risk assessment - covid-19 · 2020-07-01 · generic risk assessment for ncc schools and subscribed...

Generic Risk Assessment for NCC Schools and subscribed Academies v2.5 June 2020

Rosehill Whole School Risk Assessment 1st June Onwards: Covid-19 v.2.5 ( of 37)

Status: Risk Assessment based on NCC template v2.2

School/Academy: Risk Assessment version 2.5 Date of assessment 1.6.2020

Rosehill School Reviewed 29th June 2020

Who might be harmed? Pupils, staff, visitors and contractors How many are affected? Whole School

Summary of information from the Government “From week commencing 1 June at the earliest, we will be asking primary schools to welcome back children in nursery, reception, year 1 and year 6, alongside priority groups. Each setting’s circumstances will be slightly different. Any setting that cannot achieve…small groups at any point should discuss options with their local authority or trust. This might be because there are not enough classrooms or spaces available in the setting or because they do not have enough available teachers or staff to supervise the groups. Solutions might involve children attending a nearby school. If necessary, settings have the flexibility to focus first on continuing to provide places for priority groups and then, to support children’s early learning, settings should prioritise groups of children as follows:

• early years settings - 3 and 4 year olds followed by younger age groups

• infant schools - nursery (where applicable) and reception

• primary schools - nursery (where applicable), reception and year 1 Source: Coronavirus (COVID-19): implementing protective measures in education and childcare settings (12th May 2020)

Information about Rosehill School

Rosehill is an all-age, 114-place, special school for pupils with autism aged 4 to 19. The pupils attending the school have an extremely wide range of associated learning needs as well as a complex profile of additional needs: speech, language and communication, therapeutic, physical, sensory, medical, behavioural and emotional wellbeing challenges. When the lock-down commenced on 23rd March, a site survey and risk assessment were completed in line with government and local guidance. Approx. 12% of pupils have been attending Rosehill since; children of key workers critical to the COVID-19 response and those at a high risk (i.e. risk assessments/EHC Plans).

Appendices

A. PHE ‘Education Guidance’ poster B. NHS ‘Hand Washing’ poster C. Rosehill School Safe Working Practice for Staff poster

Decision date Decision summary Decision notes

1st June 2020

• So that the school could discover how to meet the guidance of the DFE, an extensive review and health & safety risk assessment of the site, pupils and staff was carried out. The conclusion is that to meet the requirements, the school can only accommodate approx. 17% of its number on roll.

• This will allow the school to continue to accommodate the most vulnerable pupils and children of key workers, allowing a small increase and giving some capacity to meet any urgent demand.

• Therefore, in working towards a phased return of more pupils as can be safely catered for in the school setting, and to support individual risk assessments and health and safety measures, from 1st June the school have offered a place to only an additional small number of pupils. Those already attending can continue to do so.

• A return to school is not envisaged until after the summer holidays for the majority of pupils, unless the guidance from the Department for Education changes radically and the virus retreats significantly.

• The situation will remain under constant review; more children will only be admitted when our risk assessments indicate that it is as safe as it can be/ if staffing levels fall to levels where safety cannot be assured then there will be a review of class/ school closure.

The health and safety risk assessment included:

• The Site Manager reviewed the Square Meterage of the site and social distancing guidance, and what the school could physically accommodate in order to comply.

• Staffing capacity and wellbeing i.e. safety of staff, health needs, wellbeing, feedback/views and training.

• Making case by case assessments of the health, care, behavioural, wellbeing and safeguarding needs of the pupils, taking into account their EHC Plan.

• Assessing the ‘stay at home risk assessments’, and parents/carers views (many parents have said that they didn’t want their child to return to school at present).

• Other factors relating to school operations were also considered i.e. health training, staggered lunchtimes/ arrival & departure for staff and pupils, transitions around school, PPE, outdoor space & equipment, cleaning requirements.

30.6.2020 • In line with LA and government guidance received w/c 15th June 2020, the school has reviewed this risk assessment to ensure current guidelines have been considered and where required, actions have been taken. See yellow highlighted sections and appendices.

• Staff information, see yellow highlighted sections.

https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings



Hazard Aspect Possible control measures ✓ if in place

if not or n/a

Where: state action to be taken with timescales any additional control measures ✓ site specific details

Residual

Risk rating

High, medium, low

1. Communication Staff 1.1. This completed risk assessment is shared with staff. Signatures

are obtained. ✓ • The completed risk assessment will be

shared with all staff on 1st June, during the schools Health & Safety Inset Day.

• The risk assessment will be refreshed with staff on a weekly basis via staff briefing sessions/ emails.

LOW

LOW

1.2 Staff are encouraged to give regular feedback on the effectiveness of these control measures and plans, share suggestions and help identify ‘touch points’ across the school to support with cleaning plans.

✓ • Rosehill runs an open-door policy; staff are encouraged to provide feedback.

• Headteacher/ SLT will be on site at all times.

• A staff briefing session is held daily along with regular health and safety toolbox talks.

• Induction processes in place for new/ returning staff.

Parents/carers, pupils and visitors

1.3 The relevant control measures from this risk assessment are communicated to parents, carers, pupils and visitors. Signage is installed wherever necessary as a reminder.

✓ • The current Public Health England poster (Appendix A) & NHS ‘Hand Washing’ poster (Appendix B) is in reception, all staff rooms, shared space and toilets.

• The multimedia screens across the school, will display social distancing videos and hand washing guidance.

• Signage has been updated to reflect new information and systems. This will be reviewed on a regular basis.

• Letter to parents 18.5.2020 – including Health and safety statement While we have done all we can to ensure the environment is as safe as it can be and to minimize the risks in line with Government and LA guidance on health and safety measures in schools, at no point can we guarantee that there will be no risk especially as many of our pupils do not understand social distancing and will need additional close support.

• Non-essential visitors are asked to remain

LOW




if not or n/a


Residual

Risk rating

High, medium, low

away from site.

1.4. Other measures in place for those attending site. ✓ • It is not the school’s responsibility to supply face covering for staff’s journey to and from school however this is considered when the staff rota is put in place.

• Please see link for how to make a face covering

: https://www.gov.uk/government/publications/how-to-wear-and-make-a-cloth-face-covering/how-to-wear-and-make-a-cloth-face-covering

• The main entrance gates intercom and fob are cleaned every morning.

• Staff to initiate Rosehill School Safe Working Practice for Staff poster protocol (Appendix C) on arrival.

• On arrival all staff/visitors are required to wash hands or use the sanitiser provided on reception.

• 2-metre gap recommended around the school site.

• The SLT have reviewed work schedules including start & finish times/shift patterns, working from home etc. to reduce number of workers on site at any one time.

• TEAMS to be used instead of face to face meetings.

• Ensuring sufficient breaks for staff.

• Staff/ parents have been informed about the need for self-isolation as advised by

LOW

https://www.gov.uk/government/publications/how-to-wear-and-make-a-cloth-face-covering/how-to-wear-and-make-a-cloth-face-covering







if not or n/a


Residual

Risk rating

High, medium, low

the Government.

• Parents are asked not to send children showing any of the signs of Covid-19.

2. Contracting / transmitting Covid-19

Preventing symptomatic persons attending school

2.1. Staff and pupils who report the following symptoms remain at home for 7 days. Their household members must remain at home for 14 days: o a high temperature – this means you feel hot to touch on your

chest or back (you do not need to measure your temperature) o a new, continuous cough – this means coughing a lot for more

than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)

o loss or change to your sense of smell or taste – this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal.

✓ • Information regarding ‘symptoms’ has been communicated by the Headteacher/SLT to all staff and parents/carers on a regular basis, throughout this period (via emails/ welfare checks/ school comms/ website updates/ letters).

• Staff should notify their line manager if they/ a member of their household displays symptoms.

• Parents should notify the school if their child/ a members of their household display symptoms.

MEDIUM

LOW

LOW

2.2. Pupils, parents/carers and any visitors, such as suppliers, are informed not to enter the school if they are displaying any symptoms of coronavirus.

✓ • Information regarding ‘symptoms’ has been communicated by the Headteacher/SLT to all staff, parents/carers and visitors, on a regular basis, throughout this period (posters/ via emails/ welfare checks/ school comms/ website updates/ letters).

2.3. The latest NHS/PHE test and trace information has been shared with staff and parents.

✓ • Information regarding ‘testing’ has been communicated by the Headteacher to all staff and parents/carers as the information has been received by the school (via emails/ welfare checks/ school comms/ website updates/ letters).

