT: David Coy, Marta de la Fuente, Lt. Al Fernandez, Robert Ferrell, Charlotte Hollis, Patricia Islas, Rafael Ramirez, and Roberta Rodriguez MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen Conklin, Pauline Ballesteros, David Brown, Mary Chavez (called), Linda Cropper, Ysella Fulton Slavin (excused), Maria Guerrero, Souraya Hajjar, Roberto Jaquez, Mary Lyons, Marta Olivares, Robert Pandy, Olga Rader, Gilbert Rivera, Janine Rudnick, Gabriela Schwab (excused - class), Elizabeth Steele Members not active with the College: Anita Kelley (non-voting), George Lockhart I. Call to Order: Meeting began at 3:05pm.

Because there wasn’t a quorum the March minutes were reviewed, corrected but could not be approved. The corrected minutes will be forwarded to all members for an online vote. Today’s meeting will be informational.


Beautification Charge & Classroom Furniture Charges – The DWIE minutes from Susan Silva were routed to all members present. These will

also be forwarded electronically to members. It seems that there is money for the projects but there is also confusion as to what office is handling these projects. Dr. Brown has a furniture deadline for this Friday – and the IE task force seems to have money with no deadline. Members looking for classroom furniture are frustrated since they aren’t sure if their efforts are worth the time and energy – or if the effort is being duplicated. People who are authorized to make decisions about classroom furniture with the impact on class size don’t attend IE meetings or give input. Robert Ferrell will call Dr. Stroud’s office to determine what group should be handling these projects.

The next scheduled event is the Employee of the Month Celebration scheduled for May 3 at 2PM in A119/121. There are no further meetings scheduled at this time. Meeting was adjourned at 3:25pm.



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May 29, 2007 MEMBERS PRESENT: David Coy, Lt. Al Fernandez, Robert Ferrell, Charlotte Hollis, Roberto Jaquez, Olga Rader, and Gilbert Rivera MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen Conklin, Pauline Ballesteros, David Brown, Mary Chavez, Linda Cropper (excused-class), Robert Ferrell (excused), Marta de la Fuente, Ysella Fulton Slavin (excused), Maria Guerrero, Souraya Hajjar, Patricia Islas, Mary Lyons, Marta Olivares (excused), Robert Pandy, Rafael Ramirez, Roberta Rodriguez, Janine Rudnick, Gabriela Schwab (excused - class), Elizabeth Steele (excused – ill.) Members not active with the College: Anita Kelley (non-voting), George Lockhart

Minutes were reviewed and couldn’t be acted on because of a lack of a quorum. Most of the notes from last month’s meeting did not happen as planned. We still have about $500 of the budget to be spent. Olga will e-mail members for input. The next scheduled meeting is June 26th at 3PM in A119/121. Meeting was adjourned at 3:15pm.



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June 26, 2007 MEMBERS PRESENT: Mary Chavez, David Coy, Linda Cropper, Marta de la Fuente, Lt. Al Fernandez, Robert Ferrell, Souraya Hajjar, Charlotte Hollis, Marta Olivares, Rafael Ramirez, and Roberta Rodriguez MEMBERS ABSENT: Dr. Paula Mitchell (excused), Dr. Eileen Conklin, Pauline Ballesteros (excused), David Brown, Ysella Fulton Slavin (excused), Maria Guerrero, Patricia Islas (excused), Roberto Jaquez, Mary Lyons, Robert Pandy, Olga Rader, Gilbert Rivera, Janine Rudnick, Gabriela Schwab (excused - class), Elizabeth Steele There were no objections to the last committee minutes for May 29th. All in attendance agreed that summer meetings should not be held because many people are not on campus to attendance. Since we had more response than attendance by e-mail for budget proposals, we would like to have a “virtual” meeting in the summer in the future. As suggested in an e-mail proposal, Roberta Rodriguez was granted approval to purchase items for the Constitution Day/ September 11th celebration using IE Funds. The remaining

funds will be used for an ice cream social on July 31st – which will replace the July IE meeting. Concerns that need to be addressed in the Fall: signage for the floors (1st floor, etc.) in the east stairwell

in the B Building

CSD has accessibility concerns for people in wheelchairs.