• Rosehill will follow guidance, received from relevant organisations, regarding testing, and will communicate this guidance to all staff and carers/parents, as required.

• A letter explaining what information will be shared under the new track and trace has been sent to all parents and shared with all staff.(see appendix 4)




if not or n/a


Residual

Risk rating

High, medium, low

Reducing the number of persons on site

2.4. Staff work from home if they can – they only travel to work when they absolutely cannot work from home.

✓ • A risk assessment has been completed to review the number of persons the school can physically accommodate in order to comply with current guidance.

• Staffing and pupil allocation is completed on a 2-week rota. The following are considered:

o Number of children in school. o Medical needs of children in school. o Individual behaviours of the pupils. o Necessary staffing ratios.

• Part-time placements have been implemented for some pupils (where appropriate).

• Staff/pupils attending school, are working in ‘bubbles’.

LOW

LOW

LOW

LOW

2.5. Contractors undertaking statutory testing and emergency repairs are permitted on site. They are advised to arrive and leave site avoiding pupil pick up and drop off times and the number and duration of face to face contacts with adults is limited as far as possible (e.g. 15 minutes). 2 metre social distancing protocols are followed when they are indoors on site.

✓ • Only contractors carrying out maintenance deemed as essential to ensure the safe running of the school, are currently allowed on site.

• All essential visitors are asked to read and follow guidance on: Appendix A -PHE ‘Education Guidance’ poster & Appendix B - NHS ‘Hand Washing’ poster.

2.6. Parents/carers are informed that if their child needs to be accompanied to the school, only one parent/carer should attend.

✓ • Parents/carers are informed not to enter the school building unless they have a pre-arranged appointment or in an emergency situation.

• Parents/carers and transport teams have been asked to remain in their vehicle when accessing the school grounds.

2.7. Conversations with parent/carers are held on the telephone wherever possible. Parents/carers are informed not to enter the school building unless they have a pre-arranged appointment or in an emergency situation. The 2-metre social distancing rule applies to these meetings and kept as short as possible (e.g. 15 minutes).

✓ • Parents/carers are informed not to enter the school building unless they have a pre-arranged appointment or in an emergency situation.




if not or n/a


Residual

Risk rating

High, medium, low

2.8. Non-essential visitors are asked to remain away from site. In determining whether the visitor is essential consider whether the meeting can be undertaken remotely, whether there are any other health and safety, financial or other significant implications of not undertaking the visit.

✓ • Non-essential visitors are asked to remain away from site.

• Only visitors carrying out essential provision, would be allowed on site, and would be asked to read and follow guidance on: Appendix A -PHE ‘Education Guidance’ poster & Appendix B - NHS ‘Hand Washing’ poster.

MEDIUM

LOW

LOW LOW

LOW

LOW

2.9. Coronavirus risk assessments / operational procedures are requested from essential visitors such as contractors and other non-school based services prior to any proposed visit. A dialogue is undertaken between the visitors and the school regarding the schedule of the visit including any rooms to be visited.

✓ • All essential contractors have to register with the site manager, an appointment will only be granted after the suitable working plan, method statement and risk assessment have been provided and agreed.

2.10. Peripatetic visitors who would closely mix with staff and pupils are avoided if possible as there is a greater risk of contracting and transmitting Covid-19 to multiple schools. If allowed in school, school photographers will need to follow strict social distancing and hygiene guidelines.

✓ • All external services have been suspended.

2.11. Volunteers are not re-engaged unless essential. ✓ • Volunteers are not currently permitted on site.

2.12. Governor visits are cancelled and meetings held virtually. ✓ • Governors meetings are currently being held virtually.

2.13. Parent evenings are cancelled. ✓ NA

2.14. School performances are not held unless they are filmed and recorded or live streamed (parental permission required).

✓ • All summer term school performances have been cancelled at present.

2.15. Sports days could be held if parental access is not via the school building, and strict social distancing of parents/careers and pupils within their group bubble is guaranteed on the school field or playground. Hygiene will need to be considered with any equipment.

✓ • Sports day has been cancelled this academic year.




if not or n/a


Residual

Risk rating

High, medium, low

Persons at higher risk of becoming seriously ill

2.16. Staff and pupils in the “clinically vulnerable” and “clinically extremely vulnerable” categories have been identified.

Staff and pupils living with someone in the “clinically vulnerable” and “clinically extremely vulnerable” categories have been identified.

Note that research is being undertaken by PHE following reports that deaths among black, Asian and minority ethnic (BAME) groups are disproportionately high.

A report by Public Health England found that other things might also mean you are more likely to get seriously ill from coronavirus. These include:

• your age – your risk increases as you get older

• being a man

• where in the country you live – the risk is higher in poorer areas being born outside of the UK or Ireland

✓ • Leaders have regular contact with staff to determine their health and wellbeing.

• Reviewing health needs, has been part of the schools ongoing risk assessment; those shielding, medical needs etc. This information has been confidentially recorded.

• Teachers have had regular contact with parents/ carers to determine the health needs of the pupils. This has been part of an ongoing risk assessment for pupils; includes health care plans, shielding, medical needs and reviewing behaviour plans. This information has been recorded on SIMS and shared with relevant team e.g. paediatrician.

• The health and wellbeing of staff/pupils will be continually reviewed and risk assessments will be updated as required.

• The Headteacher has reviewed the information from NCC 27.5.2020, to determine if any additional actions are required to support staff from black, Asian and ethnic communities. Email sent to all staff 28.5.2020 with update. Letters to be sent and meetings will be held with staff w/c 1.6.2020 by Headteacher and Deputy Head.

• For all staff noted within the guidance as requiring additional care in relation to hand hygiene/ general hygiene, line managers will keep staff informed of any changes and meet with them as required to assess any risk.

MEDIUM

MEDIUM

2.17. Guidance is strictly followed for “clinically vulnerable” and “clinically extremely vulnerable” groups of staff, pupils and those that have household members in these categories. Individual risk assessments have been completed for: o Staff in the clinically vulnerable category o Staff who have household members in the extremely vulnerable

✓ • Leaders have had regular contact with staff groups to determine their health and wellbeing.

• This information has been part of an ongoing risk assessment; shielding, medical needs, family needs etc.




if not or n/a


Residual

Risk rating

High, medium, low

category o (Staff in the extremely vulnerable category will be shielding at

home and therefore no risk assessment is required)

• This will be continually reviewed and risk assessments will be updated as required.

School Visits 2.18. All school off-site visits are cancelled apart from those in the immediate locality (Category A venues). Indoor visits are allowed where strict hygiene procedures are followed and social distancing can be maintained at the venue. Outdoor visits (allotments, parks) are encouraged.

✓ • All off-site visits have been cancelled, at present.

NA

Undertaking CPR 2.19. The following information has been shared with school first aiders: Resuscitation Council UK Statement on COVID-19 in relation to CPR and resuscitation in first aid and community settings www.hse.gov.uk/coronavirus/first-aid-and-medicals/first-aid-certificate-coronavirus.htm

✓ • Information regarding CPR will be emailed to all first aiders and reviewed during the Health & Safety Inset Day 1st June (First aid tool box talk).

• The new HSE guidance has been shared with all first aiders on 26th of June 2020

MEDIUM

Persons becoming symptomatic whilst in school

2.20. If anyone becomes unwell with a new, continuous cough or a high temperature in an education or childcare setting, they are sent home and advised to follow the COVID-19: guidance for households with possible coronavirus infection guidance. If a child is awaiting collection, they are moved, if possible, to a room where they can be isolated behind a closed door, depending on the age of the child and with appropriate adult supervision if required. Ideally, a window should be opened for ventilation. If it is not possible to isolate them, they are moved to an area which is at least 2 metres away from other people. If they need to go to the bathroom while waiting to be collected, they use a separate bathroom if possible. The bathroom is cleaned and disinfected using standard cleaning products before being used by anyone else.

✓ • In the event of a member of the school community presenting with COVID-19 symptoms, the schools Dance Studio will be used as a quarantine room.

• The Dance Studio is approx. 80m2 with 2 Velux style roof windows giving good ventilation, a vinyl floor and no soft furnishings.

• There is a private adjacent toilet area.

• A pod from one of the unused classrooms will be placed in the room. (See Site Manager for floor plans).