There was a discussion about a crack in the parking garage which has been there for quite some time. We believe Physical Plant staff are well aware of the fact that the crack is there and have been seen taking pictures of it. Mirrors and speed bumps will probably be added in the parking garage. The next scheduled meeting is a Campus Ice Cream Social July 31st at 2PM in A119/121. Meeting was adjourned at 3:30pm.



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August 28, 2007 MEMBERS PRESENT: Pauline Ballesteros, Mary Chavez, David Coy, Robert Ferrell, Charlotte Hollis, Patricia Islas, Olga Rader, Gilbert Rivera, and Roberta Rodriguez MEMBERS ABSENT: Dr. Paula Mitchell, Dr. Eileen Conklin, David Brown, Linda Cropper, Lt. Al Fernandez, Marta de la Fuente, Ysella Fulton Slavin (excused), Maria Guerrero, Souraya Hajjar, Marta Olivares, Roberto Jaquez, Mary Lyons, Robert Pandy, Rafael Ramirez (excused), Janine Rudnick, Gabriela Schwab, and Elizabeth Steele The Campus Ice Cream Social was held July 31st at 2PM in A119/121 and was a huge success. Olga Rader gave a report from the last District IEC. It is possible that funds not utilized by the campus IEs will need to be returned. Possibly there will be a designated treasurer for each campus IE and a special campus fund. The facility

report that was submitted is gearing toward finalization. The Early College is already at MdP and VV, and there are plans to ultimately have it at all campuses. Suggestions: It would be helpful to have visitor parking for the Health Clinic and at Student Services. Concern: There are not enough maintenance personnel at RG, the oldest campus where the facilities need more people to keep it up. There will be a website available for the RGIE. Volunteers are needed to post. STS students can update the website. The next meeting will be held at the ASC with the new members Sept. 25th.



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RIO GRANDE IE TEAM


October 25, 2005

MEMBERS PRESENT: Dr. Paula Mitchell, Anita Rhodes, Pauline Ballesteros, Patricia Marioni, Mary Chavez, Marta de la Fuente, Lt. Al Fernandez, Charlotte Hollis, Jesse Lascano, Mary Lyons, Marta Olivares, Robert Pandy, Olga Rader, Gilbert Rivera, Roberta Rodriguez, Janine Rudnick, Alejandro Vazquez MEMBERS ABSENT: Dr. Eileen Conklin, David Brown, Ray Casillas, Veronica Cena, Elia Chacon, Linda Cropper, Elvia Curiel, Robert Ferrell, Ysella Fulton-Slavin, Souraya Hajjar, Roberto Jaquez, George Lockhart, Gabriela Schwab. Opening Remarks: Olga Rader welcomed everyone to the meeting and asked for approval of the August 30th minutes. No minutes taken at the September meeting held at ASC which was the election of officers. Results were: Olga Rader was elected chair, Mary Chavez – chair elect, and Robert Pandy – 3rd IEC Representative. The August minutes were approved. IEC Meeting Update:

• Facilities Charge -Olga Rader informed the committee that this year’s charge for IE committees is facilities. Dr. Mitchell and Gilbert Rivera have already done a walk-through the campus with David Mena and others to determine what needs to be repaired, etc. When she gets the list she will make the information available. All RG employees will be encouraged to submit suggestions for needs for facilities improvement at this campus. Repainting of exterior walls is underway.

• Employee of the Month – DWIE solicited input as to

whether or not the campus IEs wanted this to be centralized with employees from each campus receiving the EOM awards. A District-wide policy for EOM was presented and rejected by the RGIE. We do not know if this is official Board policy but it does not seem to have been approved. RGIE would like this to remain at the campus level. The current process is to select EOM from a specific group for the month’s awards – ex. the Sept. EOM will be from Campus Maintenance, Housekeeping, Grounds and Cafeteria. RGIE has decided that we would like to continue this procedure with awards for each month to be celebrated once per semester. The EOM celebration for September – December recipients will be held December 1st. The RGIE chair, chair elect and 3rd IEC

representative will serve as a subcommittee for selection of EOM from the list of nominees.

• Campus Budget for IE – Each campus IE is to receive

$666 for EOM and other IE expenses. RGIE is planning to spend this year’s budget on EOM celebrations and obtaining T-shirts, vests or arm bands for the people serving as campus guides at the beginning of each semester.