• If a member of staff presents with symptoms, they will be sent home, and cover provided.

MEDIUM

MEDIUM

2.21. If a member of staff has helped someone who was unwell with a new, continuous cough or a high temperature, they do not need to go home unless they develop symptoms themselves (and in which case, a test is available) or the child subsequently tests positive. They should wash their hands thoroughly for 20 seconds after any contact with someone who is unwell.

✓ Staff and pupils who report the following symptoms remain at home for 7 days. Their household members must remain at home for 14 days:

o a high temperature – this means you feel hot to touch on your chest or back (you do not

https://www.resus.org.uk/media/statements/resuscitation-council-uk-statements-on-covid-19-coronavirus-cpr-and-resuscitation/covid-community/



http://www.hse.gov.uk/coronavirus/first-aid-and-medicals/first-aid-certificate-coronavirus.htm

http://www.hse.gov.uk/coronavirus/first-aid-and-medicals/first-aid-certificate-coronavirus.htm

https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance

https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance




if not or n/a


Residual

Risk rating

High, medium, low

Cleaning the affected area with normal household disinfectant after someone with symptoms has left will reduce the risk of passing the infection on to other people. See the COVID-19: cleaning of non-healthcare settings guidance.

need to measure your temperature) o a new, continuous cough – this means

coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual)

o loss or change to your sense of smell or taste – this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal.

2.22. As part of the national test and trace programme, if other cases are detected within the cohort or in the wider setting, Public Health England’s local health protection teams will conduct a rapid investigation and will advise schools and other settings on the most appropriate action to take. A larger number of other children, young people may be asked to self-isolate at home as a precautionary measure – perhaps the whole class, site or year group. Where settings are observing guidance on infection prevention and control, which will reduce risk of transmission, closure of the whole setting will not generally be necessary.

✓ As above.

MEDIUM

Hygiene 2.23. Correct handwashing and good hygiene are followed by staff, pupils, visitors and contractors. Pupils wash their hands at the designated times during the day and after certain activities:

o On arrival at school o After breaks and sport activities o Early Years: after using wheeled bikes, trikes and other large,

movable toys o Before cooking and eating o After sneezing or coughing o After using the toilet o Before leaving home

✓ • Stringent hand washing advised to all staff and pupils.

• Hand washing facilities with soap and water in place.

• Disposable hand towels in place for drying.

• Stock management process in place and reviewed.

• Good personal hygiene promoted; e.g. sneezing into elbow/ tissues disposed of in pedal bins.

• All staff adhere to Appendix C Rosehill Schools Safe Working Practice for staff poster (personal hygiene section) and Appendix B - NHS guide to ‘Hand

LOW

https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings





if not or n/a


Residual

Risk rating

High, medium, low

Washing’ to be adhered to.

• Alcohol gel sanitisers available when hand washing facilities are unavailable.

• Staffing ratios will enable supervision of pupil handwashing.

• Strict Hygiene rules in classrooms include:

• Washing hands on entry and departure.

• Washing hands every hour/ regularly throughout the day including before and after transitions.

• Washing hands if face is touched, all children to be told to wash their hands if seen touching face (see visual prompts).

• All hand contact surfaces to be cleaned throughout the day.

• If children have symptoms, steps in place to minimise the risk of transmission through safe working procedures.

LOW

2.24. Wherever possible, individual groups of staff (the class bubble) are allocated their own toilets. This ideally would be their own toilet block. Alternatively, extra cleaning can be implemented.

✓ • All shared staff toilets have been identified and allocated cleaning wipes and a pedal bin to dispose of the used wipes.

• Staff have been asked to wipe down both sides of the toilet seat and the flush button after use.

• Good hand hygiene is promoted across the school (see above).

• Staff to inform Site Manager when resources become low.




if not or n/a


Residual

Risk rating

High, medium, low

2.25. Posters are displayed in every classroom to be used, at the main entrance or front office, in places visible to those at the school gate if possible, in the staffroom and in all toilets and reminders given to pupils. Particular pupil groups are encouraged where possible not to touch their faces or to put objects in their mouths.

✓ • The current Public Health England poster Appendix A Education Guidance is in all staff rooms, shared space and toilets.

• The multimedia screens across the school, will display social distancing videos and hand washing guidance.

• Hand washing and best practice hand hygiene posters are across school Appendix B - NHS ‘Hand Washing’ poster.

• Appendix C Rosehill Schools Safe Working Practice for Staff poster is available.

• Signage has been updated to reflect new information. This will be reviewed regularly.

LOW

LOW

LOW

MEDIUM

2.26. Adequate soap / hand sanitizer and tissues are available for pupils and staff throughout the school and for visitors arriving at the main reception. Soap and water are the preferred choice; hand sanitizer is used when the use of soap and water is not practical.

✓ • Hand washing with soap and water is the best practice. Hand hygiene is promoted across the school (see above).

• A COVID resource box containing cleaning and hygiene equipment, including tissues will be signed out on a daily basis by each ‘bubble’ group.


2.27. Where possible, all spaces are well ventilated using natural ventilation (opening windows) or ventilation units

✓ • All the classrooms being used have more than one opening windows.

2.28. Adequate necessary Personal Protective Equipment (PPE) is available for cleaning tasks, personal care, certain medical procedures and in the event that someone becomes symptomatic on site. Reference

Training and instruction have been provided for the putting on, removing and disposal of PPE.

Risk assessments in place for medical procedures have been reviewed in light of the pandemic (contact the medical professional who created or assisted with the creation of the risk assessment)

✓ • The school currently has adequate PPE and cleaning products and this is monitored daily to maintain a good supply for staff.

• PPE is provided for staff/essential visitors to use as and when required throughout the school day, including for personal care.

• PPE instructions and training are provided as and when necessary. Also, available on request.

• Staff have been shown and know to dispose

https://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-care/safe-working-in-education-childcare-and-childrens-social-care-settings-including-the-use-of-personal-protective-equipment-ppe




if not or n/a


Residual

Risk rating

High, medium, low

and in particular noting whether any additional PPE is necessary. of all PPE into the yellow controlled waste bins. See Appendix C - Rosehill School Safe Working Practice for Staff poster.

• NOTE: If staff wish to wear face coverings, staff to request a discussion with the SLT.

MEDIUM

LOW

MEDIUM

2.29. Arrangements for dealing with bodily fluids are in place. The risk assessment has been completed and appropriate disposal procedures are in place.

✓ • A safe working practice is already in place at Rosehill and a resource kit is available in all staffrooms.

• Staff will receive the updated copy of The Bodily Fluids Risk Assessment & Safer Working Practice on 1st June.

2.30. The best choice of bins for used tissues is a lidded bin with a pedal as you will not need to physically touch the bin lid and the tissues will be safely stored.

Lidded swing top type bins will require the person disposing of the tissue to touch the lid, potentially contaminating it. Although that person disposing the tissue should wash their hands afterwards, the next person to use the bin who is disposing general waste may not wash their hands afterwards and potentially contaminate their hands. Therefore, if these are used then they should be only for the disposal of tissues and labelled as such perhaps with a reminder to wash their hands afterwards.

Bins without lids shouldn't be used for tissues but can be used for general waste and/or paper towels used to dry hands after washing them. Site staff / cleaners wash their hands after emptying the bins.

✓ • Pedal bins have been purchased - these will be labelled ‘tissues only’ and will be placed in the learning areas being used.

• The bins will be sanitized regularly by the Site Manager.

• The bin liners will be tied and placed into another bag and stored for 72hours by the Site Manager before disposal.

2.31. Schools that have not had a lengthy closure: A full deep clean of the premises should not be necessary unless it has been required by Public Health England. However, all touch surfaces should be given priority for cleaning, as should have been the case during the partial opening.

✓ • The Nottingham City Cleaning Service has been completing a thorough daily cleaning plan across the school, with sufficient cleaners available to allow for enhanced cleaning levels, as the school has been running throughout the entire lockdown period.

2.32. Sufficient ongoing cleaning in areas occupied by staff and pupils. (Areas that are not occupied can be secured and cleaning does not need to take place in these areas for infection control

✓ • The school has produced an additional checklist for the Nottingham City Cleaning Service of tactile surfaces within classrooms/




if not or n/a


Residual

Risk rating

High, medium, low

purposes). Frequently touched surfaces and touch points are cleaned using sanitizing chemicals. These include toys, books, desks, chairs, door handles and push plates, sinks, toilets, light switches and bannisters.

The frequency of necessary cleaning has been identified.

other areas. This will be used to plan an effective program of control and disinfecting.

MEDIUM

MEDIUM

LOW

LOW

LOW

LOW

2.33. Teaching staff may wish to clean articles or areas within the classroom during the school day e.g. books after being touched by pupils, touch points within their class, in the event a pupil has sneezed near to an item or dropped a used tissue on a table:

It is safest that teaching staff use sanitising wipes for this purpose. If other cleaning chemicals are used then additional COSHH risk assessments, training and PPE may be required. These chemicals should be purchased in the dilution ready for use, kept in the original bottles and stored securely within the classroom.

✓ • A COVID resource box containing cleaning and hygiene equipment will be signed out on a daily basis by each ‘bubble’ group. The box will include a cleaning checklist for staff. (See Site Manager for COSSH records).

2.34. Soft furnishings, soft toys and toys that are hard or impossible to clean (such as play dough or those with intricate parts) have been removed from use.

✓ • During the Health & Safety INSET Day 1st June, the resources appertaining to this point will be reviewed and removed/ locked away, as required. (See Site Manager for room plans).

2.35. Unnecessary items are removed from classrooms and other learning environments where there is space to store it elsewhere.

✓ • During the Health & Safety INSET Day 1st June, the resources appertaining to this point will be reviewed and removed/ locked away, as required. (See Site Manager for room plans).

2.36. Activities are avoided which involve passing items around a class. The sharing of stationery, books and other resources and equipment is avoided where possible. Consider labelling items with pupil’s names.

✓ • Staff will use a tray with each child’s resource for the day and sharing is strongly discouraged.

• This is cleaned at the end of the day.

2.37. Shared materials and surfaces are cleaned and sanitised more frequently. Resources for activities such as painting, sticking, cutting, small world play, indoor and outdoor construction activities are washed before and after use.

✓ • Staff will use a tray with each child’s resources for the day. These will be cleaned at the end of the day.

• Sharing of resources is strongly discouraged.




if not or n/a


Residual

Risk rating

High, medium, low

2.38. Teachers should make sure they wash their hands and surfaces, before and after handling pupils’ books.

✓ • Staff will use correct handwashing and good hygiene before and after handling pupil books.

LOW

LOW

LOW

2.39. The amount of shared resources that are taken home are limited and exchange of take-home resources between children, young people and staff is limited.

✓ • Staff will not send home any resources shared with other pupils.

2.40. Ensure that reusable drinking cups are not shared between pupils. Consider replacing reusable drinking cups with disposable cups.

✓ • Due to the small class sizes, the children are given individual cups, which are stored in their own resource tray and cleaned at the end of the day.

2.41. Wherever possible contactless payments are accepted on site rather than cash. In the event that this isn't possible, office staff should wash or sanitise their hands immediately after handling any coins.

✓ • The school is looking into taking contactless payments in the future, but at the moment when the office staff have been supplied with hand sanitiser and instructed on good hand hygiene.

2.42. Children and staff are encouraged to flush toilets with the lid down to avoid the possibility of an aerosol. Where there are toilets without lids in nurseries a temporary cover is placed over the toilet when staff have to flush nursery toilets.

✓ • After an inspection of the toilets used in the school it was identified that the primary department did not have lids on the toilets. These have been ordered.

• Staff have been updated at morning briefing.

2.43. Guidance is followed with any proposed singing in schools. ✓ • Singing occurs only within small bubbles groups. Alternative such as use of music has been ap[plied. Class areas are ventilated where possible. The choir is currently suspended.

Cleaning & Touchpoints

2.44. Create a list of touch points and surfaces that will receive regular cleaning. These will include door handles, WC flush handles, WC vanity surfaces, taps, push plates, dining tables, door and gate entry systems, photocopier control panels.

✓ • Stringent cleaning schedules have been implemented in the school by Rosehill and Nottingham City Council Cleaning Service.

• Hard surfaces have been cleaned prior to disinfecting.

• A combined detergent disinfectant solution or chlorine-based cleaner is being used.

• Extra attention is being given to frequently touched areas and surfaces, e.g. doors, toilets, stair rails, phones, light switches and

MEDIUM




if not or n/a


Residual

Risk rating

High, medium, low

door fobs.

• All shared staff toilets have been identified and allocated cleaning wipes and a pedal bin to dispose of the used wipes.

• Staff have been asked to wipe down both sides of the toilet seat and the flush button after use.

• Good hand hygiene is promoted across the school (see above).


• Hand towels (disposable) and hand wash are checked and replaced as needed.

• Rosehill staff will use spray & cleaning wipes throughout the day for commonly touched areas such as tables and door handles as required.

• If any consumables require restocking please contact site manager.

• The school has produced an additional checklist for the Nottingham City Cleaning Service of tactile surfaces within classrooms/ other areas. This will be used to plan an effective program of control and disinfecting.

• Only one toilet will be used in the classes in the primary department. (See Site Manager for room plans).

2.45. Touchpoints are reduced by propping open non-fire doors. Fire doors can only be held open throughout the school day with dedicated automatic closing devices.

✓ • Internal classroom doors will be risk assessed by staff, and propped open, if required. External fobbed doors will remain on the fob system for the safety of the pupils.

LOW

LOW

2.46. Only use touch screen signing in systems if it can be ensured that only the bar code reader is used or hands are sanitised straight afterward after touching and the screens are cleaned on a regular basis at appropriate times.

✓ • All staff are encouraged to use the fob reader on the signing in system, the screen is cleaned through the day by one of the site/admin team.

• The screen to the printer in the admin and




if not or n/a


Residual

Risk rating

High, medium, low

café area will be cleaned through the day by the IT technician.

• A checklist for each, will be next to the equipment for staff.

2.47. Consider whether drinking fountains need to be taken out of action.

✓ N/A

Site to site visits 2.48. Staff who travel from school to another site during work hours for work purposes (i.e. not the commute) on public transport have been provided surgical face masks or the following information: https://www.gov.uk/government/publications/how-to-wear-and-make-a-cloth-face-covering/how-to-wear-and-make-a-cloth-face-covering

NA NA

3. Contracting / transmitting Covid-19 – Social Distancing- The “Bubble” Model

Principles:

“We know that, unlike older children and adults, early years and primary age children cannot be expected to remain 2 metres apart from each other and staff. In deciding to bring more children back to early years and schools, we are taking this into account.

You should, therefore, work through the hierarchy of measures set out in implementing protective measures in education and childcare settings:

• avoiding contact with anyone with symptoms

• frequent hand cleaning and good respiratory hygiene practices

• regular cleaning of settings

• minimising contact and mixing

It is still important to reduce contact between people as much as possible, so children, young people and staff where possible, should only mix in a small, consistent group and that small group should stay away from other people and groups. If you can keep older children within those small groups 2 metres away from each other, you should do so. While in general groups should be kept apart, brief, transitory contact, such as passing in a corridor, is low risk.” Source: DfE Planning guide for primary schools

Parents and pupils travelling to school

3.1. Parents/carers and pupils are encouraged to walk or cycle to the school where possible.

✓ NA

Drop off and collection arrangements

3.2. Drop-off and collection times are staggered. Specific arrangements are determined where parents/carers have children in different year groups.

✓ NA at present, due to small numbers.

LOW

3.3. Parents/carers’ drop-off and pick-up protocols that minimise adult to adult contact are in place. Parents/carers are advised not to congregate in groups on, or directly outside the school premises.

✓ • See Appendix C Rosehill Schools Safe Working Practice for Staff poster (transport section).




https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings

https://www.gov.uk/government/publications/preparing-for-the-wider-opening-of-schools-from-1-june/planning-guide-for-primary-schools#familiarise-yourself-with-the-maximum-safe-group-size




if not or n/a


Residual

Risk rating

High, medium, low

Transport to School 3.4. Consider how children and young people arrive at the education or childcare setting, and reduce any unnecessary travel on coaches, buses or public transport where possible. Ref: Coronavirus (COVID-19): safer travel guidance for passengers

✓ • All transport staff have been asked to stay in cars at drop off and collection of children.

• Rosehill staff are to wear the provided PPE (disposable aprons and gloves).

• Staff, where possible, to maintain a safe distance between each other (2 metres).

• On entering the classroom children are encouraged to wash hands, supervised as necessary.