New Business

Campus Activities -Suggestions were made to hold a Drinking and Driving Spring Fair or contributing to Charities. Current members felt that there are enough ongoing activities such as the Constitution Day, Hispanic Heritage and Student Resource Fair without needing to do others at this time and these weren’t necessarily IE functions.

Archiving Old Minutes/Agendas – It was decided

that old RGIE minutes and agendas for past two years will be archived on a CD and kept by the officers to be passed on to the next officers.

Designated Parking – There are insufficient spaces

at RG to designate parking for faculty and staff. The college is considering making a parking lot in the empty lot on the corner next to the library that would provide community parking for the clinics and also more Handicapped parking. A designated parking space for the Employee of the Month was not approved since RG is spread out and the EOM might find the space was more inconvenient to his/her workplace.

Fitness room – RG staff have made multiple

suggestions for having a fitness room on campus – whether at the Little Temple or in conjunction with a new parking area. RGIE hopes this will someday be considered in the college plans.

Facilities Update:

Parking: The parking garage has been restriped. People voiced concerns that the 2nd and 3rd levels are frequently shadowy with insufficient lighting – even during the day. Gilbert reported that the lights burn



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out frequently because of being on 24 hours/day. Please call 2280 to report if they go out.

Mural Update: Cesar Inostroza will resubmit the

final draft of the mural before it is done. The money for this is still pending through the President’s Office.

Student Services: The College is once again looking at finishing the Student Services building but it will probably not serve as the small conference center that was planned a few years ago.

Furniture: The requests for cafeteria, lounge, and

patio furniture from last year are still pending. Dr. Mitchell hopes that there is a chance that these may still be budgeted from District funds.

Announcements: Opening of the Little Temple was held Oct. 17-21. October 31 – Student Resource Fair -9-2 October 26-27 – Blood Drive here at RG October 27th – SEC donuts and coffee, prizes for bringing a friend Next meeting will be November 29th at 3:00pm. The meeting was adjourned at 4:15pm.



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November 29, 2005 MEMBERS PRESENT: Dr. Paula Mitchell, Elvia Curiel, Marta de la Fuente, Lt. Al Fernandez, Robert Ferrell, Souraya Hajjar, Charlotte Hollis, Roberto Jaquez, Marta Olivares, Robert Pandy, Olga Rader, Roberta Rodriguez, Alejandro Vazquez MEMBERS ABSENT: Dr. Eileen Conklin, Anita Rhodes, Pauline Ballesteros, Ray Casillas, Veronica Cena, Elia Chacon, Linda Cropper, Ysella Fulton-Slavin, George Lockhart, Mary Lyons, Patricia Marioni, Gilbert Rivera, Janine Rudnick MEMBERS ABSENT (excused): David Brown, Mary Chavez, Jesse Lascano, and Gabriela Schwab Opening Remarks: Olga Rader welcomed everyone to the meeting and asked for approval of the October minutes. Minutes were approved with corrections. Mary Chavez, RGIE chair elect, is having to step down from the position for medical reasons. Souraya Hajjar agreed to serve as co-chair for this year but cannot become chair for next year since she served as chair last year. This was approved by acclimation. IEC Meeting Update: Employee of the Month – DWIE will be reviewing the

EOM procedure at their next meeting in January to determine if the process will be centralized or decentralized-. The RG representatives will take our new procedure to that meeting. We hope that this can remain a decentralized function with our once a semester celebrations.

New Business RG Employee of the Month – The following

employees are to be recognized as Employees of the Month at the celebration on December 1st at 3:00pm in A119/121:

September (Counseling and Library) – Robert Pandy, Counseling October (Math, Science, and Health Occupations) – Veronica Dominguez, Medical Lab Tech November (Nursing) – Lillie Johnson, Nursing December (Continuing Education) – Lillian Lopez, Community Education Program Those awarded will be receiving a framed certificate and there will be refreshments.

Campus Budget spending – RGIE is planning to spend

part of this year’s budget on EOM celebrations. We will be obtaining stoles or scarves similar to those worn at graduation for the people serving as campus guides at the beginning of each semester. These will be

teal colored and have RG Campus Guide and a logo on them. Olga Rader and Roberto Jaquez will be coordinating this purchase. We would like to have them available for the beginning of Spring semester.

Presidential Charge: Facilities

The president’s charge for IE committees is to look at facilities. Dr. Mitchell and Gilbert Rivera have a long list that they are looking at. Included in that is the benches we would like to replace the old lounge chairs in the B Bldg. that encourages unacceptable public behavior. RG facilities needs:

Still need a “gym” or fitness room Additional trash cans Street closure (involves a multi-million

package with landscaping) Building signage (still under review from last

year) – including “no smoking” signs within 15 ft. of the doors

New building – PLUS parking

Existing problems that need to be addressed by maintenance: No paper seat covers in the H Bldg. The drinking fountain on the 2nd floor of the A Bldg. doesn’t work – can’t be plugged in because of improper electrical connections.

Facilities Update: Blinds have now been installed in the Little Temple. Administration is now looking at renovation of the unimproved sections of the Student Services Building as an Arts/Entrepreneurial Center. Other:

Campus Police do not open the Parking Garage until all classrooms have been opened, beginning at 6AM.

Concerns that there is no printed college phone book

and there hasn’t been any available except by printing in each office. People used GroupWise for phone information since the web directory is user unfriendly. Outlook does not have phone information so this is already inconvenient. Since the college web server has been down frequently recently, there has been no way of looking up phone numbers other than calling the operators.

There was a recent fire in a 4th floor restroom when

alarms didn’t sound because they had been turned off due to a bad panel. This has now been reset. People were reluctant to leave the building although



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they were aware of the smoke. We need more fire wardens and people need to attend fire training. More workshops will be offered next semester.

People are still not using crosswalks from the H Building and parking garage to the B Bldg. The city requires that crosswalks are a certain distance from an intersection. For this reason the crosswalk couldn’t be painted from the H Bldg. door to the B Bldg. Therefore the only safe places to cross are at the corner and in the crosswalks and people can be cited for jaywalking. Until the city will close the street, we will continue to have problems.

It is difficult to determine when there are events

scheduled on campus because there is no centralized location for information. Abraham Mejia at Student

Services gets formal room requests and Roberta Rodriguez in the Campus Dean’s office schedules the Conference Center (A119/121). This needs to be addressed so that there is a contact number available near entrances or at least a temporary sign until the signage issues have been finalized.

Next meeting will be January 31, 2006 at 3:00pm. The meeting was adjourned at 4:30pm.



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January 31, 2006 MEMBERS PRESENT: Anita Rhodes, Pauline Ballesteros, Lt. Al Fernandez, Linda Cropper, Charlotte Hollis, Roberto Jaquez, Mary Lyons, Marta Olivares, Robert Pandy, Olga Rader MEMBERS ABSENT: Dr. Eileen Conklin, David Brown, Ray Casillas, Veronica Cena, Elia Chacon, Elvia Curiel, Marta de la Fuente, Robert Ferrell, Ysella Fulton-Slavin, Souraya Hajjar, Jesse Lascano, George Lockhart, Patricia Marioni, Gilbert Rivera, Roberta Rodriguez, Alejandro Vazquez, Janine Rudnick, Gabriela Schwab, and Alejandro Vasquez MEMBERS ABSENT (excused): Dr. Paula Mitchell, Mary Chavez Opening Remarks: Olga Rader called the meeting to order at 3:10 and asked for approval of the minutes. Minutes were approved. IEC Meeting Update: Spring Blood Drive will be March 8-9 in the Cafeteria

from 8:30 to 2. State Employee Charitable Campaign 2005 was

successful with 25 new donors at RG. Facilities update – A new campaign is being planned to

produce a report (similar to the signage report) to try to make the college look like an institute of higher education, not a high school. They would like to have a “theme” for each campus. Concerns were once again expressed that the janitorial service doesn’t seem to be doing “deep cleaning” as they are supposed to do occasionally. Also, wet mopping is being done outside occupied classrooms in the evenings. We are concerned for the safety of faculty and students who will be departing those classrooms. Another concern is that the janitorial staff is leaving offices open while emptying trash, leaving these offices open for unauthorized, unsupervised entry.

Area Survey – A survey of 103 students at Rio Grande

was done last fall. Overall results indicated that students seem to want more seating, more study areas and more computers. The IE team questioned where and when the survey was done.