• See Appendix C Rosehill Schools Safe Working Practice for Staff poster (transport section, also handed to transport staff).

MEDIUM

Foyer / Reception 3.5. Consider marking the ground directly outside the front entrance with tape or temporary paint at 2 metre intervals and display instructional signage.

✓ • Signs, for 2 metre intervals, have been purchased and will be placed across the whole of the school site. LOW

LOW

LOW

3.6. Consider marking the floor of the foyer with tape at 2 metre intervals, and in doing so identify how many individuals (or pairs of individuals from the same household) can safely be present in the foyer at any one time.

Instructional signage is displayed.

Office staff to only allow this identified number in the foyer at any one time – the front entrance door will need to be on the door entry control system if installed.

✓ • Signs, for 2 metre intervals and one-way systems, have been purchased and will be placed across the whole of the school site where applicable.

• Parents have been asked not to attend the school site.

3.7. Existing reception screens are kept in the closed position wherever possible. Floor markings are installed if screens are not in place and there is no other barrier preventing the visitor approaching 2 metres from the receptionist.

✓ • The admin team will keep the reception screen closed, wherever possible.

• Signs, for 2 metre intervals, have been purchased and will be placed in reception.

Office 3.8. Consider splitting administration staff with staff working from home on alternate days. For larger teams fixing these splits (cohorting), so that where contact is unavoidable, this happens between the same individuals.

✓ • The main reception will be staffed by two people on any one day.

LOW

https://www.gov.uk/guidance/coronavirus-covid-19-safer-travel-guidance-for-passengers

https://www.gov.uk/guidance/coronavirus-covid-19-safer-travel-guidance-for-passengers




if not or n/a


Residual

Risk rating

High, medium, low

3.9. The office layout has been examined such that workstations that are usable at the same time (i.e. 2 metres apart) have been identified.

✓ • The office layout has been checked by the Site Manager and has confirmed that this space conforms to 2-metre protocol.

LOW

Staff Room 3.10. Staff can continue to use the staff room if they apply the same social distancing measures:

o Identify seating that can be used 2 metres apart. Tape off other seating.

o Stagger staff breaktimes o Instruct staff not to congregate at the kitchen area.

✓ • Chairs are placed in appropriate positions in staffrooms and staff will be informed of the maximum capacity in these areas/ social distancing/ bubbles:

• Central School = 13

• Primary School = 4

• Middle School = 5

• Upper School = 4

LOW

LOW 3.11. Notices promoting hand hygiene and social distancing are

visibly placed in the staff room. ✓ • Hand washing and best practice hand

hygiene posters have been placed in all staff rooms and toilet areas- Appendix B - NHS ‘Hand Washing’ poster.

Corridors, Stairways, Lifts & Playgrounds

3.12. Break times (including lunch) are staggered so that all pupils are not moving around the school at the same time.

✓ • Class sizes are small enough for pupils to eat in their class learning zones, during the school day.

LOW

LOW

MEDIUM

3.13. The timetable and selection of classrooms or other learning environment are selected to reduce movement around the school.

✓ • Class sizes are small enough for pupils to remain in their own class learning zones, during the school day, including use of own playground areas.

• In the event of wet weather, children will remain in their allocated areas indoors.

3.14. Consider one-way circulation, or place a divider down the middle of the corridor to keep groups apart as they move through the setting where spaces are accessed by corridors.

✓ • The main corridor to the Primary School will be marked down the middle and with tape. Staff will be asked to pass on the left.

• Middle & Upper School can be accessed from the outside area, but care will be needed at the stairs down from the courtyard area to the main drive- staff are encouraged to remember the 2m distancing rule.

• Middle School stairs will require staff to maintain 2m distancing and wait for others and not pass on the stairs.




if not or n/a


Residual

Risk rating

High, medium, low

• The staircases in Upper School will be marked as one up/one down. This will be communicated to staff 1st June H&S Inset Day. (See Site Manager for floor plans).

• Lifts will not currently be used.

Classrooms / teaching and learning

3.15. For primary schools, classes should normally be split in half, with no more than 15 pupils per small group and one teacher (and, if needed, a teaching assistant) – “The bubble”

If there are any shortages of teachers, then teaching assistants can be allocated to lead a group, working under the direction of a teacher if safe to do so.

The identified classes (pupils) do not mix with other classes throughout the school day.

The same teacher(s) and other staff assigned to each group are as far as possible, stay the same during the day and on subsequent days.

Vulnerable children and children of critical workers in other year groups should also be split into small groups of no more than 15.

Desks should be spaced as far apart as possible.

✓ • As Rosehill is an all age special school (4-19), class sizes are usually small. At present, ‘bubbles’ will consist of a maximum of 4 across the school; 2 children and 2 staff.

• Classrooms/ other learning areas:

• A classroom plan will be implemented on 1st June H&S Inset day, where some areas will be closed off to assist with hygiene measures.

• A learning areas plan will be implemented on 1st June H&S Inset day, to assist social distancing and reduce use of shared resources.

• Staff/ pupil interaction:

• Class teachers to oversee pupils within their usual class.

• Class teachers/TA’s to plan timetables/ activities (collaboratively, where possible); including those that can be completed by children independently, where possible (see timetables)

• No close contact activities (2-metre distance where possible)

• Limit the use of sharing of equipment:

• Equipment needed should be allocated to individual pupils

• Equipment should not be used between multiple students, where possible

• Work will not be marked at present, and will remain in school

• Cleaning equipment:

LOW

LOW

3.16. For secondary school classes should normally be split in half, with no more than 15 pupils per small group and one teacher.

If safe to do so, support staff may be drawn on in the event that there are teacher shortages, working under the direction of other teachers in the setting.

The identified classes (pupils) do not mix with other classes throughout the school day.

The same teacher(s) and other staff are assigned to each group and, as far as possible, these stay the same during the day and on subsequent days, recognising for secondary there will be some subject specialist rotation of staff.

Rearrange classrooms and workshops with sitting positions 2 metres apart.

Where very small classes might result from halving, it would be

✓




if not or n/a


Residual

Risk rating

High, medium, low

acceptable to have more than half in a class, provided the space has been rearranged.

• Where equipment has to be used by others in the bubble, cleaning procedures will be followed

• Resources to be cleaned after use

• Behaviour plans:

• All pupils are supervised.

• Children’s behaviour plans and risk assessments to be read.

• Health Care Plans:

• Children’s HCPs to be read.

• Pupils to use toilets one at a time. Staff supervision provided, if required.

• Only essential personal care to be undertaken (e.g. no teeth brushing)

• No lone working to take place.

• Wearing PPE:

• Staff member to wear PPE supplied (disposable apron and gloves).

• PPE is single use and should be changed before attending to another child

• PPE to be disposed of into the yellow controlled waste bins.

• If staff run out of any PPE they should contact the site manager.

NOTE: Pupils not attending, including those shielding, will continue to access home learning resources – also available on the website/ work packs.

3.17. Classrooms are accessed directly from outside where possible.

✓ NA

3.18. Pupils occupy the same classroom throughout the school day where possible. Where different groups of pupils use the same classroom, the area is cleaned adequately in between their

✓ • Class sizes are small enough for pupils to remain in their own ‘bubble’ and occupy the same class learning zone throughout the school day.




if not or n/a


Residual

Risk rating

High, medium, low

occupancies. • Movement around the site is limited. Any movement around the site is supervised.

LOW

LOW

3.19. Teaching approaches have been discussed that keep a distance from children in class as much as possible, particularly close face to face support (noting that it’s understood that this is not possible at all times, which is why hygiene and hand cleaning is so important).

Consider avoiding calling pupils to the front of the class or going to their desk to check on their work if not necessary.

✓ • There is an emphasis on ensuring social distancing (remaining in bubbles’), as much as possible. Therefore, the smallest number of pupils and staff are allocated to a classroom – they are spread out across the school site and remain in their classroom bases throughout the day.

Curriculum 3.20. CLEAPSS Guide to doing practical work in a partially reopened school – D&T, food and Art is followed.

✓ • There will be no Food Technology sessions at present.

• Classes will use their own resources for subjects and will not share whole school resources.

LOW

LOW

3.21. CLEAPSS Guide to doing practical work in a partially reopened school – Science is followed.

✓

3.22. CLEAPSS Guide Organising and managing hands on activities in science, D&T and art in a partially reopened primary school is followed.