Signage Update –The signage project has a budget of

$447,000 and all signage will ultimately be completed. The IE team expressed concerns that the new signage is not being well done since the signs next to the elevators in the B Bldg. indicate that priority use is for the use of “disable” (not disabled) persons. Since we are an institute of higher education, the signs posted around all campuses should be spelled correctly.

Mission del Paso – The 2 year “early college” program will be starting July 2006. Administration is looking for a name for this new program.

Mission and Transmountain are considering designated

Faculty/Staff parking areas. Handicapped parking – Campus police will confiscate

handicapped placards if unauthorized people are using handicapped parking.

Article shared from the Chronicle of Higher Education

(10/28/05)– “A Design of their Own” by Gail Mellow New Business: Campus Budget for IE – The IE budget seems to be

adequate to support the employee of the month celebrations. We also purchased some vests for the people serving as student guides at the beginning of the semester. The ones purchased aren’t quite what we had hoped for but served their purpose. We will continue to check on having stoles made. Also, we will purchase bottled water for the campus cleanup day and other similar events.

Committee Representatives – If someone needs a letter

to be removed or added to a committee, the request must go to the President’s office.

Point of contact – There is no central point of contact with information about the campus, especially after 5:00. It is difficult to determine when there are events scheduled on campus because there is no centralized location for information. Information about the different services offered by each office isn’t published anywhere – such as typing tests are administered in the POCT lab for community members. Many years ago, there was a “campus services coordinator” who had this information. This was the person who coordinated scheduling of campus events.

CSD Concerns – Center for Students with Disabilities expressed two concerns. One is that classrooms need to have 2 adjustable chairs and tables to accommodate people with special needs such as larger people or pregnant women. We don’t know what area needs to budget for these facilities, CSD? The second concern is about how soon the elevator replacement will be completed.

Concerns re IT and active directory; loss of phone numbers that were in GroupWise. The College desperately needs a printed phone directory since nothing is available when the network goes down.

Next meeting will be February 28th at 3:00pm. The meeting was adjourned at 4:30pm.



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February 28, 2006 MEMBERS PRESENT: Anita Rhodes (non-voting), Dr. Paula Mitchell, David Brown, Mary Chavez, Linda Cropper, Marta de la Fuente, Lt. Al Fernandez, Robert Ferrell, Souraya Hajjar, Charlotte Hollis, Roberto Jaquez, Mary Lyons, Patricia Marioni, Marta Olivares, Robert Pandy, Olga Rader, Gilbert Rivera, Janine Rudnick

MEMBERS ABSENT: Dr. Eileen Conklin, Ray Casillas, Veronica Cena, Elia Chacon, Elvia Curiel, Jesse Lascano, George Lockhart, Roberta Rodriguez, & Alejandro Vazquez

MEMBERS ABSENT (excused): Pauline Ballesteros, Ysella Fulton-Slavin (on sabbatical), & Gabriela Schwab

Opening Remarks: Olga Rader called the meeting to order at 3:05 and asked for approval of the minutes. Minutes were approved.

IEC Meeting Update:

Spring Blood Drive will be March 8-9 in the Cafeteria. They will be using 2 new forms to facilitate blood donation.

Employee of the Month – In the past the President annually hosted a luncheon for the Employees of the Month. This will be reinstated at some time in the future and held during Fall or Spring semester.

Directory Update – The College will not be printing a new phone directory. There are plans to update the online directory more frequently – monthly or each semester. There will be a contact person identified who will handle corrections and update the information. Currently there is no specific contact making corrections difficult to make. Discussion was that the future format should be easier to print or save to a computer locally since we often have network problems and can’t use the directory. The department directories are often non-existent or incorrect. The space directory which is online is also inaccurate.

Campus Activities – The ASC is planning on having Hot Air Balloon rides in March. Dates and prices are still in the planning stages. They are also planning a Mother’s Day/Father’s Day activity.

Student government is planning on a fall campaign to get students involved in voting. They also have a Leadership Academy for students. They will be working on a proposal to have the cafeterias at all campuses updated with VV being the first, then TM, RG. MdP and NW will be the last two updated the order to be determined at a later date. Students are voicing concerns about handicapped parking.

Facilities update – The facilities are being looked at and IEs are to submit a facilities report. The IEC will be meeting with David Mena on March 7th about the maintenance contract and other janitorial concerns.

There is a facilities focus group (facilitator, note-taker) that will be going to classes beginning at VV to get student input about facilities. This is to take about 20 min. per class. This might be continued at other campuses if it is successful but this is currently unknown.

Concern: The Little Temple wasn’t included in the original maintenance and furniture guidelines and needs to be added.

New Business:

Facilities Charge - Olga is compiling the report for RG to be finalized by June. She is working from the Facilities Charge form that was distributed through the ISC/mailboxes and will organize the list into 2 separate parts by janitorial and maintenance concerns. The form also included the vision of college improvements for a 5 year and 10 year plan. These need to be as exact as possible so that it would be feasible to obtain monetary estimates: ex. street closure of RG and El Paso streets must include landscaping which would be done all at the same time (current price estimate - $.5 million.) The President’s office is considering the SSC for an entrepreneurial center that might be funded with federal funds. If there are other ideas, these need to be submitted promptly. Please submit forms no later than March 10th. Olga wants to have a rough draft ready for the Apr. 11th meeting of the IEC with the President and will be going over the list with Dr. Mitchell before submitting it.

Points of contact – All campuses need central points of contact with information about the campus, especially after 5:00 or on weekends. The A/B building would probably be the best location for this.

CSD Concerns – Accessibility issues should be submitted to the Accessibility Committee. Forms are available through CSD or the Dean’s offices.

Safety concerns – The new ATM in the Health Building is in a highly trafficked location and needs to be moved to a wall area where there is already space. Also, there are many fire hazards throughout the campus – ex. items blocking access to fire extinguishers, etc.

Water pressure in the Health Building is extremely low because the city is replacing water regulators in the neighborhood area. Hopefully the project will be done by the week ending March 10th.

New lighting and repainting has begun starting in the cafeteria. Lighting and painting are already completed on the 3rd floor of the B Bldg.

The meeting was adjourned at 4:00pm. Next meeting will be March 28th at 3:00pm.



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March 28, 2006 MEMBERS PRESENT: Anita Rhodes (non-voting), Dr. Paula Mitchell, Pauline Ballesteros, Elvia Curiel, Lt. Al Fernandez, Robert Ferrell, Souraya Hajjar, Charlotte Hollis, Roberto Jaquez, Jesse Lascano, Marta L. Olivares, Olga Rader, Gilbert Rivera, Roberta Rodriguez, Gabriela Schwab. MEMBERS ABSENT: Dr. Eileen Conklin, David Brown, Ray Casillas, Patricia Marioni, Veronica Cena, Elia M. Chacon, Marta de la Fuente, Ysella Fulton-Slavin, George R. Lockhart, Mary E. Lyons, Robert Pandy, Alejandro Vasquez. MEMBERS ABSENT (excused): Mary Chavez, Linda Cropper, Janine Rudnick I. Opening remarks: Olga Rader called the meeting to

order at 3:15 p.m., and asked for approval of the minutes. Minutes were approved as written.


a. Blood donations for RG are at 74, down from last year.

b. Town Hall meeting at RG will be on April 27th at 2:30 in room A-121. Refreshments will be served.

c. Directory update- District IE Chair is researching if the directory can be reformatted into a PDA or some other type of downloadable file and who would be able do it.

d. Campus activity update: the balloon ride activity was suspended, but other activities will replace it.

e. Student-gathering spaces update – Maria Prospero (Interior Design program) is willing to assist with the layout and design of furniture and color schemes for student-gathering spaces; David Mena indicated that VV will be the first campus up for these renovations which may include changes to the landscape; continue interior and exterior campus “walks” with appropriate deans to report facility repairs/replacements; TIB tests will be run to determine quality of air; painting requests can be made every 2-3 years for

classrooms, offices, halls, restrooms, and even sidewalk repairs.

f. Student Government update – SGA will be proposing a replacement on some of the furniture and lighting at VV cafeteria. Their goal is to bring in more color and a more updated look. At this point, they need more quotes before the project will begin. Hopefully, RG IE committee will be able to work with student government once it is RG’s turn!