School Hall/ lunch time arrangements

3.23. Assembly groups are staggered keeping the same groups of pupils together.

✓ • Assemblies are currently operating virtually and can be viewed from classroom bases.

LOW

LOW

3.24. Halls, dining areas and internal and external sports facilities for lunch and exercise are used at half capacity. If class groups take staggered breaks between lessons, these areas can be shared as long as different groups do not mix (and especially do not play sports or games together) and adequate cleaning between groups is in place, the COVID-19: cleaning of non-healthcare settings guidance is followed.

This could mean having several lunch sittings or serving lunch in more than one location, including if appropriate in a classroom, or asking your caterers to look at other flexible ways of giving pupils access to lunch such that it can be eaten in the small group setting (for example taking cold or ‘packed’ lunches to children in the areas they are in for the day).

✓ • Class sizes are small enough for pupils to remain in their own ‘bubble’ and occupy the same class learning areas throughout the day – the school hall will not be used at present.

• The staff have been supplied with cleaning wipes to clean down equipment before and after children have eaten at the tables.

• Nottingham City Catering staff have been involved in discussions about school plans, safe working practices. Also, meal and serving arrangements; the plan will include a choice from a reduced menu of hot/cold meals.

• Meals will be severed in class bases.

http://dt.cleapss.org.uk/Resource-File/GL344-Guidance-on-practical-work-in-a-partially-reopened-school-in-DT.pdf

http://dt.cleapss.org.uk/Resource-File/GL344-Guidance-on-practical-work-in-a-partially-reopened-school-in-DT.pdf

http://science.cleapss.org.uk/Resource/GL343-Guide-to-doing-practical-work-in-a-partially-reopened-school-Science.pdf

http://science.cleapss.org.uk/Resource/GL343-Guide-to-doing-practical-work-in-a-partially-reopened-school-Science.pdf

http://primary.cleapss.org.uk/Resource-File/P104-Managing-hands-on-activities-in-a-partially-reopened-school.pdf

http://primary.cleapss.org.uk/Resource-File/P104-Managing-hands-on-activities-in-a-partially-reopened-school.pdf






if not or n/a


Residual

Risk rating

High, medium, low

Consider whether floor markings 2 metres apart are required on the occasions when children sit on the school hall floor. Dining room / assembly / exam seating is arranged 2 metres apart.

• Midday supervisors will be allocated to a ‘bubble’ group as per the staffing rota system.

• Midday staff will be included in all H&S updates.

Lecture theatres 3.25. Seating is identified which may be used obeying the 2-metre social distancing protocol.

✓ N/A

Pupil toilets 3.26. Toilets do not become crowded by limiting the number of pupils who use the toilet facilities at one time.

✓ • All classrooms being used have toilets within them apart from Middle school where classes will be assigned a toilet.

LOW

LOW

3.27. Wherever possible, individual groups of pupils (the bubble) are allocated their own toilets. This ideally would be their own toilet block. Alternatively, a set of cubicles and sinks could be divided into two where two classrooms share a single block and signage displayed (consider maturity of pupils in following these rules).

✓ • All classrooms being used have toilets within them apart from Middle school where classes will be assigned a toilet.

• As all classes have their own toilet area and the bubble is maintained, extra cleaning after pupils have used the area is not needed.

Playground and school field

3.28. Lessons or classroom activities could take place outdoors have been identified – outdoor education can limit transmission and more easily allow for distance between pupils and staff.

✓ • Staff have been encouraged to spend as much time as possible outside with pupils.

• This will be re-communicated on 1st June H&S Inset Day.

LOW

LOW

LOW

MEDIUM

3.29. The use of play equipment is examined, ensuring it is appropriately cleaned between groups of children using it, and that multiple groups do not use it simultaneously.

✓ • Class sizes are small enough that no play equipment will need to be shared outside of the class ‘bubble’.

3.30. Pupils playing outside are encouraged to undertake non-touch activities wherever possible. Groups of pupils do not mix.

✓ • Pupils playing outside are encouraged to undertake non-touch activities wherever possible.

• Each class will have their own outside time with no class ‘bubbles’ mixing.

Site 3.31. The risk of air conditioning spreading coronavirus is extremely low:

N/A • None of the rooms being used have air conditioning




if not or n/a


Residual

Risk rating

High, medium, low

If you use a centralised ventilation system that removes and circulates air to different rooms, it is recommended that you turn off recirculation and use a fresh air supply.

You do not need to adjust other types of air conditioning systems.

If you’re unsure, speak to your heating ventilation and air conditioning (HVAC) engineers or advisers.

3.32. Good ventilation is encouraged to help reduce the risk of spreading coronavirus. Fans may be used when windows and/or doors are opened to encourage air changes.

✓ • The staff are encouraged to open as many windows and doors as possible.

After School Clubs 3.33. Consider any after school clubs within your bubble model - pupils from different bubbles during the day should not socially mix in these clubs unless they are siblings.

N/A •

Pupils 3.34. Individual pupils have been identified who may in particular find social distancing challenging when individual practical measures are put in place.

✓ • Individual pupils have been identified who may find social distancing challenging. Individual risk assessments are in place and these are reviewed on a daily basis.

4. Operational issues

Supervision 4.1. Supervision ratios met (general) ✓ • A member of SLT always on site. They will monitor compliance with systems. This will be reviewed regularly with the Headteacher.

• The SLT oversee the staffing rota; ratios are maintained at all times in line with the needs of the pupils.

LOW

LOW 4.2. Supervision ratios met (individual pupil) ✓ As above.

Emergency situations

4.3. In the event of an injury.

• There is always the HT/DHT/AHT on site.

• There is always the site manager/IT tech on site.

• There are always first aiders available across the site (contactable via radio/ calling the office).

• The appropriate paper work should be filled out and given to the SLT.

MEDIUM




if not or n/a


Residual

Risk rating

High, medium, low

4.4. In the event of a fire.

4.5. A child becoming unwell with symptoms

• Due to the small class numbers we are not designating fire wardens at this time. It will be the responsibility of the class team to evacuate in the safest manner to the fire meeting point (main hall/main carpark).

• Social distancing should be maintained as much as possible.

• The class groups (bubbles should be maintained while waiting at the fire meeting point.

• A member of SLT will be at the fire meeting point to make sure the register is correct.

If a child displays symptoms:

• Contact a member of the SLT and office so staffing can be arranged.

• Remove child to the designated quarantine are - Dance Studio.

• Staff member placed with the child to wear PPE supplied (disposable apron and gloves).

• Staff member to maintain a safe distance from child.

• Room to be left 72 hours before cleaning.

LOW

MEDIUM

First Aid 4.6. Adequate number of first aiders (FAW / EFAW) are on site. ✓ • There is an adequate number of first aiders in school on a daily basis. This is considered as part of the 2-week staffing rota; including any child’s medical needs/ personal care needs.

LOW

4.7. Adequate number of paediatric first aiders are on site. (Ref: Early ✓ • There is an adequate number of paediatric

https://www.gov.uk/government/publications/early-years-foundation-stage-framework--2/early-years-foundation-stage-coronavirus-disapplications#eyfs-section-3




if not or n/a


Residual

Risk rating

High, medium, low

years foundation stage: coronavirus disapplication’s and associated risk assessment)

first aiders in school on a daily basis. This is considered as part of the 2-week staffing rota; including any child’s medical needs/ personal care needs.

LOW

Medication 4.8. Necessary pupil medication has been returned to school. ✓ • Health Care Plans have been considered for all pupils in school, and medication has been arranged as required.

• School have liaised with health professionals as required.

LOW

KS3 and KS4 curriculum

4.9. CLEAPSS Guidance for D&T departments returning to school after an extended period of closure is followed.

✓ NA

4.10. CLEAPSS Guidance for science departments returning to

school after an extended period of closure is followed. ✓ NA

5. Site Health and Safety Concerns (General)

Legionella 5.1. Rarely used outlets have been identified taking into account current usage of taps.

✓ • The site has not been closed for any period of time and all statutory testing has been carried out including, hot and cold-water systems. The monitoring logs have been checked by the Vice Chair of Governors 15th May 2020.

LOW

Fire Procedures 5.2. A fire drill has been organised for shortly after the school re-opens. ✓ • The school has not been closed for any period of time and a fire drill was conducted across the whole school 12th May 2020. The school will continue to complete fire drills on a termly basis.