III. New Business

a. The handicapped door to men’s restrooms in the cafeteria has had several malfunction reports. An Accessibility Report Form (ARF) will be filed.

b. EOM reminders - Only two nominations have been received. We need to pass the word around. It was suggested that these notices be sent to coordinators and deans. Also a correction needs to be made to the nomination form as to the submission deadline.

c. Facilities update – Olga gave a brief review of the facilities update recommendations and will be categorizing these recommendations into immediate, 5-year, and 10-year plans. These recommendations ranged from furniture replacements to new buildings and parking garages. Elevator doors were recently painted and were vandalized a day after; handicapped elevator is still in progress; the Little Temple is under janitorial contract and can be reserved for activities thru Roberta Rodriguez; furniture to replace the cafeteria’s and the Little Temple’s has been ordered; benches will replace some of the old sofas in the lounge areas; the old, gray paint (RG campus) will gradually be changed to white, the order is already in process.

Meeting adjourned at 4:00 p.m. Next meeting will be held on April 25, 2006.



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April 25, 2006 MEMBERS PRESENT: Anita Rhodes (non-voting), Pauline Ballesteros, Mary Chavez, Lt. Al Fernandez, Robert Ferrell, Souraya Hajjar, Charlotte Hollis, Mary E. Lyons, Marta L. Olivares, Olga Rader, Janine Rudnick. MEMBERS ABSENT: Dr. Eileen Conklin, Dr. Paula Mitchell, David Brown, Ray Casillas, Patricia Marioni, Veronica Cena, Elia M. Chacon, Linda Cropper, Elvia Curiel, Marta de la Fuente, Ysella Fulton-Slavin, Roberto Jaquez, Jesse Lascano, George R. Lockhart, Robert Pandy, Gilbert Rivera, Roberta Rodriguez, Gabriela Schwab, Alejandro Vasquez. I. Opening remarks: Olga Rader called the meeting to

order at 3:10 p.m., and asked for approval of the minutes. Minutes were approved as written.


a) Blood donations for RG are at 161, down from last year but acceptable rate overall at EPCC.

b) Town Hall meeting at RG will be on April 27th at 2:30 in room A-121. Refreshments will be served.

c) Waiters Luncheon & Auction is April 28th at 11:30 at the ASC. Few people are planning on attending although the concept and intention is good with proceeds going to scholarships. Many people are uncomfortable attending because of antics at past luncheons which cheapen the purpose. The auction online seems to be a reasonable fundraiser.

III. New Business:

Announcements:

a) Maintenance – Staff hours for maintenance are being adjusted to provide for extra and outside usual hours events. The hours for next year may be revisited when the contract is renewed in the Fall. Members felt that there still seems to be an insufficient number (2) of cleaning staff during the day and that these two individuals don’t have enough time to keep the bathrooms clean with the volume of people using them. People also mentioned that they are aware that computers and copiers without keys/passwords are being

used at night when maintenance personnel are present since paper supplies are depleted overnight.

b) Facilities update – Safety strips are being or have been installed on the stairs in the A & B buildings. Please let Olga know if there are areas still needing to have these installed or if some have already begun to peel off.

c) Elevators in the B building are being repaired during the next 3 months.

d) Volunteer resource fair is being held on the April 26th from 9 to 1.

Employee of the Month – still need nominations, especially for January. The celebration will be scheduled for May 4th from 2-4 in A-121.

Student Campus Activity Update

a) Health Fairs are supposed to be preplanned and better organized

b) Notice of campus events are to be posted in all buildings with 1 month’s notice (coordinated through Dr. Mitchell’s office)

c) Asian Pacific Islander event scheduled in July at VV from 11-2; also plans for Oktoberfest in the fall

d) Health Fairs will be held next Spring at all campuses from 9-1

IV. Other Business:

All materials for posting on bulletin boards need to go through Abraham Mejia at Student Services. Each department which has bulletin boards has the responsibility to remove unapproved postings. This is not the responsibility of the Campus Police. Campus Cleanup – We will plan a campus cleanup in the fall this year.

Meeting adjourned at 4:30 p.m. Next scheduled meeting will be held during the Fall semester unless something urgent necessitates a meeting during the summer.

rio grande improvement team - el paso … committee minutes...members in attendance: dr. paula...

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