LOW

LOW

5.3. Review of fire evacuation procedures in light of fewer staff and pupils.

✓ • The Site Manager and SLT have reviewed the fire evacuation procedures in light of fewer staff.

• Due to the small class numbers we are not designating fire wardens at this time. It will be the responsibility of the class team to evacuate in the safest manner to the fire meeting point (main hall/main carpark).

• A member of SLT will be at the fire meeting point to make sure the register is correct.

https://www.gov.uk/government/publications/early-years-foundation-stage-framework--2/early-years-foundation-stage-coronavirus-disapplications#eyfs-section-3

http://dt.cleapss.org.uk/Resource-File/GL347-returning-to-school-after-an-extended-period-of-closure.pdf

http://dt.cleapss.org.uk/Resource-File/GL347-returning-to-school-after-an-extended-period-of-closure.pdf

http://science.cleapss.org.uk/Resource/GL345-Guidance-for-science-departments-returning-to-school-after-an-extended-period-of-closure.pdf

http://science.cleapss.org.uk/Resource/GL345-Guidance-for-science-departments-returning-to-school-after-an-extended-period-of-closure.pdf




if not or n/a


Residual

Risk rating

High, medium, low

• This has already been communicated with staff and will be revisited on the H&S Inset Day 1st June. This will also be mentioned daily, during staff briefing sessions.

Various site tasks 5.4. Specific site management tasks are undertaken after re-opening following a lengthy closure*.

✓ • As the school has not been closed, the plan has remained the same for:

• Gas safety checks

• Kitchen equipment is monitored

• Lifts checks

• Access controls and intruder alarms

• Ventilation checks (See Site Managers H&S files).

LOW

6. Personal Health and Safety Concerns (General)

Pupil Behaviour 6.1. The school behaviour policy has been updated to reflect the new rules and routines, and these have been communicated to staff, pupils and parents/carers. Ref: Planning guide for primary schools Annex A: Behaviour principles

✓ • The behaviour policy will be updated as part of Rosehill’s ongoing monitoring process.

LOW

SEN/ High profile pupils

6.2. Individual pupil risk assessments have been reviewed prior to the pupil returning to evaluate any additional measures that may be required. The risk assessments are then subject to regular review if there are any behavioural changes with the pupil on site.

✓ • An individual home/school risk assessment has been completed for all children. This indicates the additional challenges pupils may experience in school. Together with robust behaviour plans already in place, and class sizes being small enough for pupils who will be working on 1:1 basis (in some cases 2:1), behaviour is reviewed daily.

• Staff working in close proximity, to individual pupils, to follow social distancing measures where possible and to use PPE if required.

• Pupils who are finding attending school with different routines and staff changes more challenging and have required physical intervention support from two or more members of staff in close proximity, on a daily/regular basis will be risk assessed which may require the place to be withdrawn.

MEDIUM

https://www.gov.uk/government/publications/preparing-for-the-wider-opening-of-schools-from-1-june/planning-guide-for-primary-schools#annex-a-behaviour-principles

https://www.gov.uk/government/publications/preparing-for-the-wider-opening-of-schools-from-1-june/planning-guide-for-primary-schools#annex-a-behaviour-principles




if not or n/a


Residual

Risk rating

High, medium, low

Physical intervention to only be used in line with BP/RA.

• Social stories and other wellbeing measures are implemented to support understanding of new plans and behaviour.

• Staff to complete daily feedback logs and SLT to review, including information on pupil behaviours that could raise risk level e.g. any spitting. Report to SLT immediately. (See Headteachers file for staffing rota).

LOW

LOW

LOW

6.3. Risk assessments, EHCP, individual healthcare plans and personal emergency evacuation plans are shared with the staff who are in school.

✓ • Staff have access to risk assessments, EHC plans, individual healthcare plans and personal emergency evacuation plans This is done as part of the daily staff briefing. (See Headteachers file for staffing rota).

6.4. Trained staff are available to support pupil personal needs e.g. o lifting, use of hoists o intimate care o managing medical needs including medicines

✓ • The SLT oversee the staffing rota; staffing is arranged taking into account the needs of the pupils including; key workers, personal care and medical needs.

• Staff training/ refreshers are being reviewed regularly by the SLT. (See Headteacher for training records).

6.5. Sufficient Physical Intervention trained staff are on site (see “other issues” below)

✓ • The SLT oversee the staffing rota; staffing is arranged taking into account the staff training including Approach trained staff. (See Headteachers file for staffing rota).

Staff welfare 6.6. Wellbeing support for all staff is in place and also for those that require additional support (ref: HR Trauma process and Bereavement policy).

✓ • Leaders have regular contact with staff groups to determine their wellbeing and workload. This includes, considering workload for senior leaders.

• All staff working from home have regular calls with their line manager to offer support and monitor the staff members wellbeing

• Staff working from home have been provided with home working risk assessment.

• Staff have access to PAM Assist support

MEDIUM




if not or n/a


Residual

Risk rating

High, medium, low

which offers counselling

• Staff are encouraged by the SLT to express concerns during any communications.

• Regular contact provided by the SLT to staff groups in the form of email/ TEAMS.

• SLT will undertake an individual risk assessment for any staff as required in line with current guidance.

• Additional wellbeing programme are being review by the SLT and will offered from 8th June onwards.

MEDIUM

6.7. Telephone counselling services available. ✓ • PAM Assist - 0800 8824102. The Employee wellbeing programme is a confidential, free counselling support and advice service available to all NCC employees and their immediate families and is available 24 hours a day, seven days a week.

• Additional services are available on request from a line manager.

Pupil welfare 6.8. Wellbeing support for all pupils are in place and also those that require additional support.

✓ • Wellbeing support for all pupils is in place and also those that require additional support, including support for families (e.g. PSHE curriculum/ welfare calls/ EP support/ Health Teams input).

• Bereavement policy has been updated.

• As class sizes are small, pupils will be working on a 1:1 basis (in some cases 2:1), therefore support and personal, social and health education can be provided and tailored on a daily basis.

• A recovery curriculum is currently being written and will be in place from 8.6.2020.

MEDIUM

MEDIUM

6.9. The pandemic may lead to some pupils experiencing bullying, discrimination or harassment, for example due to their ethnicity or nationality, or perceived illness. This is monitored and appropriate proactive and reactive measures taken.

✓




if not or n/a


Residual

Risk rating

High, medium, low

Redeployment 6.10. Any staff that have been temporarily redeployed to different roles have been provided necessary training and instruction.

✓ NA

7. Other Issues

Training/ some training certificates may have expired during the partial closure.

7.1. Expired group and individual training certificates have been identified. Some training may be available via virtual learning (Microsoft Teams, Zoom). Some refresher requalification training may be available via eLearning.

✓ • Training/ communications re: new plans will be provided 1st June H&S Inset Day. Any staff who require further support with plans, to contact their line manager.

• Expired/ training close to expiry have been reviewed and identified

• The school has commenced a programme of virtual training for; epilepsy/ emergency medication/ safeguarding modules and will be organising further courses as part of the schools ongoing training programme. (See Headteachers training file).

LOW

LOW

7.2. If a first aid certificate expired on or after 16 March 2020 and they cannot access requalification training because of coronavirus they may qualify for a 3-month extension. This applies to: First Aid at Work (FAW), Emergency First Aid at Work (EFAW) and paediatric courses.

✓ • First aid training expired/close to expiry certificate have been reviewed and identified. Where required, a 3-month extension has been implemented.

• This will continue to be reviewed as part of the schools ongoing training programme. (See Headteachers training file).




if not or n/a


Residual

Risk rating

High, medium, low

7.3. There has been a formal 6-month period of grace given to settings for school staff to attend Physical Intervention training and re-certificate.

✓ • Physical Intervention training has been reviewed; further training will be provided, when appropriate, as part of the schools ongoing training programme.

LOW

LOW

7.4. For the period COVID-19 measures are in place, a DSL (or deputy) who has been trained will continue to be classed as a trained DSL (or deputy) even if they miss their refresher training.

✓ • All DSL’s are currently in date with their Safeguarding training.

Incident Reporting 7.5 If a staff member has been diagnosed as having COVID-19 attributed to an occupational exposure to coronavirus this is reported as a case of disease via the school’s incident reporting system and to the HSE according to RIDDOR requirements: https://notifications.hse.gov.uk/riddorforms/Disease (Contact your Safety Adviser for advice)

✓ This would be undertaken by the safeguarding officer and overseen by the headteacher.

Safeguarding 7.6 DSL or a deputy always available during school hours for staff. † ✓ • At least one DSL is always on site during the school day. Additional DSLs are on call, if required.

• See Appendix A for COVID-19 Safeguarding measures for Rosehill; This Appendix has been written in line with the current guidance from the UK government. We have included this as an amendment to the Safeguarding and Child Protection Policy. The Appendix provides detailed safeguarding considerations for the current circumstances. Please have due regard for the stipulations within this amendment for the duration of schools being partially closed.

• Appendix A includes induction arrangements for new and returning staff.

LOW

Reviews 7.7 Regular reviews are undertaken on the effectiveness of the control measures and plans and changes are made accordingly. The school follows any forthcoming instructions from the employer, government advice, and national or local directions from Public Health England.

✓ • Regular reviews are undertaken on the effectiveness of the control measures and plans and changes are made accordingly.

• A governors meeting was held 29.4.2020, where governors ratified plans to date.

LOW

https://notifications.hse.gov.uk/riddorforms/Disease




if not or n/a


Residual

Risk rating

High, medium, low

• A further governor meeting was held on 15.5.2020, where the Chair and Vice Chair reviewed and approved the plans for 1st June.

• Next meeting planned 23.6.2020.

Are there any other foreseeable hazards associated with the Covid-19? Yes ☒

No ☐

* Reopening after a lengthy closure:

8 Before resuming normal operation, commission a water treatment specialist to chlorinate and flush the complete system for all hot and cold-water systems (including drinking water) and certify the water system is safe before the buildings are reoccupied. Allow sufficient time for this activity, approx. 1 week before opening if possible.

9 Recommission all systems before re-opening, as would normally be done after a long holiday period. This includes gas, heating, water supply, mechanical and electrical systems, and catering equipment.

10 Check your fire safety systems including making sure: 10.5 all fire doors are operational 10.6 your fire alarm system and emergency lights are operational

Clean and disinfect all areas and surfaces prior to reopening and if necessary, utilise pest control for insect infestations, particularly in the kitchen and/or food preparation areas. Deep clean the kitchen prior to reopening before food preparation resumes.

See also this Zurich Municipal guide.

† Designated safeguarding leads (DSLs)

The optimal scenario for any school is to have a trained DSL or deputy available on site. It is recognised this may not be possible, and where this is the case there are 2 options to consider:

• a trained DSL or deputy from the school can be available to be contacted via phone or online video - for example working from home

• sharing trained DSLs or deputies with other schools (who should be available to be contacted via phone or online video)

Where a trained DSL or deputy is not on site, in addition to one of the above options, the department recommend a senior leader takes responsibility for co-ordinating safeguarding on site. This might include updating and managing access to child protection files, liaising with the offsite DSL (or deputy) and as required liaising with children’s social workers where they require access to children in need and/or to carry out statutory assessments at the school or college.

Whatever the scenario, it is important that all school staff and volunteers have access to a trained DSL or deputy and know on any given day who that person is and how to speak to them.

https://newsandviews.zurich.co.uk/wp-content/uploads/2020/05/School-Reopening-Risk-Management-Guidance.pdf



Reference Websites:

• www.gov.uk/government/collections/coronavirus-covid-19-guidance-for-schools-and-other-educational-settings

• www.gov.uk/government/publications/covid-19-guidance-on-supporting-children-and-young-peoples-mental-health-and-wellbeing/guidance-for-parents-and-carers-on-supporting-children-and-young-peoples-mental-health-and-wellbeing-during-the-coronavirus-covid-19-outbreak

ASSESSED BY (Print name)

Cheryl Steele – Headteacher

In conjunction with:

• Claire Waldrom – Deputy Headteacher

• Cavan Kieran – Site Manager

SIGNED

DATE

29.05.2020

Reviewed by (print name)

Cheryl Steele – Headteacher

Signed

Date

30th June 2020

http://www.gov.uk/government/collections/coronavirus-covid-19-guidance-for-schools-and-other-educational-settings

http://www.gov.uk/government/publications/covid-19-guidance-on-supporting-children-and-young-peoples-mental-health-and-wellbeing/guidance-for-parents-and-carers-on-supporting-children-and-young-peoples-mental-health-and-wellbeing-during-the-coronavirus-covid-19-outbreak

http://www.gov.uk/government/publications/covid-19-guidance-on-supporting-children-and-young-peoples-mental-health-and-wellbeing/guidance-for-parents-and-carers-on-supporting-children-and-young-peoples-mental-health-and-wellbeing-during-the-coronavirus-covid-19-outbreak



appendix 1



appendix 2



appendix 3



appendix 4

Privacy Notice

Coronavirus – Track & Trace

Responding to the Coronavirus advice from the

Government is an obligation on all schools in England.

The development of the NHS ‘Track and Trace’ scheme is a key part of the

government plan to manage Coronavirus.

As we respond to Government guidance and the wider opening of schools, the safety and well-being of pupils, staff

and their families is a priority. Plans to manage a safe return are in place, however our responsibility extends

beyond the school gates.

We hold a lot of data and, as part of our statutory duty, it may be necessary for us to share that data on request by

Public Health with NHS Track & Trace workers, so that we play our part in making the programme as effective as

possible.

It is likely that we will be asked to provide contact details if a case of Coronavirus or a suspected case arises in our

school. There is an obligation to support Government planning and we will provide details if requested to do so.

We will be sharing data on the basis that this is a Public Duty (see below) and that, in the case of any health data, it

is necessary for the public interest, as set out.

Our first response, will be to try to make contact with individuals directly ourselves to manage information and

sharing data. However, in some cases we may be required to provide it to the new service.

Please be assured that we will keep a record of information that we share.

This Privacy Notice should be read alongside other GDPR and Data Protection information on our website.

NHS Test and Trace and the law

The law on protecting personally identifiable information, known as the General Data Protection Regulation

(GDPR), allows Public Health England to use the personal information collected by NHS Test and Trace.

The section of the GDPR that applies is:

Article 6(1)(e) ‘processing is necessary for the performance of a task carried out in the public interest or in the exercise of

official authority vested in the controller’

As information about health is a special category of personal information, a further section of the GDPR applies:

Article 9(2)(i) ‘processing is necessary for reasons of public interest in the area of public health, such as protecting against

serious cross-border threats to health or ensuring high standards of quality and safety of healthcare’

Public Health England also has special permission from the Secretary of State for Health and Social Care to use

personally identifiable information without people’s consent where this is in the public interest. This is known as

‘Section 251’ approval and includes the use of the information collected by NHS Test and Trace to help protect the

public from coronavirus. The part of the law that applies here is Section 251 of the National Health Service Act

2006 and the associated Health Service (Control of Patient Information) Regulations 2002.

Rights of Employees/Pupils/Students/Children in relation to their personal data

All our employees/pupils/parents/children have the right to request access to personal data that we hold about

them. To make a request for access to their personal data, individuals should contact:

DPO Elizabeth Eyre email: [email protected]

Please also refer to our Data Protection Policy for further details on making requests for access to personal data.

The Rosehill School

St Matthias Road

Nottingham

NG3 2FE

Telephone (0115) 9155815

Headteacher: Cheryl Steele

[email protected]

The Rosehill School Association is a

Registered charity: Number 1027545

mailto:[email protected]



Individuals also have the right, in certain circumstances, to:

• Object to the processing of their personal data

• Have inaccurate or incomplete personal data about them rectified

• Restrict processing of their personal data

• Object to the making of decisions about them taken by automated means

• Have your data transferred to another organisation

• Claim compensation for damage caused by a breach of their data protection rights

If an individual wants to exercise any of these rights then they should contact DPO Elizabeth Eyre

email: [email protected]

The law does not oblige the school to comply with all requests. If the school does not intend to comply with the

request, then the individual will be notified of the reasons why in writing.

Concerns

If an individual has any concerns about how we are using their personal data, then we ask that they contact our

Data Protection Officer in the first instance. However, an individual can contact the Information Commissioner’s

Office should they consider this to be necessary, at https://ico.org.uk/concerns/.

Contact

If you would like to discuss anything in this privacy notice, please contact:

DPO Elizabeth Eyre email: [email protected]

Regards,

Cheryl Steele

Headteacher


https://ico.org.uk/concerns/


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